Accommodation Officer Jobs in Belfast

About Us
We’re an independent charitable foundation funded by Lloyds Banking Group. We work in partnership with small and local charities, people and communities, changing lives and working towards a more just and compassionate society.
We are now looking for an Administrative Support Officer to join our team on a full-time, permanent basis.

The Benefits

• Generous annual leave (25–30 days pa plus statutory days)
• Pension scheme (up to 13% contribution by the Foundation)
• Private medical insurance that includes dental, eye care and mental health (on completion of probation)
• Comprehensive training and development plan and dedicated budget
• Employee assistance programme
• Season ticket loan
• Cycle to work scheme
• Flexible working (part-time, home working, compressed hours, job share etc.)
• Volunteering opportunities (two days per year)

We’re committed to supporting every one of our team members to achieve their full potential as we understand that every single person working with us is vital to both our success and the success of the organisations we support. That’s why we prioritise your development as well as providing flexible working options and volunteering days. So, if you’re ready to engage with a variety of people and make a real difference, read on and apply today!

The Role
As an Administrative Support Officer, you will work with Lloyds Bank Foundation’s People and Communities team to coordinate, manage and monitor internal and external activities, working closely with the PA to the Director of Communities and support to the Communities Team.  The People and Communities team are working with six local areas to strengthen small community led organisations and find new ways of designing and resourcing services so that people facing complex issues get the support they need, when they need it and in ways that work best for them.

You’ll be an energetic and motivated member of the team, who is unphased by working to deadlines or under pressure and has a good eye for detail, enabling us to deliver our emerging programme of work with excellence.

You will act as a first point of contact for the team and will be proficient in handling enquiries and issues in a friendly, professional and efficient way. You will also have previous experience of organising and delivering multiple meetings/workshops simultaneously.

Additionally, you will:

• Provide administrative tasks to support the team
• Organise events, workshops and meetings
• Work with colleagues on communications such as newsletters and presentations

About You
To be considered as an Administrative Support Officer, you will need:

• Excellent written and verbal communication skills
• Strong organisational, administrative and prioritisation skills to work effectively on own initiative to resolve issues/enquiries and manage multiple tasks
• Excellent time management skills to plan and prioritise workload
• Impeccable attention to detail, organisational skills and ability to manage your own time and workload across a number of workstreams, delivering on deadline and on budget
• Commitment to equal opportunities and to tackling disadvantage and willingness to uphold the Foundation’s values in all areas of work

The Foundation is committed to making our recruitment practices barrier-free and as inclusive as possible for everyone. This includes making changes such as providing note takers during interviews, additional time given for assessments and allowing candidates to use specific accessibility software so that Disabled people or those with long term health conditions can fully participate. We have Disability Confident Employer Committed status which guarantees an interview to Disabled people who meet the essential recruitment criteria.

If you are not able to use our online application system and you would like to apply in a different way, such as having the application form in a Word format or if you would like to submit your application as a video, please contact our HR team to explore this further. Please refer to our website for more information.

JOB TITLE: Operations Officer (Maternity Cover)

CONTRACT: 0.6 (8 months, approx. February – September) 

SALARY: up to £25,000 pro-rated 

DEPARTMENT: Operations 

REPORTS TO: Chief Operating Officer

PURPOSE: To provide varied support to the Chief Operating Officer. The role involves tasks within HR and Operations including tasks such as minuting meetings, organising in-person meetings and assisting staff with day-to-day queries. This is a key role in a fast developing and exciting organisation, with passionate people committed to protecting freedom of speech. 

LOCATION: Home based with the ability to travel to London for monthly team meetings. Costs covered by the FSU. 

DEADLINE: 4th January 2024

Who are we? 

The Free Speech Union is a non-partisan, mass-membership public interest body. We stand up for the speech rights of our 11,000 members and campaign for free speech more widely. Our in-house legal counsel, working with our casework team, coordinates legal representation for members in difficulty. Our research arm publishes briefings on where free speech needs to be better protected. Our events arm organises events in pubs (“speakeasies”) and stages regular public debates. The FSU has sister organisations in South Africa, Australia and New Zealand, with more to come.

KEY RESPONSIBILITIES 

Duties will include (but are not limited to): 

• Assisting the COO with ad-hoc tasks to ensure the smooth running of the organisation.

• Acting as administrator for Outlook365, SharePoint, annual leave (WhosOff), and Bupa accounts.

• Minute taking for in-person and online meetings. 

• Planning staff events – booking meeting rooms, lunches for monthly meetings, travel and accommodation for all staff members. 

• Checking receipts and processing expense forms. 

• Filing receipts and other documentation. 

• Ensuring the SharePoint filing system remains organised and accessible.

• Managing the recruitment of new staff (posting job adverts, liaising with candidates, arranging interviews and sharing applications with the relevant managers). 

• On-boarding new staff. 

PERSON SPECIFICTION 

Essential: Work experience 

Work experience in an admin role. 

IT Proficient: Outlook 365, SharePoint, PowerPoint, Word, Teams. 

Use initiative and take a pro-active approach. 

Extremely well organised, calm, discreet and comfortable working with strong personalities. 

Communicator – excellent standard of literacy and written communication skills for the purposes of communicating with members and third parties. 

Agreeable – good interpersonal skills with people at all levels. 

Homeworking – has premises, equipment and systems to enable productive working from home. 

Desirable 

Experience using Microsoft Office applications.

Experience in a similar supporting role.

Experience working remotely.

Applicants should send a CV and introductory letter. The FSU is actively recruiting for this role and may withdraw it at its discretion. 

TERMS AND CONDITIONS 

Benefits 

• Employer pension contribution of eight per cent. 

• Full access to our learning and development programme. 

• 20 paid holidays per calendar year (pro rata) plus public holidays. 

Probationary Period  

This post is subject to the requirements of a one-month probationary scheme for new staff only. 

Review of this Job Description  

This job description is intended as an outline of the general areas of activity and will be amended in the light of the changing needs of the organisation. To be reviewed in conjunction with the post holder. 

The FSU values diversity. We are an equal opportunity employer and consider qualified applicants without regard to Age, Disability, Gender Reassignment, Marriage or Civil Partnership, Pregnancy and Maternity, Race, Religion or Belief, Sex. 

Please note this role closes for applications at 9am on Friday 5 January 2024.

Abortion Support Network (ASN) is a largely volunteer-run charity that helps people living in European countries which fail to provide abortion care, to access safe abortions in clinics abroad. ASN provides practical information on the least expensive way to arrange travel and abortion, logistical support, money towards the cost of abortion, travel and accommodation. We currently provide this service to people resident in Poland, Malta, Gibraltar, Ireland, Northern Ireland and the Isle of Man and also elsewhere in Europe on a case-by-case basis. ASN is a member of the Abortion Without Borders (AWB) initiative, which is a coalition of organisations providing information, support and funding to people in Poland who need abortions.  

ASN has a small staff team of 5, no office, and a team of 50+ dedicated volunteers. We pride ourselves on providing a critically needed service and solving problems creatively.   

ASN works alongside external partners and grassroot activists in European countries to provide immediate tangible support to people who would otherwise be forced to continue a pregnancy. One of the things our staff and volunteers value about this work is how we make a real difference to people’s lives.   

About the role 

We're looking for a Digital Projects Officer to support ASN’s fundraising, communications, and wider work of the organisation to help us reach even more people. This is a new role which will lead on various projects to improve, streamline, and strengthen our digital systems and services.

Job Duties & Key Responsibilities  

• Work with the Fundraising and Communications Manager to identify and project manage improvements to our fundraising systems and processes 

• Maintain/oversee ASN’s fundraising database and improve the quality of data

• Advise on and support with fundraising campaigns 

• Act as the day-to-day lead for digital projects across the organisation 

• Oversee database management and work with the volunteer team to problem-solve any issues/queries 

• Maintain and update ASN’s website (Wordpress) and raise technical fixes and improvements 

• Support with website optimisation and analytics 

• Support with development of new website  

• Support with digital services/internal communications for staff and volunteers 

• Support staff and volunteers with skills development and training on digital systems/database where necessary

• Other ad hoc digital tasks as needed 

The Senior Program Development Specialist, working under the supervision of the Director of Global Development for IEU, and the Vice President for Global Development, and working closely with the current Senior Business Development Associate for IEU, the Chief Programs Officer, and the Sr. Vice President for Technical Leadership, will identify and pursue new business development opportunities among government donors, with a particular focus on the international development sectors of democracy, rights and governance (DRG), health, humanitarian, environment, economic empowerment, gender and inclusion, and monitoring, learning and evaluation - and their intersection with the media and information landscape in developing countries. The position is a senior role and may be responsible for representation with partners and donors working in these sectors, as required, overseeing the development of concept notes and proposals, as well as carrying out field assessments and program design work as required. The position is also responsible for strategizing for the refunding of existing programming in these sectors. The Senior Business Development Specialist will track and review donor solicitations and determine strategy for application and design and write proposals. They will contribute as a member of a team to a strategic approach to business development at Internews to ensure the organization raises over $22,000,000 annually from public sector donors in Europe, including the EC, FCDO, the Dutch, Norway, and SIDA, among others.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned:

• Working in collaboration with others, represent Internews with donors and partners
• As requested and needed, carry out field assessments in anticipation of upcoming business development opportunities (note, COVID-19 has limited in person field assessments significantly)
• Review and analyze donor solicitations and help determine potential strategy for application in consultation with Internews program staff
• Provide writing guides, outlines for proposals and concept notes within the portfolio
• Working with technical leads, lead/facilitate proposal design processes using Internews tools to support strong program design, including logical frameworks, worksheets and other tools as appropriate.
• Lead proposal design teams in selecting win themes, identifying best practices and making key partnering decisions
• Write sections of, and edit proposals and concept notes following donor guidelines and in line with Internews’ internal processes and standards
• Build partnerships with implementers in Europe and elsewhere, establishing Internews as a project implementer in these sectors.
• Working with the current Sr. Specialist Global Development in Internews Europe, position Internews as a possible sub-grantee in proposal applications; member of relevant consortia.
• Review and analyze Requests for Application/Proposals/NOFOs and help determine potential strategy for application in consultation with Internews program staff. Leading and supervising proposal drafting teams, including review of proposals and concept notes at various stages of development.
• Serve as lead writer and proposal manager for larger and more strategic proposals working with relevant Business Managers, Regional Directors, or Country Directors on strategy and budgeting.
• Develop programming in collaboration with field missions and the Sr. Specialist for Global Development in Europe to secure funding from Framework Agreements and other centrally funded mechanisms that Internews is a part of.
• Build relationships with community stakeholders to advance the mission and fundraising goals of the organization.
• As requested, serve as lead proposal writer, editor and/or proposal manager for areas outside of DRG, including in health, environment and humanitarian.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• 12+ years of experience in international development, health, media, and/or nonprofit fields or related fields.(Note that up to two years of graduate degree experience and/or a 4 year college degree may be substituted for up to 6 years of work experience.)
• At least 7 +years of solid business development and/or fundraising experience within the non-profit sector; Strong proposal writing experience – including in response to EC, FCDO, SIDA, Dutch, Norway, UN and other European donor solicitations.
• Relevant university degree is required.
• Strong preference for candidates with experience living or working in the field, either through on-site work or via short term technical assistance
• Proven track record of successful business development efforts, including leading / serving as lead proposal writer/manager for multi-million proposals
• Excellent critical thinking, writing, communications skills
• Ability to work with different teams and in different cultures
• Strong interpersonal and organizational skills, with the ability to maintain calm and productive working relationships during stressful proposal processes.
• Ability to manage multiple, ongoing obligations and assignments
• Native level written fluency in English required
• Skilled in MS Office, Teams, and Excel

Preferred:

• Knowledge of the media and information sector within international development preferred
• Advanced degree in a relevant field strongly preferred.
• Prior proposal work with USAID and US State Department (DRL) preferred but not required.
• French, Arabic or Spanish language skills a plus.
• Salesforce experience

Vacancy Timeframe:

Deadline for applications: 01 January 2024

PHYSICAL DEMANDS and WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision for use of computer terminal and reading printed and electronic materials. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, outdoor weather conditions, extreme cold and heat and regularly exposed to the risk of radiation from regular exposure to computer VDTs. Many cities where some of the duties of this job are performed have less than adequate heating and/or electric facilities, lack hot water, heat, and gas. Work hours are moderately flexible, but generally Monday through Friday from 9 am to 6 pm. Flexibility in working schedule is expected during busy US government proposal season of March – September.

Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.

This position will be in London, United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in the UK

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.