Volunteer Project Coordinator - Records Retention

We are looking for a volunteer who can lead on a project to create a modern digital archive, ensuring these records are identified, catalogued and stored securely in accordance with our records retention policy.

With over 50 years of history as a local hospice charity, we need help to organise our archives of important records. These include legal, property, and governance-related documents that must be maintained for the future.

By supporting this project, you will help us establish streamlined systems for record management, reducing the need for physical storage and allowing more funds to be directed towards patient care.

What you will be doing

• Create an overarching project plan which serves to identify and combine sources of physical and digital data across the organisation
• Triage files in accordance with our records retention policy
• Recommend solutions for organising and cataloguing records in digital format to allow easy identification and future disposal
• Identify potential resource required to digitise records and associated timescales

The skills you need

• Curiosity, interest in documents and the stories behind them
• Persistency
• Flexibility
• Relevant backgrounds, e.g. librarian, company secretary, archivist would be of assistance, but not essential
• Ability to use initiative and work without close supervision
• Attention to detail