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Page 22 of 29
Hays London Ebury Gate
City of London (On-site)
Up to £31500 per annum + £31,500 + Benefits
Full-time
Job description

Job Title: Science Operations Administrator Salary: £31,185 per annum + excellent benefits
Contract Type: Full-time, Permanent
OverviewMy client is seeking a proactive and highly organised Science Operations Administrator to join a dynamic Service Delivery team within a world-renowned biomedical research institute. This is a pivotal role in supporting multiple research groups and scientific platforms, ensuring smooth day-to-day operations and enabling scientists to focus on their research.

Key Responsibilities

  • Provide comprehensive administrative support to laboratory-based staff and scientific teams
  • Act as the first point of contact for internal queries, resolving them efficiently
  • Organise internal and external events, including seminars and lab meetings
  • Coordinate domestic and international travel arrangements and itineraries
  • Manage expense claims and complex reimbursement cases
  • Support recruitment processes and onboarding for new staff
  • Oversee the non-employee lifecycle for visiting researchers and collaborators
  • Assist with procurement, invoice reconciliation, and ordering of goods
  • Maintain accurate records and update notice boards (physical and digital)
  • Provide diary management and meeting coordination for senior scientific staff
  • Approve leave and sickness absence on behalf of team leads
  • Take minutes for key meetings and provide cover across the team when needed


About YouEssential:

  • Degree or equivalent experience
  • Proven experience in a high-level administrative role, ideally in a research or lab environment
  • Strong IT skills, including Microsoft Office and ERP systems
  • Excellent interpersonal and communication skills
  • Ability to manage sensitive information with discretion
  • Highly organised, adaptable, and able to prioritise effectively
  • Strong attention to detail and problem-solving skills
  • Comfortable working independently and collaboratively


Desirable:

  • Experience in an academic or research setting
  • Diary management experience


Why Apply?

  • Join a collaborative and inclusive environment at the forefront of biomedical research
  • Access to cutting-edge facilities and a vibrant scientific community
  • Excellent benefits and a strong commitment to professional development
  • Be part of a team that values diversity, innovation, and continuous improvement



If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Posted on: 05 June 2025
Closing date: 03 July 2025 at 14:30
Job ref: 4694338
Tags: Administration