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Are you looking for your first job in Financial Administration? Are you interested in pursuing a career in Accountancy and developing your career in a leading Children’s Communication Charity, ensuring that “no child is left out or left behind due to a difficulty speaking or understanding”?
I CAN are looking for a process-oriented Customer Accounts Assistant to manage the day-to-day fulfilment of orders. Working in the commercial arm of the charity, the department sells training programs and resources to educational establishments in the UK and abroad. We require an individual to manage the despatch and financial processing of over 3,000 orders a year.
Key responsibilities include:
- Processing of orders for products, training and subscriptions.
- Liaising with I CAN’s fulfilment house regarding delivery of orders and managing issues when they arise.
- The management of the invoicing process for orders, once received.
- Management of the annual fee process for our licensed tutors.
- Administration of card payments.
- Regularly follow up with trade debtors in order to maintain good credit control.
- Providing financial insight and reports to the Head of Commercial about the finances of the department.
We are looking for someone who:
- Has previously worked in an operations focused department.
- Is comfortable dealing with figures, data and operational processes.
- Has knowledge of working with a CRM and databases (we use Microsoft Dynamics).
- Has good Excel skills and is able to manipulate large volumes of data.
- Ideally, we would be looking for someone who is working towards an accountancy qualification or who is looking to move into a finance focused role.
In return we offer you:
- An inclusive and supportive environment
- Hybrid working as well as the tools to work from the office and from home
- Access to our employee benefits programmes (Perkbox and Pension Scheme)
- A range of employee wellbeing interventions
- An investment in your personal development
I CAN is the UK’s leading children’s communication charity. We run two special schools, design and deliver interventions and train practitioners to deliver these with children and young people, run a Communications Consortium of 35 like-minded charities and social enterprises, run a family support helpline and raise awareness of the impact poor speech, language and communication can have on a child’s life chances. You can read more about us in the recruitment pack.
Does this sound like you? We would love to hear from you if that is the case.
To apply, please submit your up-to-date CV and a covering letter of no more than two pages by 9am, on Monday 11 July 2022. Interviews will take place later that week. You can download the job description and the recruitment pack below.
I CAN works within the government’s Covid-19 guidelines.
We serve children and young people from all backgrounds and strive to represent the same diversity in our workforce. We strongly believe there is unity in diversity and are committed to create an inclusive working environment for all. We are under-represented by people who are from ethnic minority backgrounds and those who identify as being from the LGBTQ+ community. We particularly welcome applications from all suitably qualified people from these backgrounds. If you are excited about making an impact in children’s lives, we would love to hear from you.
Please note that we will not close applications before this time and date as we recognise that candidates put in a lot of time and effort into making an application and we want to give each of you the time and space to put in an application you feel proud of.
Please note that we will not shortlist candidates who do not submit a CV and a supporting statement.
Due to the volume of applications we receive, unfortunately, we are not always able to respond to every applicant. If you have not received a response within one week after the closing date, you have not been successful on this occasion.
We are committed to safer recruitment practices and to safeguarding and promoting the welfare of all children. We expect all staff and volunteers to share this commitment.
I CAN is the children’s communication charity. We are experts in helping children develop the speech, language and communication skills t... Read more
Background
Today, dementia is the leading cause of death in the UK. By 2025, more than one million people will be living with this often devastating condition. Millions of us will know someone living with dementia. Many will be directly affected by it – as the incredibly difficult role of carer often falls to friends and family members.
Dementia UK provides life-changing support and advice for families through our Admiral Nurse service. Our nurses help people living with dementia stay independent for longer, and support the people caring for them so that they will have the strength to cope with the bad days, and the energy to enjoy the good days.
Dementia UK has seen significant income growth over the past five years, and we have ambitious plans to maintain this growth so we can significantly increase the number of Admiral Nurses, and the specialist support they provide.
Challenge Events Fundraising is playing an integral part of this growth as a key income stream for the charity. Therefore it is vital that there is administrative support in place to ensure all supporters received the best possible supporter experience whilst fundraising for Dementia UK.
Purpose of Job
To play a key role in supporting the events fundraising programme by coordinating the day-to-day activities of the team, including being first point of contact for challenge event supporters and providing administrative support to the whole team. You’ll be responsible for responding to enquiries, fulfilling fundraising materials, acknowledging donations, and providing an exceptional experience to our event supporters via phone, email and in-person on event days.
In order to complete your application for the above role, we require you to answer the five questions below.
As part of our commitment to Equality, Diversity and Inclusion, we shortlist on the basis of responses to the application questions only. Although we need a CV, it will not be used to shortlist and so candidates need to make sure they fully answer the questions.
This role supports both the Artistic and Executive Directors, their roles support the creative vision of the the theatre and sets the strategic direction of the overall business. Your organisational skills and 'can do' attitude, will be key in providing a reliable and accurate service, Skillful facilitation of meetings and adept at using Microsoft word applications.
The Lyric Theatre is in the heart of Hammersmith supported by excellent transport links, surrounded by numerous high street shops, cafes and restaurants. The Lyric's vision includesyoung people and emerging artists to: nurture a new diverse generation of theatre artists, technicians and
managers.including those from socially excluded and disadvantaged backgrounds.
If you are curious to know more about the role and the Lyric, read the job pack and our website.
The client requests no contact from agencies or media sales.
We currently have an exciting opportunity for a positive individual to join our team as a Neutering Finance Assistant. You will join us working 35 hours per week, on a fixed term contract basis until the end of December 2022. You will be based at our National Cat Centre in Chelwood Gate, East Sussex with the opportunity to work from home a few days a week. In return you will receive a competitive salary of up to £21,820.87 per annum plus excellent benefits.
Please note, upon starting employment with us, you will be required to attend the office full time, this will be for roughly the first month. Following this, you will be required to attend the office at least once a week ongoing. Please ensure you are of a suitable commuting distance.
Cats Protection is the UK’s leading feline welfare charity with a nationwide network of adoption and homing centres, volunteer-run branches and charity shops. During 2021 we helped 137,000 cats and kittens. That's the equivalent of around 375 cats a day!
One of the Charity's main objectives is to support neutering. In 2020 we helped 109,000 cats with vouchers for neutering. The neutering finance team record accurate information through our neutering schemes that supports the wider Cats Protection aims and objectives. They develop good working relationships with Veterinary practices and payments are made on a timely basis. They are a team of four, working closely together to help and support each other and the wider Finance department.
Responsibilities of our Neutering Finance Assistant:
As a Neutering Finance Assistant, you will work accurately and diligently processing neutering vouchers and related invoices on a daily basis, checking data entered and creating payment runs and query files. Accuracy and attention to detail are essential for this role. You will assist in the preparation and checking of branch neutering statements, ensuring recharges are valid. You will handle appropriately all telephone, email and written enquiries regarding Neutering Vouchers from other departments, vets and branches, interrogating the system to answer queries and producing reports for vets. Developing knowledge on voucher campaigns, cat neutering and the aims and objectives of Cats Protection to support vets and branches.
What we’re looking for in our Neutering Finance Assistant:
- Strong knowledge and experience of working within an office environment – ideally within a finance team
- Ability to process data accurately and quickly – a keen eye for detail is a must
- Experience of using Microsoft Excel & Outlook to an intermediate level, this is essential as the role is heavily data entry based
- Experience of working in an accounts receivable or accounts payable department - desirable
- Experience of using accounting software/systems or a similar type of database - desirable but not essential
- Experience of developing good customer service
What we can offer you:
- salary of up to £21,820.87 per annum plus excellent benefits
- generous annual leave entitlement
- life assurance scheme
- range of health benefits
- Employee Assistance Programme & more
Join us as our Neutering Finance Assistant and know you are helping to make a real difference to cats and kittens across the UK!
Unfortunately, we cannot accept applications or CVs that are emailed to us directly. Please note applications which are received after the closing date may not be responded to.
Closing date: 03 July 2022- however we will be reviewing applications as they are received, so do apply early to be confirmed as required
Virtual interview date: TBC
Please note, should we receive a large amount of applications for this vacancy, we reserve the right to close this vacancy prior to the advertised closing date.
Cats Protection is committed to safeguarding children and adults at risk and protecting anyone that comes into contact with us from harm. We expect all employees and volunteers to share this commitment.
Please note, CV’s are not required for this role as we are conducting blind recruitment for this vacancy.
Choose a career with us and you'll be helping us to achieve our vision of a world where every cat is treated with kindness and an understan... Read more
University Hospitals Birmingham Charity is looking for a Stewardship and Administration Assistant to join our team, primarily based at Queen Elizabeth Hospital Birmingham. The role is based on-site and most of the work will take place during office hours between 9am and 5pm, Monday to Friday, with occasional evening and weekend work for events.
The Stewardship Assistant’s main role is to be the friendly and approachable first point of contact for the Charity, whether it's face to face, by telephone or by email. They are also responsible for ensuring that all of our incredible donors and fantastic fundraisers receive the timely acknowledgement that they deserve, and that all donations are recorded correctly and inputted onto our database.
The role is varied and includes supporting the Fundraising Team with behind the scenes event administration and running the weekly lottery. Experience of using Raisers Edge or Donorflex would be a bonus, but training will be provided.
As an organisation we are passionate about developing our staff and you will not only have the opportunity to increase your skills in administration and fundraising, but will also have the chance to gain knowledge of our grants and communications activities.
This is a great opportunity for anyone looking to gain experience within the Charity sector. Whilst previous administration or stewardship experience is highly desirable, a passion for our work and an ambition to grow and learn are just as important.
In addition to your CV we ask that all applicants submit a covering letter telling us about why you are interested in the position and any skills and/or experience that you have that you feel would be relevant to the role. Please refer to the full job description and person specification.You are also welcome to tell us about any fundraising or voluntary work you may have previously taken part in, such as university committees, school PTA events, fundraising events or community volunteering.
You can download the full role description and person specification once you click 'Apply'.
Closing date for applications is Friday 15 July at 11.59pm. Interviews will take place week commencing 25 July 2022.
Please ensure that you submit a covering letter with your application.
University Hospitals Birmingham Charity consists of four hospital charities supporting some of the busiest hospitals in Birmingham – Quee... Read more
The client requests no contact from agencies or media sales.
Are you looking for a customer-oriented role in a sustainability-focused not for profit organisation? If you are interested in sustainability and have excellent organisational and communications skills, then the role of Membership Assistant may be for you. ISEAL is the global membership organisation for ambitious sustainability systems, and we bring together many of the most well-known organisations in our sector. Please find out more about us on our website iseal(.)org.
The Membership Assistant is part of the Membership & Credibility team that is focused on supporting aspiring members through the application process and helping existing members to make the most of their engagement with ISEAL. The team is responsible for high-quality growth in ISEAL membership, for the delivery and/or communication of programmes that support and challenge our members, and for managing the processes by which members can demonstrate they meet the requirements of being an ISEAL Code Compliant member.
The position will have a key role in supporting ongoing membership processes and in helping applicants navigate the requirements of ISEAL membership. The role will track incoming applications and provide support to potential and existing members, pre-assessing submitted documentation and communicating about requirements. The Assistant will also help coordinate the work of independent evaluators, contributing to the assessment process for ISEAL Code Compliant members.
To be considered for this role, you will be highly organised with great attention to detail, strong diary management skills, and reliable follow-up of agreed tasks. You are very process-oriented and can communicate about process requirements to a wide range of organisations. With a budding ability to work independently, you have a friendly, professional demeanour and are comfortable in your communications and interactions with colleagues and external stakeholders. You have gained some work experience in roles focused on process administration and information management, ideally in a membership or customer-service related role.
In return, ISEAL can offer inspiring insight into the world of sustainability initiatives and sustainability issues, a supportive organisational culture, and good opportunities to develop professionally and personally in an international NGO environment.
Core Responsibilities
Membership application process
- Monitor aspiring members through their application journey and support them to understand the procedures to progress towards membership
- Deliver administrative processes that underpin the annual member review cycle, including scheduling review meetings with members and contributing to meeting preparations
- Create and track member review schedule and compliance activities, including independent external evaluations and annual review meetings
- Provide a high level of customer service to aspiring and existing ISEAL members, and independent evaluators to support effective relationship management
- Record and track information and contribute to meeting documents and minutes in support of the programme management and the Membership Committee
- Contribute to monitoring and tracking effectiveness and efficiency of the membership processes against agreed indicators
- Maintain records on external evaluators including information about their competencies and conflicts of interest
- Help maintain related web content on ISEAL website
General
- Serve as an active member of the Membership & Credibility team by participating in team meetings, and contributing to team activities
- Contribute to wider organisational work by producing reports or liaising with colleagues on other teams
- Assist with member events
- Help deliver other marketing and communication activities
- Contribute to staff meetings, and other internal meetings with views and suggestions
- Fulfil requirements of internal staff management processes including performance reviews, supervisory meetings etc
Experience, Knowledge and Attributes
- Undergraduate or postgraduate degree in a relevant subject, or equivalent work experience
- Some experience in process administration, account management or quality assurance (could be internship or volunteering) and genuine interest in providing exceptional customer service
- Confidence in communications, displaying professionalism & right level of tact and awareness of others
- Accuracy and a good eye for detail
- Strong organisational skills, and experience working with systems and processes
- Good time management and ability to efficiently organise and deliver multiple tasks simultaneously
- Good IT skills, familiarity with MS Office, virtual meeting tools, and customer relationship management systems (e.g. Salesforce)
- Demonstrated interest in contributing to a more sustainable world
- Excellent written and spoken English
- Confidence in using IT systems, familiarity with virtual meeting tools (e.g. MS Teams, Skype, GoToMeeting, etc), use of contact management databases (e.g. Salesforce) and proficiency in MS Office
Additionally desirable
- Interest in and some understanding of sustainability standards and certification, which may have been gained via academic, internship, employment or voluntary settings.
- Experience with website maintenance and content management systems and/or e-newsletter systems, e.g. MailChimp
- Experience working with time-bound procedures
Other relevant information
Term: Initial 12-months fixed term contract
Salary: £23,500-28,500 p.a. depending on experience
Working Hours: Full time, 37.5 hours per week.
Location: This position will be based in ISEAL’s London head office; due to uncertainty with Covid-19, an ability and willingness to work from home is required. Applicants will need to provide evidence that they are entitled to work in the UK.
Annual Leave: 25 days / year for a full-time position (including office closure between Christmas and New Year)
Ideal Start Date: asap
ISEAL is the global membership association for credible sustainability standards.
Our members are sustainability standards that meet ... Read more
The client requests no contact from agencies or media sales.
Fundraising & Database Assistant – South Central Ambulance Charity
South Central Ambulance Charity is looking to grow its fundraising activity and engagement with our supporters and to increase the funding we are able to provide to SCAS staff and volunteers.
To achieve this, we now need to appoint an experienced administrator, with a keen eye for detail, who can manage the recording of donations and expenditure on our database, build excellent relationships with our supporters, fundraisers and volunteers and can provide an outstanding level of supporter care for all those who get in touch with us.
You will be part of a committed team of five in the Charity and will work closely with our SCAS colleagues in the Finance Team and Community Engagement and Training Team.
Specific aspects of the role include recording donations and thanking donors, dealing with general enquiries, supporting events and fundraisers by sending out promotional materials as well as supporting general administration for the Charity.
Although not part of the role you will be encouraged to attend and support fundraising and Charity events if possible and you will in time gain a full understanding of the Charity and its work across SCAS.
We are looking for someone who:
- Is interested in working as part of a small but growing team within the NHS
- Has excellent numeracy and inter-personal skills and an attention for detail
- Is self-motivated and able to work on their own initiative
- Is happy learning new database systems and producing reports
- Relishes the challenge of setting up and implementing new systems
What we can offer you:
SCAS is a progressive, innovative and caring NHS Trust, with a vision towards excellence, saving lives and enabling our patients to receive the care they need. The South Central Ambulance Charity has a new two year plan to develop and grow its fundraising programme and to expand the supporter base. The Charity is ambitious to grow the support it can give SCAS in funding projects, equipment and programmes that are not funded by the NHS. This role is key to us achieving this.
Full time position or 4 days a week (flexible hours can be discussed)
Hybrid working with an agreed balance of working from home and our office in either Thame or Otterbourne
27 days holiday a year plus bank holidays
NHS Pension Scheme
Interviews will take place W/C 1st August
Please submit a personal statement detailing how you fit the role, along with your CV. Please refer to the person specification and job description.
The client requests no contact from agencies or media sales.
Database Administrator (Clinical)
Contract: 18-month fixed term to start; may be extended
Hours: 35 hours per week (full time)
Location: London, N7
Salary: £40,333 per annum. Please note the salary is inclusive of London Weighting.
Closing date: 12pm on Monday 4th July
Expected date of interviews: W/C 18th July
We have an exciting opportunity for a Database Administrator to join our team. This is a new role at Freedom from Torture, and is an exciting time to join us, as we start our next four year strategy.
About the role
With organisational aspirations to be a recognised centre of excellence for our direct services, we are looking for an enthusiastic Database Administrator to join our Quality Assurance & Information Governance team. You will be responsible for the day-to-day management and support all aspects of the ongoing development and maintenance of our bespoke clinical database, including translating clinical needs into technical requirements, working closely with clinical managers and our external developers.
You will be responsible for managing and monitoring the health and performance of the system, ensuring high levels of performance, availability and security. You will support the maintenance of existing reporting infrastructure, and bring knowledge and expertise to assist in the further development of this in line with new and emerging tools. Helping to ensure the database is fit for purpose and in line with business requirements, you will support clinical teams in achieving good data compliance and service delivery. You will also provide support in our striving to stream-line processes and gain internal efficiencies.
About you
You will have previous experience of managing and supporting databases and systems, preferably in a health, public sector or third sector context. You will have experience of providing a business analysis function, supporting the clinical teams to translate operational requirements into technical solutions and communicating those to the development team. You will be a flexible thinker, good communicator with excellent technical and interpersonal skills. Organised, you will demonstrate a flair for problem solving providing solutions to help others.
In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution.
To view the Job Description and Person Specification, please click on the attachment.
Please note a CV and a cover letter addressing the job description and person specification of the role are mandatory to be considered for the position.
About us
Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.
We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work.
Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references.
Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply.
We reserve the right to close the vacancy early if we receive a high volume of applications.
No agencies please.
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Admin Assistant
We are looking for an Admin worker for 25 hours a week based in our Exeter office with opportunities for remote working. You will be part of an experienced team providing high quality admin and support to a team working with victims of domestic violence enabling them to live safely.
You should have proven experience and qualifications in admin work and also have previous IT administration experience, excellent written and verbal communication skills, attention to detail and accuracy in areas of spelling, grammar and punctuation.
Training Assistant
21 hours a week, £21,321 pa (£12,792 pro rata)
increasing to £23,690 pa (£14,214 pro rata) after successful six month probationary period.
The main purpose of this role will be to assist the Training Programme Manager to manage and develop a programme of LGBTQ awareness and mental health related topics. The main duties will include setting up events and liaising with customers and trainers. You will need experience of working with databases and with Microsoft Office products.
Closing date: 12pm noon on Wednesday 13th July 2022
Interview date: 21st July 2022
MindOut is a project run by and for Lesbian, Gay, Bisexual, Trans, and Queer people. Our staff, volunteers and board of truste... Read more
The client requests no contact from agencies or media sales.
In this exciting role at Temwa, you will be an integral part of our small but dynamic fundraising team. Your work will be focused on helping manage the day to day administration for the fundraising team as well as delivering strong stewardship to our supporters. You will also take a lead role in managing and supporting our event portfolio including challenge events, individual events, our Annual Fundriasing Dinner and festivals. You will report directly to and work along side the Fundraising & Communications Manager, as well as provide some support to the Finance and Systems Manager and Communications Officer.
Key duties will include:
- Helping develop Temwa’s individual giving work including challenge and individual events
- Ensuring the smooth running of Temwa’s supporter care systems
- Supporting the Fundraising Team with day to day administration
The client requests no contact from agencies or media sales.
We are looking for a highly organised and proactive individual with an interest in social welfare advice and support. You will demonstrate excellent communication and interpersonal skills, have a commitment to working with communities who are highly disadvantaged and a passion for helping people to overcome homelessness and poverty.
You will have excellent IT skills and experience working with Microsoft office and other cloud-based software, a great telephone manner and strong admin skills.You may have experience utilising Customer Relationship Management/Casework Management systems.
You will have the ability to work with service users empathetically and have a willingness to try new tasks and support the wider team with policy work and online communication. From time to time, you may be asked to work outside of usual working hours.
Z2K is an equal opportunity employer. People with lived experience of poverty, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply. We welcome evidence of experience from both work and non-work settings such as volunteering and personal life.
Interview & Assessment date: 11th and 12 July 2022
Z2K (Zacchaeus 2000 Trust) is an anti-poverty charity that combines direct help for people with national campaigning to fight for a welfare ben... Read more
The client requests no contact from agencies or media sales.
Events and Fundraising Assistant
Hours: Full time – 37.5 hours per week (with a requirement for flexible working)
Salary; £22,572 - £25,927 per annum (SCP 11-18)
Contract: Permanent
Holidays: 28 days per annum, plus bank holidays
Pension: Auto enrolment scheme in place
Probationary Period: 6 months
Accountable to: Events & Community Fundraising Manager
Base: Hybrid working, Osney Mead, Oxford (OX2 0DP) and home based. Travel within Oxfordshire will be required
About Oxfordshire Mind
Oxfordshire Mind is here to make sure anyone in Oxfordshire with a mental health problem has somewhere to turn for advice and support. Last year we helped over 30,000 people. We promote good mental health through the provision of high quality services and campaigning for positive change. Our services include transitional housing, talking therapies, benefits advice, a confidential and free information line, wellbeing courses, physical activity programmes, volunteering opportunities, and peer-support groups. We won’t give up until everyone experiencing a mental health problem gets both support and respect.
We employ over 230 staff and operate in 29 locations across Oxfordshire and Berkshire.
Purpose of the Job
The Events and Fundraising Assistant will provide fundraising and events support to the Development Team as well as general administrative duties.
In your application form please cover examples of how you meet the Person Specification, you may give examples from previous employment, school/college/university or extra-curricular activities, etc.
Responsibilities
The responsibilities will vary from week to week depending on schedules and priorities, but regular tasks will include:
- Working with the team and external suppliers to ensure events are delivered on time, within budget and to a high standard
- Coordinating logistics for events and meetings
- Attending events and assisting with activities on the day, including set-up and take-down, preparation of event materials, assisting volunteers/fundraisers
- Carrying out evening and weekend work as required
- Communicating via email, phone, mail, social media and in person
- Responding to queries and requests in a timely and professional manner
- Designing social media and promotional communications and materials using Canva, Hootsuite and other similar platforms
- Posting content on Oxfordshire Mind’s website, using WordPress, and social media platforms
- Team champion for our CRM system, including maintaining and updating the system
- Managing event materials stock count, ordering and preparing and sending materials to fundraisers
This job description covers the current range of duties and will be reviewed from time to time. It is Oxfordshire Mind’s aim to reach agreement on changes, but if agreement is not possible, Oxfordshire Mind reserves the right to change this job description.
Person Specification / Selection Criteria
(Points ‘a’ – ‘i’ will be assessed via the application):
Essential
a) A passion for delivering high quality events with a strong attention to detail
b) Excellent written and verbal communications skills, including a professional telephone manner and the ability to communicate with a wide range of people
c) Enthusiastic, proactive approach with a good use of initiative
d) Ability to use social media platforms for communications and marketing (Facebook, LinkedIn, Instagram, Twitter)
e) Experience of using design programmes and websites such as Canva and WordPress (or similar platforms)
f) Ability to work under own initiative, seeking advice and support when appropriate
g) Excellent time management and organisational skills
h) Ability to problem solve and work under pressure
i) Good computer skills, including the use of Microsoft Office, Excel and CRM databases
Desirable
j)Driving licence and access to a vehicle
k) Knowledge and sensitivity to the needs of people living with mental and emotional health problems
The following are required of all roles with Oxfordshire Mind. However, you do not need to address these in your application:
- Genuine interest and commitment to the involvement of people who use Oxfordshire Mind services, social inclusion and recovery
- The ability to work within Oxfordshire Mind’s policies and procedures including Equal Opportunities and Confidentiality
- Willingness to work flexibility in response to changing organisational requirements
- Willingness and ability to work hours outside of normal office hours on occasion
Please note you will not be able to view your answers once you have submitted your application.
Working for Oxfordshire Mind
We offer a friendly working environment and are committed to staff wellbeing. In addition to base salaries, we offer a range of employee benefits including generous holiday entitlement, pension scheme and development and training.
Timetable of appointment
Closing date: Monday 18th July 2022, 9am
Shortlisting date: Early applications are welcomed and will be reviewed as received
Interview date: To be confirmed
Interview location: Osney Mead, OX2 0DP, or on-line, via Teams
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
We welcome applications from people from all sections of the community, irrespective of race, ethnicity, gender, age, disability, sexual orientation, religion or belief.
CVs will not be accepted.
No agencies please.
Southside Young Leaders Academy (SYLA) is a leadership charity based in Southwark that exists to develop leadership potential in boys aged 8-16 of African and Afro-Caribbean heritage. We work with boys living in deprived areas and at risk of social and edcuatioal exclusion.
ABOUT THE ROLE:
The Administrative Assistant position at SYLA is an exciting opportunity for someone with energy and enthusiasm, has a can-do attitude, and enjoys working collaboratively in a small team. In this role, you will provide administrative support for the delivery of SYLA’s leadership and education programmes and contribute towards the overall running of the charity.
Part-time 2.5 days (17.5 hours) per week, flexible over multiple days.
KEY DUTIES AND KEY RESPONSIBILITIES:
Office management
- Provide overall administrative support to the CEO and Programme Team
- Answer the SYLA office phone and manage the SYLA Info inbox, handling and/or signposting enquiries
- Procurement of office equipment and stationery as well as education resources for the delivery of our programme
- Organise equipment maintenance and repair
HR support
- Support our young leader recruitment and onboarding processes including managing our admissions and registration portal
- Support the onboarding of new staff, including ensuring staff and volunteers have up-to-date DBS checks in place
- Liaise with IT support to ensure new staff/young leaders have access and appropriate resources and equipment
- Maintain up to date database of staff, young leaders, parents, partners and funders, and update programme registers
Finance support
- Ensure young leader monthly subscription payments are up to date
- Log and file supplier and contractor invoices
- Log all expenses claims and submit for approval
Communications
- Send out regular communications and newsletters to SYLA staff, parents, partners and supporters
- Update the website with news articles, policies and updated copy as required
- Support the evaluation of programme activities, including sending out feedback surveys and collating and inputting evaluation data
- Maintain effective working relationships with internal team members and external stakeholders including trustees, funders, and delivery partners
General duties
- Undertake any other duties as required and commensurate with the level of this post
PERSON SPECIFICATION:
Essential
- Strong organisational skills with the ability to prioritise workload and take on a range of tasks
- Excellent IT skills with the ability to use spreadsheets, emails, and databases effectively
- Ability to communicate effectively with people at all levels in an organisation and work collaboratively as part of a team
- Excellent oral and written communication skills
- Ability to work independently, showing initiative and delivering to tight deadlines
- Ability to understand and work with people from different cultures and backgrounds.
- Ability to work flexibly and offer help colleagues when needed
- Understanding of Data Protection and confidentiality
Desirable
- Experience of a financial management system
- Experience of Social Media and websites
Please refer to the Recruitment Pack for our full benefit package and how to apply.
Interested in Community Fundraising?
We have a fantastic opportunity to join our progressive and ambitious Fundraising Team for one of the region’s best known children's charities.
We’re incredibly proud of our Hospices. We provide end of life, palliative and respite care to children aged 0 to 5 years old with life-limiting or life-threatening illnesses, with our team of specialist nurses offering 24-7 care and support.
Are you ready to build and maintain effective relationships with both our local community fundraisers and supporters as well as working closely with local fundraising volunteers to maximise both income and impact? Then this role could be for you!
Exploring innovative ways to grow our Community Fundraising income stream and working on a variety of exciting campaigns and projects, you will be helping to establish bespoke supporter care journeys to ensure donors feel valued and wish to continue supporting Zoe’s Place in the future.
If you have excellent interpersonal and relationship building skills, strong verbal and written communication with presentation skills, demonstrable experience of working towards a target or deadline and ability to manage time effectively - we would love to hear from you!