Personal assistant to ceo and deputy ceo jobs
Purpose of the Role:
This is a key role to work with an exciting community taking lead responsibility for the looking after key aspects of existing and new membership. You will be working alongside an experienced team supporting the Liberal Jewish Synagogue, the largest Liberal Synagogue in the UK, to be the best it can be.
Your role will touch all aspects of the synagogue with a particular focus on looking after new members, the membership process and members in general, acting as a key conduit to ensure that our members receive the best service we can provide. You will also ensure that ourCRM system is up to date and important data and information can be pulled form it.
You will support bereaved families in the immediate aftermath of a death by organising funerals, shivas and stone-settings.
Additionally you will support our Senior Rabbi in her work including diary management and ensuring, working alongside others, that life cycle and important religious festivals are being managed and delivered to the highest standards.
Senior Rabbi PA
Support the Senior Rabbi in all aspect of their work to include:-
o Administrative and secretarial support for the Senior Rabbi including correspondence, diary management and to act as their first point of contact for enquiries by phone, email and in person
o Liaise and work alongside the member of staff (Office Administrator) who is PA for the other Rabbis and supporting when necessary
o Meet with Senior Rabbi regularly to review weekly diary, plan for the future and complete event forms
o Work closely with the Office Administrator (who organises all internal and life cycle events) to develop efficient procedures, printing and systems to ensure organisation of all life cycle events (including baby blessings, Bar-Bat Mitzvahs, Kabbalat Torah, weddings and mixed faith blessings, conversion, admission ceremonies).
o Assist with planning and coordination of events generated by the Senior Rabbi
o Keep timetables of all life cycle events coordinating with office staff to ensure these events and linked celebrations are delivered effectively
o Keep a tracking system that logs where proselytes are on their conversion journey.
o Liaise with the LJS Community Care Co-ordinator and other contacts over pastoral and other issues being dealt with by the Senior Rabbi.
o Circulate the services calendar and the Bar/Bat Mitzvah schedule of dates
o Support the volunteers who coordinate the mitzvot
o Assist in the organisation of the High Holy Days particularly in co-ordinating all mitzvot
o Assist the Senior Rabbi and the office in the organisation of interfaith/multifaith and other events including the sending out invitations and co-ordinating response
o Ensure that thank you letters for donations, yahrzeits and other acknowledgements are prepared and signed by the Senior Rabbi
o Complete the weekly yahrzeit list
o Complete administration support for the Bereavement Support
o Any other duties which may be reasonably requested by the Senior Rabbi and Executive Director.
o Funeral Coordinator
o To co-ordinate the administration of funerals (burials and cremations) for members and non-members.
o To liaise with the family/estate, rabbis, funeral directors, cemetery/crematorium or others as necessary in making the arrangements.
o To provide details of cost to the person organising the funeral.
o To prepare funeral and related invoices in consultation with the Financial Controller.
o To organise consecrations and arrange interments of ashes and ordering of memorial plaques.
o To administer the burial of non-members, including preparing invoices and dealing with payments for the burials.
o To administer the allocation of graves, reservations and columbarium
o To prepare condolence letters for Rabbis.
o To send out electronic Bereavement Notifications
o To respond to requests from the public for plot locations and information on the cemetery.
o To provide annual statistical information on burials and cremations for Liberal Judaism and the Board of Deputies.
o To ensure and promote the maintenance of graves as requested by families
o Send out the biennial Memorial Service for the Loss of a Child and the Loss of the Prospect of a Child.
Membership Coordinator:
o Administer and coordinate the membership process from receipt of a new application including liaising with the applicant, the Financial Controller and the Rabbis
o Maintain the appropriate Council reports for new members and resignations
o Send welcome letters and packs to new members
o Send resignation letters to members
o Ensure the CRM (ShulCloud) system is up to date (training will be provided) with members’ details, and their journey through the membership process including adding new members, resigning members, changing their status in respect of age membership changes and so on.
o Produce ShulCloud (CRM) reports
o Ensure ShulCloud (CRM) is maintained and up to date
o Work closely with staff to support contact with members in respect of volunteering, marketing, High Holy Day ticketing, the creation of mail merges and the AGM
o Be a ‘superuser’ of the ShulCloud, working closely with the ShulCloud consultant, understanding and learning what the system can do and supporting others to use it.
o Work alongside other areas that involve links to membership i.e. education
o Any other relevant tasks as requested
Personal Specifications:
Prior administrative or personal assistant experience
Excellent written and verbal communication skills
Strong organisational skills and attention to detail
High level of discretion and confidentiality
Proficiency with office software (i.e. Microsoft Office)
Experience of using ShulCloud CRM system would be beneficial but not essential (training will be provided)
Comfortable working in a Progressive Jewish religious environment; familiarity with Jewish customs and terminology
Flexibility to work occasional evenings/weekends during holidays or events
An understanding of how a CRM system can be used to provide data and information and enhance membership experience
In addition:
Friendly, professional demeanour
Ability to multitask and meet deadlines
Sensitivity to the pastoral and spiritual aspects of the Rabbi’s role
Sensitivity, resilience in dealing with bereavements, willing to undergo training.
This post is subject to an Enhanced DBS check
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
To provide appropriate emotional and practical support to women in the sex industry and/or those who are being sexually exploited with a specific focus on those who are homeless. The women we support require intensive practical and emotional support as well as support navigating health and other social care or criminal justice systems. The women will have poor mental or physical health, experience with homelessness and of the criminal justice system, are often victims of sexual and/or domestic abuse and many are homeless. This post specifically will offer support through the Housing First approach, offering access to a home, alongside intensive support. Working within a harm reduction ethos prioritising women’s safety and wellbeing, the intensive personalized supported will help women to access other services making appropriate referrals for women who wish to make changes, including exiting/transitioning out of sex work. You will be responsible for ensuring that women with varying needs are supported effectively throughout their pathway of support with Basis and partners, advocating for and with the women you are working with including where necessary challenging stigma and judgement women face. This post will work in close partnership with the Tenancy Management Support worker employed by Turning Lives Around.
Our services in Leeds provide support to adult women (and those identifying as women/non- binary) involved in all aspects of the sex industry or who are experiencing exploitation. The postholder will provide support to women identified as requiring or accessing intensive support. The team work to Basis’ organisational values, taking a rights-based approach and provide evidence-based services to enable and empower women to make informed choices. The team have an established reputation for providing high quality, effective safety advice, information and support, enabling safer working practices. Services are provided within the community, on evening outreach and at venues as women determine.
Registered Charity
21 - 50
Basis works with women and nonbinary people who work in the sex industry and women and young people who are sexually exploited
The client requests no contact from agencies or media sales.
Thank you!
Role Overview:
This is an exciting opportunity to lead the Trusts and Foundations income stream at Global Canopy, bringing exemplary relationship management and stewardship strategies to continue establishing the programme for long-term impact. This role will also nurture a small but successful team, supporting them to reach in-year and future income targets.
You will contribute to a culture of kindness, collaboration, rigour and accountability in equal measure. You will come to work with a sense of urgent mission, but one balanced by emotional intelligence. You will share our conviction that it is not just what we do that matters in our working life, but how we do it too.
Key Responsibilities
As a confident and energetic member of Global Canopy’s Development team, you will:
- Oversee the delivery of our Trusts and Foundations programme, shaping plans to ensure outstanding donor engagement and stewardship, future income growth and the delivery of our mission for forests, people and nature
- Personally manage a portfolio of prospects and existing funders at the six- and seven-figure level, inspiring them to give for the first time and continue or increase their giving
- Support the Trusts/Foundations fundraising team to develop a continuous pipeline of unrestricted and restricted funding opportunities
- Working alone and in partnership with other team members, develop high-quality tailored communications, including cases for support, bespoke proposals, concept notes and donor reports that demonstrate Global Canopy’s impact
- Engage and build relationships with peer and partner organisations to identify and explore opportunities for partnership funding applications
- Represent the voice of fundraising on strategic internal Boards and Working Groups, ensuring excellent communication flow between them and the Development team
- Collaborate effectively across the organisation at all levels, operating as a supportive and reliable fundraising colleague
- Work with colleagues across programmes, communications, operations and finance to shape annual plans and budgets
- Leverage your understanding of market trends to adapt our approach to fundraising and donor engagement
- Effectively manage a high performing Trusts/Foundations team providing clear objectives, supervision and support to enable them to thrive in their roles
- Ensure your and the team’s work is fully compliant with both our own policies and the latest charity legislation and standards of practice
- Ensure that our CRM (Salesforce) is used effectively, kept up to date and accurately maintained with prospect and donor information
- With the Director of Income and Philanthropy Lead, contribute to the effective management of the Development team as a whole and a strong organisational fundraising culture
- Undertake any other relevant duties and projects delegated by the Director of Income
Skills and Experience
Successful candidates will:
- Have a proven track record of having identified, cultivated and secured six- and seven-figure funding partnerships with trusts/foundations
- Have proven experience of building relationships of trust, working collaboratively and in close partnership with internal stakeholders to deliver joint outcomes
- Have excellent written and verbal communication skills, confident in synthesising complex information for external-facing, donor-friendly communication and talking with funders, prospects and stakeholders
- Be adept in negotiating in complex environments with multiple stakeholders to achieve mutually beneficial outcomes
- Be skilled in adapting your style of management to meet individual needs and provide support to team members in achieving their professional and developmental goals
- Be familiar with the Fundraising Code of Practice and/or other relevant fundraising best practice frameworks
- Have excellent relationship management skills and high emotional intelligence
- Have strong financial literacy, including budgeting and financial reporting
- Be able to work well under pressure and manage multiple priorities and demands
- Have experience in working in the forests, nature and/or climate sectors, preferably in a global context
- Familiarity with the human rights and social dimensions of commodity-driven deforestation and environmental degradation and/or the nexus between human rights and nature-related issues would also be beneficial
Essential Behavioural Competencies
- Proactive and agile, seeking opportunities to grow income in a dynamic and creative environment
- Passionate about demonstrating how funders can contribute to ending deforestation, an essential step in achieving urgent global goals on climate, nature and human rights
- Enthusiasm and flexibility to adapt to changing circumstances and capitalise on new opportunities
- Effective and positive team-player with a strong preference for collaboration
Benefits
Salary
£55k-65k full time equivalent
This role sits within Band C on Global Canopy’s remuneration framework.
Nature of contract
Full time / Permanent. We are a flexible employer and welcome candidates wishing to work flexibly.
Base
Our office is in Oxford, with flexible home-working arrangements in place.
Holidays
36 days (including bank/public holidays) for discretionary use across the annual leave year. Option to purchase up to an additional 5 days or equivalent of one week’s leave.
Pension
Employer pension contribution of 8%.
Healthcare cashback plan
Covering dental fees, eye-care, wellbeing, physiotherapy, chiropody and much more – for you and any children.
Group Life Assurance
Paying a lump sum of 3 times annual salary
Group Income Protection
Paying 75% of annual salary for up to 2 years (for long term sickness).
Employee Assistance Programme
Which provides free, confidential advice on personal and legal matters.
Other
Huge range of discounts and cashback deals at gyms, restaurants, holidays, and much more.
The client requests no contact from agencies or media sales.