The Role

The Programme Development Administrator will support the frontline disability inclusive development work of the CBM UK Programme Development Team in a wide range of tasks. Particular tasks include supporting programmes systems and processes (financial, data and knowledge management), supporting funding proposals and providing general administrative support to the Programme Team e.g. meeting, travel and event logistics management.

Based:  CBMUK office is currently in Oakington, Cambridge, but moving to Mercers Row, Newmarket Road, Cambridge, in the first quarter.

Reports to: Programme Finance Manager

Hours: 30 hours per week (options to work hours over 4 or 5 days).

Key criteria for success

Within 6 months, the Programme Development Administrator will:

· Be working to clear and agreed objectives and plans

· Have a good understanding of CBM UK programme systems and procedures, and how these contribute to CBM UK’s organisational strategy as well as its accountability to donors

· Acquire close familiarity with CBM internal systems and Standard Operating Procedures (SOPs), including planning and reporting formats, ‘NAV’ accounting system and SharePoint

· Have built up strong, mutually accountable, relationships within the Programme Development Team and with other internal stakeholders and within the CBM federation

· Be providing timely, clear and accurate support to colleagues, particularly the Head of Programmes, Head of Programme Funding, Programme Finance Manager and Programme Managers

The Programme Development Administrator (PDA) will ensure quality support for the smooth running of the project and financial management and data coordination systems to help realise quality programmes for CBM UK.

1. Support for Programme Systems (75%)

a. Work with PD staff and other teams to improve systems as the organisation transitions to a more streamlined ‘CBM Global’ network, providing the opportunity to set up new and simplified systems and processes for project monitoring, financial and data management.

b. Be the ‘Go to’ focal person, working closely with Programme Finance staff, for specific project financial management and monitoring related processes and reporting. Tasks include funding transfers and variations, budget monitoring and reporting and responding to queries on budgets and expenditure.

c. Support the Programme Managers (PMs) on project approval processes and the finalisation and filing of standard cross- organisational, CBM Global, Project Agreements / Contracts.

d. Coordinate Support for CBM entities overseas in uploading correct project, partner and donor data on the accounting system for each new project. Review and verify the system entries and amend if necessary. Support project monitoring related processes and reporting including project approvals and workflow.

e. Provide clearly articulated orientation and training to PMs and Senior Programme Officers (SPOs) on programmes systems and processes as required. Make updates to the PD Team Systems Handbook on an ad hoc basis as systems are revised. 

f. Monitor the correct and timely entries by PMs and SPOs of critical project information on CBM UK’s server and in the longer term, facilitate the transfer of project data to a new database

2. Support Programme Development Team administration (25%)

a.  Provide ad hoc / surge administrative support to the Head of Programme Funding to assist in the development of high quality funding applications to institutional donors (e.g. collation of project data or information, on-line research, proof reading of drafts).

b.  Organise arrangements for CBM UK hosted events such as internal and external meetings, (including note taking), training courses, team travel and (remotely) international workshops

c.  Ensure timely submission, signing and scanning of timesheets by the PD team. Carry out analysis of time allocated to specific programmes and compile monthly reports for managers.

d.  Carry out other duties as required by the Director, or Head of Programmes.

For full details, please download the recruitment Pack

The Brent Centre for Young People is looking for a dynamic person to join its Clinical Administration Team.

The Brent Centre for Young People is a charity based in North West London that provides psychotherapeutic treatments to young people aged 11-25 years, who suffer with emotional difficulties and mental health needs. It also has an international reputation and delivers world-leading evidence-based practices to young people across North West London. In 2018/2019, through its in-house and outreach Services, the Brent Centre helped over 700 young people to be healthier and better prepared for adulthood.

The suitable candidate will have at least two years’ experience of clinical and/or general administration and reception duties. This applicant would be committed, enthusiastic, confident in Information Technology, able to maintain a client database, a good team worker with good client focus skills, reliable, adaptable and flexible, able to work up to 7pm on Mondays and Tuesdays and 8pm on Wednesdays and Thursdays, excellent organisational, communication and interpersonal skills, to produce work of a high standard, demonstrate a high level of professionalism and confidentiality, and be able to manage own work to meet deadlines. The post requires sensitivity to the needs of young people with emotional difficulties and the nature of therapeutic work. Experience with young people or with mental health is advantageous. 

The candidate will have excellent skills, when carrying out duties of the post.

Description:

Our organisation provides a support service to single homeless adults who are vulnerable and have support needs, including accommodation.

The role of the administrator will be to provide comprehensive administrative support to all teams including the Property acquisition and Maintenence Team, Support Team, and/or Finance Accounts.

This role is to ensure the smooth running of the organisation and therefore working with all teams efficiently is an essential part of the daily working practice.

Specifications:

• Have excellent communication skills
• Be organised and be able to prioritise your work to meet specific deadlines
• Have excellent knowledge and understanding of systems such as Microsoft Office including 365, One Drive, Outlook, Word and Excel and be willing to learn any new systems that the company decide will make their output more efficient.
• Have a meticulous eye for detail

• To be able to create systems that will add to the efficiency of the Administration Team.
• Proficient in letter writing, sending and receiving emails and understanding the protocol and regulations set by the New GDPR (Data Protection)
• Be able to set up and maintain team calendars and be able to make appointments using the calendar invitation facility on Microsoft Outlook
• Be able to work alone using your own initiative and also in a team to attain joint goals
• Be willing to undertake administrative tasks that are required by any of the teams and or the Directors.
• Proficient in producing factual and detailed reports.

Role:

• Write letters using current templates and create new templates as and when required.
• Produce Agendas and take minutes in team meetings and distribute to the relevant staff.
• Create new client files (paper and electronic) and other files as requested by your Manager.

• Place orders for furniture or other items requested and confirm delivery of such items. Be able to make purchase orders and maintain current monitoring systems.
• Support all teams with administrations tasks as and when requested, and provide them with any required information.
• Ensuring new property acquisitions are completed and furnished smoothly and efficiently
• Ensure that important information is passed on to the relevant member of staff
• Provide your manager and or the Directors with records or reports as required
• Provide your manager with budget figures and or any other reports as they are requested
• Be prepared to work with current systems and create new systems for monitoring or filing documents and or information or statistics.
• On occasion, you may be required to work over your normal working hours to complete a task on a deadline.

Job Description

Job Title: Inspiring Governance Programmes Customer Services Administrator 

Reports to: Head of Governance Programmes, Matching and Customer Services

Location: Quantum House, 22 – 24 Red Lion Court, Fleet Street, EC4A 3EB

Purpose:  A great opportunity to take on the role within a team delivering government funded programmes. The Charity delivers two Governance recruitment programmes; one for the Department for Education and one for the Education and Training Foundation. Both programmes recruit skilled volunteers to become school governors through working with employers and professional networks and matching them to opportunities within schools and Further Education (FE) providers through an online technology platform. 

This key post within the Inspiring Governance Matching and Customer Service Team is responsible for a range of tasks to support the successful day to day running of the service, supporting multi-school recruiters with successful registration and responding to enquiries, together with delivering various administrative tasks.   

Remuneration:  £20-22k (includes London allowance) per annum pro rata

Appointment Terms:  Preferable immediate start. Contract to 31st August 2020 with possible option for extension

Working Hours: 0900 – 1700hrs with one hours lunch break

Additional Terms: 30 days paid holiday, pro-rata.

Application Process: CV and written statement addressing how the candidate meets the range of  Personal Specification criteria – Applications will not be accepted without a minimum of the Essential Criteria being addressed

The Role

The role works within a friendly team providing day to day customer support for those looking to volunteer as a school governor and those looking to recruit volunteers as school governors. The appointed person will work closely with the Inspiring Governance Programmes Project Coordinator and the Head of Governance Programmes, Matching and Customer Service (who will provide overall direction for this area of work).

In the role you will be expected to:

Deliver a range of customer care processes that support recruiters on a day to day basis, including ensuring that they are registered correctly and responding to any enquiries they may have. This will include large volumes of emails and telephone enquiries and on occasions liaising with V.I.P Volunteers, helping them find a suitable governor position matching their skills and experience to the needs of the Recruiters. This role will have a particular focus on completing daily tasks to support Volunteers and Recruiters in the London and North East regions of England, helping schools to make matches in these areas. The role will also undertake other day to day governance programmes administrative tasks, enquiries and projects as appropriate and ensuring data is clean and up to date.

Key Accountabilities

Day to Day Delivery of the Multi-School Recruitment Process

We work with contacts looking to recruit and appoint governors across a number of their schools or academies and call them ‘multi-school’ recruiters. This includes local authority contacts, clerks and multi-academy trusts.

• To undertake daily the processes that underpin the recruitment of governors for those recruiting for a number of Multi-Academy Trusts, Dioceses and Local Authorities.

Activities include:

• Working closely with the Inspiring Governance Programmes Coordinator and Head of Governance Programmes, Matching and Customer Care to support a variety of users recruiting governors for multiple schools;
• Responding to multi-school recruiter enquiries; this includes working with and, developing strong relationships with Local Authorities, Diocese’s and Multiple Academy Trusts in London and the North East of England
• Undertaking administrative tasks via the Salesforce CRM and ensuring all communication is logged onto Salesforce;
• Providing ongoing support to ensure the right volunteers are contacted and placed into schools in the North East of England and London
• Continually delivering customer care to Recruiters and Volunteers and supporting them with technical and operational queries

• Using customer care experience to build strong relationships with multi school recruiters; communicating effectively and efficiently (via phone, email), keeping them informed of progress, and supporting them with any difficulties they might be having;

• To communicate effectively and efficiently (via phone, email and in person where applicable) with the Inspiring Governance Regional team (five Regional Managers) who work daily with multi-school recruiters in their regions. This role will work particularly closely with the person undertaking the North East Regional Manager role

Day to day support for  the school governor recruitment process 

• Using Customer Relationship Management (CRM) software, undertake daily processes that underpin and enhance activity around the recruitment of governors. Activities include:  
  • Working closely with the Inspiring Governance Programmes Coordinator and Head of Governance Programmes, Matching and Customer Service to support a variety of users recruiting governors including Local Authorities, Dioceses and Multiple Academy Trusts in London and the North East of England
  • Respond to Bespoke Matching requests from daily reports and creating strategies to support the recruitment of governors with focus on London and North East of England Regions
  • Providing ongoing support to ensure the right volunteers are contacted and placed into schools
  • Responding to Regional Enquiries creating new and better processes where appropriate
  • Undertaking administrative tasks via the Salesforce CRM and ensuring all communication is logged onto Salesforce
  • Continually delivering customer care to Recruiters and Volunteers and supporting them with technical and operational queries
  • Contacting schools within London to promote the benefits of the Inspiring Governance Service and managing these relationships

• To communicate effectively and efficiently (via phone, email) with schools and other recruiters, keeping them informed of progress, and supporting them with any difficulties they might be having; updating the Inspiring Governance Regional team (five Regional Managers) who work daily with recruiters in their regions if appropriate

• From reports, pro-actively source new recruiters and sign them up to the Inspiring Governance Portal and assist them in creating new Vacancies if required

Support the Match Data Process for the Inspiring Governance Programme

• To support the match data process by manually collecting information and addresses of volunteers matched into governance roles, confirming that information is correct before it is forwarded on to our partners the National Governance Association (NGA) and suggesting any improvements to the system

Undertaking Day to Day Governance Programmes Administrative Tasks  

• Including:
  • To provide daily support managing internal and external enquiries about all aspects of the Inspiring Governance service (including incoming phone calls and emails);
  • To provide administrative support in relation to documentation of enquiries and processes, suggesting improvements where appropriate;
  • To provide support and improvements with the internal process that supports recruiters who cannot find suitable volunteers including documentation;
  • Producing the weekly team meeting agenda and organising room bookings and liaise with other colleagues, and wider Education and Employers staff as appropriate; 
  • Via the use of reports, undertake data audit work including providing support with data cleaning activities and ensuring data on the Platform is up to date (including for example chasing volunteers with incomplete profiles, ensuring matches are recorded accurately etc.);
  • To facilitate the flow of communications between Volunteers and Recruiters for Single and Multi-Schools, school governance/trustee board members

Generic tasks

• General enquiry management of phone calls received for the charity’s other campaigns and programmes and any other tasks that may be deemed appropriate

We are looking for a highly motivated individual who is focussed and capable of absorbing  information quickly and  confidently, handling voluminous workloads in order to meet challenging KPIs. The successful candidate will be passionate about delivering outstanding customer service and developing and maintaining relationships with professional organisations including Local Authorities, Diocese’s and Multi-Academy Trusts, whilst assisting Volunteers to find a suitable governor position. This is an exciting time to join Education and Employers as the charity has recently reached its tenth anniversary and has ambitious plans for the future. As well as an opportunity to join a friendly team you can be involved in making a huge difference to the future of young people in schools.

Person Specification

In addition to your CV, please provide a written statement that addresses all of the criteria in the person specification below. Please make your statement no longer than two sides of A4, giving examples from your professional, volunteering or personal experience.

Skills Required

Essential

• Demonstratable experience of working within a busy office environment
• Previous experience of working in a customer / contact or support service role,
• Outstanding customer service and telephone manner, including handling large volumes of email enquiries and complaints and dealing with difficult calls
• Administrative experience with the ability to multitask and mange time effectively
• Excellent standard of English, written and oral communication skills – this will be tested at interview and via a test
• Experience of using a CRM database, MS Word, Excel and Outlook
• Ability to troubleshoot using information within an online system
• Excellent attention to detail, especially when entering data
• Understanding of GDPR within a customer service setting

Desirable

• Experience of working in a charity environment or knowledge of the not for profit sector

• Experience of working in an account management or target driven environment
• Knowledge or Salesforce CRM or other comparative online databases

Knowledge

Essential

• Knowledge of service delivery and factors that contribute to ‘a good service experience’ for ‘the customer’
• Knowledge of equal opportunities and diversity

Desirable

• Knowledge of performance indicators and working within these, such as within a recruitment role
• Knowledge around the role of school governance 

Personal Attributes

Essential

• Flexible with the ability to anticipate requirements and act to provide workable solutions to deliver what recruiters and volunteers need from the service
• Confident communicator who is perceptive to understanding needs/requests and able to action and prioritise these
• Calm and patient when dealing with a range of people
• Ability to work as a team player as well as autonomously towards targets
• Punctual and reliable

Desirable

• Ability to work some evenings and weekends to support events
• Occasional travel to support events, some with overnight stays

Relevant Experience and Attainments

• Experience of delivering a good customer experience in an office environment
• Good level of education, ideally at graduate level

Education & Employers Charity

Education and Employers is a national charity that was launched in 2009 with the aim of ‘ensuring that every school and college has an effective partnership with employers to provide its young people with the inspiration, motivation, knowledge, skills and opportunities they need to help them achieve their potential and so to secure the UK’s future prosperity’. The charity works to achieve this by working in close partnership with leading national bodies representing schools, colleges and employers.

The Charity runs several volunteer programmes in addition to Inspiring Governance ; Inspiring the Future, Inspiring Women and Primary Futures uses a bespoke match-making technology which connects state schools and colleges with employers and people from the world of work.

The charity also undertakes research on education and employer engagement. Our pioneering research has led the way in improving the quantity, quality and relevance of research into employer engagement in education and is now quoted through government policy and by other key practitioners.

Governance Programmes

Education and Employers is the lead contractor for two governance programmes:

1. The Inspiring Governance Service recruits skilled volunteers across England and matches them (via the technology Platform) to identified board vacancies. The programme is delivered with the National Governance Association, who provide training and support to those placed into governance roles. A regional team works across England to recruit volunteers (primarily working with business and professional networks and large employers) and generate interest from recruiters to register their vacancies with the programme. The programme is delivered for, and funded by, the Department for Education and will initially be delivered over a 4-year period from September 2016.
2. The Inspiring Further Education (FE) programme recruits skilled volunteers across England and matches them (via the technology Platform) to identified board vacancies. Board vacancies for FE are more akin to Non-Executive Director roles and from this programme perspective at this stage are primarily from Further Education Colleges but can also be with other smaller further education providers (such as adult further education providers). The programme is delivered for, and funded by, the Education and Training Foundation and has run since April 2017, initially on a one-year contract which has been renewed for a further year until March 2019.

The Governance programmes are delivered by a friendly team made up of London based and regional staff.

We are looking to recruit an Administrative Coordinator (Maternity Cover) for our friendly team to provide general administrative support in the following key areas – Facilities Management and Office Administration. This opportunity would suit candidates who may also offer some experience in at least one (or more) of the following additional areas: Membership Services, Human Resources, Health and Safety.

This is a fixed term appointment (to March 2021) subject to performance review. Please see `additional documents’ section at the bottom of the advert for full Job Description and Person Specification. The expected start date is Monday 16th March 2020. 

The International Federation of Gynecology and Obstetrics' (FIGO) vision is that women of the world achieve the highest possible standards of physical, mental, reproductive and sexual health and wellbeing throughout their lives. The organisation leads on global programme activities, with a particular focus on sub-Saharan Africa, Latin America and South East Asia.

FIGO is proud to represent national societies of obstetricians and gynecologists in 132 countries and territories, with active participation via specialist Committees and Working Groups. Each member society is committed to supporting FIGO’s aim for women of the world to achieve the highest possible standards of physical, mental, reproductive and sexual health and wellbeing throughout their lives.     

FIGO’s diverse membership, along with our global reach and connections with other world organisations, strengthens our position as the global voice for women’s health.     

The successful candidate will have the following skills and experience:

General and professional education

Essential

Bachelor’s degree or equivalent or relevant work experience (with good A Levels or equivalent)

Knowledge and experience

Essential

• Demonstrable experience of providing general administrative support in the following areas – Facilities Management and Office Administration
• Experience of working in diverse cultural environments
• Experience of working both independently and as part of a team, exercising autonomy and personal authority as needed

Desirable

• Demonstrable experience of Membership Services, Human Resources, Health and Safety
• Experience working within a charity / not for profit
• Experience working within a membership organisation
• Evidence of higher level qualification / continuous development in one of the following areas: Facilities Management, Human Resources, Membership Services, Health and Safety or Office Administration could be an advantage
• Proficiency in another language could also be an advantage e.g. French or Spanish (If so, please state your proficiency clearly in your cover letter)

BENEFITS (following successful completion of probation period)

•Generous life assurance and optional income protection available

•Pension - Up to 10% employer contribution available

•Season ticket loan available / Dental and health optional benefits

PLUS

•25 days' annual leave (plus Bank and Statutory holidays and any working days between Christmas Day and the first working day in January) and other days e.g. Moving Day.

•Flexible working hours

•Employee assistance programme

HOW TO APPLY

To apply for this position, please send your CV and one page cover letter outlining your experience via the Apply Now button. Please note that applications without a cover letter may not be considered. Please also note that only those  candidates who have been shortlisted will be contacted.

•Closing Date for applications : 11pm on Friday 31st January

•N.B. Interviews will take place on Wednesday 12th February in Waterloo, London.

PLEASE NOTE THAT THIS POSITION IS OPEN TO THOSE WHO HAVE THE RIGHT TO RESIDE AND WORK IN THE UK. WE WILL EXPECT RELEVANT PROOF OF SUCH IF ASKED FOR AN INTERVIEW (PLEASE DO NOT SEND THIS INFORMATION WITH YOUR APPLICATION).

Have you got what it takes to become part of a growing charity? Our volunteers support families and witnesses attending Inquests in 70 Coroner’s Courts throughout England and we continue to expand. The Coroners’ Courts Support Service is seeking an enthusiastic, energetic and highly organised Administrator to assist with all administration duties. Experience essential.

You will be based at our office in Pimlico, SW1 and work for 3 hours a day, 4 or 5 days a week (this could be flexible).

You will assist the Executive Assistant, Director, Coordinators and Trustees with their administrative duties.  Main duties will incluude:

• Administration of volunteer recruitment and retention – place adverts online, respond to emails from potential volunteers, send out Volunteer Application Packs, take up references and arrange exit interviews. Monitor responses and keep the Coordinators informed.
• Administration for volunteer trainings – circulating pre and post training material, contacting participants, organising list of attendees and printing name badges.
• Processing volunteer expense claims 
• Frequently updating contact lists, email distribution lists, lists of courts 
• Respond to enquires from members of the public

Position Summary:

The CLWC Administrative Assistant works with the CLWC Executive Administrator under the direction of the Training and Church Ministry Director and handles duties relating to the Christian Life and Witness Course training programme.  This includes overseeing the Counsellor Application process in preparation for the Graham Tour in 2020.  The CLWC Administrative Assistant serves to provide administrative support; must be highly organised; with excellent communication skills and be a good team player. The ability to multi-task, while maintaining complex schedules and meeting deadlines is essential in this position. Other skills required for this role include, being resourceful, good problem-solving skills and the ability to implement administrative processes with a willingness to learn and carry out instructions and complete all tasks to a high standard. This is a part-time role covering 1 to 2 days per week with some flexibility.

Responsibilities and Duties:

• Demonstrates Christian values and behaviour that is reflective of the standards, policies and the Statement of Faith established for an employee of BGEA.
• Demonstrates a commitment to the values, vision and mission of the organisation.
• Communicates effectively with team members and when dealing with people externally.
• Plan and implement administrative processes as directed, for the training department.
• Maintains accuracy and follows procedures when performing functions.
• Maintains the protection and confidentiality of records database information.
• Manages workflow, ensuring that deadlines are met and work is completed correctly based on requirements and personal skills, and as assigned by the Executive Administrator in ONE OR MORE of the following areas:

• Manage administrative processes for the Training Programme
• Co-ordinate and assist training peers on the Training Programme
• Assist in organising training events for CLWC trainers including location, catering, travel arrangements, hotels, transportation, etc.
• Assist with CLWC registrations and course attendance.
•  Ensure that all administrative processes are in place for CLWC and that they are being followed – including (co-labour) and post event administrative tasks.
• Initiate and monitor communication related to CLWC with Christian churches, denominations, and leaders.
• Respond to enquiries and requests for information about the CLWC.
• Assist with opening marketing pathways to present the Training Programme through existing BGEA pathways and new pathways.
• Organise logistics for travel and meetings.
• Assist with general administrative tasks as needed.

Competencies required:

• Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
• Communication: Strong communications skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
• Teamwork: Ability to work well within a team and individually.
• Proactive: Proactive in implementing administrative processes and assess practices to improve efficiencies.
• Problem Solving: Ability to assess problems and seek to implement solutions.
• Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
• Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
• Multi-task: Ability to multi-task, be well-organized and work well under pressure.

Education and Experience:

• Diploma in related discipline or equivalent work experience.
• Good competence in speaking and writing English
• Experience in working with a variety of church denominations desirable, but not essential.
• Proficiency in MS Office suite, particularly Word but also basic abilities with Excel and limited PowerPoint competence.

This role is part time, 1-2 days per week

There is a requirement for the job holder to have a personal commitment to the Christian faith as functions within this role will require knowledge and personal experience of the Christian faith.

Office Administrator (Part-time)
Hours: 30 hours per week
Salary: £18,000 pro rata per annum (£14,400)
Base: Loudwater, High Wycombe

Child Bereavement UK supports families and educates professionals when a baby or child of any age dies or is dying or when a child is facing bereavement. Every year we train around 10,000 professionals, helping them to better understand and meet the needs of grieving families.

We are looking to recruit a part-time Office Administrator based at our Head Office in Loudwater, High Wycombe (30 hours per week) to assist the Senior Training Coordinators in delivering CBUK’s high quality training to professionals in the UK.

You will have a minimum of 3 years’ experience of working as an administrator in a busy environment and will possess excellent verbal and written skills with the ability to communicate at all levels. 

Closing date: Tuesday 28 January 2020

To Apply and For More Information:

If you wish to apply please read the Job Description/Person Specification attached in additional documents before pressing the Apply button and submitting a CV and Cover letter detailing how your experience fits the role​. 

No agencies please.

About Us

Climate change is undermining the foundations of good health; threatening the food we eat, the air we breathe, and the hospitals and clinics we depend on. However, the response to climate change could be the greatest global health opportunity of the 21st century.

The Lancet Countdown on Health and Climate Change brings together 35 leading academic institutions and UN agencies from every continent to monitor this transition from threat to opportunity.

We track annual indicators of progress, empowering the health profession and supporting policymakers to accelerate their response.

Overview of the Role 

We are looking for a professional and organised project administrator to support the next phase of the Lancet Countdown: Tracking Progress on Health and Climate Change. The appointee will join the Executive of the Lancet Countdown, an independent, international and multi-disciplinary research collaboration based out of University College London's Institute for Global Health. This Position is fixed term until July 2023.

Duties and Responsibilities

The successful candidate will join the Lancet Countdown in central London, working with the collaboration's co-chairs: Professor Anthony Costello, Peng Gong, Hugh Montgomery and its Executive Director, Dr Nick Watts. 

The post-holder be responsible for overseeing the collaboration's administrative requirements, supporting its academic experts and secretariat, and organising international events and workshops for the collaboration.

The post-holder's responsibilities will include: 

• General administration including the raising of invoices and purchase orders, internal communication and maintaining the Lancet Countdown's administrative documents; supporting travel arrangements for the collaboration's staff and academic experts. 
• The post-holder will work with the finance administrator and interface with the Lancet Countdown partners to process contracts and finances on behalf of the collaboration.  Supporting the academic working groups with the organisation of teleconferences and meetings as required. 
• In addition to the duties included on the Job Description, the post holder will be expected to be flexible in his/her role and will carry out other duties as are within the scope, spirit and purpose of the job description as requested by the Executive Director.

What we are looking for

• High School Diploma or equivalent.
• Experience working in administration within an academic institution, including managing common functions such as the organisation of meetings, event management experience;  working independently and within a multidisciplinary team.  Strong administrative skills.
• The candidates will have excellent interpersonal and communication skills, including diplomacy and discretion, and the ability to liaise appropriately and effectively with staff and external individuals at any level of seniority.
• A willingness to travel (1-4 weeks per annum approx.) and to participate in conference calls outside of normal working hours (1-2 hours per week approx.) in order to connect with other time zones.

Application

The deadline for applying for this role is 06/02/2020 and all applications must be made via the 'apply on website' link where a full job description and person specification can be found.

We are a growing charity and are passionate about our staff. We don’t have the resources to provide fancy staff perks however the things money can’t buy we are really good at. We believe staff are the foundation stone to the success of the charity and so we do everything we can to make sure they feel valued, supported, engaged and developed. If you are looking for a role with a clearly identified career path, the ability to build something yourself, in an organisation that genuinely cares about your health and welfare, then this is for you.

We are seeking to recruit a dynamic and enthusiastic person to join our team as Senior HR and Office Administrator. Working closely with the Director of Finance and Resources, you will be expected to confidently lead the office team and ensure the smooth running of this area through strong leadership skills and a pro-active approach.  You will assist managers with Human Resources activities across the organisation and ensure policies and procedures for Oasis Community Housing are updated. You will co-ordinate recruitment, induction and training processes and ensure legislation, best practice and the ethos and values of the organisation are adhered to. You will maintain an accurate HR database and records for employees’ salaries, absence, holidays, flexi, performance reviews and any other HR records as required. Experience with Sage payroll processing is desirable. It would be expected that you would coordinate Data Protection for the organisation and ensure that we are GDPR compliant along with regularly reviewing HR policies to conform to current legislation and best practice.

The successful candidate will hold a relevant CIPD qualification or be working towards it and have proven experience working as a HR practitioner. It would be desirable if you were a graduate in HR Management or Chartered Member of the CIPD. You will have experience of using HR software and have excellent inter-personal and organisational skills. An up to date knowledge of HR legislation/best practice is essential as is knowledge of Data Protection (GDPR) legislation requirements. You will have excellent organisation skills and be discreet and confidential. The role requires excellent written and oral communication skills as well as excellent IT skills and a methodical approach to work.

Centre for Ageing Better has an exciting opportunity for an Administrative Assistant to join our Strategy & Partnerships team.

The Centre for Ageing Better is an independent charitable foundation. We believe that more people living longer represents a huge opportunity for society and we want everyone to enjoy a good later life. However, changes are needed to ensure people in later life are in good health, financially secure, are socially connected, and have a sense of meaning and purpose. Our new strategy sets out an ambition to do more on all these fronts. 

As Administrative Assistant you will provide support to managers and colleagues, assisting across a variety of tasks. Duties may include supporting programme management, efficient systems and processes and external communication, governance administration, general administration and a range of ad hoc tasks to support the smooth running of our work.

The successful candidate will have strong administration and IT skills and strong verbal communication. You will be proactive, well organised and be used to working on various tasks and assignments simultaneously. Commitment to Ageing Better’s agenda is essential.

To apply please send a CV, covering letter addressing how you meet the criteria of the person specification for the role and the attached equality and diversity form. The closing date for this role is 9am on Monday 17th January with interviews to take place on Thursday 6thFebruary.

“I’d been thinking about fundraising for a while and Walk with M.E. seemed like the perfect fit. I can join in with the small amount of steps I can do, and my family and friends can be a part of it as well. Fundraising like this really helps people to realise there is something really important they can do to help.”

This is feedback from Holly, one of the 250,000 people in the UK who has the serious neurological condition Myalgic Encephalomyelitis (M.E.). Our unique team sponsored Walk with M.E. campaign is just one of the projects you’ll be working on when you join our team as Fundraising Administrator. You’ll have some experience of supporter-centred fundraising – or bags of interest and enthusiasm in learning fast –  and be able to work independently, as well as part of our creative and committed team. An understanding of data protection, the ability to manage and prioritise a varied workload, and fine attention to detail are a must.

If you’d like to join the only UK charity that supports both children and adults with M.E., and help us improve the lives of even more people living with this non-visible illness, please apply today.

Are you a great relationship builder and administrator? Are you passionate about inspiring and supporting people?

We are looking for an expert and driven Administrator to join our Learning and Development (L&D) team at an exciting time of change and growth.

Children’s Hospices Across Scotland (CHAS) is evolving at pace and we know that supporting our people with adequate, timely and fit-for-purpose opportunities for learning and growth are essential. The L&D team ensures such learning opportunities are available and accessed, using a range of systems and processes and this role is key to making this happen.

About You

We are seeking a confident and expert Administrator, with a ‘can do’ attitude and strong interest and passion for working with others. This is a fantastic opportunity for a skilled communicator who:

• enjoys working collaboratively with others

• is highly organised

• is a team-player

• has excellent written and verbal communication skills

• has a high level of attention to detail

• finds it easy to quickly establish working relationships

• is focused on delivering on task and deadlines

• knows how to get the best out of Microsoft Office, information databases and other management information systems

• has experience of working in a busy office environment

If this sounds like you, we’d love to hear from you!

Travel between sites may be required and as such holding a full UK driving licence can be useful.

Further details on specific skills, background and experience that we are looking for can be found in the Job Description and Person Specification for this role.

Key Responsibilities

In this role, you will be responsible for providing a full range of administrative support to the day to day activity of the team, which includes:

• Being the first point of contact for L&D queries

• Maintaining employee L&D records and data collection for reporting

• Leading on L&D-related communications and marketing activities, including intranet updates, newsletters and phone calls

• Processing L&D applications, bookings and purchases

• Administering and maintaining L&D Online Systems

• Organising and coordinating logistics for events and annual L&D programme

• General team administration and administrative support for Head of L&D

About CHAS

At CHAS, our ambition is to reach every family in Scotland who is living with the heart-breaking prognosis that their child is dying, and offer them our care and support to empower them to make the most of the short time they have together. As a Learning and Development Administrator, you will be instrumental in achieving this vision.

Further Information and How to Apply

Further information can be found in the attached documents.

To be part of the future of CHAS, follow the link to our CHAS Careers website, click 'Apply Now' at the top of this screen and complete our online application form. Please note that we are unable to accept CV’s.

This post is subject to a Disclosure Scotland Protection of Vulnerable Groups (PVG) check.

Red Rose Recovery is exclusively recruiting for a strong dynamic leader to drive forward and create a culture to support the ethos of the organisation and provide value based, clear and mission-driven strategic leadership to both Red Rose Recovery (RRR) and the Lancashire User Forum (LUF). 

You will have responsibility for the organisation as a whole, including all income and expenditure, financial related matters, risk, governance and performance ensuring the organisation meets all its legal and regulatory requirements.You will ensure financial sustainability and growth and be responsible for the delivery of the strategic plan.You will lead an organisation where teamwork is essential but where individual skills and co-production leadership equally need fostering. You’ll act an ambassador for the organisation and inspire the organisation and drive progress with the same determination and compassion demonstrated in our operational delivery.

OUR VALUES

• Hope- inspiring people to believe that sustainable recovery is possible for everyone.
• Commitment - working passionately to improve the lives of those in recovery.
• Respect - judging and valuing people for who they are and where they are going, not what they have been.
• Community - connecting people together, make recover a reality for the whole community.
• Transformation - changes the lives of those in recovery. 
• Legacy – building sustainable recovery for service users, families and communities.

YOU WILL LOVE THIS JOB IF

• You are strongly committed to the aims and ethos of RRR and the LUF and have a desire to bring about positive change in the lives of people in recovery.
• You have proven success in working closely with ambitious Management Teams and/or Boards.
• You are fun, warm, approachable, energetic, confident, outgoing, creative, empathetic, determined, ambitious, flexible, resilient, discreet, organised and professional.
• You are confident in presenting to large groups and contributing influentially in meetings.
• You have the capacity to be flexible and innovative in the changing circumstances of a small but wide-reaching charity.

YOU’LL BE DOING

• Working strategically with the Board of Trustees to deliver our ambitious strategy, identifying opportunities for further growth.
• Ensuring all staff understand and embody the organisation’s mission, strategy, culture and values, so that everyone is supported and equipped to perform to the highest level and meet the fullness of their potential.
• Managing the organisation as a whole, including all income and expenditure and financial related matters, risk, governance and performance ensuring the organisation meets all its legal and regulatory requirements.
• Providing line management to the Senior Leadership Team and ensure it is a well-run organisation where colleagues feel valued and able to work effectively. 
• Ensuring there are clear lines of accountability and responsibility across the team which foster and maintain effective working relationships for the organisation.
• Maintaining and strengthening relationships with internal and external stakeholders, partners, potential funders, corporate partners and agencies.
• Leading internal communications strategy to ensure that RRR’s values are lived day-to- day, and potential for sharing and learning is maximised across the organisation. 
• Acting as an ambassador for RRR, networking widely to build new and existing strategic relationships. 
• Ensuring the organisation fulfils its legal, statutory and regulatory responsibilities and maintain a proactive relationship with the Chair and Trustee Board, supporting them to fulfil their duties and legal and other responsibilities for the proper governance of RRR and the LUF.
• Ensuring full and accurate reporting including the preparation of an annual report and financial accounts, making returns to Charities Commission and reporting back at the AGM.

YOU’LL HAVE 

• Degree level qualification or equivalent experience gained in a professional environment.
• Experience of working at operational & strategic levels and driving success across organisations and partnerships.
• Excellent leadership skills, line management experience, and the ability to enthuse, motivate and develop teams to deliver results.
• Experience in dealing with multiple tasks, sensitivities and challenges at the same time.
• A track record of driving quality and innovation and encouraging enterprise in others. 
• Excellent all-round communication skills and relationship management abilities.
• Knowledge and ability to run an organisation that is compliant with all regulatory and statutory obligations, and which is financially stable.
• Proven track record of securing new business in a tough financial climate.
• Willingness to travel locally across the Lancashire and North West region and nationally as required.