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Top job
Youth Action Alliance, London (On-site)
£25,459.20
Posted 3 days ago Apply Now
Closing in 6 days
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Page 50 of 75
London, Greater London (On-site)
£25,459.20
Part-time (28.8 hours)
Contract (18-month contract with scope to extend (3-months probation))

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

What is the overall purpose of the role?

At Youth Action Alliance (YAA), our mission is to support the personal and social development (their values, beliefs, ideas and skills) of the young people living in Kensington and Chelsea, enabling them to increase their resilience and skills in the present and promote their ambitions for the future.

We are ambitious to grow, to continue supporting more young people and influence positive change. To do this we are looking to appoint a Business Support Officer to provide a range of financial support duties and administer the organisation’s general ledger and finance system.

This post will provide high-quality support to the overall operations of the organisation and the team, to ensure the smooth running of the main sites and enable YAA to meet and deliver on its core objectives and obligations.

The post holder will provide administrative support to YAA, covering a wide range of tasks and activities including (but not limited to) procurement coordination, travel and logistics, department meetings and off-site activities, diary management, meeting coordination, and minute-taking for our board and meetings for staff, members and stakeholders.

General Requirements

  •  To support the delivery of Youth Action Alliance
  • To ensure a friendly, professional and informative service to all visitors and stakeholders
  • To maintain a diary and manage all incoming calls and all correspondence
  • To maintain a good working relationship across all YAA teams, external stakeholders and suppliers, ensuring queries are dealt with promptly
  • To attend and support meetings including minuting (including evening, weekend and events as/when required)
  • To collate and maintain all documentation relating to the business
  • To act as a point of contact for all Board of Trustees, staff, participants and stakeholders
  • To manage office maintenance, including ordering equipment, stationery and products needed for the day-to-day running of YAA
  • To be the appointed Fire Marshall and First Aid Officer on site
  • To oversee the Health and Safety of YAA and ensure all aspects are attended to in line with the YAA Health and Safety Policy.
  • To create and maintain the security of all sensitive data in accordance with YAA Data Protection Policy, including the filing system and database of the shared drive and in-house hard copies
  • To coordinate inductions for new starters, ensure DBS checks and training records are kept up to date.
  • To maintain risk assessment and action logs for the organisation
  • To ensure the main office is kept clean, tidy and presentable
  • To manage memberships, contracts/SLAs, facilitators and referrals of YAA
  • To support the CEO and team manager directly with administrative duties
  • To add participants, staff and registers of all projects to in-house software and produce reports as/when required
  • To process organisational income and expenditure and maintain financial records, including preparing accounts against budgets for the Board of Trustees
  • To collate reports and data that support evidence building to demonstrate the wider organisational impact

This job description cannot cover every task that may arise within the post at various times and the post-holder will be expected to carry out other duties from time to time that are broadly consistent with those in this document. This job description does not form part of the contract of employment

Person Specification

Essential

  • Relevant qualification (college-level or equivalent)
  • Strong organisational and administrative skills
  • Experience developing and maintaining administrative systems
  • Confident working independently and as part of a team
  • Database management experience, or willingness to learn
  • Excellent IT skills, including Microsoft Office (particularly Excel)
  • Strong literacy and numeracy, with clear written and verbal communication
  • Excellent time management and ability to meet deadlines
  • High attention to detail and accuracy
  • Positive, solutions-focused approach with a can-do attitude
  • Ability to manage complex workloads calmly and efficiently
  • Good interpersonal skills, with experience engaging diverse groups (including young people)
  • Flexible, proactive, and supportive within a small team
  • Passionate about supporting children and young people, with a commitment to diversity and inclusion


Desirable

  • Training in accounting or finance software
  • Recognised accounting qualification (or working towards)
  • Experience in a youth organisation
  • Knowledge of the charity sector
Posted by
Youth Action Alliance View profile Organisation type Registered Charity Company size 6 - 10
Posted on: 19 September 2025
Closing date: 18 October 2025 at 23:30
Tags: Advice / Information, Communications, Finance, Social Care / Development, Youth / Children, Social / Support Work

The client requests no contact from agencies or media sales.