Office management volunteer roles

We are searching for an enthusiastic, hard working volunteer to take on President’s responsibility and oversee the chapter in LEEDS. They will run the chapter and ultimately be responsible for activities carried out by committee members and volunteers. The President must coordinate with their committee to ensure that all of the needs of the charity are met and the law, constitution and handbook are not broken.

As Vice-Chair of Trustees you will provide strategic direction for the charity, ensuring that we are meeting the demand for our services, and making certain that we help and support people in crisis in the local community.

Key tasks

Vice-Chairperson Responsibilities:

• work alongside the Chairperson to ensure the board functions effectively and carries out its duties
• ensure the board sets an overall direction for the food bank with clear objectives
• ensure that the business of meetings is dealt with, and decisions are recorded and implemented
• in consultation with the rest of the board, recruit board members with relevant expertise and experience when required
• as a deputy for the Chairperson, taking on the Chair’s role in their absence.
• to learn from the Chair of Trustees, with a view to ascending to the role of Chairperson at the conclusion of their term in office.

Ensure an effective relationship between staff, volunteers, and stakeholders:

• to plan, with the Chairperson and food bank manager, an annual schedule of any subcommittee/steering group meetings and other key events which board members should attend
• to work alongside the Food Bank Manager to ensure there is appropriate communication between the trustee board and staff, volunteers, and any other stakeholders.
• Other responsibilities, along with the board of trustees, include:
• to approve, support and guide the charity’s purpose, vision, strategy, goals and objectives
• to manage the charity’s resources responsibly, ensuring the charity’s assets are used only to carry out its purpose, ensure the charity does not become over-committed, and ensure that key risks are identified, monitored and controlled appropriately
• to ensure the effective and efficient administration of the charity, responding to changes in the local community as appropriate
• to ensure appropriate financial plans are in place, budgets are monitored, financial statements are reviewed, and progress is evaluated
• to help promote the organisation to key stakeholders and beneficiaries
• to ensure the charity has appropriate procedures to comply with current legislation and good practice, including employment, health and safety, equity, diversity and inclusion, safeguarding, and GDPR compliance/data protection
• to prepare for and regularly attend and participate in board and subcommittee meetings and any trustee away days.

What are we looking for?

We are looking for people who want to help their local community. Our ideal candidates would demonstrate:

• a knowledge of and commitment to the work of Selby & District Foodbank
• an ability to, when required, lead a trustee team in a supportive and confident manner
• experience of leadership and charity governance as part of a Board of Trustees, including familiarity with chairing meetings
• a broad knowledge and understanding of the third sector
• strong interpersonal and relationship building skills
• excellent meeting and presentation skills

What difference will you make?

By leading the Board of Trustees, you are part of providing a vital holistic support function in your local community, ensuring a dignified experience to anyone visiting, or anyone who comes into contact with, Selby & District Foodbank.

Company Description

Housing has been the core activity of Harrison Housing since 1869 when it was established as an almshouse to help older people in need. Today we are also a registered provider, delivering both sheltered accommodation services and general needs accommodation for older people. We also manage an additional portfolio of properties in the London area for other almshouses. Harrison Housing's head office is based in Holland Park, London, UK.

Role Description

We are looking to recruit two new Trustees to join Harrison Housing's Board of Trustees. These are volunteer roles but reasonable out of pocket expenses, associated with carrying out the role, can be claimed for. Our Trustees are responsible for overseeing the Charity's activities, maintaining compliance with regulations, participating in Board and Committee meetings, and ensuring the wellbeing of our residents remains our highest priority. There are a mixture of in-person and remote meetings and Trustees are expected to prepare for and attend them several times a year.

Essential Skills

• Knowledge of the charity or social housing sector and relevant regulations and governance responsibilities.
• Strong communication and interpersonal skills.
• Ability to work collaboratively with a diverse team.
• Strong analytical and decision-making skills.
• Time commitment to attend Board meetings and relevant training sessions.

We are particularly keen to hear from those who possess one or more of the following:

• Experience of property management, including the provision of resident-focused housing services.
• Experience of managing an efficient repairs and property maintenance service responsible for responsive, cyclical, and planned works.
• Experience of developing and overseeing effective, long-term charity fundraising strategies.
• Experience in marketing, public relations or communications within a housing provider or charitable organisation.

If you are interested in applying for these roles, please review the recruitment pack, which explains the application process. Harrison Housing is a Disability Confident employer and welcomes applicants from all backgrounds and walks of life, including those who represent the communities we support.

Applications will close at 9am on Wednesday 26th November.

Fine Cell Work (FCW) is a UK-based rehabilitation charity and social enterprise. We are supported by an incredible team of prison volunteers who are the link between the charity and the stitchers we work with in prison. Our volunteers run fortnightly stitching groups in the prisons we work with to facilitate our stitchers’ production of high-quality needlework.

Our prison volunteers work in small teams to teach our stitchers’ embroidery and needlepoint, organise their group sessions, and liaise with the prison and FCW office.

What you will do as a prison volunteer:

• Teach people in prison how to stitch and support the completion of our premade kits in our cell groups, which consist of around 10-15 stitchers.
• Communicate with staff at our hub in Battersea to receive kits and supplies for your group and send back completed work for your stitchers to be paid.
• Encourage and help stitchers to complete our Open College Network certifications in creative needlework.
• Develop stitchers’ skills and confidence by encouraging them to take responsibility as peer mentors.
• Act as an ambassador for the charity and sharing our vision and values throughout your volunteering.

Who we are looking for:

• Skills in embroidery and/or needlepoint or a willingness to learn to stitch is essential for this role.
• Ideally some teaching experience or experience working with socially-excluded groups.
• Someone with a non-judgemental attitude and commitment to rehabilitation.
• Someone who is an excellent team worker.
• Someone who is good at observing personal boundaries.

Commitment: our stitching groups run for 2 hours every fortnight, so with travel time and some admin work after groups we ask prison volunteers to set aside a morning or afternoon every 2 weeks.

You must be over 18 for this role with the ability to travel to the prison. Travel expenses will be reimbursed by the charity.

Please take some time to read the role description to find out more details about the role and what we offer to our prison volunteers. 

At Fine Cell Work, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented amongst FCW’s prison volunteers. This includes applicants from Black, Asian and minority ethnic backgrounds, people with disabilities, LGBTQIA+, and male identifying applicants.

We are currently looking for a new Digital Fundraising Trustee who can use their skills to support our growing charity. We need someone with relevant fundraising experience who thrives as part of a dynamic group of Trustees, who is willing to champion the charity and who values seeing the impact that our work can make

The Digital Fundraising Trustee will participate in all areas of the charity’s governance with a special interest in the fundraising implications of the strategy, governance and support with the Board’s understanding and interpretation.

The Board of Trustees is responsible for the overall governance and strategic direction of the charity, developing the CLAPA’s aims, objectives and goals in accordance with the governing document, legal and regulatory guidelines. You would be joining our board at an exciting time, as we implement our new 5-year strategy for 2025-2030.

The Link to apply is listed in the attached Recruitment Pack or can be accessed via the Redirect to recruiter button.

Fine Cell Work (FCW) is a UK-based rehabilitation charity and social enterprise. We are supported by an incredible team of prison volunteers who are the link between the charity and the stitchers we work with in prison. Our volunteers run fortnightly stitching groups in the prisons we work with to facilitate our stitchers’ production of high-quality needlework.

Our prison volunteers work in small teams to teach our stitchers’ embroidery and needlepoint, organise their group sessions, and liaise with the prison and FCW office.

What you will do as a prison volunteer:

• Teach people in prison how to stitch and support the completion of our premade kits in our cell groups, which consist of around 10-15 stitchers.
• Communicate with staff at our hub in Battersea to receive kits and supplies for your group and send back completed work for your stitchers to be paid.
• Encourage and help stitchers to complete our Open College Network certifications in creative needlework.
• Develop stitchers’ skills and confidence by encouraging them to take responsibility as peer mentors.
• Act as an ambassador for the charity and sharing our vision and values throughout your volunteering.

Who we are looking for:

• Skills in embroidery and/or needlepoint or a willingness to learn to stitch is essential for this role.
• Ideally some teaching experience or experience working with socially-excluded groups.
• Someone with a non-judgemental attitude and commitment to rehabilitation.
• Someone who is an excellent team worker.
• Someone who is good at observing personal boundaries.

Commitment: our stitching groups run for 2 hours every fortnight, so with travel time and some admin work after groups we ask prison volunteers to set aside a morning or afternoon every 2 weeks.

You must be over 18 for this role with the ability to travel to the prison. Travel expenses will be reimbursed by the charity.

Please take some time to read the role description to find out more details about the role and what we offer to our prison volunteers. 

At Fine Cell Work, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented amongst FCW’s prison volunteers. This includes applicants from Black, Asian and minority ethnic backgrounds, people with disabilities, LGBTQIA+, and male identifying applicants.

Board positions at Claremont Project (Islington)

Roles available: 1) Chair of the Board; 2) Trustee positions

Are you passionate about improving health and wellbeing outcomes, especially for older people? Do you value the “magic dust” of real human relationship? 

Claremont Project is a mental health, arts and wellbeing charity based in Angel, Islington. We are seeking Trustees and also a Chair of the Board, to strengthen our charity as we step into our next chapter.

About us 

Claremont has been around since 1907 and serves mostly older people through a powerful blend of social prescribing, low-cost psychotherapy and a programme of arts and wellbeing activities. 

Claremont is a place of innovation and creativity, underpinned by a Relational Approach which emphasises real listening, self-awareness and an awareness of how we are being in relation to other people. We were the UK’s first Wellbeing Centre long before the term was ubiquitous; and in 1920s and 30s we ran programmes that became models for the Welfare State. At our beautiful and well-loved building at 24-27 White Lion Street, we nurture a vibrant, inclusive community, underpinned by our conviction that everybody matters.

About the roles

The Board of Trustees has overall responsibility for Claremont and ensures the charity is doing what it was set up to do. As set out by the Charity Commission, Trustees at Claremont are responsible for:

·Advancing the charitable purposes of Claremont and ensuring we carry out its purposes for public benefit.

·Ensuring Claremont complies with its governing document and the law.

·Acting in Claremont’s best interests.

·Managing Claremont’s resources responsibly.

·Acting with reasonable care and skill.

·Ensuring that Claremont is accountable as a charity. 

We are seeking to appoint two or three trustees, and also a Chair of the Board. We are seeking board members are passionate about our mission, vision and values; who have governance experience within charities; and who can think strategically as part of a team.

Between them, our Board of Trustees has knowledge, expertise and skills that cover a range of areas. Alongside a broad competence in charity governance, it would be desirable if candidates had skills that could help us fill the following gaps:

·Fundraising

·Psychotherapy (with understanding of an existentialist approach if possible)

·Buildings maintenance and retrofit

·Maximising income from office lettings and halls/room hire

·Public donations and legacies

·Dementia risk reduction and brain health

·Environmental sustainability and climate readiness

Strong candidates will have experience and competence in one or several of these areas, as well as having a certain “Claremontiness” – aspirational and personal qualities which embody a genuine relational approach to life.

Time commitment (Trustee roles):Quarterly Board meetings (held in the evenings), plus emails and optional committee work.

Time commitment (Chair role): In addition to the Trustee duties above, a fortnightly meeting with the CEO during office hours, plus ad hoc phone calls and emails (including during office hours).

Claremont is a community where people from all backgrounds are loved and wanted, and which is diverse in terms of characteristics like race and ethnicity, gender, disability and socioeconomic status. We warmly welcome applications from people coming from all walks of life, particularly those from backgrounds that have been historically underrepresented on charity boards.

Please note:

·You must be 18 or over and must not be disqualified from acting or as a Trustee and declare any conflict of interest while carrying out the duties of a Trustee.

·This is a voluntary position, but reasonable expenses are reimbursed

Fine Cell Work (FCW) is a UK-based rehabilitation charity and social enterprise. We are supported by an incredible team of prison volunteers who are the link between the charity and the stitchers we work with in prison. Our volunteers run fortnightly stitching groups in the prisons we work with to facilitate our stitchers’ production of high-quality needlework.

Our prison volunteers work in small teams to teach our stitchers’ embroidery and needlepoint, organise their group sessions, and liaise with the prison and FCW office.

What you will do as a prison volunteer:

• Teach women in prison how to stitch and support the completion of our premade kits in our cell groups, which consist of around 10-15 stitchers.
• Communicate with staff at our hub in Battersea to receive kits and supplies for your group and send back completed work for your stitchers to be paid.
• Encourage and help stitchers to complete our Open College Network certifications in creative needlework.
• Develop stitchers’ skills and confidence by encouraging them to take responsibility as peer mentors.
• Act as an ambassador for the charity and sharing our vision and values throughout your volunteering.

Who we are looking for:

• Skills in embroidery and/or needlepoint or a willingness to learn to stitch is essential for this role.
• Ideally some teaching experience or experience working with socially-excluded groups.
• Someone with a non-judgemental attitude and commitment to rehabilitation.
• Someone who is an excellent team worker.
• Someone who is good at observing personal boundaries.

Commitment: our stitching groups run for 2 hours every fortnight, so with travel time and some admin work after groups we ask prison volunteers to set aside a morning or afternoon every 2 weeks.

You must be over 18 for this role with the ability to travel to the prison. Travel expenses will be reimbursed by the charity.

Please take some time to read the role description to find out more details about the role and what we offer to our prison volunteers. 

At Fine Cell Work, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented amongst FCW’s prison volunteers. This includes applicants from Black, Asian and minority ethnic backgrounds, people with disabilities, LGBTQIA+, and male identifying applicants.

Fine Cell Work (FCW) is a UK-based rehabilitation charity and social enterprise. We are supported by an incredible team of prison volunteers who are the link between the charity and the stitchers we work with in prison. Our volunteers run fortnightly stitching groups in the prisons we work with to facilitate our stitchers’ production of high-quality needlework.

Our prison volunteers work in small teams to teach our stitchers’ embroidery and needlepoint, organise their group sessions, and liaise with the prison and FCW office.

What you will do as a prison volunteer:

• Teach people in prison how to stitch and support the completion of our premade kits in our cell groups, which consist of around 10-15 stitchers.
• Communicate with staff at our hub in Battersea to receive kits and supplies for your group and send back completed work for your stitchers to be paid.
• Encourage and help stitchers to complete our Open College Network certifications in creative needlework.
• Develop stitchers’ skills and confidence by encouraging them to take responsibility as peer mentors.
• Act as an ambassador for the charity and sharing our vision and values throughout your volunteering.

Who we are looking for:

• Skills in embroidery and/or needlepoint or a willingness to learn to stitch is essential for this role.
• Ideally some teaching experience or experience working with socially-excluded groups.
• Someone with a non-judgemental attitude and commitment to rehabilitation.
• Someone who is an excellent team worker.
• Someone who is good at observing personal boundaries.

Commitment: our stitching groups run for 2 hours every fortnight, so with travel time and some admin work after groups we ask prison volunteers to set aside a morning or afternoon every 2 weeks.

You must be over 18 for this role with the ability to travel to the prison. Travel expenses will be reimbursed by the charity.

Please take some time to read the role description to find out more details about the role and what we offer to our prison volunteers. 

At Fine Cell Work, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented amongst FCW’s prison volunteers. This includes applicants from Black, Asian and minority ethnic backgrounds, people with disabilities, LGBTQIA+, and male identifying applicants.

We have 250 local groups which play a vital part in supporting people affected by MS across the UK. They provide sense of belonging, unity and friendship. And they deliver services and support for their local MS community.

We are looking to recruit a Group Coordinator for our Barnsley and District group. As our local Group Coordinator you’ll take the lead in making sure your local group works as effectively as possible. You’ll recruit, induct and support other group volunteers to make sure your group’s activities meet the needs of your local MS community. You can see a video about one of our Group Coordinators here.

In this role you’ll be able to develop your leadership, management, communication, organisation and motivation skills. 

Time Commitment

We estimate this role will need around 5 hours a week. Our roles are flexible and aim to fit around you. Time commitments for this role may vary depending on your activities. This is an ongoing role.

This is a great opportunity to gain experience within a large charity and develop your existing skills and learn new ones. We need you to get involved and help make positive changes to the lives of people affected by MS.

About you

You’ll have an interest in the MS Society and the work that we do, as well as the enthusiasm to represent both us and our values locally. You will understand the needs of people affected by MS in your area and be sympathetic to the needs and motivations of volunteers. You’ll be confident using Microsoft Office, the internet and email. You’ll be able to apply disability, equality and inclusion practices and understand and apply our risk management system. Ideally you’ll understand the local area and organisations that provide local services.

You will be reliable and easy to contact and you need to live in or near the Barnsley and District area to carry out this role.

The MS Society is committed to promoting diversity. We can only offer roles to over 18s.

Crossness Pumping Station (managed by the Crossness Engines Trust) is a unique and valuable museum of UK and world reknown telling the history of how the ambitious management of sewage transformed London as a city of growth and innovation in the 1860s and helped eradicate cholera. Preserved and restored by a group of enthusiasts since 1987, we are now entering a second phase of major restoration and we need visionary trustees who can help us achieve it.

This role is one of three we have created for experts in their field to help us implement a major programme over the next 5-10 years. It really is your chance to be part of our history!

As well as the usual trustee roles the specific skills needed for this role include:

SPECIFIC PURPOSE OF ROLE:

Role Objectives

• Acting as lead expert on the Board in relation to health and safety, particularly in relation to working with volunteers and members of the public.
• Advising on good practice and regulatory and policy issues in health and safety.
• Ensuring current and future engineering projects are developed in line with health and safety requirements.

Responsibilities

• Work with the Restoration, Electrical and other relevant teams on developing safe practices.
• Lead on the review and updating of all health and safety policies and procedures.
• Ensure volunteers are sufficiently trained to understand and practice good health and safety standards.

Candidate specification

Essential 

• Substantial current engineering experience (including engineering registration status – CEng/IEng) in health and safety.
• Relevant health and safety qualifications (eg IOSH etc)
• Ability to foster good practice in volunteers.
• Excellent communication skills including with staff and volunteers as well as fellow trustees.
• An understanding of the importance of collaboration and problem-solving.
• Confident and proficient in the use of MS Office 365.
• Commitment to attend board meetings regularly and volunteer for other sub-committees as appropriate.
• Able to devote around 2-3 hours per week on preparing for meetings.
• Treating colleagues with respect and politeness.

Desirable 

• Specific health and safety experience in the heritage/architectural restoration sectors.
• Experience in Digital, Marketing and Finance would also be useful.
• Experience in the charity sector.
• Experience as a volunteer in a similar organisation.

Borough Market is London’s oldest food Market. It was established on the south bank of the Thames around 1,000 years ago and has occupied its present site for over 250 years. Borough Market was formally registered as a charity (076940) in the Charity Commission’s records on 6th August 1999.

Its main charitable purpose is “the provision of a market as a public amenity for the benefit of the public”. In delivering our charitable objectives and strategy, the trustees of Borough Market are required to manage the Trust’s investments efficiently and to bring about the regeneration and refurbishment of the Market and its estate. Trustees need to act as a ‘critical friend’, providing vital checks and balances, and be committed to supporting the Market in its ambition to be the best in the world.

We are delighted to be advertising for a new trustee to boost a balanced Board that reflects our activities and the community in which the Market operates. We are particularly keen to recruit an individual who has knowledge of and experience in the food industry, food supply chain sustainability and food policy.

We want people who can demonstrate real enthusiasm and love of the Market, and a desire to make a difference and give back to the community.

We particularly welcome applications from people with a strong connection to the local area of Southwark, whether through residence, work, volunteering or community involvement. Preference will be given to candidates who live within the local area or have lived in the local area in the past.

We want a Board that is representative of our local community, so we encourage applications from candidates from traditionally underrepresented groups who have the right level of skills and experience including lived experience but not necessarily at Board level.

Candidates should be aware that trustee roles are subject to meeting Charity Commission eligibility criteria. Individuals should not apply to a trustee position or serve in that position if they do not meet the criteria or have been disqualified. More information on Charity Commission auto-disqualification is available through the Gov website.

Please see attachments for the full job description and application pack.

Trustee role description  

About IMIX 

Immigration is one of the key debates within UK politics and the media. IMIX is working to ensure that debate includes the voices of migrants and those who support them.

Our vision is for a society that welcomes people who move to the UK and understands the different journeys—through migration or displacement—that bring them here. A society that recognises how overlapping injustices shape those journeys, and where everyone can belong, be treated fairly, and live well together. 

Our mission is to use our media and communications expertise to ensure the voices and stories of migrants and refugees help shape how migration is understood and discussed in the UK. 

We do this by working with people who have lived experience of the immigration system, the organisations that support them, and the journalists who shape public opinion—always recognising the inequalities and barriers that affect whose voices are heard. 

We have a new strategy to 2030, which sets out the role that we play in the migration sector, and our ambitions for the years ahead. These are to:

1. ensure that more people with lived experience of migration have the skills and confidence to communicate effectively in the media. 

1. ensure that more organisations working to support migrants and refugees develop their media communication skills and capacity to tell the human story of migration.

1. work with journalists and media teams to significantly increase the level of positive migrant and refugee stories reported in the UK media, designed to increase empathy and understanding of the issues experienced by migrants and refugees. 

To strengthen our governance for this new strategic period, we’re recruiting four new Trustees.

Here’s what our current Trustees say about being part of IMIX: 

“It has been a privilege to support IMiX as part of the board. I have enjoyed seeing the organisation progress. A small but hugely passionate and effective team doing work that is more important than ever. IMiX has proved itself invaluable to the sector and whoever joins the board next will have important work to do to continue to strengthen IMiX at this crucial time for the debate on immigrants and refugees. This role offers the opportunity to help spread a reasoned narrative on a hot topic political issue that badly needs balance.”  Shazia Ejaz 

“It’s truly been a privilege to serve on the Board and to be part of such an inspiring organisation. I’ve learned so much from this experience.” Zain Hafeez 

“To an increasingly challenging public conversation about migration, IMiX brings calm expertise and evidence, positive messages and life-changing stories that change people's minds. It's a really important role to play, and the Board of Trustees make this possible by steering the strategy of the organisation and ensuring the staff and volunteers can deliver their work in a safe and supportive environment.  Our Trustees are a strong and committed group of people and it's a pleasure and privilege to work with them.”  Geraldine Blake (Chair) 

The Duties of a Trustee 

Trustees have overall control of a charity and are responsible for making sure it’s doing what it was set up to do, keeping the organisation on track and running effectively.

The IMIX Board meets four times a year to discuss with the Chief Executive and the team a wide range of issues. Our shared duties are to:

Strategy  

• Support the implementation of IMIX’s vision, mission, values and strategy.

• Approve activities that deliver the strategic goals, along with operational policies, and monitor and evaluate their implementation.

• Ensure that key risks are being identified, monitored and controlled effectively. 

Finance and Resources 

• Ensure the strategy is resourced by overseeing IMIX’s financial plans and budgets.

• Support and participate in fundraising and income generation activities

• Review and approve IMIX’s annual financial statements. 

IMIX Team  

• Provide support and challenge to IMIX’s Chief Executive

• Ensure that structures are in place that safeguard the well-being of IMIX’s team including volunteers and ambassadors.

• Ensure the effective and efficient administration of the organisation. 

External 

• Act as a champion of IMIX, promoting IMIX’s aims and reputation by applying your skills, expertise, knowledge and contacts whilst also ensuring that IMIX plays an appropriate role in the wider migration sector.

• Act as an ambassador for IMIX, attending events and relevant meetings.

• Bring intelligence to the Board on changes in IMIX’s operating environment.

General 

• Contribute to regular reviews of IMIX’s own governance.

• Attend Board meetings, coming prepared to contribute to discussions. 

Being a trustee means making decisions that will impact on the services and support that IMIX delivers and making a difference to the debate on migration.

What we’re looking for 

We are looking for people to join our Board who have either or both of the following:

Lived experience of migration or asylum  

More than half of our Board of Trustees have lived experience of migration, ranging from arriving as a refugee, growing up in the UK without settled status, moving to the UK from Europe, or being British but born outside of the UK.

It is important to us that people with lived experience are leading the governance of the organisation, as well as being involved across our projects, through Advisory Groups and Ambassador programmes. We recognise that diverse perspectives strengthen governance and decision-making, and we seek to continue broadening the range of backgrounds and experiences represented on our board.

Professional skills  

We’re particularly looking for experience in one or more of the following areas: 

• Media and Journalism 

• Digital

• Fundraising and/or income generation  

• Legal and financial oversight for charities

• Public sector/local authority experience, in particular regional links beyond London

Personal attributes 

All our Trustees need to have:

• A commitment to IMIX and its values

• The ability to analyse information and understand the implications and opportunities 

• Sound, independent judgement, and a willingness to speak your mind 

• A willingness and ability to devote the necessary time and effort 

• An understanding of the legal duties, responsibilities and liabilities of trusteeship 

• An ability to work collectively and effectively on a Board

What’s the commitment?  

The Trustee term is three years, with an option to renew for a second term.

We have quarterly board meetings which take place online, with at one in person away day each year in London.  We also have two sub-committees, one on People and HR, and the other on Finances and Funding, which meet in the month before a Board meeting.

How will we support you?  

We’ll provide a full induction to the work of IMIX, and opportunities for you to understand what we do and how.

The Chair and Chief Executive will support you to settle in, and there is an annual one-to-one with the Chair for you to reflect on your learning and your experience of being on the Board.

We can also provide training and opportunities for you to develop your governance skills and particularly welcome people who may be new to governance roles. 

What difference will you make? 

IMIX is at the heart of the UK’s migration debate.  By 2030, we want to see a shift—not just in media coverage, but in the national conversation. Migration will no longer be framed as a problem to be managed, but as part of who we are as a society. Public understanding will be more empathetic, informed and connected to lived experience. People who move will be seen as neighbours, colleagues, carers and community members—not strangers. 

We believe this future is possible. It will be built through shared values, solidarity across communities, and powerful storytelling that reflects the full complexity of people’s lives. At its heart will be the principle that migration is not a threat but a vital part of a healthy, connected society.

At a time when the rise of the far right is fuelling hostility and fear around migration, our work has never been more urgent. IMIX stands with partners across the migration sector to counter divisive narratives and strengthen solidarity. As a Trustee, you will help us ensure that truth, empathy and shared humanity remain at the centre of the national conversation. 

IMIX will continue to play its role—supporting the sector, amplifying migrant voices, and changing the story. As a Trustee of IMIX, you will help us to deliver this future.

Job Title: Admin Assistant                                                                               

Reports To: Department Manager 

Location: Remote 

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
Solta o Jogo is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a dedicated Admin Assistant to support the day-to-day coordination and administrative operations behind this exciting and community-driven programme.

Position Overview:
The Admin Assistant will play a vital role in supporting communication, event coordination, documentation, and volunteer tracking. This position is perfect for someone looking to gain hands-on experience in nonprofit administration, event logistics, and team coordination. The role offers flexibility, skill development opportunities, and the chance to make a meaningful impact within the community.

Key Responsibilities:

Event Coordination Support

• Schedule and manage logistics for project events, workshops, and community showcases.

• Track bookings, rehearsals, and venue use to ensure a smooth timeline.

• Support RSVP management and communication for performances and activities.

Data & Documentation Management

• Maintain and organise project records such as attendance sheets, registration forms, and feedback.

• Ensure digital files are properly stored and accessible for all team members.

• Assist in compiling reports and summaries post-events.

Communication & Liaison

• Serve as a contact point for public and internal queries related to the project.

• Help coordinate communication between departments involved in the project (HR, Marketing, PR, Finance).

• Communicate with facilitators, artists, and partners to confirm details and provide logistical support.

Resource & Inventory Support

• Track inventory of promotional and event materials.

• Assist in coordinating procurement and delivery of materials for activities and performances.

Volunteer Coordination

• Monitor onboarding progress of volunteers engaged in Solta o Jogo.

• Assist with preparing and maintaining volunteer schedules.

• Provide administrative support during volunteer briefings and training.

General Administrative Duties

• Take meeting minutes and circulate action items.

• Help draft internal updates, task lists, and team reminders.

• Provide general clerical support as needed.

Required Qualifications:

Education:
No specific degree required, but experience in administration, event coordination, or office support is desirable.

Skills & Attributes:

• Excellent organisational and time-management skills.

• Proficiency in Microsoft Office (especially Word and Excel).

• Strong verbal and written communication skills.

• Attention to detail and ability to multitask efficiently.

• Friendly, professional, and proactive attitude.

• Ability to work independently as well as collaboratively with remote teams.

Benefits:

• Gain practical experience in nonprofit administration and cultural event coordination.

• Work flexibly with a remote, supportive team.

• Contribute to a vibrant, meaningful community project.

• Receive mentoring and transferable skill development.

• Local travel reimbursement for any in-person events or meetings (if applicable).

Equality Statement:

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we welcome applications from individuals of all backgrounds.