2027 World Scout Conference Specialist Support Team Member (Lighting Design)

About the role

We are looking for an experienced audio visual and lighting designer to develop and deliver an integrated technical experience across the audio-visual production elements of the conference. 

This is a strategic and delivery-focused role, requiring technical understanding and a user-first mindset to ensure all delegates, in-person and online, enjoy a seamless, inclusive, and inspiring experience at the 44th World Scout Conference in 2027, which will take place at Olympia from Monday 29th November to Friday 3rd December (with 2 days set-up and 1 day de-rig either side).

With around 1600 delegates expected from across the globe, this high-profile international gathering demands a seamless, accessible, and engaging hybrid experience that embodies the values of World Scouting while using the best of modern event technology.

This is a key role in our team, combining technical production design with strategic thinking around user experience and accessibility, across both physical and digital platforms.

Please note, while this is a volunteer role, there will be some associated personal cost during the conference period for example, for transport and accommodation.

Key tasks

• Design all audio-visual elements of the conference: main plenary sessions, breakouts, social spaces, and interactive zones.
• Oversee stage projection, relay displays, camera systems, and live streaming.
• Coordinate with AV providers, venue teams, and show producers to ensure high-quality delivery of presentations, panels, ceremonies, and remote contributions.
• Contribute to the smooth integration of interpretation and captioning technologies.
• Collaborate with our Sound Designer, AV suppliers and venue technical teams to design and deliver sound, lighting, projection, display, and staging systems suitable for Olympia National Hall’s scale and acoustics.
• Oversee the technical setup for high-quality streaming and recording of plenary sessions and key breakouts.
• Design and coordinate appropriate lighting for the main stage and special areas, ensuring both functional visibility and visual impact for key moments (e.g., ceremonies, keynote addresses).
• Work with suppliers to negotiate packages that offer excellent value for money, while maintaining quality and variety.
• Identify opportunities to streamline services or combine resources with other operational areas to stay within financial parameters.
• Work with content producers, technical leads, stage managers, interpretation and translation coordinators and the wider technical support team to ensure smooth show delivery.