Finance Manager - An exciting position has become available to join a small, vibrant, friendly creative team who are dedicated to providing professional business services with a holistic approach to the community. PBC is a not for profit Enterprise Agency that has been supporting enterprise in Kensington & Chelsea and the London area for over 25 years.

We are an active sustainable social enterprise that means we put back into our community.  Whilst PBC is located in North Kensington, our activities and support also extend to neighbouring boroughs and pan London.

PBC’s Mission Statement

‘To be a leading provider of world class training, events, counselling and consultancy services through listening and responding to the needs of our customers.  To assist start-up and growing businesses realise their potential through high quality, independent and confidential advice delivered by an innovative and professional team.’

Portobello Business Centre is looking to appoint an experienced Finance Manager to take responsibility for maintaining our day to day financial records.

This is an excellent opportunity to join one of the most renowned enterprise support teams in London.

Please apply by submitting your full CV and Covering Letter outlining your suitability for the position (applications received without a Covering Letter will not be considered).

The Job

Job Title: Finance Manager

Reporting to: CEO, with dotted line to Non-Exec FD

Line Management: None

Hours:                         8 per week (flexible re: days)

Salary:                        £40,000 (pro-rata)

We have seven permanent members of staff, and several self-employed contractors. Our payroll is outsourced.

Our Finance Function is currently out-sourced and we wish to bring it in-house.

There is a Finance Manual and a detailed Procedures Guide in place. This role will have the responsibility of keeping these updated, and making improvements and efficiencies where appropriate. The Non-Exec. FD will be available to provide guidance and support.

The main responsibility of the role will be to maintain the day to day financial records, ensuring all policies and procedures are complied with and suitable controls are in place. This post will also be responsible for the VAT return. There is scope for the role to become more involved in the work of PBC, assisting the CEO and other members of the team with the financial aspects of bids for example.

Main Duties

Purchase Ledger

Check coding of invoices, enter invoices into Xero, including PDF attachments.

Advise when new general ledger codes may be required, and set up in Xero, in accordance with the Procedures Guide. 

Keep supplier records up to date, adding new suppliers, following due authorisation process.

Deal with queries from suppliers.

Approximately 25-30 invoices a month (6 per week)

Sales Ledger

Produce sales invoices and send to customers. Code and enter in to Xero.

Ensure proper records are kept for all sales and income, including grants and donations

Credit control

Approximately 30 invoices per year (2-3 per week)

General Ledger

Maintenance of General Ledger

Post all payments and receipts from bank statements (statements are automatically loaded into Xero via a direct bank feed)

Prepare and post the payroll journal, from payroll bureau reports.

Reconcile balance sheet accounts.

Maintenance of fixed assets register.

Prepare and post long term loan interest payment (Quarterly). Maintain loan schedule

Bank

Prepare monthly payments using Online Business Banking.

VAT

Follow VAT rules provided, for purchases and sales

Seek advice on new types of sales/ purchases regarding VAT treatment

Prepare and send quarterly VAT return and advise CEO of payment

Petty cash

Check that all payments have a valid receipt and have been authorised and coded correctly

Post expenses to Xero on a monthly basis

Credit Cards

Check that all payments have a valid receipt (being a VAT receipt where necessary)

Check coding and post to Xero

Reconcile payments to statements

Sagepay

Liaise with Reception to check reconciliation of Sage pay receipts to bank receipts. Post in Xero.

Staff expenses

Check that any expense claims have a valid receipt and have been authorised

Check coding and post expenses to Xero

Finance email

Deal with emails to the Finance email box that may require action or to be forwarded to another member of staff

Year End

Assist FD with preparation of yearend schedules and deal with Auditor information requests

Person Specification

A team player, willing to roll their sleeves up and really get involved in the day to day life of PBC.

A good communicator, happy to work with every member of the team, as well as liaising directly with Board members, external suppliers, funders, and customers.

A self-starter, who is able to motivate themselves, and takes a pro-active approach to their job.

Skills and Experience - Essential

Accounting qualification (or QBE), plus at least 5 years PQE

Experience of using Xero

Skills and Experience - Desirable

Experience of Business on line banking

In depth knowledge of Xero accounting

Accounting for Not-for-Profits

Please apply by submitting your full CV and Covering Letter (applications received without a Covering Letter will not be considered) outlining your suitability for the position.

NB - All staff are currently working from home due to Covid-19.  It is envisaged that the successful applicant will start working with us remotely.  PBC will return to the office only when it is safe to do so.

Permanent Position

£49,800

Head Office located in Central London with opportunity for some home based working (In the immediate and short term this role is home-based)

A Mental Health Charity whose focus is on children are looking to expand their finance team and recruit the new position of Finance Manager.

The charities services have grown over the past 12 months and funding has increase dramatically.

Direct Reports: Accounts Assistant x2 (Purchase Ledger & Income Ledger)

Responsible for delivering the monthly Management Accounts pack by gathering the outputs of the finance function (including Business Partnering function, Accounts Assistants and business unit information)

Representing a single point of contact in Finance for representatives of relevant Business Units.

Business Unit staff to include: operational Cost Centre Owners, business development leads and Heads of departments.

Improve, develop and issue reporting / dashboards / management information relating to the above

Lead system and process improvements to enable more accurate information and a better information flow

Work with BU staff to develop narrative for performance

Assist with regular rolling forecast of the expected outturn for the year

Responsible for the full annual audit process (entire cycle including annual audit readiness, audit delivery, production of annual statutory accounts and annual report and implementing suggestions of audit findings report).

The client is looking for a qualified accountant with line management experience.

Previous experience in the charity sector would be beneficial.

About WSUP

WSUP is a not-for-profit company that helps transform cities to benefit the millions who lack access to water and sanitation. We were created in 2005 as a response to the urban explosion that has left many cities unable to provide basic services, such as access to a toilet or drinking water, to low-income communities.

We work in seven countries in sub-Saharan Africa and Asia, supported by an office in the UK. Since inception we have helped over 20 million people access better water and sanitation services. 

About the role

Overall purpose

Located in the Finance Team, the Senior Management Accountant plays a key role in Secretariat “downstream” contract management responsibilities, working in close partnership with the Partnerships and Communications Team and Global Programmes Teams, and is a key member of the inter-departmental “Project Task Force”.

The role is responsible for management of WSUP’s portfolio of restricted funds, for meeting all WSUP’s funders’ financial reporting requirements and audits in accordance with funder contracts and compliance rules, for providing technical support in budget preparation to maximise cost recovery within WSUP’s cost recovery model, coordination of WSUP staff time planning, aligning resources to funder and organisational budgets, and supporting good project financial management.

You will play a senior role in the Finance team, contributing to the group’s budget setting processes, monthly management accounting, year-end accounting and audit, development of systems and processes, acting as finance business partner, and deputising for the Director of Finance as required.

Computing software

WSUP’s accounting software is Sun Systems v6 (Infor10) with an Excel add-in called Infor Query & Analysis (previously Vision Q&A) used for uploading data into the ledger and for reporting.  Training can be provided on both Sun and Infor Q&A. WSUP’s purchase ledger functions are operated on Sun through the IPOS commitment management and authorisation software.

Excel spreadsheets, often employing advanced functions, are used extensively to produce project budgets, forecasts and monthly reports.  Payroll is outsourced.  All staff complete timesheets.  Data from the payroll and timesheets is used to post staff time to funds in Sun on a monthly basis.

Country Programme finances are organised as follows:

Branch office registration:

• a local bank account is usually maintained;
• local country programme staff are employed directly by WSUP and paid from the local account;
• local office running costs, including contractual payments to local suppliers, consultants and in-local WSUP Members are paid through the local bank account.

No local registration:

• local WSUP staff are usually employed through a hosting arrangement;
• Contractual payments to local suppliers, consultants and WSUP Members are paid by the WSUP UK Finance Team.

In both instances, WSUP UK may have direct contracts with consultants, contractors and suppliers in the UK or internationally and these are paid direct from the UK.

Main responsibilities & tasks

Restricted and Broadly Restricted Fund Management

Create a culture of full cost recovery across WSUP, improving and regularising pooled costs, IT and insurance recharges, specifically:

• Responsible for the development of process and systems for management of WSUP’s portfolio of restricted funds, promoting appropriate and full utilisation of contracted funding.
• Maintain organisational data on funding streams and project obligations for organisational budget management purposes.
• Identify funding gaps within country programmes and Secretariat Cost Centres, maintaining a general situational analysis and strategy information for the Executive Committee, plus individual project information to the Project Task Force.
• Input to the annual organisational budget and budget revisions by provision data on project funds, expenditure and projections of income and spend.
• Input to the management of the annual organisational budget though review of management and Cost Centre accounts with respect to fund allocations.
• Organisational time planning through management of timesheets and staff allocation to projects, liaising with the Systems Accountant.
• Liaising with the Finance Controller, managing restricted fund balances, carrying out necessary project related fund adjustments including exchange adjustments during implementation and at project close.
• Reviewing the balance sheet with the Director of Finance and instructing the Financial Accountant and Systems Accountant on any amendments needed

Funder Budgets

Promote excellence in proposal budgeting throughout the organisation, ensuring accurate costing and full inclusion of relevant allowable costs, specifically:

• Responsible for development, promotion and monitoring of budgeting standards, systems and processes, and their application in proposal budgets.
• Training staff in the application of agreed systems and processes
• Develop and apply WSUP’s standard budget template and process information to capture all relevant costs and ensure cost recovery.
• Agree and train Country Finance Leads in new staff budgeting and recovery tool, ensuring these are reflected in the funder reports and forecasts.
• Liaise with the Partnerships and Communications Team on the preparation of funding applications.
• Work with the Partnership & Communications Team, other Secretariat Teams and Country Programmes to support the preparation of:
  • proposal budgets, ensuring staffing capacity is available.
  • financial forecasts – supporting the Project Task Force in ensuring relevant financial forecasts are accurately completed.
• Ensuring adherence to WSUP policies, particularly on budgeting and cost recovery.
• Keep all budget records for all funders in a logical and consistent manner.

Project Financial Management

Responsible for contributing to the development of a coherent project management cycle, building systems and processes to support the cycle, and the capacity of staff within the Project Task Force and Project Leads in financial management, within the following stages of the project cycle:

Project Launch

• Support the Project Task Force to develop appropriate contract budget management systems.
• Provide analysis of budget by Cost Centre and team, agreeing timesheet allocation
• Liaise with the Director of Finance and Finance Controller to ensure that WSUP’s Operational Budget is updated.
• Set up new funder analysis codes on Sun Accounts and IPOS purchase ledger system, maintaining updated access status for use of codes.
• Manage invoicing of funds and other income due and maximise income collection.
• Working within the Project Task Force, contribute to the oversight of WSUP’s procurement policy and practice.

Project Implementation

• Keep up to date with all relevant funder guidelines and reporting templates for contracted funds, disseminating updated funder formats (proposals and reports) and other funder related information to all relevant programme staff for guidance on report preparation
• Deliver monthly financial reports to WSUP project managers, in funder formats, directing in country staff and the Project Task Force to address and respond to monthly fund report notes as part of monthly fund report process
• Deliver high-quality and timely financial reports to funders.
• Liaise with finance colleagues on completion of processes to ensure accuracy of funder reports.
• Keep thorough records of all financial reports and disbursements sent to funders.
• Submit funder invoices, ensure that WSUP invoice register is updated, post invoices to SUN, and produce reports of outstanding income debtors.
• Carry out other necessary checks on transactions to be posted to correct allocation of funds, including payment forms.
• Reconcile funder reports sent to income received by WSUP and support WSUP’s aged debtor function.
• Provide ad hoc information and analysis.
• Work closely with the Partnerships & Communications Team to ensure grant compliance requirements for specific funders.
• Support consistency of procurement management, though developing monitoring systems and controls to ensure the application of WSUP procurement procedures and funder compliance requirements, and training staff in their use.
• Support accuracy of retentions management (the responsibility of Programme staff to implement) through developing systems for review, checking, and by monitoring the level and allocation of retentions.
• Manage project audits required during implementation period, liaising with country offices, Secretariat Cost Centre managers and Finance colleagues.

Project Closeout

• Deliver Final Financial Report, accruing and closing complemented commitments
• Review income and expenditure over project lifetime and make necessary adjustments to funds.
• Ensure asset handover, in accordance with funder compliance rules and WSUP Financial Policy.
• Manage closure of funder codes on SUN.
• Manage project audits required during implementation period, liaising with country offices, Secretariat Cost Centre managers and Finance colleagues.
• Formalising fund close out procedure with the Project Task Force and embedding an overhead contribution review.
• In liaison with P&C support external reporting requirements related to project finance and compliance.

Capacity Building

Enhance the financial skills of Project Leads and other Financial Managers in WSUP through training and feedback generally, specifically:

• Support Secretariat Cost Centre managers and Country Programmes with:

• Alignment of funder reporting structures to WSUP’s internal reporting framework.
• Timely upload of contract budgets to WSUP’s accounting system.
• Financial management of contracts.
• Funder financial compliance.

• Participate in team meetings and share skills with colleagues within the Secretariat and Global Finance Team.
• Participate in Project Task Force meetings and Country Coordination calls.
• Conduct inductions for finance and non-finance staff and update teams on the work of the Global Finance Team.

Management Accounting

Working closely with the Director of Finance and Finance Controller, support the work of WSUP Group and the Global Finance team, specifically:

• Act as WSUP Charity accountant, preparing board reports, management accounts and treasury services.
• Support the WSUP group annual budget process and periodic reforecasts.
• Support the monthly management accounts process, including FX revaluations, cost recharges, fund statements and reports.
• Support the annual statutory audit process, preparation of audit schedules, specific funder audits, and liaison with auditors.
• Act as finance business partner for specific cost centres as required.
• Contribute to innovation and the improvement of processes and policies considering relevant standards, use of technology, best practice and organisational needs.
• Contribute to WSUP’s requirement to measure its value for money (VFM), to the development and maintenance of VFM measurement methods, promoting standard practice and learning in the organisation.
• Contribute to the development of internal transfer pricing and full cost recovery.
• Perform any additional tasks as reasonably requested by the Director of Finance.

To apply for this position, you should upload your CV and cover letter on the link below.

Please note: This job is based in London, UK.  Applicants must have the right to work in the UK at the time of application.  Please do not apply if this is not the case.

This role is based in the UK and open to individuals with unrestricted right to live and work in the UK. At this stage we are unable to offer sponsorship opportunities. Therefore, you must currently hold the right to work in the UK.

Summary of the role:

This is an exciting time to join our Finance team who are constantly improving ways of working and there’s always something new to learn. The role will be responsible for transactional queries, banking, accounts payables, sales ledger whilst also assisting the Management Accountant and International Accountant in implementing a strong control environment within Muslim Aid.

About the Role:

Some of the main responsibilities of this role will be:

1. To administer the day to day management of purchase ledger, ensuring purchase invoices and payment vouchers are correctly coded, authorised, recorded on the finance system, payment and dealing with queries within a timely manner.
2. To maintain the Income ledgers, raising invoices, coding of income, posting receipts and to be responsible for credit control procedures and following up with outstanding debtor balances.
3. The reconciliation of all bank accounts to ensure correct recording of all transactions.
4. Processing all petty cash advances and reconciling the petty cash float ensuring it is topped up and all transactions are recorded.
5. To bank cash and cheques from the Fundraising team and querying any discrepancies between their records and ours.
6. To assist in month end closedown by carrying out the month end procedures, including but not limited to reconciling creditor control account, vendor account allocation, ensure balance sheet accounts reflect the accurate balances.

About You:

To be successful in this role:

1. Minimum 5 A-C in GCSE including Maths and English or equivalent
2. Experience of working in a similar role
3. Bank Reconciliation experience
4. Purchase Ledger experience
5. Ability to work flexibly, under pressure and prioritise effectively, with a calm and professional approach.
6. High standard of numeracy, accuracy with a keen eye for detail

Why you should apply:

If you are an exceptional and experienced Accounts Officer who has the necessary skills and personal qualities to contribute to the strategic vision and leadership of the finance function then this may be the role for you.

How to apply

You must complete an application form for this role.

Benefits you will enjoy if you work for us:

• 37 days holiday (including Bank Holidays and Privilege days)
• Flexible working conditions, including home working
• Employee benefits with Perkbox
• Free eye tests
• Paid time off for medical appointments
• 2 hours lunch break on Fridays
• Time off in Lieu (TOIL)

For applications please click on the link below:

Once we have received your application we will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

Muslim Aid’s recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our care/employment. Successful candidates will be expected to undergo a DBS check. In addition, all successful candidates for finance roles will undergo an Experian Credit Check.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief or age. 

Only Shortlisted candidates will be contacted. Applications will be accepted until closing date, however, Muslim Aid reserves the right to initiate interviews and the selection process on a rolling basis with the aim of identifying an appropriate candidate as quickly as possible.

NOTE: We will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

Duties and key responsibilities

1. Management and Statutory reporting

• Prepare monthly management accounts.
• Reconcile Balance sheet accounts monthly including accruals and prepayments.
• Prepare all statutory reports including Quarterly VAT Returns, Companies House, and Charities Commission Annual Returns, etc.
• Support the Head of Finance and Compliance to prepare the Annual accounts for Audit.
• Reconcile the Union Bank accounts monthly.
• Prepare weekly sales and analysis report.

2. Updating Charities Commission & Companies House websites:

• Maintaining Trustees database
• Update the Union’s details with Companies House and Charities websites on a regular basis. 

3. Budgeting, forecasting and Cashflow statements:

• In consultation with the Head of Finance and Compliance, prepare annual budget and cashflow statement.
• Prepare forecast report and statements as and when required.
• Prepare monthly cashflow statement.

4. Managing and supervisory duties:

• Responsible for some aspects of purchase ledger which includes:
• Issue and maintain adequate records of purchase orders issued and chase up associated invoices.
• Maintain and post all Petty cash.
• Supervise and manage the Intern.
• Attend regular manager meetings with other departments.

5. General finance department duties:

• In consultation with the Head of Finance (or working with the Head of Finance), review Finance department working practices and direct/ overseas the computerisation of some systems procedures.
• Responsible for Sales Ledger, Purchase Ledger, and payroll in the absence of any of the Finance Officers with the Head of Finance.
• Assist with the sales ledger, purchase Ledger and payroll as required by the Head of Finance and Compliance.
• Prepare ad hoc reports or information promptly via the Head of Finance for Senior Leadership Team (SLT), Sabbatical Officers and other stakeholders.
• Prepare other financial reports and information for SU staff as and when required.
• Respond to queries from SU staff quickly and efficiently.
• Undertake filing and other administrative tasks as and when required.
• Maintain the Finance department’s customer –facing systems, paperwork, and efficiency improvements.
• Support the Head of Finance and provide necessary information to enable the department produce management accounts, budgets, forecasts and cashflows and audit and in the general running of the department (this is a guide not full list).
• Undertake other tasks and responsibilities, compatible with the level and nature of the post as required by the Head of Finance.

2 General Responsibilities

• Represent and be an ambassador for GSU.
• Be flexible and carry out other associated duties as may arise, develop, or be assigned in line with the broad remit of the position.
• Maintain and improve competencies through continuous professional development.
• Abide by organisational policies, codes of conduct and practices.
• Support and promote liberation, diversity and equality of opportunity in the workplace.
• Treat with confidentiality any personal, private, or sensitive information about individual organisations and or clients or staff and Project data.
• Adhere to the Sustainability policy and strive to reduce carbon footprint.
• Actively seek better ways to assist GSU in its effort to become a more sustainable workplace.
• Any other duties commensurate with the accountabilities of the post.

PERSON SPECIFICATION:

EXPERIENCE         

• Experience of preparing budgets, forecasts and cashflows.
• Proficiency in the use of an accounting software
• Previous experience of working in Finance department.
• Experience of customer service
• Experience of developing and maintaining effective systems for collecting, collating, and reporting information.
• Experience of payroll (desirable but not essential).

SKILLS AND ABILITIES

• Clear communication skills face to face and on the phone or email.
• Ability to troubleshoot difficult situations, and deal with them calmly, efficiently, and effectively.
• Writing skills – produce reports and ability to write succinct documents on complex areas.
• IT skills at a level that supports report writing, email, internet, and database.
• Time management and organisational skills.
• Ability to engage and motivate others.
• Self-motivated with the confidence to work alone but can also work co-operatively and flexibly as part of a team.
• Ability to stay focused and efficient in the face on changing priorities.
• Accurate, methodical and with a good eye for detail.
• Strong Customer service focus and an ability to build effective working relationships with employees and external stakeholders/suppliers.

KNOWLEDGE

• Regulatory requirements and best practice guidance relating to:
• Accounting and Finance
• HMRC and Charities Act
• Understanding and experience of taxation including VAT and PAYE tax /compliance
• Payroll and Pension compliance

EDUCATION/TRAINING

• Part qualified ACCA or any professional qualification.
• Relevant experience and qualification in Accounting and Finance

PERSONAL ATTRIBUTES AND OTHER REQUIREMENTS

• Able to travel extensively within the Borough and Region when needed.
• Able to work some evenings and weekends and stay overnight where necessary.
• Works well in a team with a flexible approach to work
• Commitment to anti-discriminatory practice and equal opportunities.  An ability to apply awareness of diversity issues to all areas of work. 
• Commitment to the values and ethos of the Organisation

A healthcare charity based in central London is seeking a Finance Officer to join their central finance team on a permanent basis. The role, reporting into the Head of Finance, will undertake a broad range of financial and administrative duties in support of a fast-paced central finance team. The organisation is looking for proactive and hands-on individual whom the organisation will develop, mentor and support in their finance career (and studies) in return. The duties will be, though are not limited to, the following: 

• Managing and processing employee expenses
• Preparation of monthly bank reconciliations
• Preparation of debtor and creditor reconciliations
• Maintenance of purchase ledger
• Preparation of monthly payment runs 
• Ensure accurate recording of financial data entry onto financial systems
• Acting as a key point of contact for finance queries (both internal and external) 
• Support finance personnel in year-end accounts preparation

This role is suitable for junior finance professionals (ideally 2+ years within a finance based role) who are looking for the next step in their career. Offering career development and mentoring is extremely important to the team, and they hope the successful candidate will gain vital experience and support in this rewarding role and environment. 

To be succesful in this role, you will be used to or able to work in a fast-paced environment. 

Please note that the role will be based remotely while government guidance dictates though will be at least partially London-based thereafter.