Honorary Secretary

Your contribution will be vital as Honorary Secretary

Join us and support Religions for Peace UK's interfaith work

About Religions for Peace UK

Religions for Peace United Kingdom is a charitable organisation, we are the independent UK Chapter of Religions for Peace International, an entity accredited to the United Nations and a global multi-religious coalition which has been guided by the vision of a world in which religious communities cooperate effectively for peace since 1970.

We are participating in the global mission to go beyond dialogue and bear fruit in common action with communities of faith and the civil society at large. At the moment our work involves peace education, climate change awareness, inner peace exploration, addressing gender-based violence and fighting hate speech.

We share this work with our UK Women of Faith Network and UK Interfaith Youth Network. Together we take forward the strategy to build and strengthen representative, sustainable interreligious mechanisms, to link local, national, regional and global multi-religious structures and forge partnerships with other sectors of society.

PLEASE NOTE: WE ARE LOOKING FOR AN EXPERIENCED UK SECRETARY TO HELP US SET UP OUR SYSTEM

JOB DESCRIPTION FOR A CHARITY SECRETARY

The Honorary Secretary will carry out the following duties directly:

• Preparing agendas in consultation with the chair, and circulating them and any supporting papers in good time for AGM and committee meetings
• Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
• Receiving agenda items from other trustees/staff
• Checking that a quorum is present
• Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
• Ensuring that the minutes are signed by the chair once they have been approved
• Checking that trustees and staff have carried out actions agreed at a previous meeting
• Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
• In organisations that are companies, fulfilling the functions of a company secretary if these responsibilities have not been delegated to a member of staff
• Sitting on appraisal, recruitment and disciplinary panels as required
• Monitor committee member action points. Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions.
• Deal with correspondence, writing letters/emails as agreed at committee meetings,
• Keep friends/members records up-to-date as appropriate

The following additional capabilities would be advantageous:

• experience in charity law and compliance implementation
• expertise in employment law, contract drafting and review
• ability to drafting operating policies, procedures and contracts
• HR management and employment record keeping
• ability to research partnership possibilities
• Knowledge or experience of Charity business and committee procedures

What impact will the Hon Secretary make

Your service to help us with our meetings and follow up work will help ensure the smooth operation and compliance of charity regulations for our charity. Your abilities in drafting contracts and agreements will be a great asset to our administration work. RfPUK has recently changed its status to a CIO. We need an experienced Secretary to help us make sure our governance and operation procedures are compliant to UK law and Charity Commission stipulations.