The Grants Administration Co-ordinator is responsible for the smooth running of grants systems, payments, and processes. The role holder will work closely with the Grants Administration Manager, Finance and Executive teams to provide a joined-up Grants administration function.  The role is based in our London or Penrith offices, and is home-based during Covid-19.

Key Accountabilities:

Major Grants and Place-based Projects

• Management of the grant application process for all funding streams, including communication with applicants identified by Executives following research visits.

• Provision of assistance to Executives in monitoring the progress of grants awarded and ensuring adequate evaluation of impact and timely reporting to the Trustees.

• Production of papers on recommended grant applications for consideration at the Grants Committee, and production of relevant papers for the Board Pack.

• Assisting the Deputy CEO in monitoring the progress of grants awarded, and ensuring evaluation and impact systems are adhered to by grantees 

• Overseeing the Activity Grants processes and supporting Place-based Rank Associates.

• Management of the grant reporting process to external funders of the Foundation including liaising with Finance, Executive and Associate teams to coordinate information and responses.

Matched Trading

• Management of the end to end process for applicants and grantees.

• Design and develop robust progress reporting processes

Administration

• Production and dissemination of the Grants Committee pack to staff and trustees. 

• Developing and supporting the application processes for other grant programmes without direct responsibility.

• Managing the grant payment process in collaboration with colleagues.

• To support Executives with ad hoc assignments, and to represent the Foundation as necessary.

• Ensure the Salesforce CRM is kept updated with grant promises and payment data to ensure accurate financial reporting and forecasting.

How to apply and recruitment timetable

If you would like to apply, please submit your CV together with a supporting statement that clearly demonstrates how you meet the knowledge, skills, and experience requirements of the role. The important dates for you to note in the recruitment timetable are highlighted below for your diary:

Closing date for applications - Friday 12th March 12 noon

Interviews via Zoom - w/c 22nd March

Community transport operators have a great story to tell and it's CTA’s job to help them tell it and to support them to develop excellent services that can transform lives and communities. 

The post-holder will support the delivery of CTA’s communications strategy/plan and will help co-ordinate communications and marketing activity across the organisation to ensure that CTA effectively, consistently and strategically communicates with a wide range of stakeholders and audiences.

This role is funded by the National Lottery Community Fund for a 12-month, fixed term. 

Please see the Recruitment Pack attached for more detailed information about the role and our organisation.

Your application should include:

1. A personal statement that demonstrates how you meet the requirements set out in the ‘Experience’ section of the Person Specification and what you think you will bring to the role.
2. An up to date, detailed CV including all relevant employment history and expertise

We are looking for an outstanding candidate with a high degree of enthusiasm, initiative and judgement and some experience of working within a membership organisation/association to support the varied activites of our membership team.  We offer a flexible and remote working culture.

The Royal Statistical Society (RSS) is a membership organisation dedicated to promoting the understanding and use of statistics for the public good.   
  
With a membership of over 10,000 members based worldwide and some exciting new projects due to launch in 2021, the Royal Statistical Society (RSS) has a fantastic opportunity for someone looking to develop their administrative skills and advance their career by supporting the varied activities of our membership team.  
  
Our team is highly motivated and has had recent success in delivering its strategy which has included growing our membership and volunteer base, increasing our retention rates, and better engaging our members through a wide range of opportunities.   Everyone in the team plays a significant role in delivering all aspects of our members’ experiences and we have the enthusiasm, ambition, and drive to further improve our relationships with existing and potential members.    
  
About you  
  
You ideally have some administrative experience and are looking to progress into a role where you can utilise and grow your skill set. You will be comfortable in dealing with a wide range of stakeholders and take pride in your verbal and written communication skills as well as your attention to detail. You will be analytical, solution focused and creative, with the ability to juggle competing demands.  Most importantly, you are positive, friendly and a real team player.   

BRAC, the World’s Number 1 ranked NGO and a global leader in developing cost-effective, evidence-based poverty innovations in extremely poor, conflict-prone and post-disaster settings, has an exciting opportunity for a Finance and Administration Assistant to join our UK team.

The Finance and Administration Assistant is a key support role for Finance & Resources and the wider team, responsible for dealing in a timely and effective way with finance and grant funding matters, and general office and HR administration. Your main aim will be to ensure robust finance and office management systems are operated that meet the needs and requirements of BRAC UK and our programme partners, donors, funders and UK law.

We are looking for an enthusiastic, competent and ambitious finance professional that is looking to take up a highly rewarding role at an organisation that makes a very real difference to the lives of vulnerable people around the world.

Note: BRAC UK takes its safeguarding responsibilities seriously, and has a range of policies to support effective training and reporting to protect people, particularly children, at risk adults and beneficiaries, from any harm that may be caused due to coming into contact with BRAC.

This is a full time post providing administrative support predominantly to the Grants function at University Hospitals Birmingham Charity (‘UHB Charity’), the official NHS Charity for the four hospitals of University Hospitals Birmingham NHS Foundation Trust - Queen Elizabeth Hospital Birmingham, Heartlands Hospital, Good Hope Hospital and Solihull Hospital.

UHB Charity is dedicated to improving the experience of patients, their families and the staff who care for them.

The Charity raises funds to support patients of the four hospitals by providing new and innovative equipment, funding research and supporting patient and family welfare projects.

The Queen Elizabeth Hospital Birmingham in particular has a world class reputation, and specialises in cancer treatment, organ transplantations and trauma care. It is also home of the Royal Centre for Defence Medicine, where the UK’s military patients are treated.

Heartlands Hospital has a specialist neo-natal unit and very busy children’s and maternity units.

Good Hope Hospital and Solihull Hospital serve the towns of Sutton Coldfield and Solihull.

The post offers flexible working from home and the opportunity for office working at any of our four hospital sites as suits the job holder and line manager.

The Administration Assistant - Grants will work closely with other members of the hospital charity, in particular the Office Manager and Charity Chief Executive, to efficiently administer the grant making programme for the hospital charity.

Working as part of a team the post holder will have specific responsibility for accurate inputting of charitable orders, checking suitability of grant requests, correspondence with suppliers and procurement teams.

The post holder will also learn how the Charity proactively seeks feedback on its grant programme, and will be actively involved in sending out and obtaining grant review forms and passing on interesting case studies to the Charity’s communications team.

Working as part of a team the post holder will also be involved in accurate data inputting of donations, fundraising and Gift Aid claims and correspondence with donors and fundraisers.

This role would suit someone looking to gain experience in a grant making organisation

This is a full time post in the Communications Team at University Hospitals Birmingham Charity (‘UHB Charity’), the official NHS Charity for the four hospitals of University Hospitals Birmingham NHS Foundation Trust - Queen Elizabeth Hospital Birmingham, Heartlands Hospital, Good Hope Hospital and Solihull Hospital.

UHB Charity is dedicated to improving the experience of patients, their families and the staff who care for them.

The Charity raises funds to support patients of the four hospitals by providing new and innovative equipment, funding research and supporting patient and family welfare projects.

The Queen Elizabeth Hospital Birmingham in particular has a world class reputation, and specialises in cancer treatment, organ transplantations and trauma care. It is also home of the Royal Centre for Defence Medicine, where the UK’s military patients are treated.

Heartlands Hospital has a specialist neo-natal unit and very busy children’s and maternity units.

Good Hope Hospital and Solihull Hospital serve the towns of Sutton Coldfield and Solihull.

The post offers flexible working from home and the opportunity for office working at any of our four hospital sites as suits the job holder and line manager.

The Communications Assistant will work closely with other members of the hospital charity, in particular the Communications Manager and Charity Chief Executive, to efficiently promote the activities of the hospital charity to a wide audience.

This role would suit someone looking to develop their skills in media, communication plans and creative content.

You'll be pitching stories to TV, radio, press and magazine contacts and supporting those stories on social media, planning innovative and exciting social media campaigns, writing features, promoting our wide range of fundraising events and appeals and telling stories about people who do extraordinary and heart-warming things to help support patients at Birmingham’s busiest hospitals. 

As well as generating positive media coverage, the successful candidate will update the Charity’s websites and social media pages, attend Charity events and help compile the Charity’s quarterly newsletters.

Job Description: Business Administrative Assistant

Line managed by: Finance and Operations Manager  

Salary:   £10.85 per hour

Hours: 16 Hours per week (preferably spread over three - four days)

Base:     80% Remote - 20% Based in Hammersmith.

               Equipment will be provided where required.

Young Hammersmith and Fulham Foundation are the leading Children and young people organisation in the borough and currently support over 90 youth organisations. And are looking for an enthusiastic Business Administrative Assistant to join our team to provide administrative support.

The role of the Young H & F Business Administrative Assistant is to support the administrative function of the organisation and team. This role will focus specifically on duties of administrative support to the Finance and Operation Manager.

Main areas of responsibilities will include:

Business Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to Finance and Operations Manager.  

• Assist with finance administration e.g., Setting up invoices and expense on CAF bank online, adding invoices and expenses on financial software QuickBooks.
• Update CRM database with member’s organisation details.
• Assist to ensure all relevant policies for the organisation are in place, up to date and communicated to staff and trustees.
• Maintain paper/electronic records for all financial transactions.
• Work with Finance and Operations Manager to provide office expenditure, staff expenses, payroll and any other financial information required.
• Process payments and other finance support as required.
• Liaise with all staff to conduct System review on a quarterly basis.
• Arranging meetings, booking rooms, taking minutes, and arranging hospitality when requested.
• Support on administrative duties around membership events.
• Conduct all DBS checking and applications.
• Support in managing and maintain up to date mailing list on mailchimp, ensuring new members and partners are added.
• Support the development and delivery of staff management processes including staff appraisal. system, training, and maintain records on leave and absence.
• Keep full and appropriate records HR records for all staff and volunteers.
• Monitor info inbox account, survey monkey, website queries.
• Act as first point of contact for the organisation by phone and email.

Person Specification:

Essential

• Good level of written and verbal communication and interpersonal skills
• Attention to detail.
• Ability to prioritise & work across multiple projects
• Good knowledge of finance admin processes and software
• Good knowledge of Microsoft Excel, Word and Outlook is required.  

Desirable

• Use of database systems
• Creative skills and innovative ideas
• An understanding of provision for children and young people
• Experience of children/youth charities

Please be advised any candidates submitting CVs without Cover letter will not be considered.

Deadline to submit applications by: Monday 22nd March 2021 5pm.

(please note successful candidates should expect to be appointed at the starting point of the salary scale and consideration may be given to a higher salary depending on the experience of the individual)

Part-time (17.5 hrs) - Fixed-term, six-month contract

Kent

Ref: ADK-211

Are you a proactive, collaborative and highly efficient individual with a proven record of providing first-class administrative support for a diverse team to enhance performance and provide analytical data?

If so, St Giles Trust is looking for an Administrator to join us and work on our trailblazing SOS project, where you will provide a comprehensive range of administrative support services to our team.

About St Giles Trust and SOS Project

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others. 

SOS is an ex-offender led project that works across the country in areas affected by youth violence, gangs, knife crime, county lines and exploitation. Our staff work with both victims and perpetrators of serious youth violence to help each young person to identify and realise alternative aspirations and goals to support them to establish lifestyles that move them away from criminal activities, gang involvement, violence and negative life choices.

About this exciting opportunity

Our successful candidate will be expected to fulfil a broad range of duties, including updating and sharing monitoring and reports, creating visual feedback on reports and updating management with visual information to inform supervisions and team and multi-agency meetings. You will also manage emails coming in from external agencies to the generic inbox and respond accordingly, plus develop the referral process with management.

Organising and minuting team meetings and managing the referral log effectively, ensuring a speedy follow up with stakeholder communication, are also key duties, while having a flexible and accommodating attitude to new duties and tasks and maintaining a friendly, helpful and professional manner at all times are also essential.

What we are looking for:

• Proven record of creating and managing administrative systems
• Experience of databases to record, monitor and evaluate data
• A strong understanding of GDPR and information-sharing agreements and data security
• Excellent planning, organisational and communication skills, both verbal and written
• Strong IT abilities, including Word, Video conferencing platforms, PowerPoint

• A proactive, flexible and professional approach to your work

In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, access to clinical supervisions, season ticket loan and much more.

St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.

For further information, or to apply, please visit our website via the ‘Apply’ button.

Closing date: 11pm, 14th March 2021. Interviews: w/c 15th March (to be held virtually)

As an integral member of the BTA team, the Recruitment Administrator will support the delivery of a range of services that the company provides to its charity clients.

Based in our Head Office in Stirling, the role includes providing excellent administrative support to our team of recruiters based in Stirling.

As the first point of contact with clients and candidates, the post-holder will represent the work, vision and purpose of BTA whilst also providing and gathering information to help the company deliver its commissions to its charity clients.

The post-holder will have specific responsibility for using our online database system and communicating with people who apply for the jobs that we are recruiting for on behalf of our charity clients.  The key skill that we require is therefore the ability to research, organise, co-ordinate, record and use customer and candidate information on a relational database.

Essential Skills

• Previous experience in an administrative, clerical or PA role. Recruitment Administration experience would be an advantage though not essential
• Previous experience of customer service or client engagement.
• Previous experience in entering data into a relational database and using databases to report and share information and communications
• Confident in managing and completing tasks to deadlines
• A positive and friendly approach
• Ability to prioritise and escalate where necessary
• Attention to detail and accuracy
• A confident and polite telephone manner
• Excellent verbal and written skills to deliver high quality all-round customer service
• Competent IT skills in Microsoft Office packages including Word, Excel and Outlook

Desirable Skills

• Well-developed social media skills
• Competence in using software design packages to produce information packs and marketing materials

Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people.

East Leeds Health For All (ELHFA) – Movers and Shakers Administrator 
NJC Scale Points 7-11, starting at £20,092 pa/pro-rata
15 hours per week
This role is fixed term up to December 2021

The post holder may be required to work at other Touchstone sites and occasionally out of hours, in line with organisational need.

Movers and Shakers aims to encourage physical activity through supporting a network of people who will promote and support physical activity in their local communities. This project will work with colleagues from Active Leeds and Touchstone to achieve the project targets. The Movers and shakers will be supported by the project in various ways including through social media platforms and training.

We are looking for a dynamic administrator to be part of our team and be the first point of contact for our service users and partners. You will be joining a committed and talented team who are passionate about community development and tackling health inequalities.

The successful candidate will provide administrative support to the Movers and Shakers project, including being the main contact into the service via phone, email and social media.

This role will require the post holder to undertake some written communications and social media posts.

Closing date: Tuesday 9 March 2021
Interviews: Friday 19 March 2021

To apply and for more information:

Please click 'Apply' to be redirected to our website, where you can view further details about the role and download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone. Further information can be obtained from our equal opportunities policy.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role, if appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

No agencies please.

ADMINISTRATOR, HOUSING MANAGEMENT SERVICE, NOTTINGHAM, FRWK03 16,915 - £18,430 FTE (PRO-RATA: £9,143 - £9,962), 20 HPW (Job share – working Wednesday, Thursday and Friday)

We are looking to recruit an Administrator to contribute to the running of Framework’s Housing Management service.  All Framework housing is supported and tenants receive frequent support from relevant internal and external services. 

The service carries out the housing management functions for all properties and tenants.  These functions are rent collection and maximisation, lettings, dealing with anti-social behaviour, repairs and maintenance and providing advice and assistance through signposting to relevant services.  The role of the Administrator is to assist a team of Housing Officers in their role.

We are looking for someone who:

• Can produce high quality written work

• Has Excellent IT skills

• Is conscientious and accurate with paperwork

• Can organise their own work

• Is a good communicator

• Has some understanding of housing Management and the landlord/tenant relationship; or a willingness to learn

What we offer: Life Assurance, Pension (up to 4% matched by FHA), Enhanced Maternity, Paternity and Adoption Benefits, Additional Annual Leave Purchase Scheme, Employee Assistance Programme, Learning programmes tailored to suit different roles and services, Health Cash Plan.

Framework supports all employees to achieve a better work/life balance. Should you wish us to consider flexible working or job share as part of your application please state this on your application in the supporting statement section.

97% of the workforce in a recent staff survey said they were proud to work for Framework.

Framework is an Equal Opportunities Employer. Registered charity No: 1060941.

As a Disability Confident employer we warmly encourage job applications from people with disabilities. Framework is committed to offering opportunities to people from diverse communities. If you have specific requirements or adjustments please let us know if there is anything we can do to support your application

NO AGENCIES PLEASE

The Rank Prize Funds is a registered charity which was set up in 1972 as a continuing memorial to the charitable interests of Lord Rank. The Fund plays an important part in recognising and supporting advances in the two areas of science which were of particular interest to him, these being Nutrition and Optoelectronics.

The Funds are administered by a group of distinguished Trustees who have appointed two eminent Advisory Committees to advise them on how best to achieve the aims of the Founder. They not only award substantial prizes in recognition of significant advances in the relevant fields of science, but also actively promote the extension and spread of knowledge in those areas through various initiatives such as organising conferences, sponsoring lectures, and by awarding small grants to support training and to facilitate career development, particularly of students and early career researchers.

The Rank Prize Funds are looking for an Administrator and Communications Officer to join the team on a part-time basis.

Contract type: 11 month FTC

Salary: £25,000 - £28,000 per year depending on experience
Actual salary 20,000 - 22,400 pro rata

Location: Home-based

Hours: 28 hours per week over 4 days

The role
The Administrator and Communications Officer will work closely with the Chief Executive, taking responsibility for particular activities and events as agreed, including a number of symposia. The Administrator and Communications Officer will take responsibility for the charity's communications, especially social media. The successful candidate will be responsible for the organisation and coordination of a variety of activities and events, in particular a number of symposia.

Person specification

* Substantial administration experience
* Experience of composing and managing communications
* Experience of event planning and delivery
* Experience of home-working and familiarity with videoconferencing software, Zoom in particular
* Experience of working with senior academics in a university or charity environment
* Ability to write minutes and compose clear, professional correspondence
* Ability to use social media, especially Twitter in a professional environment

We encourage applicants who are from underrepresented groups with protected characteristics, as we value having a diverse pool of applicants to find the best candidate.

Closing Date: 11:59 PM, Sunday 28th February 2020

Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people.

Touchstone Loves Food Administrator
NJC Scale Points 7 – 11, starting at £20,092 pa
37 hours per week
This role is fixed term up to 30 September 2021

Background to the post

Touchstone Loves Food (TLF) is our citywide Covid 19 welfare and support service set up at the start of the first national lockdown in 2020. We have provided emotional support, signposting to services and over 215,000 meals to the people of Leeds who have been affected by the COVID 19 pandemic. TLF is also the Community Care Hub for Chapel Allerton ward.

About the role

We are looking for a dynamic administrator to be part of our team and be the first point of contact for our service users and partners. You will be joining a committed and talented team who are passionate about community development and tackling health inequalities.

About you

• Excellent communication skills, verbal and written.
• Experience of providing excellent office administration support
• Experience of providing effective advice/information to people internal and external
• Extensive ICT experience to produce quality letters, reports, tables and graphs.
• High level of numeracy skills in order to prepare financial information, e.g. petty cash, reimbursement claims, work out annual leave entitlements
• High level of ICT skills, e.g. Microsoft Office (Word, Excel, Outlook, Publisher, PowerPoint).Sharepoint
• Excellent organisational skills to plan and meet deadlines.
• Effectively work under pressure.
• Effectively work on own initiative without direct supervision.
• Excellent minute taking skills.

Closing Date: 1st March
Interviews will be held on: 11th March

How to apply:

Please click 'Apply' to be redirected to our website, where you can download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role, if appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

No agencies please.

Do you want to play a role in improving canine welfare whilst using your administrative skills?

We are looking for a Research Team Administrator (fixed term, maternity cover) to help us ensure the smooth running of the Dogs Trust Research Team. The team of researchers at Dogs Trust work on a wide variety of diverse projects.

Dogs Trust is the largest dog welfare charity in the UK with a nationwide network of rehoming centres and charity shops. Last year, Dogs Trust centres cared for over 9,000 dogs; we never put a healthy dog down.

The Canine Behaviour & Research (CBR) department delivers the technical resources and skills to enable Dogs Trust staff to provide the best possible support for the dogs within its care and evidence-based advice to external stakeholders in order to improve canine welfare worldwide. 

In this varied and interesting role, you will be supporting delivery of research team projects by becoming a trusted ambassador for the team, working closely with Dogs Trust researchers and the wider CBR senior team.

As someone with an interest and experience in a behaviour, welfare or research environment, and a commitment to the work of Dogs Trust, you will have the opportunity to contribute to the future of dog welfare by using your excellent administrative skills to ensure the smooth running of the team. 

With strong attention to detail and organisational skills you will be dealing with multiple administrative projects, preparation of documents within short timeframes, minute taking, and ensuring all team outputs are reliably logged and up to date. Your well developed communication skills will be required on a daily basis to keep on top of changing priorities and a heavy workload, and in professional correspondence. You are a self-starter who is able to identify where processes can be improved and are able to execute such changes with minimal input from others.