HR TEAM

The HR Function is responsible for attracting, selecting, developing and retaining high-quality medical and non-medical volunteers for MSF operations and MSF UK & Ireland office staff.

The department provides HRM support to both the MSF UK field staff and MSF UK and Ireland staff. It is actively involved in the international MSF HRM forum to promote best practice in the management and support of field staff in general and to provide more equal opportunities for UK field workers in particular. The department plays a pivotal role in building up and maintaining relationships with the UK medical community and networking with medical institutions.

In addition, the department is part of a larger ‘virtual HR department’ for Operational Centre Amsterdam (OCA) which comprises MSF UK/IE, MSF Germany and MSF Holland. Together the department works in partnership on all aspects of field related HRM.

MAIN DUTIES AND RESPONSIBILITIES

(specific to field staff)

• Manage all practical arrangements for departing field staff, including: booking travel, obtaining visas, and ensuring all necessary documentation is in place, in line with the MSF procedures, and in consultation with the Human Resources Officers (HROs) and overseas counterparts where necessary
• Ensure that all paperwork for staff contracts, payroll, and benefits is in place and processed within necessary time frames and according to MSF policies. This includes processing expenses, contract commencement and conclusion, insurance enrollment and filing to ensure correct and transparent reporting
• Regularly update HR information systems (HRIS) (HR databases and Excel-based), the electronic and hard copy filing systems and other HRIS relevant to field staff, ensuring information on all field staff is accurate, complete, and processed confidentially in line with GDPR
• Act as first point of contact for field staff queries on administration of pay and benefits and routine HR matters (over the telephone, by email, and face-to-face) providing information and basic HR advice in line with organisational policy
• Together with the other HR Administrators act as first point of call for all public enquiries regarding working for MSF in the field
• Undertake all pre-employment checks as necessary, including but not limited to obtaining references and DBS certificates, and facilitating medical clearances as necessary
• Scale field staff CV’s rating their experience to determine their salary level
• Prepare standard employment letters for field staff as required. Work as a full member of the wider MSF UK HR team, assisting with HR projects/tasks as and when required

Relationship-building

• Develop and manage relationships with counterparts in the overseas offices - especially the Operational Centres’ (‘OCs’) field HR teams
• Work closely with overseas counterparts and the Field HR team to ensure a smooth process for UK staff departing to, and returning from, the field; use own initiative to troubleshoot and escalate any issues as necessary.
• Coordinate with various services providers to manage the departure/return of field staff (including, but not limited to: travel agent, couriers, healthcare service providers)
• Liaise directly with visa service provider, embassies and consulates to obtain visas for staff in collaboration with overseas counterparts as necessary. Developing and maintaining positive relationships with all parties

Use of resources

• Manage the administrative processes in the most cost-effective manner possible by making independent decisions regarding expenses in accordance with the policy, escalating exceptions appropriately
• Raise purchase orders for expenses related to the field staff and validate related invoices prior to approval by line managers
• Actively contribute to the revision of internal HR processes and the harmonisation of HR administration processes across the movement, updating process documents as necessary and suggesting improvements to day-to-day processes
• Support other HR team members by sharing knowledge, and best practice; contributing to the training of new team members.
• Support line managers within the UK office by referring them to the management tools and resources available
• Assist the HR Officer (Learning & Development) with preparative and administrative processes for the Welcome Days.
• Responsible for processing requests for Certificates of Coverage and Forms a for field staff where necessary, including liaising with the overseas section, preparing the relevant documents and submitting to the relevant authority

Analysis and initiative

• Collate key HR information, providing regular and ad-hoc statistics and reports to relevant people (HR Managers, HROs and the wider office) accurately and within the agreed timeframes
• Take responsibility for planning and prioritising workload, ensuring that tasks are completed within the agreed timescales, taking the initiative to adapt priorities as required by changing priorities ensuring that all staff depart to the field within the agreed timescales
• Continually revise communication and data-collection procedures to ensure compliance with UK law and to maximise effectiveness and utility for the HR team and field staff at all stages of their MSF UK employment lifecycle
• Support HR Managers and HROs with employee relations casework as required
• Disseminate information and documentation received from the field, OC’s and MSF UK relating to security, health and situation reports appropriately
• Ensure that departure processes are followed and all relevant documentation is filed, in accordance with MSF policy, and recorded in HRIS as necessary

Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive. MSF is an emergency organisation and a ‘can do’ attitude and flexibility to take on other related tasks is essential.

PERSON SPECIFICATION

Essential skills and behaviors

• A systematic and organised approach with an ability to follow things through and adhere to strict deadlines
• Ability to work supportively and effectively within and across teams, and build good working relationships both in the office with colleagues overseas
• Ability to work independently and under minimal supervision in a fast paced and demanding environment exercising good judgment and using own initiative
• Ability to plan, manage own workload, juggle priorities and work under pressure while maintaining efficiency, accuracy and adhering to strict deadlines
• Proven ability to write clearly and accurately produce, adapt and proof-read documents
• Confident interpersonal and clear communication skills
• Solid administrative experience, preferably in an HR department, including recruitment, preparing standard letters, documents and data inputting and filing
• Experience of supporting internal and external clients in a busy service-orientated environment
• Sound understanding of the role of Human Resources within a wider organisation
• Consistently high degree of accuracy and excellent attention to detail
• Strong Microsoft Excel and Word skills, proficient use of email systems, filing systems, internet research, and office intranet/data systems
• Ability to deal with people at all levels and from all backgrounds
• Responsible attitude to dealing with sensitive and confidential information, and awareness of GDPR
• Willing to continually update own skills and knowledge across a range of HR-related subjects
• Commitment to the aims and values to Médecins Sans Frontières

Please visit the MSF UK website for the full job description. 

HOW TO APPLY

Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date: 12 July 2020, 11.59 pm (BST).  

We have an exciting, new opportunity for a highly efficient Buildings & Finance Administrator to join our small, inclusive and highly successful professional team.

The successful candidate can expect a thorough induction, supportive colleagues, a diverse and interesting workload and, a range of favourable employment benefits including; pension scheme, annual leave and Employee Assistance Programme support. 

Applicants must have excellent communication skills, a sound understanding of finance and finance systems, be thorough and accurate, be able to multi-task, remain calm under pressure and add positively to our team dynamics. In addition it is vital to possess a range of administrative skills including good numeracy, data processing/comprehension and IT skills.

Good interpersonal and teamwork skills are essential, as are effective use of emotional intelligence and the ability to exercise tact, diplomacy and sensitivity. 

For this varied role, ideally you will have experience of processing grant claims and invoices, an understanding of the education or public sector and strong general administration skills. However, training will be given to the right candidate.

Closing date for applications is:  Thursday, 16 July 2020

Interviews and assessment: Owing to current social distancing restrictions, shortlisted candidates will be notified of selection dates/times after 20 July 2020.

Application information:

• Deadline for applications: Tuesday, 7th July (09:00hrs BST) – please note that late applications cannot be accepted
• Start date: As soon as possible
• Hours: Full time, Monday-Friday, 37.5 hours per week
• Salary: £21,000 + £2,000 London weighting p.a. pro rata
• Contract: Fixed term (Until 31st December)
• Job Location: Home-based initially, then The Dock, Tobacco Quay, Wapping Lane, London E1W 2SF when COVID 19 restrictions are lifted
• Reporting to: Senior Volunteer Coordinator
• First round interviews: W/C 13th July online via Zoom

About The Access Project

The Access Project is an innovative education charity that helps bright young people from disadvantaged backgrounds gain places at top universities. Our volunteers are trained and supported to be effective tutors who work with our students for an hour a week to raise their grades. In addition, a dedicated school-based staff member mentors the students so they have the knowledge and support to make strong university applications. Our results show this approach works.

The Access Project is a regional organisation, working with schools in London and the

Midlands. We are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The Volunteer Team at Access Project

Volunteering is fundamental to our work. The tuition sessions provided by our volunteers are key to the impact we have on our students’ outcomes. We recruit, train and support volunteers with the high-quality tools and resources they need to become exceptional tutors and improve our students’ academic performance.

For this role you need meticulous attention to detail and excellent organisational and communication skills. Experience of working with CRM systems is highly desirable but not essential as training will be given. We are committed to safeguarding and promoting the welfare of children and young people and will expect you to share this commitment.

Duties and responsibilities

The Volunteering Administrator will be responsible for:

• responding to all volunteer-related enquiries in a timely and professional manner
• delivering the administrative side of the volunteer onboarding process including processing DBS applications and tutor references and updating Salesforce with information from the online safeguarding training platform and with DBS clearances
• ensuring the tutor training resources, registers and associated documents are up-to-date and fully prepared for each training session
• collating and actioning training paperwork after training sessions
• delivering communications with volunteers from expression of interest to being matched with a student to ensure volunteers receive prompt and regular communications regarding their progress in the volunteer journey
• preparing reports for business partners with information about their volunteers
• other administrative tasks as required

Person Specification:

Essential Characteristics and experience:

Highly organised

• Excellent organisational and planning skills, meticulous attention to detail
• Able to problem solve and juggle tasks within a busy team environment
• Happy to work autonomously with minimal supervision and to take initiative
• Excellent time management skills

Confident communicator

• Easy telephone manner
• Experience providing front line client or customer service
• Good at building relationships
• Excellent written and oral communications skills

Data savvy

• Proficient in the use of Excel
• Confident in recording and assessing numerical data

Passionate about tackling educational disadvantage

Desirable to have experience of

• CRM systems

As an equal opportunities employer we welcome applications for all suitably qualified persons. However as Black, Asian and Minority Ethnic (BAME) individuals are currently under-represented within the organisation, which does not reflect our diverse student body, we would particularly welcome applications from BAME candidates. All appointments will be made on merit.

Safeguarding statement

“The Access Project is committed to safeguarding and promoting the welfare of children and young people and will expect the all volunteers and staff to share this commitment.”

Essential characteristics

Applicants must be committed to safeguarding and promoting the welfare of children and young people and will expect the all volunteers and staff to share this commitment.

Disclosure of a Criminal Record

The Rehabilitation of Offenders 1974 (Exceptions) (Amendment) Order 1986 does not apply to posts where there is access to children. This means that applicants for employment which involves working with children and young people must disclose any criminal record.

References

All appointments are subject to verification of employment and suitability of the candidate for the post applied for. We reserve the right to approach any previous employer for a reference and to verify their identity, but will request your permission before doing so. If you have experience of working with children please include this as one of your references.

Previous employment

Ensure that you put in full dates, names addresses and your job title. Be careful not to leave any unexplained gaps. Details of part time and relevant voluntary work should also be entered.

Education, Qualifications and Training

Ensure you give all the information requested, including dates, establishment where you studied and make clear the level of any examinations e.g. GCSE, GCE ‘O’ Level or ‘A’ Level or equivalents etc. and the grades you obtained. Also include here any skills training you have had. You will be required to produce original documentary evidence of any qualifications relevant to the job, and these will be detailed on the person specification.

Proof of qualification is required before the appointment is confirmed.

Benefits:

• Flexible working options
• Generous annual leave entitlement: 25 days plus Bank Holidays, including Christmas-New Year closure.
• Professional Development: we are committed to developing our staff and help to provide professional development courses to complement and enhance your employment with us.
• Cyclescheme: This is a tax exemption scheme which allows employees to purchase cycles and safety equipment as a tax-free benefit, saving on average about half the cost.
• Travelcard Loans: For permanent staff who have passed their probation period, to help cover the cost of travel, with repayment options up to 12 month instalments per year.

PLEASE IGNORE THE NOTICE ON THE FOLLOWING PAGE AS LinkedIn Resumes CANNOT be accepted. We can only accept applications that have fully responded to the questions in the application form. Thank you for your understanding.

TAP is a Living Wage Employer…

If you are an optimistic, solution-focused administrator with a ‘can do’ attitude who is looking to develop your career, we have an exciting opportunity for you to play a key role providing a range of efficient secretarial and administrative services to our Chief Executive and Leadership team.

About the role

As the Administrator for the Leadership Team you will report to the Leadership Team Administration Manager to set up and maintain effective administrative processes and help service our Board of Management and Committees including minute taking at meetings.

We are looking for a bright, enthusiastic, proactive and well-organised person for this Administrator role. You will enjoy dealing directly with the public or customers in a busy service environment.  To succeed, you will have the ability to work as part of a team and to initiate and maintain highly positive and effective working relationships with others.  You will also have strong IT/typing skills, good practical knowledge of Microsoft Office, good written skills and excellent attention to detail.  Other requirements are the ability to handle responsibility and manage your time and work to multi-task and deliver against agreed deadlines.

What we’re looking for

We seek to develop fast, self-motivated learners with transferable competencies and skills rather than expecting you to have necessarily worked in the same kind of role or organisation before.

If this sounds like you we’d love to hear from you!

What we offer

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

As a result last year 35% of our vacancies were filled by promotions. In 2019 we achieved We Invest in People Gold level accreditation and are one of just 3% of housing associations to achieve this standard; 82% of staff who took part in the IIP survey say St Mungo’s is a great place to work.

• A Diverse and Inclusive Work Place

At St Mungo’s is a Disability Confident Employer, we are in the top 100 of Stonewall’s Workplace Equality Index 2020 and we are. Equality, diversity and inclusion are central to the organisation's values and how we work.

We are proud of our commitment to diversity and inclusion and have 7 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carer’s and Parent’s, Lived Experience, LGBTQIA+, Disability Awareness, Irish and Women’s Action.

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.

St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 we supported nearly 30,000 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen.

How to apply

To view the job description and guidance on completing your application form, please click on the document available tab at the top of the advert page on our website.

Closing date: 10am on Wednesday 15 July 2020

Interview and assessments on: Monday 27 or Tuesday 28 July 2020

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

MSF PHC Transformation Project

The MSF Primary Health Care (PHC) Transformation project is an initiative instigated by MSF Australia and supported by MSF-Holland and the Stockholm Innovation Unit.  The project was approved for TIC funding in September 2019.

This project aims to innovate and transform the way MSF delivers primary health care (PHC) in its field projects.  Primary health care is MSF’s main medical activity each year, yet there remains little guidance for field teams on the most appropriate ways to deliver PHC in different contexts. Currently, most PHC projects in MSF are assessed quantitatively – in terms of number of patients seen or numbers of morbidities and not in terms of the quality of care we provide at the PHC level.  Further, our current approach is a ‘one-size fits all’ model.  This model lacks adequate consideration of contextual factors such as the social, cultural, economic factors, among others and fails to incorporate community perspectives into our program design. 

JOB PURPOSE

In collaboration with one of MSF’s main operational centres; Operational Centre Amsterdam (OCA), the objectives of this project are to co-design person-centred, context-adapted methods of PHC delivery that are fit for purpose. This project requires a Project Manager to coordinate the various activities of the Strengthening MSF’s approach to primary health care service implementation project as detailed in the project concept note. The main objective is to develop an MSF toolkit for delivery of primary health care that can be applied across diverse contexts and ultimately leads to improved quality of services and patient-centred care.

The impact of COVID-19 is a significant consideration on the project’s proposed activities and a high-level flexibility will be required to adapt and adjust activities accordingly.

The project is overseen by MSF Australia and the MSF Transformational Investment Capacity Fund. MSF OCA is the ‘operational sponsoring OC’.

MAIN DUTIES AND RESPONSIBILITIES

• Working with key stakeholders of the project, internal and external to MSF
• Coordinate the activities of the project, including project design, developing methodology and overseeing implementation
• Coordinate a flexible project team bringing in topical specialists, as required
• Manage the budget and accountability of finances
• Report on project progress of project at internal and external meetings
• Design and develop the project methodology in collaboration with subject matter experts
• Manage applications to ethics boards, multi-country partnerships at field at headquarters level and external partnerships
• Plan and coordinate activities of the project - internal communication and change management activities
• Manage and troubleshoot project risks with a declared risk register
• Maintain solid project administration, including managing the project budget
• Provide reports to: t he Chair of MSF TIC Steering Committee together with the OCA PHC project sponsor and  MSF Australia Board, together with the Chair of the MSF Australia TIC Committee.
• Ensure coherence and good cooperation within the project team and alignment of the different stakeholders and departments;
• Act as Organisational and Change lead for the project.

The role will require close liaison with the teams in London and Amsterdam, which means frequent travel to London and/or Amsterdam will be expected, in addition field travel.  Completion is expected by end 2021 when a minimum viable product is expected to be delivered. 

This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organisation. This job description does not form part of the contract of employment.

PERSON SPECIFICATION

Essentials:

• Medical professional with MSF (or equivalent) field experience
• Post-graduate qualification in public health / health service delivery / health systems
• Excellent understanding and knowledge of medical issues and challenges in humanitarian contexts.
• Ability to work with multiple stakeholders - at community, Government and organisational level
• Demonstrable experience in project and change management processes
• Flexibility and capacity to travel to MSF field projects for several weeks at a time
• Strong communication skills to build bridges between different disciplines and organizational levels;
• Ability to prioritise and execute many tasks in parallel;
• Demonstrable experience in preparing and writing reports at board level
• Excellent attention to detail and an ability to produce clear and concise written documents;
• Ability to work independently with minimal supervision;
• Flexible, can-do attitude and good team player – this role involves working very closely and collaboratively with colleagues. 
• Strong leadership skills with the ability to resolve conflicts of interests;
• Ability to deliver in an international and multi-cultural environment;
• Excellent written and oral communication skills in English
• Strong analytical and problem-solving skills

Desirables:

• Research experience and background is advantageous
• French and/or Arabic language ability

The location of this position can be in the UK, Amsterdam or Australia. Candidates must hold an appropriate passport or permit to work the location of one these countries.

MSF UK is an equal opportunities employer. We are committed to diversity and creating an inclusive environment for all employees. We encourage applications from all sections of our diverse community.  

HOW TO APPLY

Please apply on our website by submitting a copy of your CV together with a letter of motivation (please upload as one document) by the closing date.  

Recruitment timetable:

• Closing date for applications: 19 July 2020, 11.59pm (BST)
• Interviews: to be confirmed

About us

Christian Aid believes that everyone, regardless of faith or race, is entitled to live a full life, free from poverty. We believe in tackling the root causes of poverty, not just the symptoms. And we believe the world can and must be changed so there is equality, dignity and freedom for all. If you're as driven as we are to make this change happen, and want to inspire others to help make it happen, then join us.

About the role

This role supports the work of The Big River volunteer programme to deliver volunteer involvement and activity across the organisation. This post is based within the People Team and has particular responsibility for volunteer communications and enquiries, administration of volunteer processes and provides a point of contact for volunteers based in Christian Aid's Head Office in London.

We want to ensure that volunteers are supported and enabled to use their skills, time and experience in a way that creates real impact and provides a positive and meaningful experience for them. And, that staff feel empowered to work alongside volunteers and benefit from the value that they bring.

The post is line managed and supported by the UK Volunteering Manager. From time to time the post holder will be required to support projects such as National Volunteers Week.

About you

The applicant will hold excellent administrative skills and experience and be able to demonstrate great written and spoken communication skills over telephone and email. We are looking for someone with a passion for volunteering and an interest in building knowledge of the area, as well the commitment and flexibility to work well within the volunteering team whilst supporting staff and volunteers across the organisation. You will need great organisation skills and be proficient in using the Microsoft Office systems.

Further information

This role requires applicants to have the right to work in the country where this position is based.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

Keeping it Wild Project Assistant  

  

Salary: £20,067- £21,123 per annum dependent on experience 

Role: Full-time fixed term contract, 1st September 2020 until 31 March 2021   

Based at: Central Office, Dean Bradley House, 52, Horseferry Road, London SW1P 2AF with significant time spent other London Wildlife Trust nature reserves around London. We are open to exploring flexible working arrangements (including working from home, when not delivering activities on site) 

  

Closing date: Friday 24th July 2020, 9am 

Provisional start date: 1st September 2020  

  

Do you love London's wildlife and want to help ensure it flourishes in the future? Are you passionate about inspiring, creating opportunities for, and working with young people? We are looking for a talented and enthusiastic person to join our Keeping it Wild team to support the delivery of our exciting youth-engagement project in London.  

Background 

Keeping it Wild is an ambitious three year project (launched in September 2018) supported by the National Lottery Heritage Fund, that aims to empower and inspire 600 young people aged 11-25 from backgrounds currently under-represented in the environmental sector, to gain vital skills while discovering, conserving and sharing their experiences of the capital’s wildlife and wild spaces. The project is working to inspire more young Londoners to care about and protect wildlife and wild spaces, through a range of exciting opportunities and utilising digital media and journalism creation to share and document their experiences.  Alongside John Muir Trust, London Wildlife Trust is working closely with youth partners, London Youth and Headliners (UK) to deliver this exciting project.

  

We are looking for someone who: 

• Enjoys being outdoors in all weather, is enthusiastic and hard working;  
   

• Has excellent communication, networking and facilitation skills with a range of partners and stakeholders;  
   

• Is interested in London’s wildlife and wild spaces;  
   

• Has knowledge of London’s young people and an understanding of the issues that they face;  
   

• Is interested in delivering face-to-face and digital-based activities for young people focussed on urban nature conservation;   
   

• Has exceptional organisational skills and ability to manage various tasks and project related administration at the same time, and capable of managing time effectively;  
   

• Is IT literate – including experience of working with the Microsoft Office suite;  
   

• Has experience of working within a team.   

Does this sound like you? If so we’d love to hear from you!  

London Wildlife Trust is committed to being an equal opportunities employer. We believe that London’s diversity is one of its greatest assets and we endeavor to ensure our staff body reflects this. We welcome applications from everyone regardless of age, gender, ethnicity, sexual orientation, faith or disability. Read about London Wildlife Trust’s commitment to Equality, Diversity and Inclusion on our website.

If you aren’t sure if this role is for you and are cautious about putting yourself out there then why not have a chat with someone in the team first by contacting us. Let us know if we can do anything to make the application or interview process more accessible. 

About London Wildlife Trust London Wildlife Trust manages nature reserves across the capital that are exemplars of urban conservation land management and which greatly benefit the local communities that use these sites. The Trust delivers projects focusing on protecting priority habitats and wildlife species in London and works to influence policy makers to support this work.  The Trust engages London’s diverse communities through access to our nature reserves, volunteering programmes and education and outreach work.

An enhanced DBS Check is required for this role.   

Closing date: Friday 24th July 2020 at 9am 

Interview date: Friday 31st July 2020*  

Provisional start date: 1st September 2020  

  

* Interview dates and locations are subject to change depending on developing government advice on the Coronavirus, with the possibility of holding interviews virtually. More information will be given to those invited to an interview at the time. Let us know if we can do anything to make the application or interview process more accessible. 

This role is funded by the DCMS Youth Accelerator Fund via National Lottery Heritage Fund. 

Administration Officer – IAS Service
22.2 hours per week
Grade 2 (lower): £21,877 - £24,487 (inclusive of Outer London Weighting)
Temporary contract until 31st March 2021 (potential extension subject to funding)

Are you interested in making a difference to the lives of children and young people with SEND and do you have experience in working with them and their families? If so, you may be exactly who we are looking for.

We are Family Action, a national charity committed to building stronger families and brighter lives by delivering innovative and effective services and support that reaches out to many of the UK’s most vulnerable people.

Ealing I SAID! and Harrow SENDIAS Services aim to empower parents/carers and young people with special educational needs & disabilities, by providing free impartial information and advice relating to education, health and social care.

We are delighted to have recently been successful in securing new funding and we are looking for an experienced Administration Officer who will take up this exciting new opportunity and join our team.

Our Values: People focused, Mutual Respect, Excellence in all we do and a Can Do attitude

If you can relate to these and have the necessary skills and attitude, we can offer you:

- A competitive salary or £21,877 - £24,487 per annum pro rata (£13,126.20 - £14,692.20 per annum), inclusive of Outer London Weighting, leave entitlement and pension scheme
- Career development opportunities
- A full induction and ongoing quality training
- The opportunity to become part of FA initiatives
- Flexible working hours
- Managed workloads with regular supportive and reflective supervision

As an Administration Officer you will maintain and undertake business and administrative duties, carry out data collection tasks, attend meetings to take minutes and follow up actions. You will also input and monitor data, produce data reports and liaise with partner agencies. You will promote a positive image of Family Action, representing the organisation and the service to service users, families, volunteers and external professionals.

To be considered, you will need:

- Extensive experience of providing administrative support in an education and/or charitable setting and/or a relevant qualification
- Proven experience of working within an office setting, including the ability to organise and prioritise work and carry out routine tasks accurately and in a timely manner
- Proven experience of inputting and analysing data as part of a data base system
- Proven experience of keeping accurate records of invoices, budget expenditure and accurate accounts of petty cash transactions
- Proven word processing and computer skills, including substantial experience of using Microsoft Office – Excel and Access databases, the internet, PowerPoint, Publisher and email
- A good command of English grammar and spelling and the ability to take and write up minutes of meetings

We are forward looking, ambitious and with a commitment to continuous improvement. We are a people focused, can-do organisation that strives for excellence in all we do and operates with mutual respect. If you share these values and behaviours and have the necessary skills then we look forward to hearing from you.

Appointments are subject to Family Action receiving an enhanced disclosure from the Disclosure and Barring Service (DBS) that we consider acceptable.

For an application pack and further information, please select the apply button shown to be taken to our website.

Closing date: 10th July 2020, 9am
Interview date: 22nd July 2020

Family Action offers good working conditions, a comprehensive training programme and a Group Personal Pension Scheme (GPPS). We welcome applications from all sections of the community.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Other organisations may call this role Business Support Officer, Administrator, Programme Administrator, Project Administrator, Administration Co-ordinator, or Service Co-ordinator.

We are looking for an experienced project coordinator and supervisor OISC L2 (OISC L3 desirable) or solicitor with equivalent qualification for an exciting position leading a new pan-London immigration advice service for migrants at risk of destitution.

The post holder will manage and supervise a team of OISC level 2 immigration advisors providing specialist immigration advice and casework under the STAR project funded by London Councils. This is a pan-London housing and homelessness project working with Londoners which aims to help up to 5,000 people a year in partnership with Thames Reach, Stonewall Housing and St Mungo’s with Shelter the lead partner.  This service is delivered through a mixture of channels including telephone, face-to-face and digital. Due to Covid-19 all our services are currently delivered remotely with a view to a staged return  adjusted to evolving circumstances and clients needs.

You will play a key role in coordinating this new project and will hold a small caseload of complex cases feeding into our advocacy and campaign work.

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

At Praxis, we work to build community, challenge exclusion and discrimination, influence policy and improve services. We played a leading role in exposing the Windrush scandal and advocate and campaign for lasting changes to policy and practice to address the root causes of the issues faced by at-risk migrants

For more information about this role, please see our website. 

Role Title
Project Manager

Responsible To
GDI Hub CIC, Head of Programmes   

Responsible For
N/A

Job Level
Manager

Salary Grade
£40-45k negotiable based on experience.

Term
1 Year Full Time Contract (with the possibility of extension)

Primary Location
Flexible (our offices at UCL Here East, Queen Elizabeth Olympic Park but team members work in various locations).
Must have right to work in UK.

About GDI Hub
The Global Disability Innovation Hub (GDI Hub) is a research and practice centre driving disability innovation for a fairer world.

Our vision is of a world without barriers to participation and equitable opportunity for all. We believe disability innovation is part of a bigger movement for disability inclusion and social justice. More than a product, a service or policy, disability innovation is a way of thinking to address disability challenges by co-designing solutions and sharing knowledge.

We work across 5 domains, disrupting current ideas and practice by bring together new partnerships to overcome the barriers that exclusion and poverty creates in relation to disability.

• Research: creating new knowledge, solutions and products
• Innovation: growing inclusive innovation ecosystems
• Programmes: testing what works
• Teaching: learning and sharing knowledge
• Advocacy: evidence-based outreach

We are solutions-focused experts in Assistive Technology, Inclusive Design, and Culture & Participation. We stimulate entrepreneurship by developing bold approaches, partnerships and ecosystems to accelerate change.

Based in East London and a legacy of the London 2012 Paralympic Games, we deliver world-class research, ideas and inventions, creating new knowledge, solutions and products, and shaping policy through co-creation, participation and collaboration. GDI is composed of an Academic Research Centre (ARC) led by University College London (UCL) and a Community Interest Company (CIC) and is guided by an Advisory Board of disabled people. We operate in 15 countries and expect to impact 15 million people by 2024.

GDI Hub values inclusion as a core business success factor. We actively seek to attract collaborators from diverse backgrounds and particularly welcome applications for this role from people with impairments themselves, and people from black and minority ethnic (BAME) communities. The role is offered on flexible terms, including location and hours of work (though right to work in the UK is required), and the accommodation of reasonable adjustments is business as usual for us. 

Role Purpose
This role will provide project management and strategic partnership management to drive forward delivery under GDI Hub’s portfolio of work, substantive, including the DFID (Department for International Development) funded ‘AT2030’ programme and other significant GDI Hub projects.  

‘AT2030 – Life Changing Assistive Technology for All’, is GDI Hub’s flagship programme and aims to test ‘what works’ to improve access to Assistive Technology supporting solutions to scale with a focus on innovative products, new service models, and building global capacity. AT2030 is composed of 12 ‘sub-programmes’ of which this role will manage approximately half. These ‘sub-programmes’ include implementation projects as well as challenge funds and research vehicles. A key new activity under AT2030 is the launch of the £4m AT Impact Fund. The AT Impact Fund is designed to tap into the opportunity to support disruptive innovators scale up AT solutions in the Global South, by providing access to relevant networks and venture capability (capital and venture building support).

The post holder will be responsible for projects delivering to quality expectations (internal and client), delivering to scope of project, within budgeted resources and in line with timelines managing challenges and change as these emerge. The post holder will work closely with delivery partners (including members of the GDI Hub team) to ensure projects maximise their positive impact.

The role both takes on new project activity under AT2030 and takes over management of existing delivery during a maternity-cover period.

Role Responsibilities  

• Provide project management to support GDI Hub CIC in the delivery of major projects, including AT2030 taking a lead on nominated programme areas, working independently and proactively.
• Lead on GDI Hub project set-up for the £4m AT Impact Fund working closely with the AT Impact Fund Programme Director, implementing partners and wider GDI Hub Team.
• Responsible for project delivery: delivering to quality expectations (internal and client), delivering to scope of project, within budgeted resources and in line with timelines.
• Responsible for AT Impact Fund grant management including set-up of milestone verification process, financial control, grant design and administration, and supporting contracting.
• Manage stakeholders and build solid partnerships for disability innovation in relevant programme lead areas.
• Ensure reporting requirements and project delivery information is collected, reviewed and suitably prepared for circulation as required.
• Manage day-to-day relationships with delivery partners.
• Develop and share communication materials with the Comms Team to promote the work of GDI Hub.
• Plan and manage workplans, including emergent risks, challenges, change requests, budgets, schedules and scope.
• Oversight of the production, quality assurance and promotion of project outputs.
• Support financial monitoring and reporting.
• Identify lessons learned and share with the wider team.
• Demonstrate leadership in driving forward GDI Hub’s vision and programmes of activity working dynamically to maximise our impact.
• Support GDI Hub’s Head of Programmes and Directors in developing new opportunities to drive forward disability innovation, including new funding opportunities.

This is not intended to be an exhaustive list.  The need for flexibility, shared accountability and team working is required and the role-holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably instructed.

This is a description of the role as it is at present. It is the practice of GDI Hub to review role profiles regularly to ensure that they relate to the role being performed.  These reviews will be carried out by the line manager in consultation with the role holder.

Role Competencies

Part one: Knowledge and experience

• 4-7 years’ experience working within international development, disability, social development, public policy, research and/or the consultancy sector.
• Experience managing challenging projects, particularly related to international development, disability, research or grants management.
• Experience of working with delivery partners including procurement and contract management, ideally with ODA, public sector grants and/or private sector engagement.
• An ability to build, develop and maintain relationships with a variety of stakeholders, showing diplomacy, sensitivity and decisiveness.
• Experience of communications and partnership management.
• Experience relating to operational and financial management, including contracting, compliance, due diligence and risk management.
• Experience working in small but complex teams is desirable, as is experience of working with academic institutions.
• Experience working with international partners and stakeholders is desirable.
• Working knowledge of Disability, Assistive Technology, Inclusive Design and/or Social Development; sector networks is an advantage.

Part two: Skills and abilities

• Project Management
• Planning and organising work
• Results and achievement focused
• Operational management and financial reporting
• Stakeholder management
• Analytical skills and comfort working with data
• Proactive, self-motivated, committed and enthusiastic
• Skilled in matrix leadership and profile-raising activities
• Excellent communication skills
• Excellent ICT skills (Office365, incl. Excel, SharePoint, Teams, etc.)
• High degree of integrity and ability to operate in a politically sensitive environment 

Part three: Personal style and behaviour

• Pro-active problem solver
• Practical and pragmatic
• Likes working as part of a small, energetic team
• Creative and organisational leadership
• Integrity and inclusive behaviours
• Able to work independently, prioritise and work to tight deadlines
• High degree of professionalism
• Excellent presentation and communication skills
• Approachable and amiable
   

Application Procedure
To apply for this position please apply online by sending a CV and a covering letter describing how you think your skills and experience are relevant to this role (no more than 2 pages) to Mark Byrne GDI Hub Operations Manager: by midnight Sunday 19 July 2020.

Candidates will be notified of the outcome week commencing 20 July. Interviews are expected to take place week commencing 27 July 2020. A short written exercise, to be completed remotely, will form part of the interview process.

For an informal discsussion about the role, please contact Joel Burman, Head of Programmes, GDI Hub (see page 5 of attached doc for contact details)

Are you a bright data professional? Are you wanting to apply your skills and experience?

Prospectus is delighted to be supporting a national civil society organisation as they look to bring in a new Database Administrator to their team initially on a fixed term contract.

This position will support the Data team with all database related queries and support an upcoming data transformation project. This will require an initial preparation phase of revising and addressing issues with the existing technical infrastructure and processes. The role will then focus on an extensive period of testing and validating the charity's data and processes within the new solution before going live. The role will manage data cleansing activities, using third party assistance where necessary, to ensure the new solution is compliant with relevant principles of data protection.

The ideal candidate will be a bright and engaged data professional with a strong background in databases and SQL. You will be keen to develop your skills in a professional context and manipulate large quantities of data using Excel and other tools. You will also have an understanding of data visualisation, data protection and data security.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role.

Are you interested in working for a Charitable Foundation that makes a difference to the lives of people of all ages and backgrounds?

Do you want to work for an organisation that positively looks to support causes that others might shy away from, tackling some of the most difficult social challenges in the UK today?

Do you have excellent Salesforce administrator-level skills, a flair for improving systems, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our committed Grants Team as our Grants and Digital Administrator!

Please note that whilst this role is being advertised as home based as well as within the City of London, this is in direct response to Covid-19 precautions. Any candidate would need to be able to (public health advice permitting) attend work in the office on a regular basis going forward. 

About the Leathersellers’ Company

As one of the oldest Livery Companies in the City of London, working for the Leathersellers’ Company Charitable Fund offers an exciting opportunity to discover more about England's heritage and history and to look to the future focusing on philanthropy and fellowship.

We donate around £3.4million each year to charities, schools and universities across the UK as well as supporting individual students. We support a broad range of activities from youth clubs to arts or singing in care homes; from helping refugees to homeless veterans and much more. Existing connections with six London schools, a number of universities, the armed forces and City groups have been built over decades (if not centuries) but we are also proud to hold open programmes to allow charities with no previous connection the opportunity of multi-year, core funding. We do not shy away from those tackling difficult social issues for the most vulnerable individuals in our society. The Leathersellers look to add value by not just providing funding but also making connections and sharing information as and when we can.

The Company has been an integral part of the City of London for almost 600 years. Working with us makes you a part of this rich history and key to its future.

About the role 

We’re looking for an enthusiastic team player, passionate about enabling our funding to have the most positive effect on communities around the UK, to join our committed Grants Team. The primary focus of the role will be to support the operational efficiency of the team as well as manage key communications with both internal and external stakeholders.

About the person

You will be a team player who can demonstrate excellent communication skills (written and verbal), Salesforce experience, initiative and the ability to be flexible, as you will be working in a busy office environment. You will be a quick learner and have a passion for continuous improvement, keen to contribute your ideas.

How to apply

If you would like to apply, please submit a CV and covering letter (up to two pages) outlining how you meet the skills and experience elements in the attached role specification and why you are a suitable candidate for the role. Applications must be received by 5pm on Tuesday 30th June in order to be considered. First round interviews will likely be held remotely in the following weeks, and a final interview in person after that.

ADDITIONAL INFORMATION
We offer an attractive package, including a pension contribution equal to 15% of gross annual salary and a 35-hour week. Due to Covid-19 we are currently working remotely and foresee this being part of our working arrangements for some time ahead. Any candidate would however need to be able to (public health advice permitting) to attend work in the office at the Leathersellers' Hall on a regular basis going forward. 

An excellent opportunity for a skilled Database Administrator to join a Social Welfare Charity, based in London.

As the Database Administrator, working as part of a Database Team, you will provide technical support across fundraising as well as contribute to a new CRM migration moving from Raiser's Edge 7.

Working alongside the Database Manger, you will provide technical support to the fundraising teams, data cleansing, data segmentation and data insights for senior management. Along with providing technical support across the database infrastructure and all processes.

You will also contribute to a longer term project of migrating from Raiser's Edge 7 database to a new CRM solution. Initially revising and addressing the existing infrastructure, testing, managing data cleansing activities, before going live.

Key areas of the role; CRM database management. Data importing and selection. Data reporting. Database technical infrastructure. Database cleanse activities.

This an excellent opportunity to use your technical database skills. Our client is looking for an experienced technical user of Raiser's Edge 7 database and also administering Salesforce or MS Dynamics, managing SQL server 2014 or above.

Policy and Projects Officer
London, WC1

About Us

We are London Higher, an ‘umbrella’ body representing over 40 publicly funded universities and higher education (HE) institutions in London, as well as several universities with centres in London and a small number of private providers.

We are the place where universities and higher education colleges come together to identify the opportunities and address the challenges of working in London.

We are currently looking for a Policy and Projects Officer to work across our organisation and support our networks for a fixed term contract until July 2022.

The Benefits

- Salary of c£25,000 per annum
- Pension
- Employee assistance programme
- Home working options
- Offices in a central London location
- A friendly and informal atmosphere
- 25 days’ annual leave pro rata plus Bank Holidays and Christmas and Easter shutdowns

This role represents an exciting prospect for an individual with great research skills and admin support experience to advance their career and take on a varied role. You’ll have the chance to play a key role within our network and make a real impact on our success as a networked organisation.

We’ve got an incredible vision for the future where London’s students, educational staff and our members can thrive and maximise educational opportunities.

Our team is skilled, experienced, dedicated and committed to supporting London’s world class higher education sector. If you could see yourself as part of our mission, we want to hear from you.

The Role

As a Policy and Projects Officer, you will provide support to our networks of organisations, liaising with members, collectively and individually, and working alongside the Head of Policy and Member Engagement.

Specifically, you will examine the impact of existing and emerging policies and regulations, taking into account the implications of changes to our organisation and our members.

Your role will also involve:

- Undertaking research
- Gathering and analysing data
- Supporting our policy positions with your in-depth knowledge

About You

To be considered as a Policy and Projects Officer, you will need:

- Experience of working with senior level stakeholders
- Experience of organising, supporting and administering meetings
- Experience of working with committees and networks
- Experience of setting priorities and working to deadlines
- The ability to gather, analyse, interpret and present relevant data, evidence and information from a wide range of sources, and to ascertain the potential implications and/or key areas of interest for, in particular, London HEIs
- To be a competent and confident user of Microsoft Office suite, with advanced skills in Excel
- To be educated to degree level, or equivalent

Other organisations may call this role Membership Co-ordinator, Project Co-ordinator, Policy Officer, Membership Officer, Member Engagement Officer, or Project Officer.

The closing date for this role is the 8th July 2020.

Webrecruit and London Higher are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next challenge as a Policy and Projects Officer, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.