Office Management Volunteer Roles

The Jubilee Foodbank Market Harborough is looking for a volunteer Secretary to work alongside the board of trustees

The main duties of the secretary are listed below.

• Creating agendas in consultation with the Chair
• Attending the monthly trustee evening meeting and completing minutes
• Distributing minutes to trustees
• Ensuring paperwork is signed
• Monitoring and supporting with emails
• Passing on emails to the relevant people
• Organising collections using emails
• Booking meeting rooms

Most of all a secretary is able to hold trustees to account and remind them of the actions they agreed in meetings. They support the Chair with compliance. It is an important role that helps the charity run well. 

Most of the duties can be carried out remotely and flexibly, and you would need your own computer. You need to be able to attend or monthly trustee meetings, usuall held on a weekday evening.

Travel Radar provides high quality and relevant news across the Commercial Aviation & Air-Travel sectors. Having grown rapidly since 2015, we've gone on to become one of the leading providers of Aviation News available online. We bring exciting and interesting travel news 24/7 from around the globe to a reach of over 20 million users, with the aim to be a free, independent and unbiased source of news and information.

Travel Radar is growing; We are looking for a experienced and skilled Assistant Operations Manager to join our team and support our growth by supporting our Editorial volunteers in the smooth operations of the organisation. You will have a hands-on role managing a busy team within the organisation, composed largely of volunteers and interns.

Note, this role is for an Assistant Operations Manager position covering our Weekend Period: Saturday and Sundays. It would be a few hours of volunteering in the evening on a Saturday and Sunday, and one hour on a weekday evening.

Responsibilities and A Little More About the Role:

• Coordinate management activities and operations to secure efficiency and compliance to company policies
• Supervise department staff and divide responsibilities to ensure KPIs are met
• Management of the team over the weekend (quieter) period
• Handle a team inbox and handling internal correspondence as required
• Submit timely reports and prepare presentations/proposals as assigned
• Producing a short handover report to the Operations Manager who covers Mon-Fri of the team
• Reading and actioning handover report from the Operations Manager for the week passed
• Other administrative tasks to support the smooth running of the department

Who We're Looking For:

• Passion for Business/Organisation Management, Administration and Office Management is ideal
• Willingness to learn new skills, software and (likely) a new industry - Aviation and Air-Travel
• Great communication and teamwork skills
• Proficiency in the Microsoft Office365 Suite (Word, PowerPoint, Excel)
• Interpersonal skills and ability to interact and work with staff at all levels

Why volunteer at Travel Radar?

• Fully remote position
• Perkbox / Discount Program with over 4,000 deals and discounts
• Great Training and Learning Resources, including a CPD Level 5 Accreditation in Business Administration
• Option to gain a recognised CIPD award (through experience) funded by the company
• Latest Tech including free subscription to Office365, Grammarly Premium, Adobe Photoshop and Canva Pro, as well as access to company Chromebook devices and Virtual Machines

Additional Information:

Commitment per Week: 5hrs per week (Approx)

The ideal candidate will be able to commit to 2hrs on a Saturday, 2hrs on a Sunday and 1hr on a weekday each week.

Reports to: Operations Manager

Application Deadline: 31 December 2024

Start Date: January 2025

Barbara Bus North Wales is a Satellite Branch of The Barbara Bus Fund.  Started in 2009 BBNW operates 4 wheelchair accessible vehicles from bases around North Wales and on Anglesey.  Vehicles are available for loan by wheelchair users who are unable to transfer, and can be used by friends and family who have completed the registration process.

BBNW is recruiting a part-time Coordinator on a voluntary basis.  The role will be based from the candidate's home.

Essential

Fluent in Welsh and English
Self-motivated
Computer literate (MS Office, Access)
Full manual driving licence

Daily Operations

Register new passengers and drivers and enter onto the database
Maintain Access Database
Arrange vehicle demonstrations for new users
Take bookings and keep the diary up to date

Volunteer management

Liaise with volunteers to arrange vehicle servicing and repairs
Support volunteers (3) in their role

Other

Liaise with Head Office
Attend 6-weekly online Committee Meeting
Prepare and circulate management report in advance of meeting
Promote the charity by way of attending events and distributing literature

Please register your interest by contacting the Operations Manager

To apply for the role please send a cover letter and your Curriculum Vitae

Job Purpose

One Place London is a community interest company located in West London engaged in Acting for Film and Music Recording workshops for young people aged 14-25, unemployed or at risk of getting involved in crime. This is a key role at One Place London supporting the MD management of a busy personal diary, correspondence and broader administrative support for the MD in his capacity as Managing Director and Chair of One Place London CIC.

The role holder will also support the Workshop team as the Project Administrator – responsible for a range of admin duties relating to staff wellbeing & socials, project equipment & spaces and the general enquiries email address.

Responsibilities

• Acting as point of contact for escalated emails and phone calls by responding, passing on messages or highlighting them for attention

• Managing diaries and organising meetings and appointments

• Booking and arranging travel, transport and accommodation

• Organising a variety of projects and events

• Reminding two Directors of important tasks and deadlines

• Compiling and preparing reports, presentations and correspondence

• Ad-hoc tasks to support Directors

Requirements

• Graduate calibre of candidate, with excellent communication and organisation

• Smart personal business presentation

• Previous PA experience is preferred

• Strong project management and coordination ability

• Excellent attention to detail and organisation skills

• Excellent MS Office skills

• Remote work

Benefits

• Career progression opportunities

• Flexible/Agile Working, Hourly pay rate during the workshops on a Contract/ Self-Employed basis.

• Employee Assistance Programme to support employees.

Job Purpose

One Place London is a community interest company located in West London engaged in Acting for Film and Music Recording workshops for young people aged 14-25, unemployed or at risk of getting involved in crime. We are seeking an inspiring and dedicated Operations Officer to play a key role in our organisation, leading and supporting our passionate staff team of four people and managing daily operations at One Place London CIC, supported by and reporting to the Managing Director.

Main Duties & Responsibilities

You will lead on the smooth running of operations, working closely with youth work staff to nurture a trusting, inclusive and dedicated working culture, which enables staff and young people to feel safe, valued and hopeful and to develop excellent work together.

You will be responsible for overseeing the ongoing development of our staff team, including scheduling staff and activities, managing working hours and absence, line managing staff, supporting recruitment, induction, disciplinary and grievance processes and being the first point of contact for the team.

Person Specification & Key Competencies

Qualifications and Experience:

This role requires experience and capability in managing processes and people, with good organisational skills, attention to detail, emotional intelligence and dedication to completing tasks. Empathy, good sense, creativity and ability to manage competing priorities are essential, along with the ability to co-design solutions to effectively manage any issues arising in the office environment, whilst ensuring high quality youth work and excellent external relationships with partners.

Your key role in effectively managing operations will free up the Founder to lead and focus on overall finance management, fundraising and on the strategic leadership, evaluation and development of One Place, our employees and volunteers, and Partnerships.

Personal Attributes

Whilst knowledge of and previous experience within a youth and community projects work context is not a requirement, you will have an appreciation of and commitment to seeing young people’s lives enriched, and to developing an understanding of our approach to youth and young adults projects. 

Benefits

• Career progression opportunities

• Flexible/Agile Working, Hourly pay rate during the workshops on a Contract/ Self-Employed basis.

• Employee Assistance Programme to support employees.

This is an exciting role for someone eager to make a significant difference to an amazing community interest company: maintaining our high standard of work; supporting young peoople in the community; contributing knowledge, skills and passion to enhance and develop our current and future operations; and leading a team that creates life-enhancing youth projects and activities that support the safety, growth, joy and well-being of  young people.

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons.

Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance.

We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

The Personal Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well-organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel.

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours of commitment per week across Monday and Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits: Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

Quilombo Marcus Cabeça (QMC) is a Capoeira school based in South and West London, offering classes for all ages and abilities, including children, teens, adults, and veterans. The school promotes the Afro-Brazilian martial art of Capoeira, combining elements of dance, acrobatics, and music. It provides a range of services such as life coaching, private sessions, performances, and workshops, while also being involved in international events.

The Admin Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK and QMC Capoeira School runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday to Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits:

• Flexitime
• Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote

The job entails working closely with the charity shop managers in ensuring the smooth running of the shop's internal operations; human resources, finance, stock control, social media, communications & fundraising. Successful candidates will be able to gain proven experience in each of the highlighted areas. 

The successful candidate must be a quick learner, trustworthy, intelligent and pro-active self-starter, highly organised and able to multitask effectively.

Key responsibilities include:
Provide receptionist and general admin support to the team, including basic bookkeeping
Provide seamless support to supervisor, shop manager and donors
Help with customer service
Help with gift aid, stock control, till work and merchandising
Update social media, crm, website, marketing and promotion content

The Ideal Candidate will:
Be Intelligent & Trustworthy - have gained great academic results
Demonstrate excellent writing skills and speaking ability
Pay attention to details and exhibit high degree of precision with work assignments
Be Tech Savvy - Be competent/confident with CRM, CMS, social media and spreadsheets 
Have some interest in Art Galleries, Creativity, Research, International Devevelopment and/or business administration 

Benefits:

• Career Development Plan Support 
• Access to paid training and qualification enhancement
• Reimbursement of out of pocket expenses
• Support with work references

Can You Help Drive People to Places Forward?

Your role as a Trustee is not only to oversee the strategic direction and compliance of our charity but also to ensure that every decision made aligns with our core mission: delivering independence and tackling isolation.

What’s in it for you?

A Chance to Make an Impact: By volunteering as a Trustee, you’ll play a pivotal role in ensuring the smooth financial operations of People to Places. Your expertise will directly impact the lives of those in our community who rely on our services, making a tangible and lasting difference.

Professional Growth: Being a Trustee for a reputable charity like People to Places will boost your professional profile and expand your skill set. It’s a unique opportunity to enhance your leadership abilities, financial management skills, and strategic thinking.

Networking Opportunities: Joining our vibrant team opens doors to valuable connections within the non-profit sector. Collaborate with like-minded professionals, build relationships, and forge partnerships that can enrich your career journey.

Feel-Good Factor: There’s nothing quite like the fulfilment of knowing that your efforts contribute to the well-being of others. You’ll be part of a team dedicated to creating positive change and improving lives.

Who we are looking for

People to Places always aim to have a range of experiences and backgrounds represented on our Board. We endeavour to have Trustees who can champion the following areas that benefit the smooth running of the charity:

Health and Social Care, Finance, Marketing, Accessibility, Human Resources, Legal Issues, Compliance & Risk, and the Local Voluntary Sector.

We are looking for motivated individuals with:

• A strong commitment to improving accessibility and quality of life for people with mobility issues.
• Professional or personal experience in strategic management, legal compliance, finance, or a related field.
• The ability to think creatively and strategically, with strong analytical and problem-solving skills.
• Excellent communication and teamwork skills.

Role Description

As a member of the Board of Trustees to participate fully in the governance of the charity, sharing your skills, knowledge and experience to help develop and deliver the charity’s objectives and achieve the charity’s goals.

The duties of a Trustee are:

• to ensure that the organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations
• to ensure the financial stability of the organisation
• ensuring that the organisation pursues its objects as defined in its governing document
• to ensure that the organisation uses its resources exclusively for the benefit of its objective
• to contribute actively to the Board of Trustees’ role in giving firm strategic direction to the organisation, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets
• to safeguard the good name and values of the organisation
• to ensure the effective and efficient administration of the organisation
• to protect and manage the property of the charity and to ensure the proper investment of the charity’s funds
• to appoint the Chief Executive Officer and monitor his/her performance

In addition to the above statutory duties, each Trustee should use any specific skills, knowledge or experience they have to help the Board of Trustees reach sound decisions. This may involve: scrutinising board papers, leading discussions, focusing on key issues, providing guidance on new initiatives or other issues in which the Trustee has particular experience.

The Board of Trustees meet 6 times a year. Trustees can claim out of pocket expenses incurred in travelling to meetings.

View the full Trustee Role Description

Person Specification

A Trustee will have:

• a commitment to the organisation and its ethos
• a willingness to devote the necessary time and effort
• an understanding and acceptance of the legal duties, responsibilities and liabilities of Trusteeship
• integrity
• a commitment to the seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership
• strategic vision
• good, independent judgement
• an ability to think creatively
• a willingness to speak their mind
• an ability to work effectively as a member of a team and to take decisions for the good of People to Places
• a willingness to consider taking senior governance roles within the charity
• to comply with Charity Commission rules as a “fit and proper person to act as a Trustee”

Join the Oxfam community

As a Retail Volunteer you will learn all about what goes into making our fantastic shop thrive. You can keep busy in the stockroom sorting and checking donations or be on the shop floor, serving customers and putting stock out on sale. Whatever suits you! Best of all you’ll be raising vital funds to support people facing poverty around the world.

We are looking to build a whole new Sunday volunteer team to help us open the shop from 10am - 4pm. Could you spare 3 hours to do morning or afternoon shift? 

About this role

We will give you all the training and support you need so you will develop your skills as part of our team. You don’t need to have any experience – we’ve got you covered. You can also get some lunch and travel costs too. Whatever you need, we’re here to help.

You can focus on any part of volunteering that interests you the most. As a Retail Volunteer you’ll develop skills that boost your confidence. Why not try a bit of everything?

• Sorting donations including checking and pricing
• Serving customers on the till
• Create stylish window displays
• Keeping the shop fully stocked
• Helping donors as they come in

Volunteering that works for you

Volunteering can be very flexible to suit you. So even if your availability or skills don’t match this role, get in touch and we will find something right for you. By volunteering for a few hours a week, you will meet new people and have some fun for a good cause.

Everyone has something to offer

At Oxfam we know that everybody can make a real difference. People come to us for all sorts of reasons, from all backgrounds, and we will do what we can to find a role which works for you. 

What happens next?

After you apply the manager will ask you to come in for an initial chat. This is not an interview, just a chance to get an idea of what you'd like to do in the shop. From there you can meet the rest of the volunteer team and get involved with whatever area of the shop takes your interest!

Join the Oxfam community

As a Lead Volunteer, you will assist the shop manager in leading, managing and planning for the development of a shop team. We’ll give you ongoing training and support to get you ready to lead a shift, train your team, and be left in charge. Best of all you’ll be raising vital funds to support people facing poverty around the world.

About this role

At Oxfam, we believe in empowering you by giving you training and opportunities to learn new skills, develop old skills, and make the most out of your time with us. For this key role, you don’t need to have any leadership or retail experience – we’ve got you covered. You can also get some lunch and travel costs too. Whatever you need, we’re here to help.

As a Lead Volunteer you’ll make a big difference while you develop your own skills that boost your confidence. In this role, we’ll support you to:

• Effectively delegate responsibilities and coach individuals and teams
• Improve your communication skills in this customer-facing role
• Foster an inclusive environment where everyone feels welcome
• Follow important policies around safeguarding, Health and Safety, and trading regulations
• Opening, closing and managing the shop in the shop manager’s absence

Volunteering that works for you

Volunteering can be very flexible to suit you. Training to be a Lead Volunteer can take anything from a few weeks to several months – everyone goes at the pace that’s right for them. If you’re not sure about this role but want to start as a standard volunteer, get in touch and we will find something right for you. By volunteering for a few hours a week, you will meet new people and have some fun for a good cause.

Everyone has something to offer

At Oxfam we know that everybody can make a real difference. People come to us for all sorts of reasons, from all backgrounds, and we will do what we can to find a role which works for you. 

What happens next?

After you apply the manager will ask you to come in for an initial chat. This is not an interview, just a chance to get an idea of what you'd like to do in the shop. From there you can meet the rest of the volunteer team and get involved with whatever area of the shop takes your interest!

We need one reference and proof of ID for all volunteers and ask you to sign up to Oxfam's Code of Conduct. This role may require an enhanced DBS/PVG check, paid for by Oxfam.