Program Administrative Specialist Jobs in Belfast
Ideally FT but will consider 28 hours per week for the right candidate. Home based role with occasional travel to London.
The primary function of this role is to support the CEO and Head of Member Engagement with all administrative activities that relate to our existing membership and training, including updating our CRM system (ThankQ), dealing with membership correspondence and growth, hosting webinars via Zoom, and helping to plan and deliver our annual conference (May 10th in 2023) in London. The postholder will report to the Head of Member Engagement. The successful candidate will have extensive experience of CRM systems and customer service, and experience of charities and membership processes will be a distinct advantage. The postholder will also support the CEO in managing relationships with key external stakeholders and dealing with governance.
• Membership and data:
- Initial contact for all membership, training and stakeholder enquiries
- Processing memberships on ThankQ, to include:
- Importing new contacts and updating contact information as required
- Importing new memberships
- Providing our finance function with the information required to invoice new and renewing members
- Ensuring that ILM Members’ information is accurate and up to date
- Working with the Head of Member Engagement to shape and send appropriate induction materials to new members
- To lead on member data accuracy, efficiency and drive forward any improvements
• Training and events:
- Helping to create new training events on ThankQ and our website
- Overseeing bookings within ThankQ, creating accurate delegate lists and ensuring that Finance have the information required for invoicing
- Assisting with organising events on Zoom, including sending panellist and delegate links
- Starting and hosting webinars, sharing this responsibility with the Head of Member Engagement (this postholder will not actually be delivering any training)
- Helping to process videos and uploading these to the website, after webinars and training have completed.
- Sending certificates, recordings and slides to all delegates after training courses are completed.
- Assisting with the administration of our main qualifications, the Certificate in Charity Legacy Administration and the Diploma in Charity Legacy Management, and all other training programme administration
- Creating name badges and a final delegate list for the ILM Annual Conference in May 2024 (and each year)
- Supporting the CEO in sending out Board Papers and other Board communications
- Assisting with Board meeting minutes as required and setting dates for meetings
- Maintaining our secure archive of Board Papers and other documents
• Finance and debt management
-Working to maximise the ILM income / accounts by taking the lead on the identification and chasing of debtors (course sales, membership, and all other outstanding debts) for 0.5 days per week on average
Please download the JD and person specification for further information.
Please ensure that you submit both a CV AND a cover letter. We will be unable to consider your application unless we have both.
We reserve the right to close this advertisement early if necessary.
JOB TITLE: CEO
HOURS: 2 days/week (16 hours delivered flexibly across the week as needed)
REPORTING TO: Chair of the Trustee Board
LOCATION: Remote (with some travel to meetings and events in London)
DIRECT REPORTS: Outreach Programme Manager, Partnerships Programme Manager and Community Manager
This post offers an exceptional opportunity to develop, manage and lead Lightyear Foundation at an exciting time in our journey. Our new CEO, in conjunction with the Board of Trustees, will implement the strategic and operational direction of the charity. Key activities will include: providing leadership; managing all aspects of our programmes, staff, volunteers and fundraising; and being an effective advocate for the charity and its beneficiaries. You will manage a new core team of three (Outreach Programme Manager, Partnerships Programme Manager and Community Manager), and will be responsible for ensuring financial control and leading on good governance across all aspects of the charity.
About Lightyear Foundation
Lightyear Foundation is a small but mighty national charity committed to breaking barriers to disabled children participating in STEM (science, technology, engineering and maths). Disabled children face multiple disadvantages in education, careers and life skills and are all too often excluded from STEM. We exist to ensure that no disabled child is denied the opportunity to love and learn from these subjects or to go on to contribute to society in these fields.
We work directly with disabled children in special schools, inclusion pods and community groups, designing and delivering immersive sensory science experiences, deep learning labs and work inspiration visits to exciting STEM venues. We also work directly with STEM organisations through our SEN in STEM Network, a unique national network bringing the sector together to break down barriers to inclusion by sharing best practice and practical solutions, and through training and special projects which help STEM organisations improve access to their materials, venues, processes and activities for disabled children.
MAIN DUTIES AND RESPONSIBILITIES
Lightyear Foundation is a small but fast-growing charity. We are now at a pivotal point in our growth and have ambitions to increase our reach and to diversify our income, enabling us to play an even more significant role in dismantling barriers to inclusion. We have been awarded a grant to secure our core team roles for three years, which has enabled us to sustainably appoint a small team for the first time. We are looking for an experienced small charity CEO to lead this new freelance team, building on the excellent work of their predecessor and the many exciting opportunities ahead of us.
- Be the face and voice of the charity – our principal ambassador.
- Lead, support, engage and motivate all staff: we are a small team of part-time freelancers across the new core team and the wider specialist delivery team, so creating a sense of community and collaboration is fundamental to our success.
- Seek out, develop and maintain effective working relationships with all relevant organisations and individuals to promote the work of the charity and facilitate the implementation of its strategic objectives.
- Leverage networks with other charity leaders to share and gain best practices to achieve our mission.
- Be a role model for staff and partners in relation to work ethics and culture.
- Liaise with the Board in relation to the development of the charity’s strategic vision and be responsible for leading its implementation.
- Be responsible for the development and delivery of the charity’s agreed business plans.
- Identify and assess strategic risks, issues and opportunities and take responsibility for initiating and leading associated changes.
- Seek out and implement opportunities for innovation and ensure that Lightyear Foundation remains at the forefront of positive change in increasing access to STEM.
- Establish and implement best practice for the management, development and engagement of staff and volunteers.
- Be responsible for the implementation of all the charity’s operational plans.
- Take executive responsibility for all functions including programmes, administration, finance, fundraising, marketing, communications and IT.
- Ensure that Lightyear Foundation’s programmes, contracts and projects are delivered to the highest standard with due regard for timescales, targets and budgets.
- Take overall responsibility for the recruitment, management and effective deployment of freelance staff, applying robust HR processes covering recruitment, performance management, appraisal and remuneration.
- Lead and direct the financial planning, forecasting, control, reporting and management of the organisation's finances and resources, to include support for, and engagement of, Trustees and sub-groups to ensure regulatory compliance and sustainable organisational growth.
- Take executive responsibility for the financial leadership of the charity, including forecasting and strategic budget leadership.
- Ensure that the charity’s financial resources are managed effectively and that Lightyear Foundation remains in good financial health, identifying risks and taking appropriate action.
- Liaise with the Board to develop and lead on the implementation of the charity’s financial plans, including setting budgets, formulating income generation strategies and overseeing all fundraising activities.
- Maintain effective financial management and control systems; ensure delivery within budgets and to performance targets and oversee production of management accounts, statutory accounts, impact reports and annual reports.
- Create, own and deliver Lightyear Foundation’s income generation strategy.
- Diversify income away from a reliance on grants to include greater individual, community and corporate support.
- Manage our key relationships with funders, including providing timely reports and updates.
- Proactively identify new funding opportunities, creating and submitting applications or proposals as needed.
Governance and Compliance
- Liaise with the Board to ensure that the charity’s overall governance structure, policies and procedures are appropriate and effective, taking remedial measures and implementing changes as necessary.
- Attend all Board meetings (held four times a year, usually on a Monday early evening) and prepare a written report in advance of each meeting detailing matters of interest and concern regarding the charity’s activities during the previous period.
- Ensure that the Board is made aware in a timely fashion of any matters requiring its attention.
- Develop and maintain effective operational policies and processes in all the charity’s functions. Review and update scope and content to meet legal, regulatory and best practice needs.
- Ensure that the charity complies with best practice in all areas of operation, including filing annual accounts with the Charity Commission and Companies House on time.
Health and Safety
- Oversee the safeguarding of the children with whom the charity works through rigorous DBS procedures and staff/volunteer training.
- Ensure that collection and protection of personal information complies with current Data Protection regulations.
- Ensure that all of the charity’s activities are conducted safely and that Health and Safety policies are understood and followed by everyone.
- Ensure that all major risks are identified and regularly reviewed and that systems and procedures are in place to mitigate all such risks; be responsible for the development and implementation of the charity’s Risk Register.
- Carry out any other duties as may be reasonably requested.
- Be conversant with all aspects of the operation and willing to cover and provide support across the team should the need arise.
- Genuine passion for Lightyear Foundation’s mission and values.
- Proven experience in leading a charity through growth, including a track record of successful fundraising and programme management.
- Strong strategic thinking and planning skills.
- Excellent communication and interpersonal skills.
- Demonstrated ability to build and maintain relationships with diverse stakeholders.
- Financial acumen and budget management skills.
- Ethical and transparent leadership style.
You’ll resonate deeply with the way we understand disability and our approach to working with children and the STEM sector. You’ll be excited at the possibilities for growth that are now available to us, and you’ll have the confidence and determination to provide us with decisive leadership and drive us through a significant next step in our evolution as a charity.
Even if you don't possess all the listed experience or skills, we encourage you to apply and showcase your unique strengths and capabilities. At Lightyear Foundation we embrace diversity. We’re therefore encouraging applicants from all backgrounds and especially those from black, Asian and minority ethnic groups as well as those with lived experience of disability.
Practicalities: Possession of a satisfactory Disclosure and Barring Services (DBS) Check at Enhanced level will be required. The successful applicant will be asked for details of two referees. As a freelancer, you agree to take full responsibility for the payment of all income tax, assessments and National Insurance.
HOW TO APPLY
Please send us your CV and short cover letter explaining your interest in the role to Elle Wilks, Deputy CEO, by 5pm on Thursday 30th November, using the Quick Apply button. Please provide details of your notice period and/or availability to start the role if successful.
The client requests no contact from agencies or media sales.
We have an exciting opportunity for a Project Lead to lead the Anti-Social Behaviour Service team in Devon and Cornwall, working 37.5 hours a week.
Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it?
Do you have resilience & adaptability? Can you work effectively with a focus on customer service and care?
If yes, then we'd love to hear from you....
What we offer:
At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:
- Flexible working options including hybrid working
- 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
- An extra day off for your birthday
- Pension with 5% employer contribution
- Sick pay allowances, maternity and paternity payments
- High Street, retail, holiday, entertainment & leisure discounts
- Access to our financial wellbeing hub & salary deducted finance
- Employee assistance programme & wellbeing support
- Ongoing training & support with opportunities for career development & progression.
About the role:
The role is home-based with regular travel across Devon and Cornwall. As a Project Lead for the ASB team you will be:
- Managing a small team of ASB caseworkers, allocating cases & analysing data
- Working with the Operations Manager to ensure delivery of the business plan
- Responsible for capturing data & information to ensure the team is outcome based & evidenced
- The subject matter expert for ASB within the service
- Working with key partners to develop mechanisms for identifying & referring those affected by ongoing and persistent ASB
- Completing DSO training to prioritise the safety of service users and ensure compliance with safeguarding policy
- Leading on delivery of training to local agencies
- Attending meetings with funders/commissioners & providing reports
- Playing a lead role in developing VS's ASB work at both local and national levels
- Holding a small caseload when required
You will need:
- As this role involves regular travel and due to the location, a driving license and access to a vehicle is considered an essential requirement
- Experience of managing a team
- An understanding of confidentiality and safe working practice in accordance with safeguarding legislation, General Data Protection Regulation and other legal requirements
- Experience of effective delivery of services in the voluntary or statutory sector including complex case management and maintaining case management records
- The ability to build effective working relationships across internal and external stakeholders and work directly with in statutory, voluntary or multi agency settings
- High personal resilience to manage demands of working with ASB
- Competent IT and administrative skills including the use of Microsoft Office packages
- The ability to engage with vulnerable service users.
Please see attached Job Description and Person Specification for further details.
Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.
Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.
Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard. Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.
As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.
If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.
How to apply:
To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.
We look forward to hearing from you.
We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.
Percival is excited to be working exclusively with Surviving Economic Abuse (SEA) in its search for a new Corporate Development Manager. In this newly created position, the postholder will be responsible for driving new business and nurturing partnerships particularly within the financial services sector whilst influencing key audiences and stakeholders to help grow and diversify SEA’s income.
At Surviving Economic Abuse (SEA), the team tackles one of society’s biggest issues. One in six women reports that a former or current partner has controlled or is controlling their economic resources – money and the things it can buy such as food, clothing, transportation, and housing. Through economic control, abusers limit women’s freedoms, they steal their futures, and, in far too many cases, they take their lives. Yet too few people are aware of economic abuse – even those who experience it.
Title: Corporate Development Manager
Salary: £36,000 per annum
Working Pattern: Full Time
Contract Type: Permanent
Location: Home-based (with a willingness to regularly travel into London and other major financial hubs as required and expenses paid)
Deadline for Applications: Rolling Basis
They will be interviewing on a rolling basis with a two stage interview process to be held in-person (accessible central London location) and online.
The post holder will proactively identify and research potential corporate prospects, developing a robust corporate partnerships pipeline with an effective cultivation plan to generate sustainable income (80%). They will also provide excellent stewardship to existing corporate supporters and work collaboratively with partners to deliver impact (20%).
SEA is looking for a fundraising professional with demonstratable success in a corporate fundraising and/or account management role, which includes funding from the financial services sector. The successful candidate must share their feminist ethos and have the ability to work unsupervised on own initiative, to prioritise and deliver competing tasks under tight deadlines.
The team at Percival is committed to your journey as a candidate, and will provide any necessary support throughout the application process. If you require assistance in completing your application, or need the process to be adjusted, please don’t hesitate to contact Adam at Percival.
We value diversity and encourage applicants from all backgrounds to apply.
To apply, please submit your CV. Should you meet the requirements, we will provide you with the full job description and arrange a call or meeting to provide additional information about the process. This will give you all the information and assistance you need to submit a formal application.
We are looking forward to connecting with you soon.
The Cleft Lip and Palate Association (CLAPA) is the national charity for people affected by cleft lip and palate in the United Kingdom.
CLAPA is looking for a Finance Officer to join our small, friendly charity to manage the organisation's day-to-day finances. This will include keeping accurate and up-to-date records of all financial activities (income, expenditure, salaries and pension contributions), overseeing stock control and stock management and assisting with the annual audit preparations. The right candidate will also have the opportunity to expand and grow into assisting with the production of management accounts with support from the Finance and Operations Manager.
The ideal candidate will be qualified, competent, flexible and able to work to deadlines whilst juggling multiple priorities. They will report to the Finance and Operations Manager, and will also be a key part of the wider CLAPA staff team and will work with other teams as required.
This role is home-based within the United Kingdom, with the option to work at the CLAPA Office in London (E2 9DA). A few days per year are required at the office for all-staff meetings and stock checks, with travel expenses paid.
How to Apply
Please complete the Application Form linked in the Recruitment Pack. For safeguarding reasons, we are not able to accept CVs.
Applications Close: 30th November 2023
Interviews: Week commencing 4th December 2023 (via Zoom)
Start Date: ASAP
The client requests no contact from agencies or media sales.