Administration Director Jobs

BMS World Mission is looking for a talented and motivated Global Team Administrator to join our Department for World Mission. BMS is a Christian mission organisation founded in 1792, today we are working in around 30 countries over four continents. We are passionate about making Jesus known across the world and transforming the lives of those we serve.

As a vital member of the team, you will provide essential administrative and organisational support to Team Leads and Heads of Programme. Your duties will include communication with overseas partner organisations and supporting the wellbeing of our personnel while they are working overseas through effective administration skills.

The successful candidate will be highly organised with an eye for detail and have the ability to work closely with a wide range of people across the organisation, with sensitivity to diverse cultures and perspectives. You will also have experience in accurately recording and maintaining information and a willingness to partner with others to improve processes.

If you have strong administration skills, a passion for making a positive impact in the world, and a desire to work in a dynamic and collaborative environment, we would love to hear from you. This is a fantastic opportunity to join a team dedicated to improving the lives of people around the world.

Country: UK

Location: Didcot, Oxfordshire / Flexible working

This role can be office-based or hybrid. Coming in to our office regularly in Didcot is preferred (for example one or two days a week on average). The cost of travel to BMS Didcot whether on a regular basis or infrequently, would be borne by the employee.

Employment type: Fixed Term (18 months)

Hours: 28 hours per week

Salary range: £21,374 to £25,855 per annum (Pro-rata)

Closing Date: 9 am, Friday, 18 October 2024

Interview date: 30 October 2024
If you would like to discuss this role further, please feel free to contact Melanie Bister, Global Team Lead Administrator, BMS World Mission.

About Us

Headway East London is a charity supporting people living with brain injury. Working across 13 London boroughs we offer specialist support and services for survivors and their families. We offer therapies, advocacy, family support and community support work alongside our day service: a community venue where people can make the most of their abilities and interests.

We also promote awareness and understanding of brain injury by providing information to the public, and offering training to university students, professionals and businesses.

Our vision is to build a community where people with brain injury are valued, respected and able to fulfil their potential.

About the role

The Director of Operations leads all our member-facing services and operations to ensure that these services run effectively. The post holder is responsible for overseeing business planning and managing income streams, ensuring financial sustainability. They will maintain all relationships with local authorities, Integrated Care Boards, and private funders, ensuring the quality of services and adherence to best practices, regulations, and legislation.

Principal Duties and Responsibilities (Please see job pack for more details)

• Provide strategic leadership to the service leads for all our member-facing services, and the administration and premises team to ensure the efficient delivery, quality, and consistency of services, guided by the principles of co-production.
• Oversee the development of plans and strategies for each team and instil a sense of collaboration, common goals, and working together across the departments to ensure the sustainability of our services.
•  Oversee all budgets within the departments.
• Build good relationships with stakeholders in the boroughs we serve to develop opportunities for growth and development of our services.
• Lead on commissioning/tender/framework contracting arrangements with the local authorities we serve.
• Lead on safeguarding and health and safety to ensure we are compliant in all areas.
• Work with staff to ensure our members’ voices are at the centre of everything we do.
• Work with the managers and the Finance team to ensure unit costs are correct and work to ensure full costs of the service are recovered from customers.
• Support the teams and work with the Director of Development and Fundraising to explore new opportunities to develop our business to generate income.

Key Relationships - Internal and External

• Members
• Staff and volunteers 
•  Board of Trustees
• Commissioners
•  External Partners

Other

• Apply the Headway East London values and behaviours to every aspect of the role at all times.
• Protect and enhance the interests and reputation of Headway East London internally and externally.
•  Commit to the organisational principles of: coproduction equity, diversity and inclusion sustainability

Headway East London is an Equal Opportunities Employer and we are committed to ensuring that all staff are motivated, skilled and rewarded by their work. We welcome applicants regardless of race, religion or belief, colour, national origin, sex, sexual orientation, disability, age and other protected status as required by law. We promote and protect human rights; they are the foundation of what we do. We want to be an inclusive place where a diverse mix of talented people want to come and contribute their unique strengths and perspectives. We are focused on equality and believe that all the fascinating characteristics that make us different, make us more able to deliver our life-changing work with passion and creativity.

We are looking for an experienced and proactive Administrator with good organisational skills, an eye for detail and people skills to join us at The Royal College of Radiologists (RCR), a medical charity focussing on supporting doctors to deliver medical imaging and cancer services.

This is an exciting opportunity to join the high performing RCR Exams Quality Team. In this varied role the Examiner and Committee Administrator will be high functioning and able to multitask to support and service the RCR’s exam committee meetings. You will provide secretariat support for committee as well as organising facilities, travel, accommodation, dinners, and expenses as well as manage the examiner recruitment, induction and training process. 

The successful candidate will be a good communicator, able to work collaboratively with colleagues, examiners, and chairs of relevant committees. With excellent administrative skills it is important that the successful candidate has a commitment to providing a professional, friendly and proactive service.

What you will do: 

• Coordinate committee meetings in person, online or hybrid routinely or as when needed. 
• Prepare committee agendas, source papers for timely circulation.
• Keep accurate records including updating the CRM and website. 
• Manage examiner recruitment materials, acting as main point of contact for applicants. 
• Support examiners with travel and accommodation bookings.
• Evaluate and grow our examiner appreciation work.

What you will need:

• Experience providing high quality support service. 
• Experience in providing administrative support and managing administrative processes. 
• Good working knowledge of Microsoft packages.
• Good organisational skills.
• Effective interpersonal skills.

If you are an enthusiastic team player, passionate about administration and understands the importance of the support you will provide then please find out more about the role, the RCR and instructions on how to apply by visiting the RCR website and reading the candidate pack.

Why join us?

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (40% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

Director of Fundraising

Both full and part time hours considered

Minimum of 32 hours per week over 4 days

Up to £65,000, dependant on experience (pro rata to 36.5 hours for part time)

Treloar’s is a charity which runs one of the UK’s largest specialist education centres for young disabled people to live and learn. Through our school and college, we offer students the opportunity to fully take part in life and achieve their aspirations.

This is an exciting opportunity for an experienced, dynamic, and professional fundraiser to lead the team at Treloar’s. As the Director of Fundraising, you will develop and implement innovative fundraising strategies, oversee a dedicated and passionate team and support them in generating significant income through a variety of channels, including trusts and foundations, events, corporate partnerships, individual giving, and major donations.

We are looking for someone with a strong track record in senior-level charitable fundraising. You should bring advanced knowledge of a wide variety of fundraising channels, compliance expertise, and exceptional leadership skills. Experience in the education or disability sectors and relevant qualifications in fundraising are advantageous.

In return, we offer a competitive salary and the chance to make a meaningful impact on the lives of young people with disabilities. We also provide a flexible work environment with options for home and office working (minimum 3 days a week in the office), as well as part-time opportunities.

Informal chats about the role are welcome – get in touch with Sophie Milroy, Recruitment Specialist Lead.

We offer:

• 27 days annual leave per year plus bank holidays
• An opportunity to work on site with industry experts
• Excellent paid training and development opportunities
• Life insurance, Group Personal Pension & Occupational Health schemes
• Health Cash Plan & Perkbox discount scheme
• Free wellbeing activities (e.g. gym/yoga)
• Free parking & many other benefits

How to apply?

To apply, please complete our Online Treloar Application Form, alternatively please call our Recruitment Team to discuss further.

Closing date: Tuesday 8th October 2024

Treloar Trust is committed to safeguarding children, young people and vulnerable adults. All successful candidates will be subject to a DBS Check along with other relevant employment checks.

Treloar Trust, responsible for Treloar School and Treloar College, is an equal opportunities employer and operates a no smoking policy. Registered charity number 1092857.

We are recruiting for a Head of Administration to join the bemix team

Permanent Contract, Working Full-time, 9am-5pm

Office based at the Innovation Centre, Canterbury, with travel to and working from different bemix locations in Kent, as and when needed.

This is an exciting and varied role and will offer someone a fantastic opportunity to lead our friendly and supportive Administration team. 

We are people with and without learning difficulties and/or autism, working and learning together. Whether it’s to be seen working, be heard campaigning or belong to a friendly group of people, people achieve their goals with bemix. We do this by supporting people with learning difficulties and/or autism to speak up, make choices and become powerful and influential. We support them to gain opportunities and become more independent in learning, housing, work, health, money, travel, leisure and relationships. The Administration team plays a crucial role in ensuring the smooth and efficient day-to-day operations of bemix. The team works hard to support the workforce so they can achieve bemix’s goal for everyone to be seen, to be heard and to belong.

 

Main aim: To oversee, plan and steer the administration across the organisation. With proven skills and experience to confidently approach different tasks and requests throughout the day with a solution-focused, confident and resilient working manner. You will lead, support, unite and develop the office administration team, so that great things can be achieved. The role needs someone who instinctively takes the approach of reviewing and developing systems, tracking progress on projects and thrives on organising and planning a busy calendar of work.

Holding oversight for the bemix mainline, email inboxes and other communication channels, ensuring all are well-manned across the whole week by the administration team and answered in a friendly, helpful and professional manner. Stepping in to provide practical help when needed, to ensure an excellent pathway of communication (both external and internal) is maintained at all times. 

Hours: Working 37 hours per week, working Monday - Friday between 9am - 5pm .  Working hours need to have flexibility to respond to tight deadlines with extra hours, taken as time off in lieu.

Location: Mainly at the Canterbury Innovation Centre, University of Kent site, Canterbury. With great facilities, including free parking, cafe, reliable local transport connections and lovely outside spaces to explore on breaks/lunch/walking supervision. With flexibility and commitment to travel and work at other bemix locations and sites, as the role needs demand.

Salary and benefits: In the range of £30,000 - £34,000 per annum.  With an offer made based on experience and proven track record. Along with generous 25 days annual leave pro rata plus 8 bank holidays + Contributory Pension Scheme option (5% of pay) 

If you are …

• A natural communicator with great interpersonal skills. You must be able to collaborate with different types of people and organisations and be patient when people are speaking.

• Someone with a proven track record of effective Leadership, ideally in a similar setting. 

• Someone with the ability to create, implement, and communicate effective administrative processes to team members. 

• A strategic and proactive person, who can manage requests and prioritise/execute a large array of different and changing tasks. 

•  You are adept at spotting what needs to be done, with the vigour to do what it takes to keep bemix thriving and operational.

• You are able to be physically present and engaged with the office team. As well as effectively communicate information in a way that is easy to understand and maintain confidentiality when required. 

•  Someone with a working style means that you tend to foresee the things that will need attention long before they arise! You find ways of supporting a team in a more proactive, rather than reactive manner.

• You are adept at navigating both expected and unexpected scenarios with a non-judgmental, calm and solution-focused approach. 

...we’d love to hear from you!

If you feel you have the experience for this role, share the bemix EPIC values and would like to be part of a fantastic growing team, then please go to our website and fill out our online application form.    

Closing date for applications: Midnight, Sunday 6th October 2024

Interview date/s:  Monday 14th October and/or Tuesday 15th October 2024

We will contact everyone by the end of the day on: Wednesday 9th October 2024. 
 

No agency contact please. You will be required to declare all past convictions, whether spent or not, as this post is exempt from The Rehabilitation of Offenders Act 1984. You will also be required to undergo an Enhanced DBS Check.

We are committed to making our recruitment practices barrier-free and as accessible as possible for everyone. This includes making adjustments or changes for people with disability, neurodiversity and/or long-term health conditions. If you would like us to do anything differently during the application, interview or assessment process, including providing information in an alternative format, please contact us.

The Group Finance Director holds a key role in the executive team in the Foundation Office of the Charity.  They are accountable for all matters relating to the UWGCF Charity finance, including the oversight of school income, endowment investments, loans, subsidiary companies, VAT, and the leadership of the Foundation finance team.  To succeed in the job, the post holder needs to build effective working relationships with independent school bursars and finance teams and link effectively with the Business managers in the state funded academies.

The UWGCF is a complex organisation, and the post holder will need to demonstrate a high level of communication and interpersonal skills, the ability to build effective and supportive working relationships with other and be prepared to engage fully in the work of the Foundation. This may mean working outside of normal working hours but most importantly means communicating and work with colleagues as part of the team.

Initially they will report to the Chair of Trustees, although following a Governance Review and further work on Foundation Strategy, the Trustees may appoint a Foundation CEO.  In the meantime the Foundation Office is led by a joint executive comprising three executives: Director of Governance and Operations, Director of HR, and Director of Finance.

For further information about this job please read the job pack attached.

Administrator

Hours: 35 hours per week (full time) / or 0.8 FTE (part time) 

Start date: As soon as possible. 

Salary: £27,168 (full time) starting salary per annum + 6% pension. 

Leave: 25 days per annum pro rata plus bank holidays (England and Wales) and additional concessionary days off between Christmas and New Year 

Contract: Permanent with a 6 month probation as standard.

Responsible to: Finance and Operations Manager 

Location: Remote – North East England based, hybrid working role. You may be required to travel to a North East (England) office-base around once a week.  In addition, there will be travel requirements (within the UK), at least quarterly. If preferred, there’s possibility of being based within a member organisation’s office or co-working space. 

Benefits: Calm App, flexible working, wellbeing time and support 

Closing date for applications:  Thursday 26th September 2024 at 11.30pm 

Interviews:  Tuesday 15th October & Wednesday 16th October 2024 

Organisational Context:  

NACCOM (No Accommodation Network) is a registered charity, and we provide a service to our (140) members who are frontline organisations based across the UK working together to end destitution amongst people seeking asylum, refugees and migrants with No Recourse to Public Funds (NRPF). Whilst members’ services are accessible to a range of people with NRPF, their core focus is to provide support to those experiencing destitution who are appeal rights exhausted (ARE). 

The NACCOM membership network is made up of ‘full’ members who provide accommodation to people seeking asylum who have been refused and ‘associate’ members who are organisations that are in support of the aims of NACCOM.  NACCOM brings members together to network, collaborate and share good practice, and also provides resources, support and training to enable members to increase their capacity and empower as many people as possible out of destitution. NACCOM also campaigns for a fair, just and humane asylum and immigration system that doesn’t leave people destitute. 

Read more about NACCOM including vision and values in the About Us section of our website.

About the role: 

This is a varied role providing vital support to NACCOM and its members. The role includes but not limited to operational duties such as the day-to-day running of the general (remote) office, updating software systems, minute taking for regular meetings, financial administration tasks.  As well as network development administration support including new membership application administration and providing administrative support for our member events.

About you: 

We are looking for an experienced Administrator who is well-organised and has strong attention to detail.  You will have excellent written and verbal communication skills and enjoy working as part of a small but very busy team.  You will provide flexible, responsive, and efficient administration support. You will be comfortable working from home and have a strong ability to manage your own time and tasks efficiently. 

Duties & Responsibilities:

Operational administration support 

• Being the first point of contact by responding to incoming phone calls and general office emails. 

• Provide administrative support to the Director and other members of the team as agreed with the Finance and Operations Manager. 

• Assist with financial administration by ensuring receipts are collected and recorded for staff/trustee/volunteer expenditures. 

• Provide admin support for the monthly credit card reconciliation. 

• Update the NACCOM database as required. 

• Assist with the preparation of papers and minute-taking for team meetings, trustee sub-committee meetings and other internal/staff meetings where required. 

• Work to uphold NACCOM’s policies and procedures, in particular its Equality and Diversity and Safeguarding policies. 

Network administration support 

• Provide administrative support to the Network Development team in the delivery of exceptional support to the membership network. 

• Ownership of the membership application process from start to end. 

• Organising and managing the diary of NACCOM events across the year, including monthly members’ calls, member hub meetings (online/in-person) and the Annual Conference.  This includes contributing and sending out event agendas, booking venues/Zoom, booking catering, managing invites, updating the participants’ list, creating delegate packs, taking minutes and recording feedback.

• Maintain the online member resources and platforms and assist with updating website content. 

• Day-to-day responsibility for member communications, including management of the communication forums. 

• Maintain up to date records and permissions from members and update the database and online Member Directory. 

• Assisting with annual survey administration. 

Person Specification/Key Competencies:  

Essential skills: 

• Experience providing high quality administrative support to remotely based colleagues. 

• Exceptional attention to detail throughout all work/outputs. 

• Excellent written and verbal communication skills. 

• Excellent organisational skills and able to manage and prioritise a busy / varied workload including arranging and setting up meetings both in-person and online. 

• Excellent IT skills, including high level of competence in SharePoint, Teams, Word, Excel and Outlook; and the ability to learn and understand new IT systems quickly. 

• Experience of data administration (eg on CRMs such as Salesforce, Excel) 

• Experience of event organisation (in person and online). 

• Self-motivated but comfortable working as part of a small team. 

• Excellent interpersonal skills enabling good relationships to be maintained with members, colleagues, trustees and other stakeholders. 

• A commitment to standing in solidarity with those who have lived experience of destitution.

• A demonstrable commitment to NACCOM’s values. 

Desirable skills: 

• Experience of recording financial information

• Experience of updating websites (eg Word Press) and using communication systems (eg Google Group, Slack). 

• Understanding of using online form software (eg Form Assembly) and event management platforms (eg Eventbrite).

• Understanding of confidentiality and data protection. 

• Understanding of supporting network/membership-based organisations. 

• Experience of working with organisations supporting people who are destitute and under immigration control. 

Additional notes: 

• This job description is not intended to be an exhaustive list, and it is expected that you will be flexible and willing to participate in duties which are broadly in line with the above responsibilities.

• This job description does not form part of the employment contract and we reserve the right to review it with the post-holder as necessary.

• We encourage people with lived experience of immigration control and destitution to apply if they have the right to work and meet the person specification.  Should they meet the person specification criteria, they will be prioritised for interview. 

• NACCOM will recognise volunteering experience in the shortlisting process. 

No agency contact, thank you. 

Job Description:

We are seeking a highly organised and proactive Charity Lead Administrator to support our organisation on a part-time basis. This role involves a lot of liaising with key stakeholders, including the Project Director, Trustees, Finance Administrator, and external accountants, making it vital for the successful running of our charity.

As the Charity Lead Administrator, you will play a crucial role in managing grant agreements, helping to finalise grant requests, compiling reports to donors, and ensuring due diligence. You will also coordinate funding requests and ensure compliance with grant terms, particularly around expenditure tracking and reporting. Your strong understanding of budget structures will be key in supporting financial management processes.

You will be working with Climate Response Limited, who currently run the Climate Crisis Advisory Group (CCAG), a world leading group of climate science experts, supporting their work globally.

Responsibilities include:

· Liaising with Key Stakeholders: Act as the central point of communication between the Project Director, Board of Trustees, Finance Administrator, and external accountants.

· Grant and Reporting Management: Assist in preparing and finalising grant agreements, donor reports, and funding requests. Ensure that all grant terms are met, including compliance with reporting requirements and accurate recording and coding of expenditure.

· Meeting Preparation and Support: Prepare agendas in consultation with stakeholders and distribute relevant documents in advance of board meetings.

· Minuting Meetings: Accurately record and distribute minutes for board and project meetings.

· Budget Administration: Collaborate closely with the Finance Director and assist with budget tracking, ensuring that expenses align with financial reports and funding requirements.

· Xero Support: Aid in financial tracking and decision-making by ensuring that Xero coding accurately reflects the spending structure. Assist with coding by funder, supplier, working group, or in comparison to the budget, ensuring financial transparency.

· Invoice Management: Review and assign serial numbers to each invoice, verify them against the budget, and pass them to the Finance Director for approval and payment. Escalate queries to the appropriate person only when necessary.

Qualifications:

1. Proven administrative experience, preferably in a charity or non-profit setting.

2. Strong communication and organisational skills, with an emphasis on stakeholder management and financial liaison.

3. Familiarity with financial administration, budget tracking, and compliance with funding terms.

4. Experience with Xero accounting software is beneficial but not essential, as training can be provided.

5. Ability to work independently and manage tasks with minimal supervision.

This role offers flexible working hours, making it ideal for someone looking to contribute to a meaningful cause in a supportive and dynamic environment. If you are passionate about supporting charitable initiatives and have the skills to keep our operations running smoothly, we would love to hear from you.

Job Title: Clinical Quality Administrator
Job Type: Permanent
Hours: Part-time 21 hours per week (0.6wte)
Salary: £26,012 - £27,935 FTE per annum pro-rata (£15,607.20 - £16,761 for 0.6wte)
Location: Hybrid – FSRH Office (London Bridge) and home working.

Who we are:
The Faculty of Sexual and Reproductive Healthcare (FSRH) is the leader in the field of sexual and reproductive healthcare, and we are the voice for professionals working in this area. As a multi-disciplinary professional membership organisation, we set clinical guidance and standards, provide training and lifelong education, and champion safe and effective sexual and reproductive healthcare across the life course for all.

The Clinical Quality (CQ) programme and the Clinical Effectiveness Unit (CEU) at the FSRH develop a range of evidenced-based clinical guidance and standards documents and respond to evidence enquiries. The Faculty’s Clinical Quality portfolio includes the running of the Clinical Quality Board and its sub-committees: the Clinical Standards Committee, the Quality Assurance and Surveillance Committee and the Research Group.

Can you help us?
We are seeking an experienced administrator to join the team supporting the work of the Clinical Quality portfolio and its four committees. Specifically, the postholder will provide support to the running of the Clinical Quality Board, the Clinical Standards Committee, the Quality Assurance and Surveillance Committee and the SRH Research Group.

As part of the team the postholder will work closely with the Vice President and Director of Clinical Quality, the FSRH Clinical Quality Committee Chairs and members, as well as wider clinical experts and stakeholders. Key duties will include co-ordinating the work of the committees including liaising with the Chairs to plan the agendas, tracking and managing actions and taking notes. The postholder will also help facilitate the process of developing and publishing clinical standards.

The role:

Administrative and planning support
• Maintain filing systems, preparing and checking documents, ensuring that their presentation meets requirements.
• Maintaining databases, spreadsheets and other records systems, contribute to tracking of progress ensuring deadlines are met.
• Servicing meetings, including arranging teleconferencing facilities, travel, preparing agendas and papers, minute taking, liaising with attendees and ensuring timely distribution of papers across the four committees in the clinical quality portfolio.
• Supporting the dissemination of FSRH standards including developing lists of stakeholders to distribute each new standard.
• Providing efficient and effective administrative support to CQ including the Vice President and Director of Clinical Quality.
• Supporting the recruitment process for Guideline Development Group members.
• Support the process of consultation on clinical standards and guidelines including maintaining stakeholder databases.
• Checking that the relevant paperwork for projects and committee meetings has been received, chasing for contributions as appropriate.
• Escalating risks and issues as they arise.

Communication
• Liaising with other FSRH teams and committee members regarding smooth running of committee meetings.
• Supporting liaison with external organisations and FSRH staff on matters relating to the work of CQ.
• Maintaining effective, co-operative working relationships with external stakeholders, committee members and staff members within FSRH.
• Responding to written and verbal enquiries from a range of external organisations, ensuring these are handled appropriately and forwarded as necessary to the appropriate person/team.
• Liaising with the web team to ensure that documents are loaded onto the FSRH website, and that information on the website is accurate.
• Liaising with the FSRH External Affairs and Events teams for the smooth running of webinars and conferences relating to the work of the CQ team.
• Any other duties considered necessary for the role.

You will be:
• Educated to A Level standard or equivalent skills demonstrated
• Organised with a logical approach to tasks
• Willing to learn about SRH and clinical quality

You will have:
• Excellent Microsoft Office skills in particular knowledge of Office 365
• Excellent communication skills, both written and verbal
• Excellent organisational skills including the ability to prioritise, multitask and work flexibly
• Strong attention to detail and is thorough in error-checking work
• High standards of numeracy and literacy
• Good stakeholder and interpersonal skills across a range of professionals and levels within an organisation
• Ability to work under your own direction
• Previous experience working with committees including agenda setting, minute taking and tracking actions

Experience of the following is advantageous but not essential:
• Knowledge or experience of working in the NHS or in a clinical setting
• Website editing
• Using project and planning systems

We will offer you:

25 days holiday, with an additional 2 days leave after 2 years of service, and a further 3 days after 5 years.
Birthday leave
Flexible working culture
Pension and life assurance scheme:
10% employer contribution / 5% employee contribution after successful completion of probation. This also includes access to life assurance at 4x annual salary and an income protection scheme.
Employee Assistance Programme (EAP)
Employee discounts portal
Interest free season ticket travel loans
Volunteer Leave
Enhanced maternity, paternity & adoption pay
Access to an employee discount scheme across 100’s of UK retailers
A free hot lunch on Thursdays when in the office

To Apply
A full job description can be found on our website.
Please send your CV and 1 page covering letter outlining your key experience.

Deadline for applications is 7 October 2024
Interviews are likely to take place on 21 October 24

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
We value diversity, promote equality and encourage applications from people of all backgrounds.
NB: In order to fulfil this role you should be resident in the UK with a valid right to work; we are unable to sponsor people requiring a work visa.

Do you want to be part of creating a more just and equitable society? Facing History and Ourselves UK uses lessons of history to challenge teachers and their students to stand up to bigotry and hate. Join our growing team to help us ensure more young people grow up to be critical and empathetic thinkers who are equipped to stand up against injustice and play their role as active responsible citizens. You will provide administrative support for our fundraising and operations functions, including human resources and health and safety, provide admin support for our Executive Director and provide logistical support for events.

Role Overview
Reporting to the Executive Director, the Finance and Operations Administrator will be responsible for providing successful administrative support for the general running of the organisation and for our fundraising activity. The post holder provides support to the Executive Director and other members of the team to ensure the smooth running of all non-programme activity. 

We are looking for a well-organised individual who would enjoy being part of a small, passionate team.

Key Duties and Accountabilities
The role will involve four key areas:

• Finance administration; including entering all transactions into Sage (finance management system), raising and processing invoices, processing staff and contractor expenses, supporting preparation finance reports for board and audit.
• Operational administration; including human resource and health and safety administration, supporting administration of the board of trustees, undertaking logistical support for team and board meetings.
• Event support; including supporting event planning and overseeing event logistics for all non-programme events. 
• Administration support for Executive Director; including supporting diary management and undertaking research prior to and following meetings and events.
• Fundraising administration; including administrative support for management of donors, maintaining calendars and scheduling events and meetings, and maintaining the database.

Your Core Competencies, Skills and Experience
(E is essential, D is Desirable)

• Qualifications or work experience (paid or voluntary) relevant to the role. (E)
• Competency with technology, including Microsoft, Google and other software/tools. (E)
• Strong relationship-building skills and an ability to maintain relationships over time. (E)
• Effective communication skills, in writing and orally. (E)
• Ability to manage time and multiple tasks. (E)
• Well-organised and detail-oriented. (E)
• Ability to resolve most issues and tasks independently, escalating complex situations. (E)
• Maintain a high level of confidentiality due to the nature of work. (E)
• Commitment to the mission of Facing History. (E)
• Project management skills and experience. (D)
• Experience with Salesforce or a similar database. (D)
• Experience with Sage Intacct or similar financial management system. (D)

There will be a requirement to work outside normal working hours due to evening events and the fact that we work closely with Facing History and Ourselves Inc. in the United States, who originated the work and provide support and guidance to the team in the UK. It is expected that this is likely to average one day a week with a later start and finish than usual working hours with reasonable notice given.

There will be some UK wide travel required for the job.

Why work at Facing History and Ourselves? 
Facing History and Ourselves UK is a charity committed to using the lessons of history to inspire teachers and their students to build a world free from bigotry and hate.

We are entering a new three-year strategy to drive growth and give as many schools and teachers as possible the tools and content to empower their students to become upstanding citizens whilst also excelling in their academic performance. We will be developing new ways to extend our reach and scale our work. This administrative role will be key to the smooth running and success of our organisation and supporting the operational, financial and fundraising efforts which underpin the work allowing us to continue to deliver and grow. 

Employees receive 20 days of paid annual leave, all bank holidays and a further four floating / personal days (pro rata’d for part time roles). We provide up to a 5% match on pension contributions and there is an Employee Support Scheme in place.

Facing History and Ourselves UK is an Equal Opportunity Employer and proudly values diversity. Based on the current profile of our workforce and our commitment to being a diverse and inclusive workplace, which we believe makes an organisation more effective, we particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds, people living with a disability and people from the LGBTQ+ community. All applications will be assessed based on the candidate’s skills and abilities in relation to the person specification.

Facing History and Ourselves UK is committed to processing your personal data fairly, lawfully and transparently in line with GDPR 2016. 
Facing History and Ourselves UK is a registered charity, number 1103592.

Please note, applicants must have the right to work in the UK. Unfortunately, we are unable to sponsor visas at this time.

ADMINISTRATION OFFICER

Part time: 14 hours a week

Salary: £27,300 (pro-rata £11,000 p/a)

Responsible to: Director 

Key Duties:

Lead work on providing an information service for Healthwatch Camden, helping to ensure that it is readily accessible and can effectively direct people to the support or advice they need to access services or make choices about services.

-Lead on providing information to residents via our phone and emails, signposting and offering advice where available.

-Assisting projects and events formed by the Projects Lead and Engagement Lead.

-Ensure that our information resources are up to date and user-friendly.

-Take minutes and notes from Healthwatch Camden board and team meetings. 

-Work with colleagues to plan and use appropriate approaches to evidence gathering and to brief and support volunteers.

-Engage in local health events supporting our outreach officer, spreading news about what we do, offering information to the community. 

-Support our research projects, conducting interviews, supporting edits, and recording and transcription of interviews and focus groups.

Key Qualities:

-Be empathetic and proactive in your approach to including people who face barriers in using health and care services (for example disabled people, homeless people and people from migrant communities).

-Champion accessibility and inclusivity.

-Stay up to date with local health and social care news and has a key interest in health research and policy within the borough.

-High level of accuracy and attention to detail and excellent organisational skills.

-Ability to communicate well and with confidence to a diverse range of people verbally and in writing including external partners.

-The ability to use initiative, multi-task, and work as part of a small team.

Demonstrated experience in administration, minute taking and organisational skills is required. This role also requires one day in our office located in King’s Cross, additional travel may be required to Camden for events.

Essential/Desirable tasks:

Essential

Desirable

·Minute and note taking for Board meetings and team meetings

·Fielding phone calls and emails

·Support with outreach work where needed

·Support with events where needed

·Lead on providing an information service

·Main point of contact for resident inquiries

·Working with volunteers

·Director support

·Informed about health and social care

·Support website and news updates

Core elements of our roles

To enable Healthwatch Camden to reach local people, consult and engage them about health and social care; and help them get the best out of services they use.

All Healthwatch Camden staff are expected to:

-promote equality and diversity in all aspects of the work

-support the day-to-day work of the organisation, undertaking any reasonable task required including supporting Healthwatch Camden events and taking part in outreach activity including some evening and weekend work

-support the activities of volunteers involved in the organisation

-share responsibility for responding to requests for information from the public.

Conditions of service (summary)

Healthwatch Camden is committed to promoting equality in all aspects of

our work. We operate a flexible working policy, and will make reasonable

adjustments as necessary.

Annual leave entitlement is pro rata from 25 days’ a year (approximately 15 days). Sick leave entitlement depends on length of service, to a maximum of four weeks’ a year.

Healthwatch Camden operates a pension scheme provided by the People’s Pension and makes an employer contribution of 3%.

This is a permanent role, subject to available funding. All other terms and conditions are in accord with your statutory employment rights.

About Health Watch Camden

Healthwatch Camden is an independent organisation, run by and for local

people. 

Our role is to ensure that Camden people have a strong VOICE in local health and social care services; that they know about the CHOICES they can make in health and social care services; and that local people’s views lead to positive CHANGE in health and social care services.

Our ambition is to lead strong, influential and inclusive engagement for all

of Camden’s residents:

-We aim to connect and strengthen local voices.

-We aim to set the standard for excellent engagement in the borough.

-We want to see real sharing of decision making, based on the views of People from every part of Camden’s community.

-We want to see all services actively using what people tell them, to make big and small improvements.

Healthwatch Camden is part of the national Healthwatch network; every local authority has a local Healthwatch and we are supported by a national body, Healthwatch England. We were created through the Health and Social Care Act 2012 which gave us some specific powers and duties.

Healthwatch Camden has specific duties to gather local people’s views and experience, to make recommendations for improvement in services and to give people information about their rights in services. We work in a diverse borough and our work must promote equality and seek out the views of people who are the most disadvantaged.

In everything we do, we aim to work in ways that empower local people and that build on the strengths of Camden’s large and diverse voluntary and community sector. This includes involving local people as volunteers in some of our projects, and working in partnership with other local organisations.

We are looking to appoint an inspiring, motivated and resourceful leader to spearhead the work of Linking Lives UK as we continue to develop our crucial role in addressing loneliness and social isolation among older people across the UK. This exciting position comes at a key stage in our development as a charity as we develop new initiatives and consider future strategy and direction.

We are particularly looking for someone who has experience of:

• Strategic planning, operational management and delivering against organisational objectives
• Leadership of a national charity/ organisation and effective liaison with operational teams and trustee boards
• Delivering motivational presentations and written articles inspiring engagement with the work of the charity
• Operating within Christian faith organisations and their structures
• Building effective partnerships with key organisations whilst identifying areas of mutual benefit

Location: Remote (based in/near Leicester with regular local travel and occasional travel for biannual team days and biannual departmental team meetings in various locations)
Salary: £23,160 pro rata (£13,896 actual)
Hours of work: 3 days per week (21 hours)
Contract type: Permanent

Why work for Kids Matter?

• Generous annual leave – 25 days (plus bank holidays) per year pro rata, with time off between Christmas and New Year's additional to this allowance.
• Remote working contribution – receive £26/month pro rata towards the costs of working from home and/or using a co-working space.
• Access to coaching sessions, training opportunities and our Employee Assistance Programme (a confidential support service for staff).
• Flexible working across weekdays to suit your schedule.

About us

Kids Matter is one of the UK’s fastest growing children’s charities.

Our vision is to see every child in need raised in a strong family. Our mission is to reduce the impact of poverty on children through community-based parenting programmes.

Research shows that group-based early intervention parenting groups are the most effective way to support children in need. We train peer facilitators in local churches - the largest voluntary body in the country - to run our affordable, accessible and highly effective parenting programmes, written by Clinical Psychologists. They come alongside parents and carers, building long-lasting community in addition to encouraging confidence and learning positive parenting skills.

We value difference and diversity, and we want our workplace to be built on shared values of equality and mutual trust, with team members representing the wide range of backgrounds and experiences that exist within the UK. We therefore actively encourage applications from people of diverse backgrounds and varied experiences, particularly those who are African, Afro-Caribbean, Asian or part of other minority ethnic communities, who have lived experience of the impact of low-income/low-support circumstances, and who are living with a disability or identify as being neurodivergent.

About the role

The Operations Administrator role involves:

• Supporting in the administration of day-to-date team, HR and system processes.
• Managing and maintaining our storage unit and virtual office in central Leicester.
• Working alongside various teams to provide administrative support.

About you

Are you organised with good attention to detail? Do you enjoy supporting others and having a varied workload? Can you prioritise and manage your time effectively? Are you a Christian with an active faith in Jesus? Do you have a passion for Kids Matter’s vision of seeing every child in need raised in a strong family?

Then we would love to hear from you!

How to apply

You can apply for the Operations Administrator position by clicking ‘Apply via Website’ and completing a copy of our online application form.

The deadline for applications is 10am Monday 23 September 2024. All successful and unsuccessful applicants will be notified by email.

We also ask for all applicants to submit an Equal Opportunities Monitoring Form, which will be sent to you to complete following the submission of your application. This form will be used for anonymous analysis to ensure our overall recruitment procedures are fair and transparent. It will never be viewed or used as part of the selection process. It is optional to submit this form.

If you would like any application/interview support or you need any reasonable adjustments throughout the application process, or if you would like an informal phone call to ask questions or discuss the role, please contact Katie Washington (HR & Systems Coordinator).

Please see the job pack for more details on the role and application process.

World Obesity Federation (WOF) is a worldwide federation with over 100 members and takes a holistic view of obesity from cause and preventation to treatment. WOF is a lead partner to global agencies on obesity, including WHO, and a member of  the Global Obesity Coalition.

The position will provide stratagic and operational oversight to WOF programs and overall workplan, working alongside colleagues leading on advocacy/convening, training/capacity building. data and evidence, and finance and communications.The position will help shape and provide operational alignment across and deliver on the new three year workplan.

The position is part of the senior leadership and will have 2 direct reports and operate on a matrix structure.

Desire skills - advance degree in public health, medicine, epidemiology or equivalent experience in the same field, 8 years work experience in global health, project management including workplans, proposal writing, effective communication across sector and cultures, and with both external and internal stakeholders.

Excellent spoken communications and interpersonal skills, right to work in the UK and able to travel internationally.

Desireable skills - understanding of heath systems global health and development, and health education, with experience in noncommunicable disease and / or risk factors, nutrition, organisation management and strategy skills, Additional languages. 

First interview 19th September

Second interview with a presentation 25th September