Senior Housing Worker Jobs in Birmingham

We're recruiting for a qualified, proactive Finance Manager to join Primary Care International, bringing enthusiasm and problem-solving skills to our dynamic team. If you thrive on taking initiative and ensuring financial sustainability in a purpose-driven organization, we’d love to hear from you!

Working flexibly from home and reporting to the Strategy and Clinical Director, you will play a core role in our small team. The role suits a proactive self-starter who is fully conversant with Xero and is confident and happy working independently on their own initiative. It is a rewarding role in a busy operating environment which calls for a quick thinking and adaptable individual with excellent attention to detail.

Bookkeeping, invoicing, expenses and treasury (approx. 35% of role)

• Manage the working relationship with an outsourced bookkeeping team and manage the transition to bringing the bookkeeping function in house with immediate effect, using appropriate Xero linked apps such as Dext. Once transitioned, undertake posting of all income and expenditure to Xero including recording all VAT-related costs, application of appropriate exchange rates and verifying coding and project allocations with the projects team
• Reconcile bank transactions with the accounting records from Xero.
• Raise customer invoices on Xero as requested and authorised by Programmes Team. Ensure appropriate VAT treatment applied to sales invoices.
• Oversee use of the Xero app for scanning and uploading all expense receipts.
• Ensure all relevant invoices & expenses receipts are filed appropriately.
• Process any payments or expenses through the bank account ensuring adherence to agreed levels of delegated authority.
• Make international payments via business banking or other platforms as needed.
• Check and complete VAT returns to HMRC in accordance with statutory requirements. Ensure returns are appropriately approved and submitted on time, with associated payment made to HMRC.

 Payroll (approx. 5% of role)

• Manage working relationship with outsourced payroll services team and manage the transition to bringing the payroll function in house through Xero, with immediate effect.
• Compute monthly payroll calculations for all staff including allocations for zero hours staff.
• Ensure all statutory payments are made on time i.r.o PAYE, NI, NEST pensions, childcare vouchers etc. Process salary payments through bank account.
• Post individual salary allocations to projects through Xero, based on authorised timesheets.

Cash flow and production of monthly management accounts (approx. 20% of role)

• Liaise with the project team in updating a monthly rolling cashflow for review by the Strategy and Clinical Director and Board as required.
• Produce monthly management accounts reconciling back to the balance sheet.
• Collaborate with the project team in monthly review of project expenditure against budgets.
• Prepare and present quarterly financial reports and analysis for the Board of Trustees.
• Lead on project audits as required and provide support to programmes team for financial reporting to clients and funders.

Budgeting, reforecasting, and ad hoc financial analysis and reporting (approx. 20% of role)

• Coordinate new financial year budget cycle. Consolidate team inputs and summarise for senior management and board review.
• Coordinate the quarterly budget re-forecasting exercise with input from wider team. Prepare files, perform cost allocations, and consolidate input from team. Summarise for senior management and Board review.
• Undertake financial analysis as required e.g. variations and allocation of core costs.

 Statutory accounts (approx. 15% of role)

• Manage working relationship with external accountants and coordinate requirements for them to produce the organisation’s annual accounts, working with them to resolve any findings and recommendations. This includes providing all required input, liaising with them around timelines and process, checking draft accounts prepared by audit team, ensuring adjustments and corrections are made, and presenting final accounts to board for final sign off at annual AGM.

 Liaison with banks and other operational service providers (approx. 5% of the role)

• Manage annual or longer term subscriptions and contracts ensuring appropriate cover and value for money for PCI e.g. insurances, domain name, web hosting, professional associations.
• Manage day to day contact with PCI’s banks including resolving problems with delayed, missing or stopped payments or receipts, requests for further information, making changes to banking arrangements etc.
• Conduct bi-monthly audit of debit card use to check the nature and scale of expenditure and verify the approvals given. 
• Monitor financial risks identified in the organisational Risk Register including reporting to management/the Board on mitigation measures taken.
• Compile annual CIC report and make appropriate tax payments to Companies House.

 Person Specification

Essential

1. Demonstrated finance qualification, ideally ACA/CIMA or ACCA. Undergraduate degree in Accounting with at least 5 years relevant experience will also be considered.
2. At least 3 years’ experience in all aspects of financial management, accounting and tax.
3. Highly skilled user of Xero Accounting software.
4. Previous experience working with a not-for-profit organisation or social enterprise.
5. Previous experience in managing finance across multiple projects and currencies is highly desirable.
6. Natural aptitude for financial control & ability to identify areas of process risk.
7. Strong Excel skills and proficient with PowerPoint.
8. Good communicator with ability to write clear instructions & summarise key messages for non-finance colleagues.
9. Ability to multi-task and juggle competing priorities, remaining calm under pressure.
10. Proactive and takes own initiative; comfortable making decisions & taking responsibility.
11. Access to appropriate connectivity & workspace which is conducive to productive home working.
12. Efficient, organised, accurate & thorough record-keeper, with excellent attention to detail.

Preferred

1. Previous experience and confidence in preparing reports and reporting to senior management / Board of Trustees.
2. Experience in using Xero add-ons (expenses, payroll and projects) plus Xero linked apps such as DEXT, Modulr is highly desirable.
3. Commercial acumen.
4. Familiarity with SharePoint and Teams. Good aptitude for IT and able to resolve basic issues yourself.
5. Experience working as part of a virtual/remote team.
6. Ability to work flexibly to meet deadlines, especially during peak finance cycles.

Please note that this is a UK based role, and applicants must not only have the right to live and work in the UK, but also be currently resident here. We cannot accept applications from anyone who does not meet this requirement.

Equality Statement

Equality and diversity are at the core of PCI values. Staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected. We actively encourage applicants from under-represented groups.

£54,285 - £60,585 (National) + £5,000 Accountancy Allowance with qualification

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate. We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers.  We are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK – His Majesty’s Government – we are leading ground-breaking programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern and cost-effective real estate service solutions. 

Innovation and progress are at the heart of our behaviours.  We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged, and we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces. 

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth.  We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

The responsibilities include:

• Ownership of the GPA’s technical IFRS16 accounting calculations, performing accurate and technically correct IFRS16 calculations for all relevant lease events, undertaking verifications, validations and checks
• Monthly reporting of IFRS16 financial performance, risks and opportunities
• Produce key information to support annual budgets and monthly forecasts for IFRS16. This will form part of SR bidding and Estimates, submissions to Cabinet Office & HMT. Respond to queries arising
• Support systems improvements behind IFRS16 accounting including accounting ledgers for IFRS16 transactions. Working with GPA’s outsourced Property Partner and supporting the development of accounting systems to ensure that IFRS16 accounting is accurate
• As required, supporting the production of GPA business cases/investment appraisals and ensuring that IFRS16 calculations are accurate
• Business partnering across GPA Directorates to ensure that IFRS16 impacts are understood and incorporated into all decision making
• Providing IFRS16 advice to finance and non-finance stakeholders across GPA. Supporting IFRS16 training across GPA Finance. Working towards becoming a subject matter expert on the application and reporting of IFRS16.

Key Skills & Experience 

• A technically strong, confident qualified accountant
• It would be preferable to have experience of IFRS16 technical accounting, particularly in its application to property leases (as both landlord and tenant) - if no prior experience, then the candidate must have a technical aptitude and be prepared to work towards become an expert on IFRS16
• A commercially astute finance professional, capable of translating technical accounting requirements into language that will inform, advise, influence and inspire confidence in financial and non-financial stakeholders.
• A self-starter, comfortable with change and with the drive-to-drive continuous improvement
• Strong leadership skills to lead a team of mixed experience in a challenging and complex environment
• Good communication, networking and negotiation skills, capable of building relationships with both finance and non-finance professionals
• Experience of working in a fast-paced environment, planning, collaborating and delivering through others
• Down to earth, proactive and pragmatic

For more information, please apply using the link, or contact Emma Fuller at our retained search agent, Robertson Bell.

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do. To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.