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Business Office Assistant

Unpaid role, expenses paid
Job description

Job Posting: Business Office Assistant

Company: Kobu Smart

Location: Flexible (Remote)


Who We are

Kobu Smart Ltd was found it by Covid period, focus on Computer Repair Services in a friendly way and the commodity from your house or business local. Now we can mention it as an IT-managed services provider. We compromised of professional IT specialists responsible for providing guidance and sharing relevant information with personal or business persons.

At KOBU SMART, we always look for improvements in all aspects of the business environment, or perhaps any particular Home User needs to improve the network at home.

We are a small and fresh team that has been working in the IT industry for years. In 2020, we decided to launch our business idea and share our knowledge and experience with those customers who need help understanding the meaning of Information Technology nowadays.


Role Overview:

The Business Office Assistant serves as a link between the Business Administration Office and all the other departments of the Company.

He/ she helps in ensuring high levels of customer satisfaction and maintaining brand reputation through excellent coordination service.

As a Business Office Assistant, you will play a crucial role in supporting the efficient operation of our company's administrative functions. Working closely with various teams, you will ensure the smooth running of our office environment, enabling our business to function at its best.


What we would like to achieve with this particular role?

The role of Business Office Assistant is vital to the smooth operation of our company's administrative functions.

With the key personnel often occupied with strategic initiatives and high-level responsibilities, there arises a need for dedicated support in managing day-to-day administrative tasks. This position is essential for ensuring that our office environment remains efficient, organized, and conducive to productivity. Additionally, as our company continues to grow and expand, the demand for administrative support becomes increasingly critical to maintaining operational excellence.

By having a Business Office Assistant in place, we can optimize workflow, enhance communication, and provide valuable assistance across various departments, ultimately contributing to the overall success and effectiveness of our organization.

What you'll doing?

·         Prepares communications such as memos, emails, invoices, reports and other correspondence

·         Routes / transmits correspondences, drafts letters, and documents, etc.

·         Prepares reports by collecting and analyzing required information and data

·         Secures confidential information by completing database backups

·         Completes all assigned tasks and projects on set deadlines

·         Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

·         Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies

·         Ensures equipment operation by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.

·         Contributes to team effort by accomplishing related results as needed.

·         Answer phones and responds to client's queries, and take notes on calls with complaints

·         Performs other tasks that may be assigned by Management from time to time.

·         Ad Hoc Projects: Undertake ad hoc projects and tasks as assigned by management, demonstrating flexibility and willingness to contribute to the overall success of the company.


- Remote Flexible hours

- Remote and collaboration environment between another people's culture

- Perks such as discounts in multiple companies, FREE Hosting website in our cloud

- Virtual Machines tenancy to perform your task in the organisation.


This job description may be changed and/ or amended by Management as it deems necessary or required.


Reports to                            :           Chief Executive Officer, Business Administrator

Coordinates job with         :           All Departments 

Supervises                           :           No One

Posted by
KOBU SMART View profile Company size Size: 11 - 20

Tailored IT Solutions with low cost budgets all sizes of companies and all industries.

Posted on: 30 April 2024
Closed date: 01 May 2024 at 13:55
Tags: Admin, IT, Management, Project Management, Business Development, Volunteer Management, Operations

The client requests no contact from agencies or media sales.