The Role:

We are looking to recruit a highly professional, friendly, and approachable Personal Assistant to provide administrative and secretarial support to our CEO and Senior Leadership Team.

This is part time role – 3 days per week (circa 23hrs). Salary £25k per annum (pro-rata circa £15k).

Who we are:

UKROEd is the private not-for-profit operating company of the Road Safety Trust.

UKROEd conducts the management and administration of the National Driver Offender Retraining Scheme (NDORS) on behalf of the police service. The NDORS provides the police service with an option to offer drivers a course, as an alternative to more punitive enforcement sanctions.

What we are looking for:

The successful applicant will support both the CEO, FD and COO in their roles to deliver the strategic vision and operational leadership requirements of UKROEd and the business model. This is an important role within UKROEd, where the PA must develop effective working relationships with members of the senior leadership team and the UKROEd board to support the organisations executive functions. With a “can do” attitude, this new, 3 day per week role, will be pivotal in supporting the leadership team.

Essential Criteria:

• 5 GCSEs, A-C (or equivalent) including English and Maths.
• A formal typing qualification (RSA III or equivalent).
• NVQ Level III Business Administration or equivalent qualification.
• Competent in the use of IT packages including Microsoft (Outlook, Word, Excel, PowerPoint).
• A good level of numeracy.
• Significant experience in providing a PA/secretarial/administrative support at a senior management level including pro-active diary management and the ability to take concise minutes.
• The ability to work unsupervised on own initiative to tight deadlines and prioritise a demanding workload.
• The ability to research and analyse large volumes of information and prioritise as appropriate.
• The ability to deal tactfully and appropriately with people at all levels, exhibiting sound judgement and a high degree of emotional intelligence.
• Proven track record as an effective team player.
• Strong communication skills including excellent written and spoken English with the ability to draft non-routine correspondence and reports.
• The ability to deal with all confidential matters with absolute discretion and integrity.
• Ability to work calmly and professionally under pressure.
• Flexibility to cope with changing priorities and deadlines.
• Excellent interpersonal skills, and ability to relate to people at all levels internally and externally.

Desirable Criteria:

• Have access to a vehicle and hold a full driving licence.

What we offer

• Home-based, with occasional UK travel to stakeholder locations (when safe to do so).
• A salary of £25k per annum (pro-rata circa £15k).
• 28 days annual leave (pro-rata) plus bank holidays.
• The opportunity to play a critical role in the development of UKROEd, how we support the scheme, and to contribute to improving road safety, reducing casualties and injuries.

Please note, this advert may be withdrawn, without notice and the vacancy closed to applicants, ahead of the closing date, upon receipt of a high volume of applications.

WCA (Wandsworth Care Alliance) is a small Charity that works to supports local Voluntary Sector infrastructure and help the views and feedback of local residents influence the design and delivery of local services, particularly around health and care services.  

We are seeking to recruit a highly organised person with strong interpersonal, secretarial and administrative skills to enhance support and administrative structure for the Board and Senior Management Team.  This is a part time position, so being organised and efficient will be key to your success.  But at the same time offers the opportunity for somebody looking for a job with a different work life balance scope for a good degree of flexibility in a non-corporate, but still professional environment.  Ideally you will have experience of working in a similar role but somebody, possessing the specified skills, wanting to move into this type of role for the first time may also be a viable candidate.

Are you passionate about improving communities, changing lives and the power of volunteering?  Do you have strong leadership experience, excellent understanding of relevant legislation and good knowledge of communications?

About Pets as Therapy

Formed in 1983, Pets as Therapy (PAT) enhances health and well-being in the community through the facilitation of visits of trusted volunteers with their behaviourally assessed animals. Visiting hospitals, hospices, nursing and care homes, schools and a variety of other venues throughout the UK, we enable an improved quality of life for thousands of people every year.

Our therapeutic visits:

• Enhance lives in our communities by providing companionship and friendship and helps to tackle loneliness and stress;
• Improve the lives of people suffering from physical psychological and social health conditions and illnesses such as Autism, Dementia and Stroke by including animal assisted interventions as part of a holistic approach to treatment;
• Improve literacy in children by developing their confidence, interest and enjoyment in reading through our Read2dogs and Write2dogs schemes.

Our model of facilitating thousands of volunteers to make visits nationwide enables us to have a major impact in an incredibly cost-effective way. Pet owners’ willingness to share their beloved animal with other people enables PAT to change lives for the better.

The CEO is responsible for the leadership, the overall strategic direction of the Charity, working with the Chair and Board, and the delivery of all its activities to ensure it meets the needs of the people it exists for in the most effective way for the future.

MAIN PURPOSE OF JOB

• Provide clear Leadership to deliver the strategic vision and values of the charity and be a visible and powerful advocate for the cause the charity represents; 
• Be responsible for all employees and volunteers ensuring best practice is adhered to;
• Deliver effective management of the Head Office team and prioritise their workload;
• Support profile raising and income generation for the Charity to enable it to deliver its strategy and plans;
• Take overall responsibility for the Charity’s management and administration within the governance and accountability frameworks established by the Board of Trustees, supporting the development and delivery of strategic plans, and annual operational plans and budgets;
• Work with the Chair of the Board to enable Trustees to fulfil their duties and legal and other responsibilities for the proper governance of the Charity, ensuring the board receives advice, recommendations and information in an effective, thorough and timely manner.

KEY RELATIONSHIPS

• Accountable to the Board of Trustees;
• Reports to the Chair of the Board of Trustees;
• Where appropriate draws on the experience and knowledge of the Trustees;
• Leadership and management of the team;
• Advocate for the Charity with all stakeholders to engage and retain them, especially our volunteers;
• Ongoing management of Partnerships;
• Own key external relationships;
• Be a spokesperson for the Charity on public platforms including on/offline media;
• Be the main link to our volunteers and the ongoing relationship and communication to them;
• Representation on Board Meetings and Sub Committee Meetings.

DUTIES AND RESPONSIBILITIES

Leadership & Strategy

1. Ensure the Charity has an effective vision, mission and long-term plan and that there is a clear and common understanding by all key stakeholders including staff and volunteers.
2. Work with the Board to develop the Charity's strategic vision and be responsible for leading implementation.
3. Be responsible for the development and delivery of the Charity's agreed business plans.
4. Ensure that the Charity’s values, ethos and policies are relevant, fair and consistently implemented.
5. Keep the voice of the people the Charity exists for at the heart of the organisation’s work and vision.
6. Set the vision and culture for providing excellent volunteer and supporter care, strong and effective communications, high volunteer and supporter retention and acquisition of new volunteers / supporters/ influencers.
7. Develop the Charity’s profile by seeking out and exploiting opportunities for innovation and ensure PAT is at the forefront of positive change in our charity sector.
8. Influence key opinion leaders and stakeholders, developing appropriate relationships to further the vision of the Charity in all aspects of its work (support, campaigning, volunteering and income generation).
9. Keep up to date with developments in the UK relevant to the achievement of the Charity’s vision.

Management & Operations

1. Ensure the Charity has an appropriate and effective staff structure and systems to fulfil its short and long-term objectives and carry out its work effectively, with all staff understanding their role and accountabilities.
2. Develop and deliver against effective annual operational plans and budgets (approved by the Board) in the context of the Charity’s strategic plan and vision.
3. Utilise effective methods for monitoring the performance of the Charity and enable appropriate reporting to the Board against strategic and operational plans and budgets.
4. Understand all systems and processes to support and direct staff and volunteers.
5. Ensure effective recruitment, leadership, management, training and development of staff, directed at achieving short and long-term goals of the Charity, and fully compliant with employment law.
6. Develop and maintain an environment that attracts, retains and motivates good quality staff, constantly seeking ways to learn and improve performance.
7. Ensure the Charity is aware of best practice and that it constantly strives to achieve this within the constraints laid down by the Board and resources available.
8. Ensure the Charity's services, contracts and projects are delivered to the highest standard with due regard for timescales, targets and budget.

Finance & Risk

1. Responsible for the overall financial health of the Charity, ensuring appropriate and effective financial control, audit and reporting systems are in place.
2. Ensure effective cash management in the context of budgets, forecasts and reserves policy approved by the Board.
3. Ensure an unqualified audit opinion and no major issues being raised in the post audit report, with compliance with all accounting standard requirements and appropriate transparency in reporting to key stakeholders.
4. Support the achievement of income budgets including through profile raising, use of networks, and ownership and development of specific relationships including with major donors, corporates and trust/grant makers as well as key influencers.
5. Ensure the effective management and support of volunteers, recognising their critical nature to the Charity.
6. Ensure that the major risks to which the Charity is exposed are understood, regularly reviewed and have systems in place to mitigate these risks.

Governance & Compliance 

1. Provide the Company Secretarial role for the Charity, ensuring it meets all legal and statutory requirements with Companies House, Charity Commission, OSCR and any devolved nation charity authorities that are established.
2. Attend all Board meetings and prepare a written report in advance of each meeting detailing matters of interest and concern regarding the Charity's activities during the previous period.
3. Oversee the development and practical application of all organisational policies and processes e.g. with regard to health and safety, equality and diversity, and safeguarding.
4. Ensure the Charity complies with best practice in all areas of its operation.
5. Ensure that collection and protection of personal information complies with current Data Protection regulations.
6. Ensure all the Charity's activities are conducted safely at all times and that Health and Safety policies are understood and followed by everyone including volunteers.
7. Ensure all major risks are identified and regularly reviewed and that systems and procedures are in place to mitigate all such risks; be responsible for the development and implementation of the Charity's Risk Register.

Partnerships & Business Development

1. Seek out, develop and nurture beneficial partnerships with supporters, donors and other charities and maximise the Charity's reach and opportunities.
2. Develop long-term sustainability, building the Charity's business model and maximising income through strategic partnerships, alignment to similar organisations and creative fundraising.
3. Oversee research to identify and exploit the value the Charity brings to the communities it serves.
4. Adopt a creative and innovative approach and be open to new ideas and opportunities.
5. Identify opportunities and understand how to manage grants, including bid writing.

ACTIVITIES WITH THE CHAIR OF THE BOARD OF TRUSTEES 

• Attend Board meetings and regularly liaise with the Chair.
• Ensure the Board regularly reviews the Charity's governance structure and its own performance.
• Ensure the Board's delegated authority is recorded in terms of reference for sub committees, job descriptions for honorary officers and key staff, and ensure there are regular reporting procedures.
• Ensure the Board have the necessary skills required to support the achievement of the Charity's goals and can access external professional advice as and when required.
• Ensure new trustees receive appropriate induction, advice, information and training.
• Ensure appropriate policies are approved by the Board, in place and regularly reviewed.
• Provide the Board with regular and appropriate reports of relevant activity in the UK and performance of the Charity (financial and non-financial) against plans and budgets.
• Ensure the staff understand and support the governance role of the Board.

PERSONAL SPECIFICATION

1. Qualifications

Educated to degree level or equivalent professional qualification or experience.

2. Essential experience

• Minimum of 3 years’ experience of working at a senior level in the charity sector.
• Experience in the development and delivery of strategies, operational plans and budgets.
• Extensive staff management experience with evidence of team development and strong performance management.
• Experience of working with volunteers.
• Experience of fundraising.
• Proven track record of managing the delivery of great volunteer / supporter/ customer care.
• Experience of working with a Board of Trustees,
• Proven track record in influencing, building and managing high level relationships with supporters and key opinion leaders.

3. Essential knowledge

• Excellent knowledge of relevant legislation and best practice in the sector.
• Good understanding of on & offline communications.
• Understanding of the principles of maintaining a strong brand and creating effective communications materials.
• Understanding of Salesforce and/or other relationship management databases.
• A commitment to equal opportunities and diversity.

4. Essential skills

• Inspirational leadership, management and motivational skills.
• Ability to think and work strategically.
• Strong decision making, highly organised and personally effective.
• Exceptional relationship management and interpersonal skills including with volunteers, beneficiaries, key opinion leaders, funders/donors and corporates.
• Excellent verbal and written communication, networking and negotiating skills.
• Excellent time-management, organisation and prioritising skills.
• Flexible and adaptable to the needs of the organisation.
• Demonstrable diplomacy and conflict resolution skills and ability to work in confidence.
• Clear track record of delivering projects to time and budget.
• High degree of numeracy and good attention to detail.
• Ability to use Microsoft Office suite.
• Full driving licence.

5. Personal Attributes

• Strong empathy and commitment to the goals and values of the Charity.
• Person centred.
• Self-motivated, positive, pro-active and dynamic.
• Innovative and creative leader with ability to motivate and develop staff in a high challenge/high support environment.
• Able to deal confidently with staff, trustees and volunteers including resolving differences of opinion in a positive way.
• Resilient.
• Collaborative, working well within a team and open to new ideas.
• Capable of maintaining external networks and stakeholder groups to the benefit of the Charity.
• Commitment to best practice and with a drive for continuous improvement.

6. Desirable selection criteria

• IT literate with experience in social media platforms.
• Experience of working with the media and acting as spokesperson for the organisation.
• Willing to work weekends and evenings if required.

Safeguarding Statement

Pets as Therapy is committed to safeguarding and protecting the adults and children we work with. As such, posts maybe subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have policies and procedures in place which promote safeguarding and a safe working environment.

Pathfinders Neuromuscular Alliance is a user-led charity which promotes choice, control and quality of life for teenagers and adults with muscle-weakening conditions. We are currently recruiting for an Executive Assistant to play a key role in supporting the charity through a period of growth and transformation. 

Pathfinders aims to enable teenagers and adults with muscle-weakening conditions to access the support they need to maintain good health, become independent, access social and work opportunities and contribute to their communities. We want to ensure standards of care and access to services and information is consistent across the country. We want to develop the skills and confidence of young people with muscle-weakening conditions and empower them to take charge of their own health and to build a stronger community to get better services and support.

The Executive Assistant will manage key governance, reporting and administrative tasks to enable the CEOs to focus on strategic development and leadership.

Job Title: Executive Assistant (homeworking)

Job Type: 6-month contract (it is expected the post will be funded beyond this; however this is dependent on charity funding)

Responsible to: Chief Executive Officer

Working hours: Part Time – 16 hours per week.

Salary: £29,250 p.a. (pro-rata). Pro-rata salaries are calculated on the basis of a 37.5 hour per week full-time post.

Base: Homeworking

Deadline: Application deadline is Friday 23rd July at 12pm. Interviews will be conducted on Wednesday 28th July between 11am-5pm.

Overview:

Please note all aspects of this role will be carried out remotely, and the successful candidate will work from home. We are hoping to secure funding to extend this role, and the support provided by the Executive Assistant to the CEOs is intended to free up the CEOs time to bring in additional funds.

It is essential that the Executive Assistant has experience of working in a senior administrative role in the charity or business sector.

We are particularly interested in employing people who also have lived experience of a muscle-weakening condition, particularly adults with conditions themselves, but also carers, siblings, parents etc. However, this is not an essential requirement for the role.

It is essential that all of the people that we employ embody the values of Pathfinders, enabling and encouraging independence, being led by the people we support, rooted in the social model of disability and valuing the importance of sharing lived experience.

Key Objectives of this role:
 

• Organising meetings and briefings with the charity CEOs and proactively managing diaries, correspondence, projects, reporting, and deadlines.
• Supporting the CEOs to develop effective procedures for managing the day-to-day operations of the charity, and implementing them.
• Supporting CEOs to manage their workload and pre-empting queries.
• Assisting with administrative and governance tasks and maintaining an overview of key governance deadlines
• Researching and drafting reports and policies for the CEOs and trustee board
• Playing a key role in managing reports to grant funders.
• Managing small payments, generating invoices and maintaining financial records in line with the delegated authorities set out in the Pathfinders financial procedures.
• Attending, minuting and following up actions from meetings of the trustee board, management committee and other bodies.
• Maintaining project management software (Trello), updating actions, flagging up approaching deadlines and ensuring CEOs are informed of project progress.

Person specification

In your application you will need to explain how you meet the following requirements:

Experience and Knowledge

At least one years’ experience of working in a senior administrative or Executive Assistant role

E

Experience of using online team/project management tools and customer databases

E

Experience with executive-level diary management, including travel booking, meeting organisation, and ensuring that CEO focus remains on organisational development

E

Experience of minute-taking and administration and support of online meetings

E

Experiencing of managing multiple complex tasks and deadlines across a project or organisation

E

Experience of managing budgets and financial record keeping

E

Experience of keeping records and writing reports on project performance

E

Experience of researching, synthesising and presenting information

E

Experience of dealing with confidential and sensitive information and maintaining professionalism.

E

Understanding of requirements for charities under the Data Protection Act, GDPR, Equality Act and safeguarding law.

D

Knowledge of the governance requirements and duties of charities to the Charities Commission

D

Lived experience of a muscle-weakening condition and the barriers to social inclusion and independence

D

Personal attributes and skills

Excellent IT skills including use of Microsoft Office, databases, cloud storage and other online software.

E

Excellent people skills and a strong commitment to treating people with respect and dignity and upholding principles of equality and diversity

E

Excellent communication skills in person and in writing, with a confident and pleasant manner and professional writing style

E

Ability to interact with stakeholders at a range of levels

E

Excellent organisational skills and ability to manage complex tasks, ability to stay calm and focused under pressure

E

Ability to communicate effectively and professionally to manage conflicts and communicate problems to team members

E

Ability to enter text into a computer quickly, meticulously and with attention to detail

E

Commitment to continual personal and professional development, as well as ongoing development and improvements of Pathfinders

E

Willingness to be flexible and open to new ideas

E

We’re recruiting for a paid social marketing executive role in our paid social team, with a salary range of £33,000-37,000 per annum. 

Who we’re looking for

We want to hear from you if you are:

• super-keen on paid social marketing
• someone who wants to make a positive difference in the world
• lovely to work with
• organised
• can use Facebook Ads and Google Analytics
• someone who has worked in-house at a charity or in a similar agency-side role (ideally with experience in paid social or another biddable media role).

Location: London Bridge, SE1 (home working during the pandemic and flexible working beyond it)

Role type: Full time, permanent.

Salary range: £33,000 – 37,000 p/a

Closing date for applications: 3rd August 2021 at 8am

How to apply: Complete the online application form.

What you will do

You’ll take ownership of the day-to-day paid Facebook and Instagram planning and optimisation for our charity clients. 

You’ll plan paid social activity, audiences and campaign copy. You’ll upload campaigns via Facebook Ads Manager, optimise them via third-party tools and deliver detailed insight reports that help our charity clients’ understand how their campaigns are going.

Our team gets a lot of autonomy to show their skills, so you’ll be confident and independent enough to really shine.

Campaign management – 70% of your time

• Assist in developing advertising strategy for campaigns
• Assist in planning audience strategies and build audiences in Facebook
• Create content for campaigns
• Plan budget splits and daily spends for Facebook Ad campaigns
• Build Facebook Ads campaigns for clients
• Plan and implement UTM tracking parameters and work with our developer to ensure all tracking for campaigns is working before campaigns launch
• Optimise campaigns to get the best results for our clients through A/B testing and audience testing 
• Conduct channel reviews for review projects

Reporting – 30% of your time

• Create dashboards via Supermetrics, Google Analytics and Data Studio to keep clients up to date with campaign activity
• Track and update clients on weekly tasks and optimisations
• Plan and build monthly insights reports covering the metrics that matter most to our clients, such as conversion rate, return on ad spend and cost per acquisition
• Advise clients on what actions they should take as a result of the information in reports

Working with clients and the team – all the time

• Work closely with our client contacts to make sure we get the most out of our relationship and they are happy with our work
• Talk to colleagues regularly about how projects are going
• Spot new opportunities for our charity clients and for us as an agency to improve and develop
• Tell colleagues quickly when things go wrong so they can help 

Tools you will use

• Facebook Ads
• Supermetrics
• Google Analytics
• Google Workplace (including Gmail, Calendar, Docs and Sheets)
• Asana
• Harvest

Key skills and experience

Essential

• Sound working knowledge of Facebook Ads and social strategy
• Knowledge of tracking pixels, UTM parameters and basic code implementation
• Strong attention to detail
• A desire to create positive change in the world

Nice to have but not essential

• Experience in a digital campaigning or fundraising role within a charity
• Experience of working in agencies
• Individual or Agency qualifications from Facebook
• Experience of managing projects using collaborative cloud-based tools like Asana
• Ability to look at a set of data, and use it to make recommendations 
• Experience in using reporting tools like Supermetrics and Google Sheets

Who we are 

We are a digital marketing agency that only works with charities. We want to use digital to make a positive difference in the world. 

We do this through digital marketing services like paid search, paid social, creating digital marketing strategies, and more.

Our values are really important to us. They are:

1. Make a positive difference 
2. Constantly improve
3. Communicate openly
4. Support each other

You’ll work with charities like Barnardo’s, Versus Arthritis and Young Lives vs Cancer to raise money and connect them to people who are looking for support.

You’ll collaborate with friendly experts in the team through one to one meetings, team meetings, team retros and weekly whole team lunches. 

You’ll work with lots of lovely clients who really value our work. 

Why work for us?

We want Platypus Digital to be a great place to work. We work with charities because we genuinely want to make a difference in the world and to do great work, we need a happy and fulfilled team.

We have a culture of:

• flexible working from home, part-time, flexitime and job-sharing available
• the chance to work with lots of different people at great charities
• a culture of believing in the expertise of our team, letting them lead projects
• the chance to try new things when you want to, without submitting long proposals in triplicate
• the chance to showcase your work at our events, on webinars and on our blog

So at Platypus Digital, you get:

• 43 days holiday, inclusive of bank holidays 
• NEST Pension contributions matched up to 5%
• quarterly profit share scheme
• a monthly wellbeing benefit (while the team is fully remote)
• at least £2,000 training budget per team member
• a yearly £1,000 donation to a charity of your choice, we will also match a donation of your choice up to £20 per month
• Up to 10% of your hours to use pro bono for a charity of your choice
• a paid five-week-long sabbatical after five years of service, and every five years after that
• weekly team lunches and quarterly team socials

If you are keen to make a difference with social marketing and are committed to our values, we will give you all the training and experience you need to progress with us.

How to apply

1. Fill in this form, giving details of your relevant experience and reason for wanting to work for Platypus Digital by 3rd August 2021 at 8am.
2. If we shortlist you, we will email you. We’ll organise a time to email you a 1-hour task to assess your skills. You can do this during the week commencing 9th August, including on an evening or weekend day. 
3. If the task goes well, we will invite you to a video call interview via Google Meet on a time and date that works for everyone.

And if you have any questions about the role – from who you’d be working with, the kind of work you’d do, whether you should apply – just email to set up a quick call. We’re more than happy to discuss anything you like before you decide whether to apply.

Cumbria Wildlife Trust has a valued and loyal base of supporters and members.  We are looking for an administrator to liaise with individual donors about their gift and to thank them in a timely and friendly manner. This includes gifts through appeals, for specific projects and pledges through gifts in wills. 

The role will involve assisting colleagues with administrative tasks such as scanning, printing and collating materials to send out to supporters, whilst also ensuring our Supporter Database is kept up to date with any changes. The post holder must be an efficient administrator and customer focused in everything they do. They will be part of the development team and work closely with our membership administrators and finance team.

Closing date: 9am Monday 23 August 2021.

Registered in England as Cumbria Wildlife Trust Limited, a Company limited by Guarantee No. 00724133. Registered Charity No. 218711

What Works for Children’s Social Care is looking for a Personal Assistant to support the Chief Executive and Management Team. This is an exciting role in a high-performing, busy and friendly team. The candidate will need to have excellent communication, relationship and administrative skills and be highly organised to be able to manage competing priorities.

The role

• Take responsibility for the diary of the Chief Executive of What Works for Children’s Social Care ensuring that time is used efficiently and in line with agreed priorities. This will include scheduling meetings, appointments and public speaking engagements, booking rooms and refreshments, including larger meetings (4+ people) organised by the team.

• Ensure the Chief Executive is always in the correct place, on time and with all relevant papers and information required.

• Scheduling team meetings (e.g. checking diaries, booking rooms, setting up video and conference call facilities).

• Book all travel arrangements including international, organise accommodation and provide itineraries.

• Respond to and resolve a range of queries, channelling to the appropriate area as necessary or screening politely, leaving the Chief Executive to concentrate on the most important matters.

• Act as an ambassador for What Works for Children’s Social Care, building strong relationships with the team and external stakeholders; managing incoming mail and invites and overseeing received correspondence. 

• Preparing or typing correspondence and research as and when required and creating and managing contact databases.

• Compiling professional standard documents 

• Communicating with people outside the organisation (e.g. partners, funders, clients) by telephone, email and in person.

Goldsmiths Community Association has a great new opportunity for a voluntary sector seasoned Managing Director to join our team and help realise our vision. You will play a dynamic, agile and creative role and collaborate with private and public sector and community partners and stakeholders and oversee our exciting and ambitious Business and Community Development strategy that puts health, wellbeing and connection at the forefront; empowering local people to help shape community life and play an active role in our pandemic recovery.

Role Function

Overall strategic management of the organisation’s operational, business development, and community development functions in line with GCA’s charitable objectives. 

The Managing Director supports trustees and guides staff to deliver a full range of health, leisure and learning opportunities and services to local residents and navigates the organisation through a rapidly changing economic and social environment with agility and entrepreneurial vision.

For the right individual, our exciting mission offers a career opportunity to make a significant difference to their colleagues, our volunteers and the lives of local people in Whitefoot and surrounding wards.

Key responsibilities 

• Leading the charity’s vision and building on our charity’s business and community development strategy.

• Overseeing the effective delivery of all GCA’s activities in collaboration with the Board of Trustees, staff and volunteers

• Effectively communicating our vision and strategy to all employees and supporting their contributions to organisational change, growth sustainability and community wellbeing as part of the GCA team. 

• Supporting staff  with personal development  and task management plans  to ensure the timely delivery of projects, maintaining and developing new income streams, and delivering measurable outcomes and impact.

• Lead on organisational transformation and change in collaboration with the Board of Trustees. 
   

HR responsibilities

• Line management responsibility for the Operations Manager, Finance Officer and Community Development Worker.

• Overseeing effective and consistent staff and volunteer management and support.
   

Operations and Service Functions

• Collaborating with Trustees on developing a mid to long-term plan for the charity's growth and sustainability, and distill this into individual work plans and projects with staff and volunteers.

• Overseeing the effective management and delivery of the charity's community development programme 

• Supporting staff to adapt to new systems and ways of working that optimise the efficiency and effectiveness of the charity’s functions and improve the working lives of staff and volunteers.
   

Financial management

• Working closely with the FO and OM to actively secure new income streams and ensure financial growth and stability. 

• Working with the CDW and FO and Trustees to develop and implement a fundraising strategy and achievable fundraising goals.
   

Impact Monitoring and Evaluation 

• Accountable for the proper auditing and reporting of all programmes, campaigns and projects and for ensuring accurate and up to date records are maintained.

• Managing and reporting to Trustees and external partners on performance and impact.
   

Networking and Partnerships

• Work with staff and trustees to develop and implement a communications strategy that actively promotes GCA’s brand message to stakeholders

  • Work with staff, volunteers and trustees to uphold and promote the charity's values in the community and in partnership development

  • Share responsibility for ongoing communication with all stakeholders (ward residents, funders, donors, partner organisations), the media, and external audiences to improve the charity’s public profile

• Build relationships with stakeholders and expand the charity’s partnership network on a local and borough-wide level.
   

If you love a challenge that changes lives for the better and have the experience to support our trustees and help lead our staff and volunteers on this ambitious mission, please complete the Application Form to tell us more about yourself, why you would like to work with us, and how you meet the requirements of the role. 

Please visit our website to learn more about who we are and what we do, and to download the full Job Description and Application Form. We will close the application window for this role on 26th July. Interviews will be held on GoogleMeet.

Please note that we can only accept applications via email in Microsoft Word or PDF format. CVs will not be accepted.

We have a legal responsibility to ensure that all our employees have the legal right to live and work in the UK. If we make an offer of employment, we will need to check that you are eligible to work in the UK before you start work.​​

Equal Opportunities

We are committed to providing an inclusive and accessible recruitment process and defer where possible to the wisdom and schooling of lived experience. We offer an interview to disabled and/or BAME applicants who meet the minimum job criteria. Please don't hesitate to let us know how we can support you, when you apply. We will do our best to make reasonable adjustments to support you to have an equitable opportunity to demonstrate that you can do the job.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) who are currently under-represented.

Our staff share our commitment to safeguarding and promoting the welfare of vulnerable groups.

Our Employer Offer 

Hours of Work and Flexible Working
We actively encourage staff to work in ways that best suit their needs. We welcome requests for flexible working.

Holidays
All full time staff are entitled to 28 days’ holiday per year (inclusive of public holidays

Training and Development
We are committed to the development and growth of our employees and volunteers. We offer in-house and external development opportunities and encourage staff to identify other learning opportunities that work for them.

Mental Health Support
We strive to make Goldsmiths Community Centre a healthy and thriving place to work. We have a trained Mental Health First Aider and all employees have access to our Employee Assistance Programme through Peninsula which offers free counselling and mental health support.

THE ROLE

We are looking for an enthusiastic and motivated marketing professional to join The Diana Award. A key part of our small but ambitious Marketing and Comms team, you'll be a results-driven, highly organised team player with experience in the day-to-day management of multiple projects. You'll lead on the delivery of campaigns which support our programmes, working in partnership with multiple household brands. This is an exciting time to join the organisation as we embark on our new strategy, and we're looking for someone who can hit the ground running.

Examples of previous campaigns we have done include: dontfaceitalone; thebigassembly; standuptobullying

MAIN DUTIES

• Work with our partners and programme teams to deliver high quality and engaging campaigns

• Lead on day-to-day project management of campaigns, working with internal and external teams to ensure projects are progressing as planned

• Act as main point of contact for partners and key stakeholders, responding and managing queries

• Devise, plan and optimise fully integrated marketing and communications campaigns that create visibility, engagement, and generate positive KPI results and work alongside the wider marcomms strategy

• Write, edit and proofread copy for marketing collaterals and campaigns.

• Build and maintain key relationships with third parties and work closely with the creative team to ensure brand consistency

• Identify and develop media opportunities, working closely with internal and external stakeholders

• Collaborate with senior management and other staff to align internal goals with new and existing partner relationships.

• Deliver a great experience to our partners when working with our organisation - you will represent our brand and be our partners’ liaison internally

• Forecast, measure, and report the results of projects, including co-created and/or co-branded content promotions, lead sharing, and/or event partnerships

• Use all available tools to monitor, report and analyse results to improve year-on-year performance of projects

• Organise project administration and support the wider charity with use of efficient project management tools

OTHER DUTIES

• Represent the Marcomms team at events as required

• Reasonable occasional out of office hours work will be required as maybe some travel within the UK

• Be an active contributor to the Marcomms department, team meetings and away days

• Adhere to The Diana Award policies and procedures, maintaining good liaison across the organisation

• Undertake other duties from time to time, as requested by the line manager

WHO WE ARE LOOKING FOR?

We are looking for an enthusiastic, self-motivated, and well-organised individual who is passionate about marketing and communications and well skilled in project management. You will need to manage The Diana Award (and its programmes) campaign projects and liaise with internal and external stakeholders to ensure a positive return on investment. 

You will be responsible for ensuring projects and campaigns result in a positive return on investment.

About you

• At least 2 years’ experience working in account or project management in relation to working with partners/stakeholders.

• Strong Marketing and Communications skills.

• Ability to help amplify existing partnerships via marketing and communications.

• Strong communication and multi-tasking skills

• Excellent Organisational Skills - you must be able to manage multiple projects at the same time and prioritise tasks according to the charity's needs. You must be able to deliver results calmly under pressure whilst maintaining attention to detail.

• Experience in delivering reports and confidence with analytics tools.

• Creativity – ability to develop and implement creative ideas.

• An excellent writer who can deliver across communications and responses to briefs.

The Diana Award is committed to safeguarding and promoting the welfare of all. This is a responsibility that is shared by all members of staff the successful candidate will be subject to an enhanced DBS or equivalent police check.

The Diana Award is committed to building and developing a workforce which reflects the diversity of the young people we support. We are proud to be an equal opportunities employer that values and respects the people who work for us. We seek to ensure all job applications are treated fairly, with respect and without bias.

The Prince’s Trust Scotland is currently going through an exciting period of development. We have ambitions to grow our offer to young people by providing a blended approach of face-to-face and digital delivery and support. To help us on this journey we are looking for passionate and motivated individuals to join our dynamic teams to work with young people either directly through 1-to-1 work, delivery of programmes or indirectly through our partners and volunteers.

Our Prince’s Trust Executive roles have a broad focus and we encourage cross working across teams and focus areas. Currently, we are looking for Prince’s Trust Execs that will focus on one of the below areas;

• 1-to-1 work with young people – managing a caseload, removing barriers, action planning & goal setting

• Delivery of programmes with groups of young people – including Employability, Enterprise & Personal Social Development programmes

• Partnership and volunteer delivery – Working with our Education & FE partners to support the delivery of our programmes as well as supporting the volunteers that assist in programme delivery.

• Administration of our Grants & Awards programmes – helping remove barriers to employment for young people or start them on the path to their own business

To be successful in the role of a Prince’s Trust Executive, you will be able to engage in challenges with optimism and resilience and be adaptive and flexible – embracing change and innovation. Due to the pandemic and ways of working you must be comfortable both working virtually and communicating on virtual platforms.

We work with young people from every background, so we’re passionate about building a diverse workforce that represents the young people we support. We, therefore, welcome applications from everyone who meets the essential criteria for the role. If you think you could do the role, but don’t have all the desirable experience, we would still love for you to apply, as you’ll have the chance to complete a supporting statement to let us know what you would bring to the table, that will help young people in West & South West Scotland.

Please go to our website for more information and to apply.

Perks for working at The Trust:

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure the days between Christmas and New Year
• Fantastic Family leave! Receive 13 weeks full pay and 13 weeks half pay for maternity and adoption leave. Receive 8 weeks full pay for paternity leave.
• Flexible working! Where operationally possible, you can work hours to fit in with, school hours or care arrangements for example and you can also work from home.
• Interest-free season ticket loans
• Benefits platform! Everything from health and financial wellbeing support to discounts on your favourite restaurants, shops and cinemas
• In-house learning platform! Develop your skills for your career and your role
• The Trust will contribute 5% of your salary to the Trust Pension Scheme
• You can volunteer for and/or attend events – music festivals, The Prince’s Trust Awards, active events etc.
• Generous life assurance cover (4 x annual salary)

Prospectus is delighted to be partnering with a well-known animal protection charity to appoint their new Executive Assistant.

This is a pivotal post Reporting into the Executive Director of Operations and supporting both the Executive Director of Operations and Executive Director of People and Culture. The Executive Assistant provides PA, administration and communications management support to two Executive Directors as well as providing additional support to Trustees, and Operations and People and Culture Teams. This is a fast-paced environment, where the ability to prioritise, multi-task and be a conduit to ensure effective decision making and a high performing organisation is paramount. The role requires a high degree of pro-activity and flexibility in hours and tasks. This role works closely with the CEO's office, Executive Group, and other support staff across the organisation.

You will provide diary and in box management as well as day planning for the Executive Directors, arranging and preparing for meetings, including agendas, minutes, logistics and collating of papers. You will also Provide pro-active logistical and executive assistant support to the Trustees and will undertake ad-hoc project work when needed.We are looking for an organised Executive Assistant/ Personal Assistant with experience of providing a full range of executive support to a Director, Senior Management Team and/or Board. You will have excellent IT and MS Office skills with an aptitude for learning and applying new technology solutions. You will be a confident communicator with meticulous attention to detail, people management, High levels of tact and diplomacy.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply please submit your CV in Word or PDF format. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role. Cover letters are not required.

Do you have experience of providing administrative support?  Are you organised, flexible, motivated and with an excellent eye for detail?  Do you have good communication and relationship building skills at all levels and can maintain discretion at all times?

If you have answered yes to the above then you might be our next team member!

About Ethiopiaid

Ethiopiaid is a small international development charity based in central Bath.  Our focus is on raising funds in the UK to support our trusted partner organisations in Ethiopia.  Each year over £2m in grants are given.

Our partners deliver grassroots projects to support the vulnerable and marginalised, focusing on maternal health, harmful practices, education, disability, welfare, gender based violence and emergency relief.  

It is our aim to work towards seeing an Ethiopia without preventable poverty, in which every person enjoys the right to quality education, healthcare and a life of dignity.

Outline and Purpose of Role

This is a new role which will provide administrative support to the CEO, as well as support to the Finance Manager. 

This position will be based at our office in Bath with some flexibility for home working.  The successful candidate will be required to work 24 hours per week and this must include Fridays to ensure that we have adequate office cover.  The remaining hours/ days to be agreed.

This is a great opportunity for someone with the right skills looking to get some experience in the charity sector, or for someone looking for a part time flexible role.

You must be highly organised, have excellent attention to detail, be able to manage multiple projects and work under your own initiative.

We are a small and friendly team, passionate about the work we do.  We look forward to welcoming someone who shares our values. 

Main areas of responsibility:

Supporting the CEO

• Provide admin support to the CEO including organising meetings, taking minutes and producing documentation in a timely and precise manner.
• Liaise with the CEO and Chair of the Board to organise meetings, produce agendas and supporting papers for trustee meetings and the AGM
• Book all travel arrangements including M&E trips to Ethiopia e.g. flights, accommodation, scheduling partner visits
• Respond to and resolve a range of queries, channelling to the most appropriate area as necessary or screening politely, leaving the CEO to concentrate on important matters
• Updating important HR documents such as the staff handbook and trustee induction documents.
• Preparing or typing correspondence and research as and when requested
• Ensuring relevant records are kept up to date in the Raisers Edge database (e.g. trustees, partner organisations, stakeholders)

Supporting the Board

• Respond to all requests from the Chair in a timely manner
• Sending information and documents as necessary
• Scheduling meetings
• Preparing the Chair’s presentation at the AGM
• Support with organising Trustee induction and ongoing training

Supporting the Finance Manager

• Support the Finance Manager with admin support as required
• Organisation of invoices in preparation for sign off by CEO and Chair
• Support the delivery of financial processes and procedures as directed by the Finance Manager
• Financial data entry
• Assist the Finance Manager during month end, year end and the yearly audit. 

The Office

• Ensure the efficient running of the office including liaison with external contractors (fire, alarm, cleaner), utility meter readings, servicing of office equipment etc.
• Ensure monthly fire drills are undertaken and documented
• Organise refuse collection and recycling
• Organise the cleaner

 Team Support

• Supporting the team with adhoc jobs during busy periods.  This could include answering the phones, opening post, data entry, proof reading etc.

Essential skills

• Good knowledge and understanding of Microsoft Office software  - Word, Excel, Powerpoint
• A positive can-do attitude
• Excellent organisational skills
• Able to work with numbers and pick up financial processes quickly
• Ability to manage a busy and varied workload
• Logical thinker with excellent problem solving skills
• Polite, professional interpersonal skills and able to relate to people at all levels
• Excellent written and verbal communication skills
• Discrete and able to work confidentially
• Commitment to promoting equality and diversity
• You do not need a degree - just the right set of skills and positive attitude!

Desirable skills

• Experience of, or an interest in, fundraising and international development
• Experience of using a database (e.g. Raisers Edge), Office 365, Sage, Teams, Zoom
• Minute taking experience

PLEASE NOTE:  We can only consider applications from candidates who have the right to work in the UK.

The Prince’s Trust Scotland is currently going through an exciting period of development. We have ambitions to grow our offer to young people by providing a blended approach of face-to-face and digital delivery and support. To help us on this journey we are looking for passionate and motivated individuals to join our dynamic teams to work with young people either directly through 1-to-1 work, delivery of programmes or indirectly through our partners and volunteers.

Our Prince’s Trust Executive roles have a broad focus and we encourage cross working across teams and focus areas. Currently, we are looking for Prince’s Trust Execs that will focus on one of the below areas;

• 1-to-1 work with young people – managing a caseload, removing barriers, action planning & goal setting

• Delivery of programmes with groups of young people – including Employability, Enterprise & Personal Social Development programmes

• Partnership and volunteer delivery – Working with our Education & FE partners to support the delivery of our programmes as well as supporting the volunteers that assist in programme delivery.

• Administration of our Grants & Awards programmes – helping remove barriers to employment for young people or start them on the path to their own business

To be successful in the role of a Prince’s Trust Executive, you will be able to engage in challenges with optimism and resilience and be adaptive and flexible – embracing change and innovation. Due to the pandemic and ways of working you must be comfortable both working virtually and communicating on virtual platforms.

We work with young people from every background, so we’re passionate about building a diverse workforce that represents the young people we support. We, therefore, welcome applications from everyone who meets the essential criteria for the role. If you think you could do the role, but don’t have all the desirable experience, we would still love for you to apply, as you’ll have the chance to complete a supporting statement to let us know what you would bring to the table, that will help young people in West & South West Scotland.

Please go to our website for more information and to apply.

Perks for working at The Trust:

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure the days between Christmas and New Year
• Fantastic Family leave! Receive 13 weeks full pay and 13 weeks half pay for maternity and adoption leave. Receive 8 weeks full pay for paternity leave.
• Flexible working! Where operationally possible, you can work hours to fit in with, school hours or care arrangements for example and you can also work from home.
• Interest-free season ticket loans
• Benefits platform! Everything from health and financial wellbeing support to discounts on your favourite restaurants, shops and cinemas
• In-house learning platform! Develop your skills for your career and your role
• The Trust will contribute 5% of your salary to the Trust Pension Scheme
• You can volunteer for and/or attend events – music festivals, The Prince’s Trust Awards, active events etc.
• Generous life assurance cover (4 x annual salary)

PA to Development Director and PA to Steward
Pembroke College - Cambridge
Salary: £29,176 (USS .37) with the possibility of rising to £30,046 (USS.38) after one year’s service
36.5 hours per week

Pembroke College is seeking to appoint a highly organised individual (or individuals) to the post of PA to the Development Director and Steward to assist him in the various duties required of each role. The post is held in the Development Office, a dynamic working environment in a College with major and exciting projects to achieve.

Skills required:

• Excellent interpersonal skills (listening and expressing)
• Multi-tasking
• Courtesy and patience
• Attention to detail
• Responsiveness
• Knowledge of Pembroke (either existing or to be acquired)
• Knowledge of DO processes
• Strong experience in Microsoft applications
• Understanding of and skill with databases
• Organisational
• Respect for colleagues in the College
• Flexibility
• Self-motivation
• Positive presentation of self

The College is pleased to receive applications from candidates on a job-share basis.

The closing date for applications: Noon on 13th August 2021
Interviews will be held on: Tuesday 24th August 2021

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button and follow the instructions on our website.

Pembroke College is an equal opportunities employer.

No agencies please.