Administration volunteer roles

Volunteer Honorary Secretary to the Board

Evergreen Care Trust

Stamford, Lincolnshire (On-site)

Unpaid role, expenses not paid

Voluntary

Charity Support ∙ Elderly

Actively Interviewing

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Job description

The purpose of the role of the secretary is to support the Chair in ensuring the smooth functioning of the Evergreen Care Trust Board of Trustees. This an interesting secretary to the board and is a key volunteer role that contributes to helping Evergreen run effectively as a charity.

Key responsibilities of the Honorary Secretary to the board:

To attend the monthly Trustees meeting and produce draft minutes for approval by Trustees.
To remind members of agreed action points and papers required for meetings
To prepare agendas in consultation with the Chair
To receive agenda items from other members.
To circulate agendas and any supporting papers in good time before meetings.
To check that quorum is present.
To ensure that the Chair signs the minutes once they have been approved and arrange filing.
To assist with the agendas and minutes of the annual open meeting (AOM) and any special or
extraordinary general meetings.
To ensure up-to-date records are kept of committee membership.
Assist the Trustees, to ensure that the charity complies with the requirements of the Charity.
Commission in terms of registration, reporting, changes to governing documents and directors.

Skills, qualifications and experience required for the secreatry to the board:

Organisational ability.
Working as a Company secretary or Board secretary would be a great help.
Experience of committee work and procedures an advantage.
Knowledge of Charity governance would be welcomed but not essential.
Minute-taking experience
Good communication and interpersonal skills.
Impartiality, fairness and the ability to respect confidences.
Approachable and sensitive to the feelings of others.
Well organised and an eye for detail.
Ability to work well with the Chair and the other Trustees
Good time-keeping and proficient at using office equipment. IT laptops

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Organisation