Admin assistant jobs
The purpose of the Administration Assistant role is to provide comprehensive administrative support to the Bishop of the Edmonton Episcopal area on a part-time basis, 17.5 hours per week. This is to ensure efficient handling of communications, management of schedules, and maintenance of records. Additionally, the Administration Assistant plays a vital role in upholding confidentiality and assisting with safeguarding.
Administrative
- Handle mail, inquiries, telephone calls, emails, and all other incoming communications.
- Manage the diary and inbox of the bishop on a daily basis.
- Draft letters and documents as requested.
- Contributing to the maintenance of central databases (People System, CMS, Crockfords).
- Liaise with the Director of Ministry to ensure the effective administration of the Ordination of Priests and Deacons.
- Coordinate domestic and overseas travel for the line manager as required.
- Organise, facilitate, provide agendas and take minutes of meetings or as requested.
- Compile the newsletter and other general communications as required.
- Uphold the security and confidentiality of the office, including managing confidential documents and securing the office.
- Coordinate the renewal and issuance of permissions for clergy and laity in conjunction with Area Administrator.
- Holding the big picture and history of events in the Episcopal Area, where relevant to the Bishop's work. Advising the Bishop (or team) as necessary and appropriate of any historical information impacting current events. Making appropriate linkages.
- Have an awareness of the weekly/annual cycle of events e.g., confirmations, ordinations, college leavers etc.
Reception and Hospitality
- Provide a friendly and professional welcome to visitors of the line manager.
- Coordinate and facilitate events, including seminars, conferences, residentials, interviews, and social events, and liaise with external parties such as caterers as required.
Safeguarding
- Ensure safer recruitment processes are followed when an appointment is made.
- Monitor the visa status of clergy who do not have British Citizenship or the Right to Remain, in conjunction with the HR Team at Diocesan House, as required.
- Monitor all clergy, licensed lay ministers and those with permission to officiate to ensure they are up-to-date with their DBS and Safeguarding Training.
- Manage the clergy 'blue files' in accordance with GDPR including ensuring blue files are available for statutory services when requested (e.g. police)
- Handling and being privy to highly sensitive and challenging information inclusive of blue files, historic, and ongoing safeguarding concerns.
- Identifying appropriate action in response to pastoral situations as they occur (e.g. Clergy person or other in crisis; deliverance queries; safeguarding concerns).
Other
- Undertake any other duties commensurate with the role.
About You
Essential
Education and experience:
- Experience working in an administration role.
Knowledge and skills:
- Administratively efficient
- IT proficiency (MS Office)
- Ability to work confidentially and in line with safeguarding policy
- High standard of literacy and numeracy
- The ability to work effectively under pressure and to deadlines
Other requirements:
- Empathetic to the mission and values of the Church of England
Desirable
Education and experience:
- Educated to A-Level or equivalent standard.
- Administration-related qualification.
Knowledge and skills:
- Some understanding of Church of England structures and experience of working with the Ecclesiastical legislative framework.
This is a 12 months fixed term contract with the possibility of extension for a further 12 months.
The place of work will be situated at London Diocesan House, 36 Causton Street, SW1P 4AU.
Closing date for applications is 24 February 2026 at 11:55 pm
Registered Charity
101 - 500
The Church of England’s vocation is and always has been to proclaim the good news of Jesus Christ afresh in each generation to the people of England.
Thank you!
- Kensington Episcopal Area, Diocese of London
- Permanent
- 4 days per week (plus an additional 1 day per week for the first 18 months)
- Location: Flexible, with at least one day per week in the Twickenham office (Regal House)
- No DBS is required for this role
Do you thrive on organisation, relationships, and meaningful work?
We are seeking a highly capable and warm-hearted Personal Assistant to the Archdeacon of Middlesex to play a central role in supporting ministry, mission, and parish life across one of the most vibrant and diverse parts of the Diocese of London.
This is a richly varied role combining high-level PA support, administration, project coordination, and relationship management — perfect for someone who enjoys juggling priorities, working with people, and being the calm, organised presence at the heart of a busy office.
About the Role
You will provide comprehensive PA and administrative support to the Archdeacon of Middlesex, working closely with clergy, churchwardens, parish officers, and diocesan colleagues. Your work will directly support local churches across West London, helping parishes flourish, buildings be cared for, clergy supported, and key diocesan processes run smoothly.
We are looking for someone who:
- Has proven experience as a PA or administrator
- Is highly organised and confident juggling priorities
- Is comfortable communicating with diverse communities
- Is proficient with Microsoft 365
- Has excellent written and verbal communication skills
- Is empathetic, relationally intelligent, and discreet
- Has experience working with budgets
- Is supportive of the values and mission of the Church of England
About Us
The Diocese of London serves over 18 boroughs north of the Thames. The Kensington Area reflects the extraordinary diversity of London. We are committed to being a diverse, inclusive, and welcoming organisation and encourage applications from under‑represented groups.
Equality, Diversity, and Inclusion
The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community.
We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.
Safeguarding
The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Benefits of working with us
The LDF offers a supportive working environment, opportunity for career development and the following financial benefits:
- Competitive remuneration package
- 27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
- 15% employer pension contribution and salary sacrifice available
- Death in service benefit x3 of basic gross salary
- Enhanced maternity leave of six months full pay, after 12 months of employment
- Season ticket loans for public transport
- Access to Benenden Health Insurance
- EAP counselling through Health Assured
- Up to £100 for eye test and contribution to spectacles
- Two additional paid days for community volunteering
To apply:
Submit your application and CV online via Pathways. Please refer to the person specification and JD when you’re answering the application questions.
Interviews will be held in-person at Causton Street, SW1P 4AU, on 6th of March 2026.
For more details, please see the full Job Description and Person Specification or visit the LDF Careers Page.
Registered Charity
0
For every Londoner to encounter the love of God in Christ
The client requests no contact from agencies or media sales.
Thank you!
This is a unique opportunity to work closely with the office of the Bishops of Liverpool and Warrington, providing strategic diary management, event coordination, and high-level administrative support as part of the episcopal staff team. The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA.
The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands.
This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations.
The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House.
These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA.
Any given day is varied and therefore likely to produce a range of demands both foreseen and unforeseen; the Personal Assistant needs the flexibility and initiative to respond appropriately as and when matters arise. The following are, however, the focal responsibilities of the role:
Diary Management
Working with the Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the bishops and the Bishop's Chaplain. This includes but is not limited to:
- Book, manage and adjust appointments, engagements and meetings.
- Organise the diary and schedule the bishops' day in a way that enables and sustains their ministries.
- Take the lead on making travel and accommodation arrangements
- Ensure the bishops have all necessary paperwork or information in advance of meetings or engagements
- Liaise with parishes, clergy and all key stakeholders both internal and external where required.
- Be pro-active in drafting appropriate responses to all requests and invitations.
- Protect the bishop's diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable.
Administrative and operational support
- Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers.
- From time to time as and when required to serve as clerk to the meetings held by the bishops and to take notes, co-ordinate agendas, actions and follow-ups.
- Oversee the maintenance of the Clergy Personal Files ensuring that they are up to date and stored and organised correctly.
- Collaborate with the Bishops' Chaplain & Executive Assistant and other members of the team to provide administrative support to enable the smooth running of the Bishop's Office and is also crucial to the Bishops' work.
- Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles.
- Undertake other appropriate duties as commensurate with the role as requested by the Bishop
Event management
- Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required and share in welcoming visitors to the Bishop's Office.
- Plan, coordinate and manage logistics, invitations, guest communications and event materials, liaising with both internal and external contacts and be the lead contact for such events.
- Ensure events reflect the bishops' priorities and are delivered with professionalism and warmth.
Developing and maintaining relationships
Build excellent working relationships with all those with whom the Bishops come into contact by responding to a wide range of enquiries in a warm and friendly manner, either in person or by directing enquirers to the appropriate sources of information.
Establish, maintain and improve ways of working and consistent information flow, including liaising with the bishops' staff, Diocesan Offices, other bishops, external civic contacts, dioceses and clergy nationally; the Bishoprics and Church Commissioners.
Skills/Aptitudes
- Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard.
- Efficient and quick at dealing with requests.
- Ability to handle confidential information and to act with discretion
- Able to work flexibly, both in terms of time and responsibilities
- Content to work to the bishop's agenda, adjusting work style to the Bishop's preferences and requirements.
- Ability to organise own workload, to set priorities and to work to deadlines
- Ability to show initiative and creativity and to work without direct supervision
- IT proficiency, including Microsoft Word, Outlook and Excel
- Strong communication skills, both oral and written including excellent report writing skills.
- Ability to work effectively as part of a team.
Experience
- Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff
- Demonstrable experience of providing Personal Assistant/Diary support to senior staff
- Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups
- Proven stakeholder management skills to manage competing demands.
- Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships.
- Familiarity with the Church of England's structures and mission
Personal attributes
- Ability to work calmly under pressure and solve problems efficiently and effectively
- Calm, confident and adaptable under pressure
- Self-movitated, punctual and organised
- Compassionate and patient
- To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool
The closing date for applications is 26 February 2026 at 23:55pm.
Registered Charity
101 - 500
The Church of England’s vocation is and always has been to proclaim the good news of Jesus Christ afresh in each generation to the people of England.
Thank you!
Interserve is committed to working cross culturally amongst the peoples of Asia and the Arab World; to see lives and communities transformed through encounter with Jesus Christ.
We are looking for a personable Finance Admin Assistant to join our small friendly team. You will carry out;
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Various office and supporter database tasks as well as taking donations over the telephone from supporters
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A range of daily core finance tasks such as accounting for daily receipts, Stewardship and other Charity Card donations.
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Daily account reconciliations for bank accounts and manage all incoming enquiries from supporters and potential supporters
You will need to have a passion for Interserve’s vision and mission as well as at least 2 years experience in a finance or administration role. Experience of using an accounting system or database and IT skills are essential, along with effective administration skills and the ability to handle confidential information sensitively. You should also possess a good standard of numeracy as well as accuracy with detailed spreadsheets. You should be able to work independently and as part of the Finance Team.
In return, our National Office offers a welcoming, prayerful community, with a commitment to supporting staff wellbeing and flexible working arrangements.
Salary is £23,369.77 for 0.8FTE for 4 days per week (£29,212.21 FTE) . The role is a hybrid between home and office working, with a minimum two days per week attendance at the National Office in Birmingham for at least the first 6 month probationary period.
Interviews will take place at our National Office in Birmingham on Thursday 5th March 2026
Interserve is committed to safeguarding and promoting the welfare of children and adults at risk and expects all within the Interserve community to share this commitment. DBS certificates will be required for all workers.
Please follow the link to our website for further application details. Send a completed application form, CV, and covering letter.
The client requests no contact from agencies or media sales.
Thank you!
Title: Driver & Administrative Assistant
Location: Sierre Leone
Contract: 22-month fixed term contract
Salary: Local Terms and Conditions apply
Responsibilities
- Provide safe and reliable transportation for project staff, visitors, and partners.
- Follow the transport plan and scheduling, using the project calendar to manage and confirm transport requests.
- Deliver and distribute project materials, goods, and documents to designated districts.
- Conduct daily vehicle checks, including fuel, oil, tyres, brakes, and general roadworthiness.
- Schedule and follow up on routine servicing, mechanical inspections, and vehicle repairs.
- Ensure timely renewal of vehicle licences, insurance, and other required documentation.
- Maintain accurate monthly mileage records and complete trip logs for all journeys.
- Keep the vehicle clean, well‑organised, and stocked with required safety equipment.
- Report any vehicle issues, incidents, or delays immediately to the supervisor.
- Comply with national traffic laws and organisational driving and safety policies.
- Ensure passengers adhere to safety standards, always including use of seatbelts.
- Support logistics by assisting with movement of goods, loading and unloading where required.
- Represent the organisation professionally when interacting with staff, partners, and community members.
- Carry out additional driving or logistical tasks assigned by the supervisor.
This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.
Jobholder Requirements
As the successful candidate you will be an experienced driver who is organised, methodical and an excellent communicator.
Essential:
- Valid Class C driving certification and clean driving record and/or VETA VIP driving and able to demonstrate safe driving practices
- Previous professional driving experience
- Secondary school certificate
- Physically able to reach, stretch, bend, and sit for long periods of time during daily routine
- Available to drive for long periods of time and to work at short notice and during unsociable hours as well as occasional over-night stays
- Experience of working with government partners and ministries
- Interpersonal, communication skills
- Able to work well alone
- Reliable and punctual with dedicated professionalism to job and duties
- Able to adapt to changing schedules or routines, organised and able to follow a schedule
- Excellent time management skills
- Able to assist staff/passengers when needed
- Focused on customer service
- A commitment to disability inclusion and diversity
- Able to attend a two-day interview process in Dar es Salaam
Desirable:
- Experience of working within an NGO environment
- Experience with administrative tasks
Closing date:
Next Steps
We anticipate that onsite interviews will take place from 23 February 2026 onwards, and the evaluation process will include a driving test and an eye test.
To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.
Due to project deadlines, we are keen to fill this role as quickly as possible so applications will be considered as soon as they are received.
As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people living with a disability are particularly encouraged to apply.
The client requests no contact from agencies or media sales.
Thank you!
This is a fixed term, maternity cover role (for up to 12 months).
The Role
We’re looking for a super-organised, people-friendly administrator to help keep our Digital, Marketing and Business Enterprise teams running smoothly.
You’ll be right at the heart of our digital activity, triaging requests, managing web and marketing tasks, and helping make sure work is prioritised, tracked and delivered on time. You’ll be the go-to person who helps turn ideas and requests into clear actions, while also providing wider admin support that keeps everything ticking along behind the scenes.
If you enjoy variety, like bringing order to busy workloads, and get satisfaction from helping teams do their best work, this role is for you!
About You
You’re organised, proactive and enjoy making things happen.
You’re confident communicating with a wide range of people, happy juggling different tasks, and calm when things get busy. You don’t need to be a digital expert, but you’re curious, keen to learn new systems, and comfortable using that knowledge to help triage queries and solve problems.
You’ll have experience in an admin or coordination role, be comfortable working with digital tools and shared systems, and enjoy being the person who brings clarity, structure and a positive energy to the team.
About Us
We are the University of Southampton Students' Union (SUSU) – independent from the University and run by students, for students. Our vision is simple: SUSU is here to enrich the life of every student. We are a workplace that’s buzzing with life, ideas, and opportunities – where your work directly shapes the student experience.
As part of our team, you'll enjoy:
- Salary of £24,362 per annum
- Generous paid holiday - 24 days per year, plus 8 closure days (around Easter, August and Christmas) on top of 8 bank holidays.
- Defined contributions pension scheme
- Travel perks – discounted UniLink and Blue Star bus passes
To find out more, visit our website.
Apply Now
You can easily apply using your CV and covering letter by clicking on 'Apply Now'.
Closing Date: 10am, Friday 20 February 2026
Interview Date: 2 March 2026
Please note feedback will not be provided if you are not shortlisted for interview.
SUSU is an equal opportunities employer that values a diverse workforce and we want to reflect the student body that we represent. We value diversity, promote equality and challenge discrimination and will ensure that our recruitment activities are mindful of equality and diversity matters.
Registered Charity
51 - 100
Our vision is to enrich the life of every student.
The client requests no contact from agencies or media sales.
Thank you!
The Bishop of Gloucester, The Rt Revd Rachel Treweek, is seeking a highly organised, discreet and proactive Personal Assistant to support a busy episcopal ministry and the smooth day-to-day running of the Bishop’s Office.
Working as part of a small, welcoming team (alongside the Chaplain and Administrative Assistant), you will manager her diary, provide excellent administrative support, handle a wide range of enquiries and correspondence, and help coordinate meetings and specific events. You will bring strong discernment, a systematic approach, exceptional confidentiality, and the ability to remain calm and professional at all times, along with a positive attitude and sense of humour.
We expect that those who support the ministry of the Bishop of Gloucester are sympathetic to the Diocese’s mission to share the transforming Gospel of Jesus Christ, so people may know life in all its fullness.
We do this by supporting, enabling and equipping the Church of England in and around Gloucestershire.
Recruitment information.
The closing date for applications is Monday 16 February at 9.00am. Shortlisted Candidates will need to be available for interview on
Friday 27 February
The Diocese of Gloucester is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
This post is subject to the usual Church of England required safer recruitment and DBS checking processes.
The client requests no contact from agencies or media sales.
Thank you!
Are you someone who is excited about charity retail, fashion, who can use their initiative? Do you have experience managing a retail team? Yes, then please keep reading as we may have the role for you.
We are excited to be looking for an Assistant Shop Manager to work in our Loughborough Shop for 37.5 hours per week.
We are looking for a passionate and motivated person to help our store reach full potential.
As an Assistant Shop Manager you will:
- Help develop in store systems and promote donations and sales to maximise profits
- Be representing Mencap as an efficient and charitable organisation by ensuring that your actions reinforce the Mencap aims and values
- Strive to ensure stock is generated from the local area and donors
- Sign up donors to the Gift Aid scheme and ensure maximum income is achieved through Gift Aid
- Be responsible for achieving profit targets by ensuring sales are maximised and the cost are effectively managed
- Maintain the store to a high standard of presentation throughout.
- Build an effective volunteer team and provide training, development, work reviews and appraisals to paid staff and volunteers
- Be responsible for all financial and cash handling and health and safety.
To be a successful Assistant Shop Manager, you will be:
- An experienced assistant manager or Supervisor with the ability to maintain budgets and complete weekly income and banking sheets accurately, preferably with previous charity retail experience.
- Have a flexible approach to working hours and days including working weekend and Bank Holidays as appropriate.
- Willing to travel to occasional team meetings, training events and in the initial growth of the new retail train assisting with setting up other new stores.
- Passionate about the Mencap values and will strive to ensure our Retail brand is successful.
We are an equitable, diverse and inclusive organisation and we particularly welcome and encourage disabled applicants and those from the Black and Asian communities to apply for the role as they are under-represented within the workforce.
We are proud to be a Disability Confident Leader and welcome applicants with disabilities to apply for all roles with us. To find out more about the scheme please visit the direct gov website.
If this sounds like the perfect next step in your retail career, don’t wait, apply now with an updated CV. Applications close on 28th February, with interviews to follow shortly after.
Benefits
Here at Mencap, we offer an impressive range of benefits designed to support and reward our employees to ensure that our teams feel valued and appreciated.
Our benefits package offers 32 days of paid holiday (including bank holidays, pro rata), along with a range of perks such as discounts at leading high-street retailers, access to health cash plans, interest-free loans, and many more exciting offerings.
For more details on what we have to offer, please see the attached document outlining all the fantastic benefits available to you as a member of our team!
About Mencap
Our vision is for the UK to be the best place in the world for people with a learning disability to live happy and healthy lives.
We're here to support people with a learning disability, their families and their carers. We fight for a kinder, fairer and more inclusive society for people with a learning disability to live in.
At Mencap, everyone works with people with a learning disability either providing support or advice, or alongside one another as colleagues.
Belonging at Mencap is for everyone, every day, everywhere.
· Everyone is expected to treat people well and make Mencap an inclusive organisation.
· Every day we grow and learn. It’s okay to make mistakes but we learn from them and make changes
· Everywhere people will feel respected, valued, and safe to be themselves.
We have Belonging network groups that meet online and are open to all colleagues. The groups include people who identify as Black and Asian, LGBTQIA+, disabled or with a long- term health condition, women, parents and carers, and their allies.
We want to encourage everyone to apply to work at Mencap and we offer a variety of different contract types and working patterns. We’re not looking for specific experience. It is your personality and values that will make you a great colleague. We will train and develop you to succeed in the role you’re applying for.
Registered Charity
More than 1000
Empower individuals with learning disabilities and autism to reach their full potential and lead the lives they choose.
Thank you!
Do you want to be part of the team leading a busy Community Centre in the heart of Shoreditch that has a 135-year history of combating the challenges arising from deprivation and social exclusion in East London?
Who we are
St. Hilda’s East (SHE) is a local charity which aims to combat the challenges arising from deprivation and social exclusion through the delivery of a wide range of engaging activities which promote wellbeing and social connections. Located in Tower Hamlets, our services include pre-school sensory play, youth programmes, social activities and support for older people, advice, a food co-operative, wellbeing activities for people experiencing mental health issues, and volunteering placements.
Founded in 1889 by alumnae of Cheltenham Ladies’ College, we now work from two sites – our large, friendly community centre located in Shoreditch and an Elders Day Centre for the Bangladeshi and other communities in Shadwell. At our Shoreditch community centre, we deliver a wide range of services, activities and events and provide office and meeting space for other organisations. We also manage 2 neighbouring buildings which are tenanted.
Job Purpose:
Working from St. Hilda’s East Community Centre in Shoreditch, the Facilities Assistant will support the Head of Operations, in the day-to-day running and improvement of SHE’s buildings and spaces – ensuring they are tidy, safe, clean, fit for purpose and welcoming. This will involve improving and implementing best practice procedures primarily regarding facilities and all elements of health and safety across both our sites - ensuring that we comply with regulatory standards.
This job is for you if:
- you’re friendly, people focused and motivated by working in a community setting.
- are highly organised, practical and adaptable with great written and verbal communication skills and strong attention to detail.
- you have hands-on experience looking after buildings or facilities and feel confident managing health & safety, compliance, record keeping and contractors to keep spaces safe, tidy and well run. have a flexible, creative approach to work with the willingness to learn, handle multiple expectations and work within a diverse team.
Benefits
You will have access to an Employee Assistance Program, Training & Development support, flexible working arrangements and 25 annual leave days prorated plus bank holidays.
Closing date for applications: 22nd February 2026 at 23:59
Our Recruitment Policy: St Hilda's is committed to racial justice and wider inclusion anddiversity. We are working towards a goal where our team fully reflects the diversity anddifference in lived experiences of our local community.
To apply click 'Apply Now', and submit your CV and a cover letter. Your cover letter should be no more than 1 page long and, explain how you meet each of the criteria in the Person Specification. Don’t forget to provide examples to evidence your experience and abilities.
Registered Charity
21 - 50
St Hilda’s East delivers a wide range of engaging activities for local communities in Tower Hamlets to promote wellbeing and social connection.
The client requests no contact from agencies or media sales.
Thank you!
Forest Peoples Programme is seeking two Programme Assistants to provide vital administrative, logistical, and project support, helping Indigenous Peoples and forest communities secure their rights and protect their forests.
About Forest Peoples Programme
Forest Peoples Programme (FPP) is an international NGO that has been working with Indigenous Peoples and forest peoples for 35 years since it was established in 1990. As of 2026, we work in 18 countries across South and Central America, Africa and Southeast Asia, with over 50 partners based in the tropical forest belt. We work directly and in solidarity with communities and peoples, supporting them to secure their rights to their traditional lands, territories, and resources, protect their forests and ways of life, and choose their own futures.
Working at local, national and global levels FPP supports Indigenous Peoples and forest peoples to effect change from the bottom up – grounded in struggles to advance the enjoyment of their rights and seek remedy for violations. At the same time, we work to ensure the voices and priorities of Indigenous Peoples and forest peoples shape national and international law and policy – e.g. relating to business and human rights, climate, and biodiversity – so that resulting regulatory and market reform better serves and respects their rights.
Role summary
The work of Forest Peoples Programme (FPP) is organised via three core programmes, each of which is led by a Programme Coordinator. The Programme Assistant position provides a broad support function for the Programme Coordinator, principally in relation to administrative and logistical support, as well as supporting programme and project monitoring and management (including some financial management). Programme Assistants need to be able to work at pace on multiple different tasks concurrently; to be proactive and take initiative under broad direction; to be able to work directly and respectfully with Indigenous Peoples and forest peoples and their organisations; and to be able to write well, taking notes and distilling information in English (and ideally also in a second relevant language).
Responsibilities
- Contribute to development and tracking of the Programme’s work, including key dates, deliverables and actions, and help maintain internal knowledge management systems and channels.
- Support Programme and sub-programme team meetings, including organising meetings, drafting agendas, taking minutes, and monitoring and following up on action points.
- Support the Programme Coordinator and other programme colleagues in communications with grant partners, donors and other parties, including liaising with partners and programme colleagues to prepare Partnership Agreements, Letters of Agreement, and consultancy contracts (from templates).
- Work with the Programme Coordinator and the finance team to track expenditure across relevant programme budgets, monitor progress (including spend) on key projects within the programmes, track key donor reporting deadlines and help compile and submit narrative and financial reports to donors.
- Support fundraising, including compiling and checking grant applications.
- Support finalisation of publications and communications.
- Assist in planning, preparation and organising of events, workshops or meetings, working closely with FPP’s admin/logistics and finance teams, and supporting the attendance and participation of partners and staff at other national and international events. Accompanying programme colleagues on international trips and meetings to lend a hand where needed.
- Provide (where able) or facilitate access to, remote (and potentially also in-country, as needed) capacity building support to local partners in relation to project management, finance, planning, reporting, computer/IT skills, communication and procedures, monitoring and evaluation etc.
- Act as a port of call for programme staff seeking programme or project information or information about wider organisational policies and processes.
- Support the tracking of impacts against an established Monitoring, Evaluation, Accountability and Learning (MEAL) framework, working with programme colleagues to assemble and systematise information.
- Participate in FPP meetings and staff sharings (online or in person) and attend FPP’s Annual General Meeting.
- Other tasks incidental to these or otherwise as agreed with the line-manager.
Person specification
Essential experience
- Experience of working in the not-for-profit sector, ideally with an international focus
- Experience with project administration and logistics work, supporting fundraising and donor reporting, and supporting meetings and events.
- Experience of supporting financial management of grants and projects, including drafting and monitoring large and complex budgets.
Desirable experience
- Experience of working in FPP’s niche (or related), including with Indigenous Peoples, forest peoples, and global south organisations and/or networks
- Experience of working in the geographical regions were FPP works
- Experience of remote working, particularly with people from different cultures
- University degree in a subject relevant to the work of FPP
Essential skills and qualities
- Highly proficient in written and spoken English
- Ability to work effectively, sensitively and proactively as part of a multi-cultural, dispersed team of FPP staff and partners to achieve shared objectives.
- Excellent communication skills and ability to build healthy working relationships both internally with colleagues and externally (including with partners from global south, remotely and in person)
- Proven organisational and time management skills with the ability to work under pressure and to multiple deadlines, and the flexibility and agility to respond to multiple and evolving priorities and timelines
- Alignment with the vision, mission and core principles of FPP’s work
- Excellent writing skills, including the ability to synthesise information from various sources and express it concisely
- Availability to travel overseas for 1-2 weeks at a time (likely no more than 2-3 times per year, if at all)
- Strong skills in Microsoft applications, including in particular Word and Excel
Desirable skills and qualities
- Fluent or highly proficient (professional working level) in one or more of the following languages: French, Spanish and/or Bahasa Indonesia
- Understanding of human rights and Indigenous Peoples
- Working knowledge of the themes relevant to FPP work, e.g. environment governance, responsible finance, and gender justice.
We encourage candidates to apply who do not strictly meet all the criteria listed above and yet are confident in their transferable skills. We value individuals who demonstrate commitment to FPP’s vision, mission and core principles, motivation to learn, and the potential to thrive in the role. When reviewing the specified essential and desirable qualities, remember that relevant experience can be demonstrated through academic studies, work experience (paid or voluntary), lived experience, skills, and achievements from any area of your life that relates to this role.
FPP is unable to sponsor visa applications for this role.
To apply for this post, please submit a CV and covering letter via the CharityJob website. As an equal opportunities employer we ask that applicants do not include a photograph in their application.
Deadline for applications: 8th March 2026, at 17.00 GMT
Estimated interview dates: During the week commencing 16th March 2026
For the covering letter (max 2 pages), interested applicants are advised to carefully study the job description and reflect on how your work and experience reflects the experience and competences we are looking for and would enable you to successfully fulfil the specified role responsibilities.
FPP is unable to sponsor visa applications for this role.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
1MM Programmes Administrator (Operations & Delivery)
Location: Hybrid working in Greater Manchester, Greater London or Cardiff City Region
Contract: 6 months (continuing subject to funding)
Hours: 37.5 per week
Salary: £25,000 (pro rata)
Rolling recruitment with a final closing date of 12pm on 3rd March 2026 (we may close the application deadline early if we have a high demand of quality applications)
About Us
We are a mentoring charity supporting young people aged 14–25 to build confidence, develop skills, and reach their potential. Our work is powered by committed mentors, strong safeguarding, and high-quality programme delivery — and we’re looking for a highly organised, values-driven Programmes Administrator (Operations & Delivery) to help make it all happen.
About the Role
This is a key role at the heart of our programmes. You’ll support the smooth delivery of mentoring across all regions by coordinating training and events, managing essential systems and checks, and ensuring safeguarding and compliance standards are met at all times.
If you love bringing order to busy programmes, care deeply about young people’s wellbeing, and enjoy working across teams — this role is for you.
What You’ll Be Doing
- Coordinating training workshops and events for mentors and staff
- Supporting mentor recruitment, onboarding, and engagement
- Managing programme communications and bulletins via Brevo
- Administering DocuSign and maintaining accurate records
- Tracking and monitoring DBS checks and suitability processes
- Managing delivery, safeguarding, and enquiries inboxes
- Providing admin support across regions, including mentor engagement
- Supporting HR and operations: including contracts, systems, training, surveys, and tools such as Breathe HR
What We’re Looking For
You’ll be someone who is:
- Passionate about improving outcomes for young people aged 14–25
- Highly organised, detail-focused, and comfortable juggling priorities
- Experienced in event administration
- Confident using digital systems and learning new tools
- 2 years experience in HR and general administration, operations, or programme support
- Calm, professional, and confident handling sensitive information
- Proactive, adaptable, and happy supporting across teams and regions
- Committed to safeguarding and safer recruitment practices
Why Join Us?
- Be part of a mission-driven organisation making real impact
- Play a vital role in safe, high-quality mentoring delivery
- Work with a supportive, values-led team
- Opportunities to learn, grow, and shape better systems
How to Apply
To apply, please submit your CV and a Cover Letter explaining why you’re interested in the role and how your experience matches what we’re looking for.
��️ We are committed to safeguarding and promoting the welfare of young people. All roles are subject to safer recruitment checks, including DBS.
Registered Charity
6 - 10
To transform our society by connecting one million young people with one million opportunities.
The client requests no contact from agencies or media sales.
Thank you!
Facilities Assistant (Administrator)
- Hours: 37.5 hours per week
- Location: Grove House, St Albans with travel to other base locations required.
- Salary: £25,446 per annum
- Closing date: Tuesday 17 February 2026 at 12 noon
- Interview date: TBC
- NB: this role includes reimbursement of work-related mileage expenses.
Are you an organised, proactive administrator who enjoys variety, solving problems and supporting people?
Join our Facilities team and help us keep our hospice sites safe, welcoming, and running smoothly for patients, families, volunteers, and staff.
As a Facilities Assistant (Administrator), you’ll play an important role in ensuring our buildings and services operate effectively every day. You’ll work closely with colleagues, contractors, and volunteers, helping us deliver a high‑quality environment across all Rennie Grove Peace locations.
What you will do
- Providing day‑to‑day administrative support to the Facilities team and helping maintain safe, well‑managed premises.
- Keeping facilities documentation organised, including health & safety records, servicing certificates and compliance paperwork.
- Scheduling and coordinating contractor and service provider visits across multiple sites.
- Carrying out building checks and supporting risk assessments and general compliance activity.
- Managing stock, consumables and raising purchase orders.
- Supporting and coordinating volunteers in reception, gardening and other facilities activities.
- Assisting with room bookings, access cards, parking permits and general facilities enquiries.
- Occasionally supervising contractors and assisting with small projects.
- Providing flexible cover for reception, housekeeping and other tasks when needed.
What you will need
- All candidates must have the right to work in the UK.
- We do not sponsor for this role and due to the minimal hours required for this role, we cannot progress applications for candidates sponsored by another employer.
- Manual handling and/or heavy lifting.
- Full, current valid UK driving licence.
- Access to a vehicle which can be used for work purposes.
- Car insurance, including business cover.
ARE YOU READY TO MAKE A DIFFERENCE? Click ‘Apply Now’….
We reserve the right to close this vacancy early if sufficient applications are received.
To ensure fairness and consistency to select the best candidate to this role, all our applications are anonymised up until an interview has been confirmed.
Our commitment to Equality and Diversity
At Rennie Grove Peace Hospice Care we strive to continuously demonstrate our values. These values are embedded in our recruitment and selection process, and we are fully committed to equality, diversity and inclusion in both our workforce and within our culture.
If you are disabled and satisfactorily meet the job specification, we will invite you to interview. You can contact us to let us know if you need any adjustments during the recruitment process.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About Care4Calais
Care4Calais is a volunteer-based charity providing essential aid and support for refugees in France and the UK.
In the UK, we collect and distribute clothing, shoes, mobile phones, and other essential items, alongside offering social support and access to legal, medical, and educational services. In northern France, we operate year-round from Calais, working alongside local communities in Calais and Dunkirk to provide warm clothing, bedding, and services to displaced refugees living in challenging and dangerous conditions.
All of Care4Calais' operations are supported by a small, dedicated staff team, who supervise large volunteer teams to provide critical support to asylum seekers and people on the move in both the UK and France.
About the Role
Care4Calais is recruiting an Operations Support Assistant to support its humanitarian operations in the UK. You will join our team in a remote and part-time capacity, offering regular steady online support delegated by our Operations Support Officer for the UK.
The role requires a proactive, detail-oriented, IT-competent individual with strong written communication skills to offer ad-hoc support to a busy team - a team which registers UK volunteers, responds to incoming queries from the public, and manages ongoing administrative tasks for Care4Calais’ UK-based operations.
Having an understanding of the asylum system within the UK, and therefore the environment that our volunteers work within as they support people that are seeking sanctuary here, is useful for the role. You will receive a thorough induction, and work alongside experienced team members.
Key Responsibilities
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Provide core operational support for Care4Calais’ operations in the UK alongside the UK Operations Support Officer and team of admin volunteers.
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Communicate with and register new volunteers joining our work, both virtually and on the ground, across the UK.
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Liaise with the public via email by responding to new incoming enquiries.
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Manage volunteer data as part of the registration process and store it appropriately, in-keeping with GDPR and Care4Calais policy.
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Navigate the spreadsheets and CRM systems used by our teams for volunteer information storage and management.
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Work alongside a small team to increase the speed and efficiency of our existing processes and procedures, and bolster operations whilst new processes are introduced.
Person Specification
Essential Criteria:
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Interest in, and alignment with, the work of Care4Calais, including justice for migrants and refugees
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Competent digital literacy, including the ability to use Google Workspace and spreadsheets effectively
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Strong written communication skills
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Excellent written and spoken proficiency in English
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An eye for detail
Desirable Criteria:
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Administrative and/or communications work experience
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Having an understanding of GDPR
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Experience working with teams from diverse cultural backgrounds
Diversity and Inclusion
Care4Calais is committed to fostering an inclusive and diverse work environment. We encourage applications from individuals of all backgrounds, including those with lived experience of the asylum and migration systems.
As a proud member of the Experts by Experience Employment Network (EBE), Care4Calais is dedicated to creating inclusive employment practices that recognise and accommodate the unique experiences of individuals with lived experience. We ensure that our recruitment processes are fair, transparent, and accessible to all candidates, regardless of background.
We strongly encourage individuals with lived experience to apply, particularly those who meet the essential criteria for the role.
Application process: Please submit your CV, and you will be invited to answer some brief questions. No cover letter is required.
Closing Date: This job ad closes on 13th March. We are actively interviewing and this job opportunity may close early if we find an appropriate candidate before the closing date. We are looking for immediate starters.
Interviews: Will take place on a rolling basis, so we encourage you to apply early.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
If you are someone who likes a varied, exciting working environment where every day is different, this role may be just what you are looking for. As the Media & Communications Assistant, you would be involved in creating content for our social media channels, and newsletter. The role would also include working with Press and Corporate Comms teams as well as handling Community volunteer enquiries and bookings. After a successful probabtion period there will be the opportunity of developing the scope of the role as our communications lead. We would discuss this during the interview process.
Whilst largely Comms based you will also help lead volunteer days interacting with green spaces, older peoples centres, schools and coprorate volunteer teams big and small.Whilst every week is different, you would typically spend three days on comms work and two days helping lead volunteer teams.
Confidence and good interpersonal skills are essential, as is good organisation and time management,
HandsOn London are committed to maintaining an inclusive workplace, and we welcome applications from people of all backgrounds. If you have any questions or accessibility accomodations related to the application and interview process, do not hesitate to get in touch.
Interviews for shortlisted candidates will be held on Thursday 26th February and Friday 27th February.
The client requests no contact from agencies or media sales.
Thank you!
Shop Manager
Service: Relate at Family Action
Location: Warwick
Hours: 37.5 hours per week (full-time)
Salary: £13.10 per hour
Contract type: Permanent
We are looking for a talented Shop Manager who is an enthusiastic self-starter, with a passion for charity retail, to manage our Warwick shop on a full time (37.5 hours per week) basis.
Who we are
Relate is a leading relationships service, offering counselling, information, mediation and support to individuals, couples and families from all backgrounds and sexualities, at all stages of life. We also provide expert training for relationship support practitioners.
Relate is now part of the family charity, Family Action. Supporting people through change, challenge or crisis, we protect children, support young people and adults, and offer direct, practical help to families and communities. It’s what we’ve done for over 150 years. We see first-hand the power of family to shape lives, for better or worse, so we speak up for the importance of family in national and local policymaking, amplify family voices and represent the changing needs of families in the UK today. With Relate at Family Action, we work to support the creation of secure foundations for children and young people, and safe, supportive relationships for all.
We currently manage 11 shops located within 5 regions across the UK. Our shops generate income to support the work of Relate. The shops are managed by paid Shop Managers, supported by Assistant Shop Managers/Sessional Workers (Retail Assistants) and our amazing Shop Volunteers.
What are we looking for?
• Charity retail experience preferred
• Experience of customer care
• High levels of organisational skills
• Highly focussed on maximising sales
• An eye for detail
• A sound track record in achieving targets and delivering success
You will be responsible for the creation of a warm and welcoming environment for customers, volunteers and donors, with a view to maximising sales, profits and Gift Aid to support the work of Relate at Family Action.
The successful applicant will be required to work flexibly for 37.5 hours each week (5 days per week including Weekends) across a 7 day trading week, Monday to Sunday.
What will we offer you?
We offer flexible working hours, a generous pension scheme and leave entitlements, eye care vouchers, a cycle to work scheme and other great benefits. We have an excellent wellbeing offer and we will invest in your professional development with on-going quality training and career development opportunities. We have six staff diversity networks that offer peer support and contribute to the strategic development of EDI; Accessibility Network, Anti-Racism and People of Colour Network, Gender Equality Network, Inter-Faith Network, LGBTQIA+ Equality Network and Parents and Carers Equality Network. You’ll join an established, supportive and high-performing service and have the opportunity to thrive in an innovative organisation that values your opinion, encourages learning and has the needs of children and families at its core.
We are forward looking, ambitious and committed to continuous improvement. We are a people focused, can-do organisation, which strives for excellence in all we do and operates with mutual respect. If you share these values and behaviours and have the necessary skills then we look forward to hearing from you.
Our commitment to Equality, Diversity & Inclusion:
We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community / particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Family Action. We know that greater diversity will lead to even greater results for families and children and strive for our workforce to be truly representative of the diverse communities we support.
All candidates with a disability are welcome to apply under the Disability Confident Scheme and request priority consideration for an interview, provided they meet the essential criteria for the role.
To help remove financial barriers to working with us, we will reimburse travel costs if you are invited to attend an interview in person.
To Apply:
· Click the ‘Apply’ link below and fill out our digital application form
· Closing Date: Thursday 26th February 2026
Appointments are subject to satisfactory Safer Recruitment checks, including a Disclosure and Barring Service (DBS) check where appropriate to the role.
Registered Charity
501 - 1000
Family Action is an award-winning national charity working from the heart of local communities across England and Wales.
The client requests no contact from agencies or media sales.