Administration officer jobs near Leeds, West Yorkshire

Would you like to make a real difference at work? Our People team helps enable our colleagues in their campaigning for a better world where climate change is tackled and nature restored. We are looking for an ambitious, highly organised individual to take responsibility for ensuring that HR processes are efficient and effective in helping Friends of the Earth’s vital work. 

A great opportunity has arisen for a Human Resources Officer to join our people team and take the lead on all HR and payroll administration. The main purpose of this role is to provide excellent HR support, including administration of HR systems and e-files, payroll, preparation of contracts, letters and coordination of a range of projects across the organisation, including appraisals and implementing any new working practices. 

Previous experience in HR and payroll is essential along with excellent communication and customer service skills. You must be confident working under pressure and be driven to develop yourself and support improvements in our HR practices.   

This is role offers plenty of variety and an opportunity to make a real difference to the team and wider organisation whilst developing your own skills. 

The Team 

You will be joining the People Team consisting of a HR Manager, HR Business Partner and Recruitment Officer, and together will be working on the Business Plan to be implemented focusing on Systems, processes, project work and policies. 

Closing Date: 25th July 2022 

Interview dates: w/c 8th August or w/c 15th August. 

Location: London or Flexible (across England, Wales and Northern Ireland) and will be required to attend the London Office at least 4 times during first 6 months and thereafter frequent visits. 

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and a vibrant organisational culture.  

Our staff body is currently under-representative of People of Colour, LGBTQIA+ people and people with long term conditions or impairments: We are committed to eroding these historic barriers, so as to create a movement in which people from all walks of life see themselves in, and so we particularly encourage you to apply if you belong to one of these groups or sit at multiple intersections of disadvantage. We are committed to the Disability Confident standard and will guarantee an interview to any candidates who declare a disability and who meet the essential criteria for the role. 

Friends of the Earth is an international community dedicated to protecting the natural world and the wellbeing of everyone in it. We lead campaigns, provide resources and information, and drive real solutions to the environmental problems facing us all.  

The British Association of Play Therapists (BAPT) is a members-led charity organisation, managed and governed by a voluntary Board of Directors. We welcome and celebrate diversity and hold the child at the heart of everything we do.

BAPT is the first and foremost professional body for Play Therapists in the UK. We seek to promote out standards for Play Therapy practice and maintain a voluntary register of members who demonstrate that they have met our standards.  BAPT aims to relieve the needs of children, young people and adults suffering emotional and behavioural difficulties by promoting the art and science of Play Therapy and promoting high standards in the practice of Play Therapy for the public benefit.

BAPT is looking to appoint an experienced and enthusiatic self employed administrator to maintain the current role and also to help lead the modernisation of BAPT’s current administration systems. This is an exciting opportunity as BAPT is in a period of transition and is very open to innovative, creative and fresh ideas the successful candidate may have. BAPT welcome applicants from all walks of life and backgrounds.

Read more about us here: https://www.bapt.info

Fundraising Supplier Administrator
Full time - Permanent
Home Based/ Regional Office Salary £24,010 - £27,034
London Salary- £27,216 - £30,239

Edenbrown are delighted to be supporting a much loved, national health charity in their search for a Fundraising Supplier Administrator to join them in their Business Support Team.

Working within the Fundraising Directorate, you will ensure suppliers and teams engaging with the charity deliver their projects, in line with legislation and being compliant to fundraising regulations.

You will monitor calls made by external fundraising agencies to supporters and potential new supporters, to ensure these are of the highest quality standard and uphold the high level of compliance, whilst logging and resolving incidents that may have occurred.

The ideal applicant will have experience within fundraising, preferably working with suppliers and fundraising agencies within the Charity Sector, accompanied with excellent attention to detail and communication skills, no matter the target audience.

To discuss this opportunity further, please contact Abbey Lomax on 0113   2207540 or

Please note the closing date for applications is Monday 11th July at 15:00

Eden Brown Synergy is an equal opportunities employer.

Here at the NFCC we are the professional voice of the UK Fire and Rescue service, driving improvement and development throughout the UK; whilst supporting our leadership team.

What you will be doing 

We are currently looking for a Procurement Support Administrator to manage a range of tasks whilst ensuring adherence to the procurement policy. The role will report directly to our Procurement Manager providing a great opportunity to gain all levels of experience and support larger scale procurement projects. 

Who we are looking for  

The ideal candidate will be a confident administrator with experience in a procurement environment. They will need to have a flexible approach to work with a willingness to support various tasks as the need arises. 

What you can expect 

We are people centred and focus on creating a positive and engaging working environment. Wellbeing, reward, recognition and personal development are not just words we talk about, we put them into action daily.

If this sounds like the kind of opportunity that makes you excited; contact us to apply. Send your CV with a supporting email telling us why this job is for you.

Closing date for receipt of applications is 13th July 2022. 

Interview details 

Successful applicants will be contacted for interviews mid July 2022. 

Job Title: Grants Administrator
Salary: SCP 22 – 25 (£21,964 - £23,791)
Responsible to: Senior Grants & Relationships Manager
Location: Fully remote
Hours of work: 35 hours per week
Duration: Fixed Term Contract until 31 March 2023

Grants Administrator

Are you an experienced administrator with excellent data handling skills?

Do you have excellent organisational skills and experience of handling sensitive and confidential data?

We are looking for a Grants Administrator who has the ability to provide excellent administrative assistance to the Grants team. The role will involve ensuring that incoming and outgoing email correspondence are handled and processed appropriately, answering general queries about the project and accurately taking and relaying messages.

The postholder will ensure that all appropriate documentation is made available, and is in line with GDPR, as well as providing secretariat support to external on-line and in-person meetings as and when required. You should have strong IT skills with a good working knowledge of Microsoft Office and have a positive and solutions-focused attitude. We are looking for candidates who can communicate effectively with colleagues, as well as external contacts.

Working for BVSC

BVSC is proud to provide a place to work in which staff feel valued and motivated. Our talented and committed staff team are provided with competitive terms and conditions, and a supportive, flexible, friendly working environment.

Our organisation’s culture is underpinned by our 4 core vales – Commitment, Collaboration, Inclusion and Integrity. These values are demonstrated in the work of our staff team, who are integral to the achievement of our mission to support and advocate for a vibrant, resilient voluntary sector in Birmingham.

Terms and conditions

• 35 hour working week.
• 29 days annual leave a year
• 5% pension contribution with life insurance

Work-life balance

• Hybrid working, allowing staff to divide their working hours between our city centre office and their home
• Flexible working arrangements available for staff,
• A flextime system is in place for staff
• We offer up to 7 days paid leave per year for undertaking voluntary work or public duties
• We provide generous maternity and paternity pay

Staff development

• We support staff to undertake training and development, providing funding and time off for study

Values based approach

• We take a values led approach to the full employee journey including values based interview, and values based supervision and appraisals

Wellbeing

• We offer free access to a range of wellbeing platforms
• BVSC offers all employees a suite of wellbeing support

We are looking for candidates that can demonstrate the following BVSC organisational values:

Commitment: Making a positive difference through passion, innovation and social action

Collaboration: Connecting people and organisations to work together to improve lives

Inclusion: Empowering and involving everyone in creating a fair and equitable Birmingham

Integrity: Building trust through delivering excellent outcomes

We are committed to diversity and inclusion and believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all staff. From application to interview, we place inclusion at the heart of all we do.

We strongly encourage suitably experienced applicants from a wide range of backgrounds to apply and join BVSC.

We encourage applicants to think creatively about how they can meet the requirements of the role and person specification if there are essential criteria you do not meet, so please describe this in your application. We are looking for talented individuals who align with our values and support our mission – there are no barriers to how you demonstrate this.

Closing date for applications – Friday 15th July at 10am

Interviews to take place – Wednesday 27th July

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Customer Administrator

Sleep Right Service

REQ001795

£11,818 per year

Leeds

Fixed term 12 months - Part time, 17.5 hours per week

The Role

Be a Disability Gamechanger and join our Services Team in Leeds as a Customer Administrator/Coordinator. We are looking to recruit an experienced adminstrator with a background in supporting disabled people and their families. You will be the first point of contact for the Leeds Sleep Right service, over the phone and online.

The role deals with all initial referrals/enquiries to the service. You will triage and allocate eligible referrals to the team according to the service’s agreed criteria.

You will answer any straightforward queries or signpost customers to other provision if appropriate.

As part of the role there will be a general level of administrative duties required including organising customer meetings and other events as required by the Team Leader. This will include keeping customer information up to date and supporting the wider delivery team as and when required.

About You

We are looking for a self-starter with the ability to prioritise their own workload whilst supporting a very busy service.

The Customer Adminstrator/Coordinator is the first person anyone who needs to access the service will meet, so you will need to have excellent customer service skills. You will be in contact with members of the public and other professionals who wish to refer into the Sleep Right service.

You will have experience working with parents of disabled children and be comfortable using a range of IT packages and programs.

You will bring drive and enthusiasm to your role and can demonstrate that you care passionately about improving the lives of disabled people, their families and carers.

We ask you demonstrate an appreciation of Scope’s values and ambition of achieving Everyday Equality for disabled people.

If you want to make a difference and become a Disability Gamechanger, we'd love to hear from you. Apply Today!

Close date: 17/07/2022

Disabled candidates

Equality and inclusion are at the heart of our mission. We are committed to creating a diverse and inclusive workplace.

We particularly welcome applications from disabled people. We guarantee interviews to disabled applicants who meet the essential job criteria.

Our values are being pioneering, courageous, connected, open and fair

By living our values and trusting each other, we give our colleagues freedom and space to be creative, push boundaries and change minds.

We encourage everyone to bring their whole selves to work and embrace our values of being open and fair, courageous, connected and pioneering.

We encourage applications from underrepresented groups including people in BAME and LGBTQ+ communities.

We believe hard work deserves reward and recognition and offer a wide range of benefits including 35 days annual leave in Retail, 27 days plus Bank Holidays working in our Head Office, flexible working (where we can), company pension, excellent training and career development, strong colleague networks across disability, race and LGBTQ+, wellbeing incentives like a discounted gym membership, cycle to work scheme, and much more.

Please let us know if you are applying under the Guaranteed Interview Scheme.

Who we are at Scope?

Scope is a disability equality charity in England and Wales. Together we are Disability Gamechangers. We belong to one team, dedicated to achieving a society where all disabled people enjoy equality and fairness. Our mission is to achieve Everyday Equality for disabled people, and we campaign tirelessly to create change.

Seven voluntary organisations have formed a partnership to create a county-wide Hospital Discharge and Community Navigation Service. This new service will be delivered through locality teams that understand their local populations, and support people to return home from hospital or to access community-based support to improve their wellbeing. The partnership is funded by Hertfordshire County Council and Clinical Commissioning Groups to deliver the following outcomes:

• Reduced hospital admissions;

• Reduced GP visits;

• Reduced reliance on home care providers;

• Reduced social isolation;

• Improved health and wellbeing.

It is believed that Hertfordshire have circa 28,000 veterans with over 3,000 of these having known severe disabilities (physical and mental). Locally there is the permanent joint headquarters of the British Armed Forces at the Northwood Headquarters located in Eastbury, Hertfordshire with over 2,000 service personnel and their families. Along with reservist units across Hertfordshire.

Purpose of the Veteran Admin Assistant Position

• This role will provide administrative support to the Armed Forces Community Single Point Of Contact and the Veteran Link Worker across Hertfordshire and West Essex. The post holder will be expected to be highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the AFC team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.  The job holder will carry out any other duties as may reasonably be required by their line manager.  The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

Customer Administrator

REQ001857

£23,635 per year

London, Manchester, Cardiff or Leeds

We also have part time roles available at 17.5 hours

Are you customer-focused, driven, and resilient Administrator or have data entry experience? If so, we need you to join us to enable us in our goal for more disabled people to gain employment.

We are looking for someone to work with our Employer Engagement Specialist. To add job vacancies to our Customer Job Board which promotes roles to customers of our Employment Services at Scope.

This is a customer focused data entry and administrative position involving working with employers to ensure that roles are accurately added to the job board.

The Role

You will:

• Liaise with employers to ensure that vacancy details are correct and updated on time.
• Work with our Get Inclusive Manager who supports businesses who want to become better employers of disabled people.
• Help create reports and facilitate training sessions.
• Work with the wider Employment team, gathering information from customers and booking them appointments.
• Support in the creation of a weekly job board email bulletin.
• Proofread and contribute to report
• Add and update information on our CRM system (Microsoft Dynamics)
• Provide administrative support to the wider team

About You

• You should have previous customer service and administrative or data entry experience in any sector.
• Experience of customer relationship management tools and of maintaining web-based databases.
• You will need to be organised, methodical and accurate in a fast-paced environment.
• Humour, good communication and written skills will stand you in good stead.
• You will bring drive and enthusiasm to your role and can show that you care passionately about improving disabled people's lives.
• You’ll work well across teams and have good proofreading and facilitation skills.
• We ask you to show an appreciation of Scope’s values and our ambition of everyday equality for disabled people.

If you want to make a difference and become a Disability Gamechanger, we'd love to hear from you. Apply Today!

Close date: 28/07/2022

Disabled candidates

Equality and inclusion are at the heart of our mission. We are committed to creating a diverse and inclusive workplace.

We particularly welcome applications from disabled people. We guarantee interviews to disabled applicants who meet the essential job criteria.

Our values are being pioneering, courageous, connected, open and fair

By living our values and trusting each other, we give our colleagues freedom and space to be creative, push boundaries and change minds.

We encourage everyone to bring their whole selves to work and embrace our values of being open and fair, courageous, connected and pioneering.

We encourage applications from underrepresented groups including people in BAME and LGBTQ+ communities.

We believe hard work deserves reward and recognition and offer a wide range of benefits including 35 days annual leave in Retail, 27 days plus Bank Holidays working in our Head Office, flexible working (where we can), company pension, excellent training and career development, strong colleague networks across disability, race and LGBTQ+, wellbeing incentives like a discounted gym membership, cycle to work scheme, and much more.

Please let us know if you are applying under the Guaranteed Interview Scheme.

Who we are at Scope?

Scope is a disability equality charity in England and Wales. Together we are Disability Gamechangers. We belong to one team, dedicated to achieving a society where all disabled people enjoy equality and fairness. Our mission is to achieve Everyday Equality for disabled people, and we campaign tirelessly to create change.

Admin Support Coordinator

Are you our next Admin Support Coordinator? Are you passionate about sales administrative procedures and supporting a successful team where you can take on new responsibilities and grow within the sales field in our UK Team?

Common Purpose is a not-for-profit organization founded in 1989 that develops leaders who can cross boundaries. This enables them to solve complex problems both in organizations and in cities. We deliver face-to-face and online leadership courses for multiple generations of leaders: from students in universities to senior leaders in organizations and society.

We are currently looking for a dynamic and ambitious professional who shares our values and is equally passionate about systems and process efficiencies within organizations. You will be responsible for supporting our UK team with an emphasis on financial and business development support.

This role is a full time permanent home based role in the UK (Offices in: London, Bristol or and Bradford). We are willing to consider part time employment for suitable candidates. 

As our Admin Support Coordinator you will:

Financial support:

• Support on financial processes with a particular emphasis on invoicing customers
• Working closely with the central Finance team to meet their deadlines
• Work closely with the UK team to ensure their income targets are met via invoicing and cash management

Business Development Support:

• Support our sales team with both business development and growth activities where needed
• Produce weekly/monthly sales analysis & reports for the sales team meetings
• Work with business development leads to ensure all relevant information is added and updated in our internal CRM system
• Work with clients and sponsors to gather information for new work proposals and support contracting

Administrative & Operational support:

• Produce management data on sales and outreach activities
• Coordinate the schedules of our Development Directors and Managing Director
• Provide support to the wider team where needed

You will bring the following experience with you: 

• Strong numeracy skills
• Ability to manage and coordinate multiple tasks
• Excellent organizational skills
• Able to create and maintain effective office management systems
• Meticulous attention to detail and accuracy
• Strong customer management skills
• A collaborative team-player, while also able to work well independently
• Strong proficiency in MS Office, particularly Excel, Word, PowerPoint, Publisher and Outlook
• Excellent written English, oral communication, and interpersonal skills

What we offer in return

• A salary range of £23,000 - £26,000 per annum dependent on experience
• 25 days of annual leave per annum, plus bank holidays & Christmas Shutdown (25/12-1/1)
• Flexible working environment
• Fast-paced environment – which will continue to test and develop you
• Growth – you will be continually developing key skills and capabilities for your future through the role and our internal training and development programmes
• Impact – you will see the impact of your work as you work with teams across the organization
• Purpose – the chance to work with a diverse range of colleagues across the globe driven by the same mission
• Responsibility – you will take responsibility from day one and be given real accountability and ownership in your role
• EAP (Employee Assistance Programme) – if and when needed

Sound interesting? Please send us your CV and cover letter telling us why you think you’re a great fit for us and this role!

Common Purpose is willing to consider candidates from any background provided they can demonstrate the relevance of their skills and experience. 

Using your analytical and administrative skills you’ll play a valuable role in the ongoing development of Linking Leeds, a city-wide service delivering innovative approaches to support people to improve their social, emotional and mental wellbeing.

We want to hear from you if you:

• Have strong IT skills including Microsoft Office
• Able to interpret data, including statistics
• Have good communication skills and a flexible, ‘can do’ attitude
• Can prepare paperwork accurately and efficiently

We know that sometimes people can be put off applying for a job if they think they can’t tick every box if you can do most of what we are looking for, please go ahead and apply. You could be exactly what we need!

So, what is our offer to you?

You’ll make a difference to people’s lives from the moment you start. You will benefit from:

• Commitment to flexible working
• Hybrid Working
• 25 days annual leave plus bank holidays, rising to 30 days
• Many learning and career development opportunities, with paid and tailored training
• Free Employee Assistance Programme 24/7 including access to counselling and GP services
• Employer contributory pension scheme
• Good maternity, paternity, and adoption benefits
• Care workers discounts
• Incremental pay progression
• Access to our Employee Networks including BAME, LGBT+, Mental Health and Wellbeing etc.
• Health and wellbeing opportunities
• Cycle to Work Scheme
• Access to Corporate Health Plan

We aim for our workforce to reflect the diverse and exciting region we serve. We believe people can only be at their best and thrive when they can be their authentic self!

So, no matter what makes you individual we can’t wait for your application.

We encourage you to apply early as your application will be reviewed as soon as it is received, and we reserve the right to close this job advert sooner subject to finding a suitable candidate.

Job Description:
As Finance Administrator, you take pride in excellence and efficiency, and you understand that these things are best used to serve others. Your eye for detail and love for people mean that you apply your skills in financial administration to make the lives of the people you work with easier. Working with databases, systems and processes are all in your repertoire of skills and you have the ability to deliver clear and concise documentation, correspondence and reports. You are proficient in Sage Professional software, inputting financial information with accuracy and speed, and using its reporting functions to bring fresh insight to the forefront of our practice. 

Working closely with the Head of Finance, you will collaborate on bringing change and addressing areas of improvement. Whether through number-crunching, reviewing data, issuing reports or advising team members, you seek to understand the trends in our numbers and how we may streamline processes to ensure effective financial stewardship. 

Above all, you understand that faith is the currency of the Kingdom of God. You hold in tension the need for effective stewardship with the need to rely on God’s provision, understanding and remaining steadfast in the knowledge that a gap in finance requires both a practical response and a prayerful one. 

To apply for this role, please complete the Mercy UK application form attached to this job advert.

Interviews: Usually within 4 weeks of application received 

Please download the recruitment pack to read more about who we are along with the team member benefits we offer to promote mental, emotional, spiritual & physical health for all our employees. 

We are committed to building a working environment which embraces diversity, equity, and inclusion for all and we welcome applications from applicants from all backgrounds. 

Disclaimer:
If you are interested in applying for this role, we advise you to submit your completed application form as soon as possible to have the best chance of being considered. We reserve the right to close the post before the stated closing date when we have a high response rate.   

All positions carry an Occupational Requirement (OR) on the grounds of religion and belief in keeping with current guidelines of the Equality Act 2010. All post holders must be able to demonstrate a Christian belief and value system, in line with Mercy UK’s core objectives and values (refer to recruitment pack for further details). Some post holders carry an OR on the grounds of gender (this will be stated on the job description and/or person specification.) 

All new post holders will be required to undertake an enhanced DBS through Mercy UK before starting in post. This payment will be refunded to the post holder after the probation period has ended.

Training will be provided for the role as applicable.

We are unable to consider applicants who do not presently have permission to work in the UK.

Administrator

We have an exciting opportunity for an experience Administrator to ensure the quality delivery of events and support the team to reach and maintain high levels of performance.

Position: Events Administrator

Location: Huddersfield/hybrid working

Hours: 37 hours per week

Salary: £20,105

Duration: Permanent

Benefits: Include 25 days’ holiday, rising to 29 after service increments plus 8 bank holiday, Personal Pension Scheme, Healthcare Cash Plan, Employee Assistance Programme, Staff Awards Scheme, Company Sick Pay Scheme, flexible working patterns

The Role

As Events Administrator, you will organise the logistics and administration of delivering training events. Working closely with the Events Officer, Events Manager and members of other teams, you will:

• Organise travel and overnight accommodation
• Handle and answer incoming calls and emails about training events and conferences. 
• Support the team to review and update all working processes and procedures for continual improvement.
• Collate data and maintain data systems
• Provide administrative support for the monitoring of organisational and contractual targets.
• Process invoices and purchase orders
• Support the department in conducting post event training course evaluations and assessing impact of delivery, reporting feedback to line managers.
• Front of house duties – including meeting and greeting visitors as required.
• Co-ordinate training events, including booking venues and refreshments, appointing Associate Trainers and liaising with customers, internal and external colleagues.
• Prepare and dispatch course/event materials, documents and certificates
• Host online training events alongside the Associate Trainer.
• Maintain the training database and financial records of the delivery.

About You

As Events Administrator, you will be well organised and a good communication both in person and on email.

You will have experience of:

• Working in an administrative work in a service / customer focussed environment
• Building relationships internally and externally
• Working as part of a team
• Data collation, input, recording and processing

To apply you will be asked to submit your CV along with a covering letter detailing how your skills, knowledge and experience meet the requirements of the role.

About the Organisation

The organisation is a national charity and membership association specifically for nurseries. They work in partnership with nurseries, local authorities, national government and a range of partners to develop an environment in which early learning and care can flourish.

The organisation is committed to a policy of equal opportunities and is actively opposed to discrimination in society.

You may also have experience as a Admin, Administration, Administrator, Events Admin, Events Administration, Events Administrator, Training Admin, Training Administration, Training Administrator, Customer Service Admin, Customer Service Administration, Customer Service Administrator, Support Admin, Support Administration, Support Administrator.

The Opportunity

MapAction has a unique opportunity for a Grants Finance Officer looking for their next challenge in a fast-paced and dynamic humanitarian response organisation. We’re looking for someone to work within our Finance team helping on the delivery of restricted grants projects and programs while working alongside multiple global partners. You will work with a diverse group of expert volunteers, colleagues and support four main areas of MapAction: Finance, Fundraising, Operations and Tech teams. The role is responsible for ensuring MapAction uses restricted funds appropriately in line with contract requirements and smooth operations of MapAction.The organisation would not be able to function effectively  without this position, so we need you to be part of this! 

Why MapAction?

MapAction is a leading humanitarian mapping charity delivering information services and products to enhance decision making in disasters and conflicts. In collaboration with our partners, this mapped information helps responders understand vulnerabilities and target their response effectively, contributing to saving lives and minimising suffering. We work through a team of skilled volunteer professionals and a small paid staff team.

The charity has attracted funding from the UK Government (FCDO), USAID from the American People, the German Federal Foreign Office, the Government of the Netherlands, EU and other major donors. Over half of its budget is covered by restricted funding of this nature. 

We have built a strong reputation in the humanitarian sector and are a technical partner of the United Nations, Non-Government Organisations, the Red Cross, Red Crescent Movement, regional entities and national authorities. 

At MapAction, training and team building are at the heart of our organisational culture. We have frequent meet-ups where paid staff and volunteers get together for training opportunities and skill-sharing, in areas such as fieldwork, emergency preparedness and GIS technical development. 

The humanitarian sector is evolving, and technical expertise such as GIS, mapping, data processing and visualisation is becoming increasingly sought after in order to ensure continuous improvement in humanitarian response. MapAction and our partners are uniquely positioned to provide this technical expertise, to ensure the most effective coordination of relief efforts. 

Who are you?

You are highly motivated and enthusiastic with a track record of managing finances of restricted grants.  You have a hands on approach, can work independently and have experience of working with a small organisation or team.  You are calm under pressure and share the MapAction ‘can-do’ attitude, rooted in our volunteer values.  You are organised, tenacious, able to manage a busy workload and be an exceptional communicator. You must have a flair for Excel reporting and be willing to manage financial systems to achieve maximum benefit to the charity. 

You relish a challenge and like us, feel excited about the future and what we can achieve together. You want to work in a diverse organisation that is concerned about minimising its environmental impact, and cares about everyone in the team. Be assured, you will be supported in your role as you grow.

Main Responsibilities 

This role is responsible for ensuring MapAction uses restricted funds appropriately in line with contract requirements providing guidance to budget holders on compliance. The role will also support general financial administration and smooth operations of MapAction. Reporting to the Finance Director this role will work effectively across finance, fundraising, operations and technology teams in a proactive manner. 

Restricted grant finances

• Lead on contract compliance, ensuring requirements are identified and communicated to budget holders

• Review financial data and lead on the funds claim processes, to include monthly reconciliations and timely submissions of invoices and claim forms to donors as per contract 

• Be the focal point on donor finance and resolve any discrepancies on claims and late payments, by liaising internally and externally with relevant parties, as required

• Execute correct budget coding that reflects donor agreements and in line with agreed systems and procedures, identify and flag any errors

• Track grant allocation and expenditure against restricted budgets to ensure programmes are delivered within agreed budgets or amendments are processed in keeping with changes in programme plans 

• Prepare monthly and ad hoc progress reports for all major donors, or specific programmes and projects 

• Ensure accurate, timely cost recovery and salary allocations of pre-financed operations and ensure income is maximised in compliance with funding contracts 

• Provide financial information as required for grant reporting in line with the reporting calendar 

• Lead on IATI compliance, data review and uploads

Internal finance 

• Assist with donor and statutory audits 

• Support Finance Director with the bi-annual rolling business plan and any required financial information, to include analysis and allocation of paid staff time

• Perform and present necessary system reconciliations on a regular basis to include multi-currency requirements and cost recovery calculations

• Prepare financial analysis and overviews as required and attend monthly finance and grants’ meetings

• Provide finance cover in the finance team, if required and as directed by FD

• Provide support with any other financial and organisational administration, as requested

• Regularly review and update unit costing for budgeting purposes

Systems and tools

• Implement new and develop existing financial and reporting systems, ensuring correct mapping to each of the restricted funds 

• Maintain MapAction’s chart of accounts to ensure all grant requirements can be reported on 

• Train staff on tools, templates and donor regulations 

Fundraising support

• Partner with teams across the organisation in preparation of new programme initiative

• Adopt a questioning mindset and challenge underlying budget assumptions as appropriate 

• Support financial submissions as required for fundraising applications 

• Support the fundraising team with fundraising applications’ submission, contract and MOU administration and processing, as well as the due diligence process 

Please note that this job description is to be regarded as a guide to the tasks and activities we believe will be required but that it is not exhaustive and may change and evolve to reflect the changing needs and demands of MapAction. 

Key Competencies

This is what we think you need to be successful in the role.  If there are other skills and competencies that you bring and think are important to this role , please tell us what they are - we are always interested to hear ideas. 

Essential 

• Accounting qualification, part-qualified or qualified by experience within a finance department with exposure to restricted grants 

• Excellent knowledge of Excel, mapping documents, multiple data sources, pivot tables and creating custom reports 

• Good knowledge of accounting packages (ideally Xero) 

• Experience of performing reconciliations and working with foreign currency transactions

• Knowledge of accounting coding structures and experience of working with donor coding 

• Strong computer and numerical literacy with the ability to self- service 

• Excellent time management with the ability to prioritise, multitask and work to meet deadlines 

• High level of attention to detail 

• Experience in accounting for or assisting in the management of project grants / restricted funding from a range of donors, including institutional donors 

• Experience of donor reporting and understanding of system requirements to achieve accurate and timely reports 

• Strong interpersonal skills with a high degree of personal organisation and self management. 

Desirable 

• Understanding of USAID and/or other Institutional Funder grant finances and reporting

• Knowledge of the charitable sector and a good understanding of the needs of small, volunteer led groups 

• Experience of UK financial regulations and compliance 

Additional Information

• We will consider candidates wanting to work part time (30hrs a week) or full time (37.5hrs a week)

• Flexibility and willingness to work outside office hours including evenings and weekends as required, including being on a roster for emergency cover

• Required to work remotely and to attend team days near the MapAction office in Oxfordshire once a month at own expense.

• 30 days holiday plus bank holidays with a workplace pension and also paid training opportunities to help further your career

• Must have the right to live and work in the UK MapAction is unable to consider candidates who do not already hold appropriate permissions

• Note: this is an operational role in a small, highly specialised charity and an appreciation of, and affinity with the humanitarian purpose of the charity is essential, as well as a willingness to take up additional tasks outside of the normal role when needed 

Equal Opportunities Policy

MapAction is an Equal Opportunities employer.  All employees have a personal responsibility to promote and support measures designed to create a working environment which is free from harassment or discrimination on the grounds of gender, marital status, family status, age, race, religion, disability, sexual orientation, membership of the Travelers community or HIV&AIDS status.

How to apply: Please apply by gohire with a CV and covering letter to be considered for the role.  The closing date for applications is 29.7.2022. We will review applications on a rolling basis and will close the process if we secure someone at an early stage so we urge you to apply early so as not to miss out. For further discussion regarding the content of this role, please contact us via our website.

This is a brand new, exciting opportunity within myaware to manage our existing and future research funding programme and develop our partnership working with organisations associated with the healthcare and treatment development for those living with myasthenia. This could include NHS Trusts, research centre, pharmaceutical companies and other charitable organisations. 

The role

As Research and Partnerships Officer you will be responsible for processing all research funding applications in line with myaware’s research funding policy. Working closely with the CEO, myaware medical/scientific committee and our legal team to ensure completion of all necessary legal requirements. You will work with successful grant/project leaders to ensure timely grant/project progress reporting and cultivate and maintain excellent working relationships and regular communications with myaware’s research funders including the families/executors of legators. This role will also include opportunity to host or represent myaware at important research meetings and events.

This role is pivotal in ensuring that the needs and challenges of our members are represented within the wider healthcare community, to increase vital awareness with the opportunity to develop the way in which myaware advocates on behalf of its members. Key tasks will include involvement in projects relating to the development of new myasthenia related medications and treatments and member consultation. 

Who are we looking for?

You will have experience of working within the healthcare/research/pharmaceutical sectors with a PhD in Life Sciences or similar. A keen interest in or a knowledge/understanding of grant administration. We are a looking for an innovative self-starter to join our small national team of 20 staff. You must be an excellent communicator, with experience of using databases, ability to meet deadlines and work on your own initiative. if this sounds like you, we would love to hear from you.

Who are we?

Myaware is the only charity in the UK dedicated solely to the care and support of people affected by myasthenia. 

We are working hard to raise awareness of myasthenia, as it is a little-known condition. We provide support for people with myasthenia and their families, whilst offering advice and tips for living with the condition. 

We also fund the research that brings us closer to finding a cure as well as funding specialists nurses and advisors. 

Members of myaware have full access to a wide range of support services and events including our specialist benefits advisor and telephone or Skype counsellor. 

Myaware supports people with myasthenia and their families.  We campaign for better medical services for people with myasthenia and work to inform medical professionals. 

The myasthenias are a group of neuromuscular conditions. They are rare but also manageable and can affect anyone, regardless of age, gender or nationality. Myasthenia gravis, ocular myasthenia and Lambert-Eaton myasthenic syndrome are autoimmune conditions whereas congenital myasthenic syndrome is caused by an inherited genetic fault. It is thought that there are approximately 12,000 people currently living with myasthenia in the UK. 

Benefits

• Generous holiday allowance
• Perkbox account (global benefits and rewards platform)
• Group Life Assurance after 6 months of service 
• NEST workplace pension scheme
• Free inhouse staff counselling
• Free inhouse staff benefits and welfare advice 
• Investment in your personal and professional development

This role is initially a one-year fixed term contract, with the possibility of extension 

Candidates should submit their CV and covering letter by 5pm on Monday 11th July 2022.