The Finance Assistant will be responsible to provide financial administration support to the finance team, providing credit control for the organisation, purchase invoice processing, and manage Gift Aid Processing.

For more information and to apply, please go to the jobs section of our website.

Closing date for applications is 12 noon on Wednesday 4 March

Interviews will be held on Monday 9 March

Vacancy Reference Number:

AA/FS/N-UK-2-R2

Position title:

Accounts Assistant

Reports to:

Accounts Manager

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Full-time, 35 hours per week

Salary guideline:

(Up to) £23,000.00 per annum (commensurate with experience)

Terms of Employment:

12-Months’ Fixed-Term Contract (with a 3-Month Probationary Period)

Application Process & Closing Date:

Send an up to date CV and supporting Covering Letter by Email by no later than 23rd February 2020

Note: 

• Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please include your Skype ID in your application.
• Deadline for applications is 23rd February 2020 however we reserve the right to end the application procedure early should the right candidate be found. 

Muslim Hands is a UK based international relief organisation working in over 40 countries worldwide. The Head Office in Nottingham and a fundraising team in Whitechapel London; occasional travel between the two locations. Muslim Hands UK is seeking an enthusiastic and passionate individual to join our team during an exciting period of growth and change as we have ambitious plans to grow our activities by 2020.

Main Responsibilities:

To work closely with the Accounts Manager ensuring that all departmental targets and expectations are met in timely manner.

• To process donations according to their intended methods; Cheques, Postal Orders, Cash, Online and electronic donations.
• To process and issue receipts to donors in a transparent and efficient manner.
• To process and issue certificates to donors wishing to make ‘Great Charity Gifts’ ensuring the recipients names and plaque details correspond.
• Undertake banking activities to ensure objectives are met on a daily basis.
• To manage and balance daily funds (inwards).
• Deal with donor queries and requests
• To remediate inaccurate donations.
• To liaise and make payments to service providers on behalf of Muslim Hands.
• To process internal requisitions for funds to be allocated overseas.
• To process the release of funds to overseas offices ensuring this is achieved in a timely fashion.
• To administer and process overseas regular donors’ payments.
• Support with Fundraising activities from time-to-time
• Undertake any reasonable responsibilities as required by line manager
• To adhere to all Muslim Hands Policy

• Providing support with maintaining and monitoring of Departmental Budgets.
• Providing support with the management of all Invoices Raised, Ledgers and Expenses. 
• Providing support with the reconciliation of all Accounts.
• Providing support with Processing Sales Invoices, Receipts and Payments.
• Checking company bank statements
• Preparing cash flow statements
• Dealing with financial paperwork and filing
• Dealing with Accounts related queries, concerns and comments from external agencies, donors and organisations in an efficient and effective manner.
• Demonstrating Muslim Hands’ values and ethics in own working practices, approach and conduct

Essential for Successful Candidate:

a. Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR

b. Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

• AAT Level 3 (minimum), Graduate OR Part ACCA Qualified
• Able to demonstrate working knowledge within an Accounting and / or Finance role.
• Ability to demonstrate current eligibility to work within the United Kingdom
• Must be able to either:

Desirable:

Possess working knowledge within an Accounting and / or Finance role within the NGO / Charity sector.

This role would suit someone who thrives working in a fast-paced environment and who enjoys facing challenges; often working to tight deadlines.

This is a very rewarding position for the right person. If you feel this is you, then please send your CV with a cover letter explaining why you feel you are suitable quoting the above reference number!!

NB: Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by the closure date unfortunately your application will have been unsuccessful.

Description

An exciting opportunity for someone who wants to grow in an accounting role as part of a growing charity.

The role of the Accounts Assistant is to expertly perform key financial activities that support the achievement of Resurgo’s mission and to encourage the flourishing of its culture.

You will perform a vital role in the efficient workings of the finance department and are expected to contribute actively to improve and develop the department’s activities. You will be responsible for preparing financial statements and accounts, managing ledgers, support creation of forecasts and budgets, and help with the preparation of tax and gift aid returns.

The finance team is led by the CFO, who is supported by the Financial Accountant and the Accounts Assistant.

Resurgo Trust annually generates about £3 million of donations, employs c.50 staff, and is based in London.  It is regarded as one of the leading UK charities for social impact and enjoys demonstrably high-impact outcomes to its work. Resurgo Trust owns two wholly owned trading subsidiaries, Resurgo Consulting Limited and Resurgo Ventures Limited.

In 2016 we were listed as one of the UK’s Best Workplaces in the ‘Great Place to Work’ Awards.

Person specification

•A practising Christian who is passionate about personally representing the Christian values of Resurgo and is committed to Resurgo’s mission to transform urban communities.

•Professional accounting qualification (AAT/CIMA) essential, whether completed or in process

•Accounting experience for a minimum of three years essential

•Xero (or similar) accounting solution experience desirable, together with expertise in Microsoft office programmes

•Excellent analytical and problem-solving skills essential

•High attention to detail and excellent accuracy

•Effective communicator, with the ability to work closely with colleagues

•Self-motivated with good time management skills

•High levels of integrity and the ability to act confidentially

We are looking for a full time Accounts Assistant to work alongside our Accounts Manager. This is the ideal role for a mathematically adept person with an interest in IT and problem solving. We are looking for someone who is organised and has good attention to detail and a can-do attitude who likes working in a team. n organised and hands-on person with a head for systems and numbers and a can-do attitude. Ideally you have some experience in using Microsoft Excel, strong IT and problem solving skills and thea genuine interest in the firm’s aims, and an ability to work under pressure. This is an entry level role that would be suited to a graduate or similar. L, lack of relevant work experience is not a hindrance for the right candidate.

Salary will be £20,000 - £22,500 per annum (full time), dependent on experience. For the right candidate there is a full study support package available

We are looking for someone to start mid-April 2020.

Person specifications

Essential:

• Good mathematical abilities
• Good intellectual abilities.
• Excellent IT skills and an interest in IT including at least intermediate Excel skills
• Good interpersonal skills. .
• A proven ability to use initiative.
• Superb attention to detail. 
• An interest in the work the firm does.
• A methodical and efficient approach to the work and excellent organisational skills, including the ability to manage time and competing demands efficiently and to work under pressure to meet strict deadlines. 
• An interest in the work Deighton Pierce Glynn undertakes.

Desirable:

• A desire to build a career in accounts.
• Experience of working in a solicitor’s office or equivalent legal/advice work environment.
• Knowledge of legal aid billing.
• Knowledge of the solicitors accounts rules, specifically those applicable to a legal aid practice.

If this role is of interest to you, please find the application pack on our website.

About E3G

E3G is amongst the world’s leading independent climate and energy thinks tanks. Our aim is to accelerate the global transition to a low carbon economy. We are experts in diplomacy, policy and the politics climate and energy and have offices in London, Brussels, Berlin and Washington where we employ around 60 staff and deploy a network of 15 associates. Remuneration will be £20-25k depending on experience.

Role Purpose

We are looking for an Accounts and Admin Assistant to join us for 12 months to cover maternity leave in our London-based team. Office hours are Monday - Friday 09.00 - 17.00.

Key Working Relationships

• Reports to the Group Finance Manager.
• Works closely with Grants Manager.
• Our Country Managers and programme teams.

Scope of the Role

This role is a mixture of accounts and admin - specialising in Quickbooks within the finance team, which supports the Group activities in UK, Belgium, Germany and US.

• Processing purchase invoices
• Matching, batching and coding invoices
• Reconciling supplier statements
• Bank and cash reconciliations (multi office and multi-currency)
• Liaising with suppliers re discrepancy's and resolving issues
• Monitoring staff timesheet and absence recording

• Processing month-end/year-end accruals, prepayments, payroll journals, timesheets, staff expenses, Cash Advances etc
• Liaising with Grants Manager and other managers to ensure correct coding of above transactions
   

Skills and Experience

• Previous experience within a Purchase Ledger / Accounts role is essential
• Experience with Quickbooks is highly advantageous as well as timesheet and absence recording systems

• Good excel skills up to basic formulas (SumIf, Vlookup etc)
• Fluency in English with French or German skills advantageous
  Strong communication skills and a team player attitude is required
• AAT qualification advantageous
• Good teamworking and communication skills essential

Buckinghamshire Mind Shares National Mind’s vision: “We won’t give up until everyone experiencing a mental health problem gets both support and respect. We deliver high quality community based services across the county of Buckinghamshire to reach out and ensure everyone with a mental health problem gets access to the help they need.

Post Title: Accounts Officer

Reports to: Finance Manager

Salary: £20,000 to £22,000 FTE per annum pro rata (dependent on experience)

(actual £6,486 to 7,135 per annum based on 12 hours/week)

Location: High Wycombe

Hours of Work:  Part time 12 hours per week (with possibility of increasing to 15 hours)

Preferred days and hours are Monday, Tuesday and Wednesday (10.00 to 14.00)

Basic Function

• To provide accounting assistance to the Finance Manager by processing all expenses claims and purchase invoices on a daily basis. 
• Produce sales invoices as and when required and credit control to ensure that the debts are collected to payment terms.
• Input all of cashbook receipts and payments on a daily basis.
• Accurate filing of all documentation, and preparation of a weekly payment run to pay expenses and suppliers.

Main Responsibilities

• Process all authorised staff expenses form on a daily basis.  Allocate the costs to the correct cost centre and category and reclaim VAT where appropriate.
• Process all supplier purchase invoices once authorised on a daily basis, and allocate the costs and VAT as above.
• Prepare the documents for a weekly supplier payment run for the Finance Manager.
• Raise sales invoices on a timely basis once any documents are received, and in accordance with any ongoing contracts.
• Ensure that all sales invoices are paid within our payment terms relevant for each invoice, and post all receipts on a daily basis.
• Reconcile all petty cash on a monthly basis and input the journal to QuickBooks.
• Reconcile all card receipts on a weekly basis for both offices, and ensure the receipts are all received and posted by journal.
• Identify and post all sundry receipts for grants, contracts and donations when received and ensure that they are allocated to the correct cost centre and category by liaising directly with other members of staff; particularly the Finance Manager and Fundraising Officer.
• Post all direct debit payments and direct credit/standing order receipts on a daily basis.
• Reconcile the bank accounts and other control accounts on a monthly basis.

Person specification

The person specification seeks to define a person most likely to be suited to the job of a Accounts Officer.  Candidates are required to meet all the essential Conditions listed.  E = essential criteria; D = desired criteria.  Reference to both Conditions and Requirements in completing your application form will help in selecting candidates for interview.

Conditions

• Supports the aims and work of Buckinghamshire Mind (E)
• Maintains strict confidentiality concerning all Buckinghamshire Mind matters (E)

Requirements

• Previous experience working in a busy Finance office (E)
• Strong organisational skills (E)
• Excellent communication skills (E)
• Proficient in the use of office based IT packages, including Microsoft Word, Excel & Outlook and with computerised software packages, ideally QuickBooks (E)
• Team Player, and able to form positive, professional relationships (E)
• Friendly & positive (E)
• Can keep written records and data (E)
• Can organize own workload and work without direct supervision (D)

Employee Benefits

• 25 days annual leave plus bank holidays and 2 wellbeing days pro rata
• Training and development opportunities
• Sodexo employee benefits - access to a portal with discounts on supermarket shops, holidays, high-street shops, days out, cinema and gym membership
• Cycle to work scheme
• Employee Assistance Programme – free professional confidential counselling
• Childcare vouchers
• Annual leave purchase scheme
• Flu vaccinations
• Free eye tests
• Pension: Auto Enrolment (currently 5% employee contribution, 3% employer contribution)

Applications: Please send –

Cover letter and CV, (including: relevant skills and experience, locations and hours of work that you are available).

The short-listing panel make their decisions based on this information and no assumptions about your skills or experience will be made.

Applications will be reviewed on an ongoing basis, therefore please apply as soon as possible. Closing date for applications is midday Wednesday 4th March. Interviews will take place Tuesday 10th March.

Buckinghamshire Mind is an Equal Opportunities employer. We welcome applications from all sections of the community. Any offer made relating to this post will be subject to satisfactory references and a satisfactory enhanced DBS check.

Your new company
A nationwide charity are looking for a Deputy Accounts Payable Manager based in their head office in Central London, reporting to the AP Manager.

Your new role
You will be reporting to the Accounts Payable Manager in a Deputy Manager role, responsible for the administration of the AP process. You will ensure the accurate validation of invoices before they are matched to a PO. You will also ensure all supplier invoice payments are processed in an accurate and timely manner. You will manage relevant outgoing cash processes which will include vendor payment runs, quicker payments and monitoring of direct debits. You will be responsible for managing your direct reports (9 AP Assistants) and the wider AP team which will include setting objectives that align with the finance processing team goals.

What you'll need to succeed
You will need:

• Experience of managing an Accounts Payable team
• Experience working in a large organisation in an AP role
• Experience of managing a high-volume processing department to meet objectives.
• Excellent Excel skills are essential
• A high level of written and verbal communication skills.

What you'll get in return
In return you will receive a salary of £37,500 per annum including 25 days annual leave + bank holidays. You will also gain valuable experience working for a well-known organisation in a central London location.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

My client, an established membership association, based in the City of London is currently looking to recruit an accounts receivable officer.

Client Details

This longstanding organisation is going through a period of growth and are recruiting for a number of finance positions within their City of London offices.

Description

• Raising invoices
• Responding to invoicing and credit note requests
• Set up new customer accounts and assist in the credit vetting process
• Assist with the management of the direct debit process
• Receipting of cheques received
• Create bad debt provision entries
• Credit control duties

Profile

The successful accounts receivable officer will have intermediate level of Excel and have previously worked as a credit controller/ accounts receivable officer

Job Offer

This is an 18 month contract paying £24,000-25,500

Accounts Payable Job (Part-Qualified) 12 FTC transition into a Perm role

Your new company
Your new company - based in Central London, exist to empower humanity to achieve true fulfillment and encourage curiosity & openness

Your new role
* purchase ledger (posting & processing purchase invoices, reconciliation of supplier's statements, dealing with supplier's enquiries)
* processing payment runs - bank (online banking - BACS, CHAPS) and cheques payments
* dealing with multi-currency (foreign currency transactions & payments)
* petty cash posting & reconciliation
* credit cards posting & reconciliation
* posting journals (wages, prepayments & accruals)
* bank reconciliation (sterling & foreign currency bank accounts)
* banking the cash & cheques
* inter-company transactions
* assisting with VAT return
* assisting with monthly reports
* analytical accounting
* general finance tasks as well as preparation of reports as requested
* assisting with the preparation of audit
* looking for the electricity & gas suppliers for the Centre & other properties
* ad-hoc duties as required (filing)
* Experience with Net Suite would be desirable

What you'll need to succeed
In order to succeed you will have extensive experience within purchase ledger and have a positive can-do attitude.

What you'll get in return
You will receive a salary between £25,000 to £30,000 per annum (depending on your experience) with opportunity to progress into the company and have flexible working.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The successful Accounts Payable Clerk will be helping the finance department to keep up with incoming invoices over a busy period of growth.

The role is expected to last for 2 months but could be extended.

Client Details

The organisation you'll be working for has brand new offices in the centre of London and are currently going through a period of growth.

Description

The key responsibilities of the Accounts Payable Clerk will be to;

• Help clear a backlog of invoices
• Help to keep on top of incoming invoices
• Assist in weekly payment runs
• Contact suppliers regarding any queries

Profile

The successful Accounts Payable Clerk will ideally come form a property or housing association back ground.

You'll be experienced in accounts payable and you will have a pro active approach to your work.

You will be capable of efficiently processing high volumes of invoices daily.

Job Offer

The successful applicant will be working in a brand new office with a great team and the contract has the opportunity to be extended.

The client requires an Accounts Payable Clerk/Purchase Ledger to help clear a backlog, initially for the next 8 weeks.

You will be required to start next week.

Client Details

The client is a well established housing association in the centre of London.

Description

The responsibilities will be to

• Process invoices
• Process payment runs
• Clear the backlog and assist with the incoming invoices
• Send invoices to the Finance Manager for approval

Profile

The successful candidate will;

• Be immediately available
• Have experience in an accounts payable position
• Have experience of processing payment runs
• Have experience dealing with a high volume of invoices
• Have a pro active approach to their work

A public sector back ground would be desirable but not necessary.

Job Offer

The contract has the opportunity to be extended depending on performance and continued work load.

Interested in working for a globally recognised organisation with a household name? Want to work for a large charity with a turnover of £150mil+? Want to play a leading role in a high performing accounts payable team?

If yes, then read on!

Robertson Bell are proud to be working with one of the UK's most well-known charities to help them recruit this Accounts Payable Supervisor position. Managing a small team, this role is the perfect CV enhancing opportunity for someone who is looking to further their purchase ledger and line management experience in an organisation that offers candidates the potential to learn and develop their career further.

The main responsibilities of this Accounts Payable Supervisor role are as follows:

• Full supervision of a medium-large team of Accounts Payable Assistants, including workflow management and review whilst providing coaching and support to give them the opportunity to reach their full potential.
• Sole charge for ensuring that all payments are processed and correctly authorised in a timely manner and that they adhere to all compliance terms.
• Play a vital role in the production of new ideas related to improving the efficiency of the team's current accounting processes and be the key contact in the department for any queries from suppliers.
• Manage the weekly payment run process and produce performance related reports to the line manager on monthly basis.

This vacancy is for a globally recognised charity that offers a fantastic opportunity for candidates looking to join a dynamic and vibrant finance team within a complex establishment. The successful candidate will be offered an excellent benefits package, including a generous pension contribution, 25 days annual leave and a competitive salary.

The successful candidate will have:

• Previous experience working in a purchase ledger role of a similar capacity.
• Fantastic communication and interpersonal skills and a confident Excel user.
• Ideally, experience working in the charity sector. However, candidates without this are still strongly encouraged to apply.
• Managed a small team previously.
• Experience using Agresso or an equally equivalent system.

If you are interested in this Accounts Payable Supervisor opportunity, please do not delay in applying as applications are being reviewed daily and the role is likely to be filled before the closing date.

Job Overview

Permanent Position

Salary: £32,000 - £35,500

Accounts payable supervisor to join a dynamic finance team for a charitable organisation.

Responsibilities

• Ensure that suppliers are paid promptly, correctly and fully.

• Maintain the Accounts Payable Master Data.

• Prepare and transmit the weekly payment run  

• Be constantly aware of the output and backlogs in the AP team, monitoring the output of the Payments Assistants, ensuring that the output is at a satisfactory level and refocussing staff efforts where backlogs develop.

• Reporting the performance KPIs and issues in the AP team in a clear and timely manner to the Financial Controller both verbally and in writing detailing actions taken and where appropriate suggesting solutions.

• Report as to the receipting/approvals required from the business and actively minimise these backlogs through clear communication and networking.

• Supervise and develop the Payments Assistants so that they can cover for each other and the Payments Supervisor. Make decisions and ensure a culture of accountability.
• Ensuring that a culture of care for customers is embedded within the team and is recognised as present by the customers.
• Ensure that Supplier Statement reconciliations are prepared for the key suppliers and other suppliers as required. Ensure that all reconciling items are acted on as required so that our records are in line with the records of our suppliers. Investigate and then remove the underlying causes of differences.

• Be a subject matter expert in respect of the Purchase requisition system (Ebis) maintaining the Ebis

hierarchies and guiding users as how to operate Ebis.

• To ensure that all processes are properly documented and that high quality instructional material for users is easily available.

 You will have delivered measurable business outcomes through improved communications and customer interface within organisations of a similar scale and complexity.

Qualifications/experience required

Experience in a similar role and experience in managing a team.

What’s on offer?

£32-£35.5k

The Accounts Payable Supervisor will manage the entire Accounts Payable function and provide an efficint service across the organisation.

Client Details

This well known organisation provides services and homes for homeless individuals and families across the country.

Description

The Accounts Payable Supervisor will have two direct reports and be responsible for the following duties

• Oversee the day to day running of the Accounts Payable department
• Deal with complex queries from external and internal customers and maintain good relationships with stakeholders.
• Monitor and report on Key Performance Indicators.
• Assist with Process Improvements and proactively make suggestions on how the team could work more efficiently/

Profile

The successful Accounts Payable Supervisor will have strong experience in a senior Accounts Payable role. Experience in the Not for Profit sector is desirable but not essential.

Job Offer

A salary of between £30,000 and £35,000 plus generous benefits and flexible working hours.