Administration jobs

FUNDRAISING EVENTS OFFICER

Salary:  £30,000 pa.                                                                              Permanent - based in Teddington Greater London                                                                                                   

The Down’s Syndrome Association (DSA) aims to create and develop the conditions that will enable people who have Down's syndrome to lead fulfilling and rewarding lives. We are seeking an organised and enthusiastic Fundraising Events Officer to join our fundraising team.

Reporting to the Fundraising and Events Manager, the successful candidate will manage all challenge events in the portfolio.  This includes the planning, organisation, marketing, delivery, recruitment and stewardship of participants and day to day administration for all DSA events.

We are hoping to recruit as soon as possible.  Please contact Georgina Lamond to discuss the position and to apply with a covering letter and   CV or apply via the Charity Jobs website.

The closing date for applications is 12/09/2025 and the interviews will take place week commencing 15/09/2025

The Main Responsibilities of the role are:

Assist the Fundraising and Events Manager with future event plans and creating and building on our Community Fundraising offer.

Managing the Events Inbox; Replying to all enquiries coming into the inbox.

Sending out application forms via email and any other information requested by the supporter.

Input all application form information onto Saleforce, ensuring GDPR is adhered to at all times. Set reminders on all records – FR chasing, Good Luck emails, Thank You Letter reminders, etc. to keep on top of everyone’s supporter journey.

Assist in the sale of items from the shop- especially Christmas cards, socks and merchandise.

Work closely with the Communications Team to develop promotional plans for each event maximising recruitment and exposure through our newsletter and social media platforms.

Provide support to your team members during particularly busy times (and vice versa) such as Down’s Syndrome Awareness Week.

Attend and participate in events as required.  This may involve occasional evening and weekend work, for which you will receive equal time back in lieu.

To work in conjunction with the Fundraising Team in the production of budgets and in developing and implementing the Events teams strategic plans in order to maximise income and support across our events programme.

Identify and research new opportunities to develop the events programme and maximise income as well as maintaining and extending the existing events which generate a healthy ROI.

Work with the membership officer to develop relationships with members, supporters who participate in events taking responsibility for the supporter journey; providing motivation and encouragement from start to finish to ensure they continue to support.

Evaluate the current processes and procedures with the Fundraising and Events Manager and implement improvements where necessary.

Manage the fundraising pages of the website ensuring copy is up to date and relevant and those events that require extra marketing are featured on the home page.

To undertake any other duties as required by the Fundraising Manager that fall within the grade and remit of this post.

About the role

The Partnerships team is looking for a new member to join our team. You will be working with a variety of major trusts, foundations and statutory sources. This is an exciting opportunity that will enable you to develop your fundraising experience and skills whilst helping us to develop and deliver new initiatives.

Hybrid working with ability to travel to Twickenham Office and our Homes in High Wycombe, Solihull, Surbiton and Worthing.

You will be joining a values-led organisation working within our dedicated fundraising & marketing department. We are passionate about making a difference to the lives of the people we care for and ensuring they receive the care they need to live life to the full. We value our team and provide excellent training and benefits.

Purpose of the role

1. To generate funds from major trusts, foundations and statutory sources

2. Leading support for this area of fundraising for our Worthing Home

3. Contribute to overall mission to support veterans and their partners living with disabilities or dementia.

Income generation

• Research, identify, and secure income from major and local trusts, foundations and statutory sources that align with our organisational priorities.

• Write compelling and persuasive funding applications, ensuring all required information is accurate and wellpresented.

• Maximise income through both unrestricted and restricted funding opportunities.

• Work closely with the Partnerships Manager to implement the trusts and statutory fundraising strategy effectively.

Donor stewardship and communication

• Provide excellent stewardship to all funders, ensuring reporting and communication requirements are met timely and professionally.

• Maintain and nurture strong relationships with funding organisations and bodies to secure long-term support.

• Collaborate with colleagues to create impact reports and regular updates that bring our work to life 

Finance and administration

• Track and report on income progress against targets, ensuring accurate records are maintained in the CRM system (Donorfy).

• Ensure all fundraising activities comply with relevant legislation and guidelines, including GDPR and safeguarding regulations.

• Support the Partnerships Manager with administrative tasks linked to applications, reporting, and compliance.

Other

• Stay informed of changes in statutory and trust fundraising landscapes, sharing insights with the team.

• Contribute to broader fundraising projects as required.

Person specification

Experience of:

• Securing income (five-figure gifts min) from Trusts, foundations and statutory sources.

• Writing successful funding applications with proven income generation.

• Building and maintaining relationships with funders to support long-term income streams.

• Using fundraising CRMs, ideally Donorfy, to track income and manage relationships.

Skills:

• Excellent written and verbal communication skills, with a proven ability to craft compelling applications and impact reports.

• Strong organisational skills, able to manage multiple projects and meet deadlines effectively.

• Self-motivated and proactive, with the ability to work both independently and as part of a team.

• Proficiency in IT, including Teams, Word, Excel, PowerPoint, and online research tools.

Personal characteristics:

• Passionate about supporting veterans and their partners living with disabilities or dementia.

• Enthusiastic, self-starting, and capable of working well independently.

• Collaborative team player who values respect and integrity.

Are you highly organised, detail-driven, and looking to make a difference while supporting a busy fundraising team? We’re working with a leading charity to recruit a Team Coordinator on a temporary basis.
This is a hybrid role required to be in office 2 times per week in central London, the role is an ASAP start, and will be for approximately 2-3 months.

The role

As Team Coordinator, you’ll provide first-class administrative support to a welcoming and dynamic fundraising team. Your responsibilities will include:

• Team support: diary management, scheduling meetings, booking travel, preparing agendas and documents, coordinating inductions, and keeping the Team Handbook updated.
• Finance support: tracking income and expenditure, working with finance colleagues to ensure figures are accurate, coding is correct, and invoices, payments and gift aid are processed.
• Business planning: supporting the team’s planning cycle by assisting with income forecasting and data capture.
• Database management: maintaining the CRM, ensuring data accuracy, GDPR compliance, KPI tracking, and supporting fundraisers with information.
• Donor care: managing the philanthropy inbox, ensuring enquiries are directed to the right people and responded to promptly.

About you

We’re looking for someone who can bring both strong administrative skills and a collaborative, team-focused approach. The ideal candidate will have:

• Excellent Excel skills, confident working with large data sets, formulas, and numerical reporting.
• Strong organisational skills, with the ability to juggle multiple priorities in a busy environment.
• Experience of working with CRM systems (ideally Microsoft Dynamics or similar).
• Confidence in managing income and expenditure processes.
• A positive, proactive attitude, with the ability to work flexibly and independently.
• Proficiency across the MS Office suite (Word, Excel, Outlook, PowerPoint).

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Main purpose of post
As the Operations Assistant you will be supporting the Operations Manager in
delivering and maintaining effective operational function at the charity.
Including but not exclusively, Health & Safety, Premises, Facilities, Vehicle
Management, and IT Services.
This is an exciting opportunity for someone who is looking to develop their
knowledge of operations, risk management and policy writing with scope to
develop your skills whilst also contributing to a great cause.

Key Responsibilities
Operational Support
 Act as the first point of contact for premises, facilities, IT and Estates
issues across all Weston Park Cancer Charity locations.
 Assist the Operations Manager in maintaining a secure and organised
premises and facilities, which ensure colleagues, volunteers and visitors
are safe and experience a welcoming environment.
 Support the Operations Manager in the successful delivery of the Annual
Operations plan.
 Provide administrative support to the Operations Manager and take
minutes in operations-related working groups.
 Support with updating operational policies and procedures.
 Act as a Charity Data Protection Officer (DPO), alongside the Operations
Manager - following relevant training, to promote a strong GDPR culture.
 Assist in the coordination of charity vehicle fleet maintenance schedules
and provide breakdown response support.
 Assist in the control and coordination of the use of charity space and
assets, including liaising with contractors and Sheffield Teaching
Hospitals (STH) on relevant matters as required.
 Act as a designated keyholder, responsible for the opening and closing
procedure.
 Manage the operations shared email inbox.

Health & Safety
 Serve as the first point of contact for all Health & Safety matters,
including incidents and accidents, ensuring accurate recording and
reporting.
 Provide operational and administrative support on all Health & Safety
matters at our sites and external locations (including external events and
the Outreach Service, updating COSHH reports).
 Assist in the procurement, delivery and recording of mandatory staff
training needs.
 Help establish and maintain safe working practices and policies and
undertake basic risk assessments.

Workwear and equipment
 Act as the first point of contact for workwear and equipment requests;
including being responsible for issuing and returning stock, regular stock
checks and ordering stock as required.

Tech Support
 Serve as the first point of contact for general IT enquiries.
 Consult with IT consultants to ensure adherence to processes.
 Work with the Operations Manager to implement processes that
maintain the IT security score.
 Assist in the onboarding and offboarding of employees, including
software licenses, logins, and induction training.
 Serve as lead administrator for key operational software, such as Webex
phone system and Vatix Lone Worker App.

General Administrative Support & Development
 Handle general enquiries from staff, patients, and volunteers efficiently.
 Manage charity postal enquiries.
 Assist the Operations Manager with the procurement of stationery and
consumables.
 Assist the wider team with ad hoc work and undertake small projects
that support the charity's work. e.g. Events, Logistical and Tech Support.

Environmental Advocate
 Work with the Operations Manager to promote environmental
awareness and encourage the charity adopts a green approach (e.g.,
recycling, energy use, carbon footprint).
 Identify and implement actions to reduce environmental impacts, costs,
and/or increase income under the direction of the Operations Manager.

What you do
We are seeking a highly motivated individual who shares our values to join Weston
Park Cancer Charity’s busy charity team. Our Operations Assistant will play a vital
part in our team and help us to deliver our vision: a better life for those living with,
and beyond, cancer in our region. If you are interested in progressing your career
within an organisation which makes a real difference to the lives of thousands of
people, we’d love to hear from you.

About you:
 You will be a forward thinking, team player with a ‘can do’ attitude & part of a
fast-paced charity team.
 You will have excellent communication skills (both written and oral).

 Able to manage your own workload and priorities to agreed deadlines.
Participate in and contribute to team meetings.
 Co-operate and liaise with colleagues, working in a professional manner at all
times.
 Act as an ambassador for Weston Park Cancer Charity, reflecting the
objectives and values, and to always work in the best interests of the charity.
 Support and encourage harmonious internal and external working
relationships.
 Make a positive contribution to volunteer involvement in delivering the
charity’s strategy and raising the profile of Weston Park Cancer Charity.

How to apply
Closing date: Sunday 14th September @11.59pm
Interview date: Wednesday 24th September
Application format: Please send a CV and covering letter demonstrating that you
have read the job description / person specification and how
you meet the essential and (where relevant) desirable criteria
for this role. This can include skills, training, membership of
professional bodies and experience. The covering letter will
form a key part of the recruitment process, and you should
demonstrate your suitability for the role in no more than two
pages.
Weston Park Cancer Charity is committed to promoting
equality of opportunity and values diversity of culture among
our staff. All applications are anonymised as part of the
selection process, so please do not forward any documents in
PDF format.

About us

We’re Breast Cancer Now, the research and support charity. We’re the place to turn to for anything and everything to do with breast cancer. However you’re experiencing breast cancer, we’re here. 

The brightest minds in breast cancer research are here. Making life-saving research happen in labs across the UK and Ireland. Support services, trustworthy breast cancer information and specialist nurses are here. Ready to support you whenever you need it. Dedicated campaigners are here. Fighting for the best possible treatment, services and care for anyone affected by breast cancer.

About the role

The health information team produces high quality, accessible health and patient information for people affected by breast cancer or worried about their breast health.  Our printed information is used by healthcare professionals across the UK and our online information includes over 200 webpages.  For this new role, we’re looking for an organised and collaborative individual to support the administration functions in the team, communicate effectively with healthcare professionals and people affected by breast cancer and help monitor and report on the impact of our activity.

About you

You’re an excellent communicator with good customer services skills, who enjoys working with others. You’re organised and able to juggle multiple projects. You’ll ideally have experience of using Excel to show statistical information and are familiar with the use of a CRM database.

Job description and benefits

Please download the job description and our attractive benefits package.

Primary location of role and hybrid working

This role is primarily based in our London office. Our hybrid working model allows you to work up to 3 days per week at home.

When applying

We hope you choose to apply for this role. To support your application, you’ll be asked to submit your anonymised CV and a supporting statement. Please refer to the essential criteria on the person specification and clearly provide as much information as you can with examples, to demonstrate how and where you meet the criteria. If you’ve any immediate questions please contact the Breast Cancer Now Recruitment team

Our commitment to equity, diversity and inclusion

We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who we support.

Closing date

Tuesday 9 September 2025 9am

Interview date

18 and 19 September 2025

We reserve the right to close this advert early. Therefore, to avoid disappointment please submit your application as soon as possible, if you’re interested in this opportunity.

UNISON’s HR team are looking for an HR Operations Manager to lead a key administration team and project that will create an HR Shared Service function. This isn’t just about systems, it’s about improving internal and external customer experiences, and streamlining processes for long-term impact.

About this job

You’ll lead a full redesign of our in-house administration practices and workflows, including implementing a Shared Service technology solution to deliver an improved customer experience and internal processes. Managing a small team of administrators and collaborating with other key HR stakeholders, sound leadership and communication skills will be key to success.

Your focus will include:

• End to end review of all HR administrative processes across all stages of the employee lifecycle, including recruitment and onboarding.
• Implementation of an HR help desk technology solution / HR service management system.
• Streamlining administration to support better, faster and more focused SLA’s.
• Creating measurable data sets and reports to allow for practical solutions to be developed in line with organisational needs and trends.
• Collaborating with stakeholders to co-create lasting change.
• Developing clear, practical tools to assist with training others and creating self-service solutions.

This is both an operational and strategic role with hands-on delivery and real, evidencable impact.

About you

We’re looking for someone with strong HR process expertise, gained from a Shared Service environment. A collaborative mindset and experience driving change, you should be confident working with data, influencing stakeholders, and navigating complexity with a practical, solution-focused approach.

You’ll bring:

• Proven experience leading and managing in an HR Shared Service function.
• A track record of improving processes and delivering change.
• Excellent stakeholder skills, especially with senior leaders, managers and union reps.
• The ability to use data to inform strategy.
• Knowledge of HR help desk technology solutions / HR service management systems.
• A values-led, adaptable and proactive working style.
• Patience and adaptability to work within traditional or evolving structures, and an understanding that change often involves many voices and perspectives.
• Experience working with trade union representatives, ideally in a not-for-profit or similar environments (desirable).

A full job description and person specification can be found attached below.

About UNISON

UNISON is the UK’s leading public services trade union, with over 1.3 million members working in the public sector, private, voluntary and community sectors and in the energy services. We employ approximately 1,200 staff, with around 370 at our national centre in Euston in central London and the remainder in our 12 regions across the UK, including Northern Ireland.

UNISON is a dynamic, progressive union, committed to equality. We encourage men and women of all ages, Black and minority ethnic groups, disabled people, lesbian, gay, bisexual and transgender people to work with us.

We are the national body for careers education in England, delivering support to schools and colleges to deliver modern, 21st century careers education.

The Careers & Enterprise Company is a great place to work. We operate within a fast-paced and collaborative environment. We are brought together by one thing: our passion to ensure young people get the best possible start in life and are supported to find their best next step.

Do you want to be part of a mission-driven team focused on transforming young people’s lives? If so, we’d love to hear from you!

Role Summary

As the HR Advisor at The Careers & Enterprise Company, you will report to the HR Manager and play a crucial role in supporting the business and wider HR team in a diverse HR generalist role that offers a great opportunity to grow and develop across a range of HR functions. You will cover a range of duties including providing HR advice and support to the business including line managers and employees, proactively helping to manage timely responses to internal and external enquiries to the HR shared inboxes, managing the monthly payroll and supporting with a range of administrative and reporting duties. You will also get to work directly with the HR Manager on the wider HR strategy including employee engagement, recruitment, systems and data analysis.

We are looking for a qualified HR Advisor or an HR professional that aligns with our company mission, who is ambitious and looking to progress their career in a new role. You will be pro-active and highly motivated, with exceptional interpersonal and communication skills that is comfortable interacting with staff at all levels. The ideal candidate will have experience in a similar role and will be able to hit the ground running in this rewarding, busy and varied role.

We are a friendly team of three people that reports into the Director of HR and Operations and are looking for a true team player that has strong ethics, understands the confidential nature of working in an HR team coupled with a good understanding of HR processes and procedures.

Location: Central London/hybrid working with attendance in the office required 2 days per week.

Contract: Full-time, fixed term for one year.

Our organisation has a privileged opportunity to make a difference to the lives of millions of young people, helping to inspire and prepare them for the fast-changing world of work, and we want you to help us make it happen.

To apply, please visit our website via the apply button, complete the application form and cover letter and upload an anonymised version of your CV.

Please describe in your cover letter: 

• How do you meet the experience, skills and competency criteria detailed in the job profile?  
• Are you CIPD or part CIPD qualified or working towards a HR qualification?

Closing date: Midnight on 30th September 2025.

It is our policy to review all applications within two weeks from the closing date. If you do not hear from us within three weeks following the closing date, then your application has unfortunately not been successful on this occasion. We are unable to provide feedback to candidates who have not been shortlisted and attended an interview.

We are looking for a part time Membership Officer to work 2 or 3 days a week, alongside our existing part time Membership Officer. Together, they will lead on administrative support of our membership functions. Reporting to our Office and Events Manager, the post holder will be responsible for the administrative functions that support the smooth running and ongoing success of the organisation around membership.

This is an interesting and varied role that acts as a first 'point of contact’ for the people we work with (such as Member Institutions, Registrants and queries from members of the public), as well as managing the administrative aspect of memberships, such as setting up new Registrants on our CRM system. The role also involves longer term project work such as overseeing the CPD audit and improving and growing membership processes.

We are looking for an enthusiastic and highly motivated individual with previous administrative experience who are keen to join our small and friendly staff team.

Applications must include both a CV and a cover letter to be considered.

We are seeking an energetic, enthusiastic, eye-for-detail person to join us as the new Parish Administrator.

The successful candidate will be responsible for the smooth running of the parish office and will be the first point of contact for all those wishing to access any business of the Parish. 

This position requires proficiency in various clerical tasks, excellent interpersonal and communication skills, and the ability to manage multiple responsibilities efficiently.

Main Responsibilities:

• • To be the friendly welcoming face of the church
  • Provide administrative support to the church and its activities
  • Manage the church office, including handling phone and email enquiries
  • Maintain church records, service rotas, and church calendar
  • Oversee hall bookings and liaise with hirers
  • Assist with preparation of weekly notice sheets and service materials
  • Coordinate church communications (newsletters, website updates, social media)
  • Ensure compliance with safeguarding and data protection requirements

  We’re Looking For Someone Who:

  • Is highly organised, efficient, and self-motivated
  • Has excellent communication and IT skills
  • Can work well independently and as part of a team
  • Understands and supports the values and mission of our Church
  • Has previous administrative experience (experience in a church or charity setting is desirable)

  What We Offer:

  • A welcoming and supportive church environment
  • Flexible working hours across the week (exact pattern negotiable, some hybrid working possible by arrangemnt)
  • Opportunities for training and development
  • A meaningful role at the heart of a growing church community
  
   

Hours: The role is part-time (20 hours per week) working on site in the church office

Salary: £14 to £16 per hour (depending on experience and qualifications)

Please note: There is a requirement for applicants to fully support the ethos of this Anglican parish.This post involves is subject to a DBS check. The successful applicant will be required to undertake Rochester Diocesan safeguarding training at an appropriate level.

The information pack and application form can be downloaded below

Closing date for applications: 12th September 2025.

Interviews: Week beginning 29th September 2025

There when it matters.

We have an exciting career opportunity for an Insurance Officer to join our dedicated legal team here at Sue Ryder.

About the role:

Working both at the London office and Home, this role plays a vital part in safeguarding the charity's compliance with legal and regulatory requirements across multiple domains, including insurance, vehicle fleet management, and archival integrity.
The newly appointed Insurance officer will be responsible for ensuring that all aspects of asset management align with the charity's strategic objectives, risk management policies, and regulatory compliance standards.

This involves:
• Proactive management of insurance policies,
• Efficient administration of the vehicle fleet
• Strategic oversight of the archival system
• Contribution to policy development and risk assessment strategies.

About you:
• In-depth understanding of insurance policies, claims handling, and risk management principles.
• Familiarity with vehicle fleet management processes and regulations.
• Knowledge of legal requirements related to document archiving and data protection.
• Proven ability to analyse complex information and develop effective solutions.
• Experience in managing external relationships with insurers, contractors, and service providers.
• Proven project management skills
• Strong organizational and planning skills, capable of managing multiple priorities effectively.
• Excellent communication skills, both written and verbal, with the ability to liaise with various stakeholders across different levels.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Decision-making skills with a focus on efficiency and cost-effectiveness.
• Ability to work independently and as part of a team, demonstrating initiative and flexibility.

We reserve the right to close this advert prior to the closing date should we feel we have sufficient applications.

*For those interested in the Colchester/Hybrid option, facilities are available in Sudbury whilst we await the opening of our new Colchester office.

Benefits

• Enhanced pay for unsociable hours
• Company pension scheme
• 27 days holiday - rising to 33 with length of service plus bank holidays
• Enhanced maternity and paternity pay
• Enhanced sick pay
• Employee Networks - LGBTQ+, Ethnic Diversity and Equality, People with Disabilities, and Women and Non Binary Individuals
• Staff discount of 10% on new goods online 
• Structured induction programme and learning and development opportunities.

We actively encourage applications from people from all backgrounds to help us to provide the best possible experience for the people who use our services and continue to make Sue Ryder a great place to work, and attract and recruit the best, most diverse workforce possible. We are particularly interested in increasing applications from the global majority, LGBTQIA+ and people with disabilities as they are currently underrepresented in our organisation.
Please let us know if you have any feedback to make our recruitment processes more accessible and inclusive or if you require any adjustments made to your application or interview process 

If you want more than just a job, we want you.

Join the team and be there when it matters.

Do you want to make a real difference using your finance and administrative skills in a global mission context?

OMF International (UK) is seeking a detail-focused Payroll Officer to play a vital role in processing payroll and pensions for our UK-based staff, members, and retirees. Your work will support the smooth running of financial processes that enable us to share the good news of Jesus Christ with East Asia’s peoples.

You will bring experience in payroll systems (preferably Sage), a high level of accuracy, and a heart for global mission. Working closely with the Finance team, this role includes processing donations, reconciling credit cards, and supporting our Creation Care reporting.

Occupational Requirement

This role is subject to an Occupational Requirement in accordance with Schedule 9 of the Equality Act 2010. The post holder must be a practising Christian, an active member of a local church, and be able to clearly demonstrate a personal commitment to OMF’s mission, values and ethos as outlined in our Ethos Statement.

We are looking for someone who:

• Has Sage or Xero similar payroll experience
• Has a keen eye for detail and excellent administrative skills
• Is confident using finance systems and Microsoft Office
• Enjoys working to high standards and can meet tight deadlines
• Is supportive of OMF’s mission to share Christ across cultures
• Can commute daily to the OMF National Office in Oxford Street, Manchester

Experience of working in a Christian or mission-based charity is desirable but not essential.

OMF International (UK) is a Christian mission agency passionate about seeing local communities of believers worshipping God and reaching out in mission across East Asia and the UK. Founded over 150 years ago, we now support over 2,000 workers from 40 nations, partnering with churches to share Jesus in culturally relevant ways.

The Role

The purpose of this role is to support the Global Fund Development Team with the day-to-day smooth running of activity and operations. The role holder will offer administrative support in relation to operations, communications, events, meetings, and travel. It will also offer ad-hoc project and campaign support, and administrative support to the Director of Fund Development in their leadership of the Global FD Operations team.

The Key Responsibilities

FD Team Support
1. Managing the team inbox and co-ordinating timely response to incoming queries
2. Updating the donor database and supporting the FD Ops team with Database administration and data cleansing
3. Providing support for planning and delivery of in-person and online global events
4. Scheduling & minuting meetings, including managing room bookings
5. Managing team outlook calendars and maintaining SharePoint site
6. Engaging suppliers and submitting invoices
7. Coordinating and executing team Finance Administration
8. Supporting onboarding and induction process for new team members
9. Organising team meetings and social events
10. General office coordination (e.g. mail, stationary, supplies, marketing collateral etc)
11. Supporting other ad hoc tasks and activities as required

Administrative Assistance to Director of Fund Development
1. Managing diary and appointments
2. Booking travel and accommodation for FD Director and other global team members
3. Manage the monthly credit card expense claims
4. Drafting and sending letters and emails on behalf of the Director
5. Liaising with other departments and supporting cross-team problem solving
6. Preparing and formatting PowerPoint presentations

The Ideal Candidate

• Experience of data processing & data management in a CRM (or similar system)
• Experience of managing and co-ordinating customer/client/donor communications and queries
• Ability to operate as a competent professional with minimum supervision
• Excellent interpersonal skills
• Tactful, discreet, and diplomatic
• Organised with an attention to detail
• Strong in written and verbal communication
• Solid numerical skills
• Good knowledge of Microsoft Office programs, including Word, Excel, PowerPoint and Outlook
• Hard working, diligent, resilient, flexible, and adaptable
• Commitment to the vision and mission of the organisation

London (Hybrid Working)
Client: Marine Stewardship Council (MSC)

Are you passionate about sustainability and ready to support leadership at the heart of a global mission?
Hays is delighted to be working with the Marine Stewardship Council to recruit a Personal Assistant to the Chief Standards Officer. This is a unique opportunity to contribute to the health of the world's oceans by supporting a senior leader in a globally respected organisation.
As PA to the CSO, you'll be a trusted right hand, enabling strategic leadership by managing complex diaries, communications, travel, and meetings. You'll also coordinate across the Science and Standards leadership team, ensuring smooth collaboration and supporting senior colleagues with logistics and administration.
This role offers a dynamic and international working environment, with the chance to engage with internal teams and external partners across the globe. You'll be based in London, with flexible working arrangements available.

What you'll bring:

• Proven experience supporting senior leaders in a PA or EA capacity
• Exceptional organisational and communication skills
• A proactive, detail-oriented approach and absolute discretion, first-class organisational skills - able to plan ahead, manage competing priorities, and anticipate needs.

Working arrangements:

• Hybrid model: minimum 50% of the time in the London office each month
• Applicants must have the right to work in the UK (visa sponsorship is not available)

About MSC: MSC's vision is for oceans teeming with life and seafood supplies safeguarded for future generations. With over 700 fisheries engaged in its certification program and products available in 66+ countries, MSC is a global leader in sustainable seafood.
Interested? Please apply here or send your CV and a covering letter to Matthew Sharman at Hays -

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Title: Volunteer Recruitment and Training Coordinator

Role: An entry level administrative role in the Volunteer Recruitment & Training team

The Listening Place (TLP) is an award-winning charity which provides face-to-face, compassionate and non-judgemental support for people who feel that life is no longer worth living.
We opened our first site in Pimlico in 2016, and we now have three sites with 850 active volunteers.  We will be opening our 4th site near Liverpool Street in Autumn 2025. 

This is an exciting opportunity to join the Volunteer Recruitment and Training team as a full-time coordinator.  You will provide administrative support to the team, working closely with two other coordinators, to enable us to recruit and prepare volunteers to deliver our outstanding service for suicidal people.

We are committed to welcoming everyone from all backgrounds and communities, and creating inclusive teams.

If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during our selection process or your ability to work with us, we'll be happy to make reasonable adjustments to enable you to perform at your best.

Core responsibilities:

· Administrative duties which support the recruitment and training process of our volunteers

· Liaise with potential volunteers, interviewers and trainers

· Arrange meetings, interviews and training events (this sometimes involves travelling between sites)

· Make room bookings

· Monitor and organise team mailboxes and calendars; respond to email and telephone enquiries

· Obtain references for potential volunteers

· Maintain office systems; responsibility for data entry and maintenance of spreadsheets and databases

· Any other duties commensurate with the role

Attributes and Skills:

Essential

· Ability to work at a fast pace whilst maintaining close attention to detail

· Excellent administrative and organisational skills

· Excellent written and verbal communication skills

· A reliable, punctual and enthusiastic team player, who can work collaboratively, build strong relationships

and demonstrate a flexible and helpful approach – willing to go the extra mile

· High level of computer proficiency, particularly with MS Office packages (Word, Excel, PowerPoint)

· Proactive and self-motivated, able to plan and prioritise workload effectively and remain calm under pressure

· Ability to act with tact and safeguard sensitive or confidential information

· Excellent time management skills

· Strong commitment to and a good understanding of TLP’s mission and values

Desirable

· Recent experience in an administrative role

· Recent experience in a volunteering environment

Hours

37.5 hours a week, Mondays to Friday, office hours, with occasional evening and weekend work to meet operational requirements.

Location

Predominantly office based at our Hammersmith Office or Liverpool Street office (once opened) with some remote working.

Reporting line

The Volunteer Recruitment and Training Coordinator will report to the Head of Volunteer Recruitment and Training.

Salary: 

£30,157 per annum (with pay award pending) plus benefits: 3% employer contribution towards pension, 25 days annual leave per annum (plus public holidays), Employee Assistance Programme, access to Medicash health insurance and critical illness cover.

Application process:

Please submit a CV and cover letter of no more than one side by Friday 5th September.
Candidates invited to interview will be asked to complete a homework task beforehand.