Administration officer jobs near Nottingham

The Legacy and Supporter Relationship Fundraising Officer is a new position at the charity. Reporting to the Head of Fundraising, this role will be one of the first points of contact for supporters be it via phone, email or face-to-face. It is an exciting time to join the small but growing fundraising team at Glaucoma UK and this role will be fundamental in helping raise the funds needed to support our annual workplans and help us achieve our strategic goals.

There will be two main areas of focus in this busy and varied role: firstly, to help maximise the value of our legacies, through efficient administration, by being able to identify and highlight issues and opportunities and through effective legacy marketing. Legacies provide an essential income stream for the charity and are currently responsible for 75% of Glaucoma UKs annual income. The second focus is to provide outstanding stewardship to our donors and potential donors, helping to create a mutually supportive community and strengthening connections and engagement.

To be successful you will be organised with a positive approach to work and excellent communication skills. Experience of working in a fundraising environment is essential as well as a keen eye for detail, confidence in managing financial and other numerical information and a dedication to giving supporters the best possible experience of fundraising for Glaucoma UK. We are willing to support the right person to develop into an expert legacy and relationship fundraising professional.

The team largely work from home, but you would be expected to come to the Kent office around once a month for a face-to-face team meeting. You are, however, able to attend the office more frequently if you choose. 

We can offer training and development opportunities, 21 days annual leave (pro rata) plus 3 days Christmas closure, up to 5% contributory pension, access to Benenden healthcare support and an Employee Assistance Programme.

The postholder will be responsible for supporting Bath and West Community Energy (BWCE)'s small and dynamic staff team in project delivery and supporting the development of organisational systems, maintaining them on a day-to-day basis. The postholder will have a specific role supporting the Board and coordinating Board and Member meetings, and in the delivery and financial reporting for an EU funded project called REDREAM.

Bath & West Community Energy is a not for profit, Community Benefit Society. Since 2010 when it was set up, BWCE has built over 12 MW of community owned solar power systems and one small hydro scheme, enough power to meet the equivalent annual electricity demand of around 4,000 homes. BWCE is working to put people at the heart of the energy transition, placing ownership and control of energy in the hands of consumers via clean energy projects that actively involve and benefit local communities.

The Finance and Administration Officer role is a crucial position at Dig Deep. You will make the increase in Dig Deep’s impact in Bomet County possible by keeping accurate accountancy records on all of the organisation’s income and expenditure and ensuring that all transactions are undertaken in a timely manner.

You will also provide vital administrative support to Dig Deep’s senior leadership and management teams while having direct responsibility for managing Dig Deep’s thanking process and administering funding applications.

The direct outcome of your work will be the robust financial management of Dig Deep’s water and sanitation programmes, which will directly improve the lives of tens of thousands of children and families in Bomet County every year.

We are looking for a hard-working team member with an interest in financial management who has experience of working independently to achieve tasks by set deadlines. Attention to detail and diligence are essential qualities for the role, as are
strong writing and numerical skills.

You will be responsible for:

Finance

• Entering all transactions undertaken by the organisation into the accountancy records and ensuring that these transactions are accurately classified
• Securing and filing appropriate documentary evidence for all transactions undertaken by the organisation
• Entering information from accountancy records into the organisation’s cash flowprojections
• Using the accountancy records to answer questions posed by charity trustees, staff, volunteers, donors, suppliers and members of the general public
• Ensuring that all payments due to the charity are received on time
• Processing all receipts and payments from all organisation bank accounts, ensuring that all invoices issued to the organisation are accurately paid on time, salaries are paid and funds are transferred between accounts as required
• Routine communication regarding financial information with regulators and suppliers e.g. Companies House, HMRC, Charity Commission, accountants and the organisation’s bankers
• Supporting the Senior Management Team in the creation of budgets
• Assisting the Chief Executive with ad-hoc finance and governance tasks, i.e updating bank mandates, quarterly internal audits and sourcing documents for annual audit.

Administration - Fundraising and general office

• Undertaking general fundraising administration, entering all relevant personal and financial information of donors into the organisation’s database, in line withthe organisation’s privacy and data protection policies
• Identifying donors for thanking and executing Dig Deep’s thanking process,ensuring all donors are thanked on time by the appropriate member of staff
• Supporting the fundraising team to secure grant funding through administering trust mailings and funder applications
• Undertaking prospect research for trust and foundations, corporates and individuals when required
• Booking and paying for meeting spaces for co-working and monthly meetings
• Preparing and submitting gift aid claim forms
• Resolving administrative governance challenges as and when they arise

Full details and person specification can be found on the job description.

Job title: Work Experience Administrator

Location: Remote working in the UK.

Responsible to: Engagement Delivery Lead

Salary: £10.15 an hour

Contract: Part-time, 16 hours a week worked across Saturday and Sunday.

Saturday – 9:00am – 5:30pm

Sunday – 9:00am – 5:30pm

Closing Date: Tuesday 5th July at 5:00pm

Interview Date:    Week commencing 11th July 2022

Please apply as soon as possible submitting your CV and a one page covering letter which outlines your specific interest and ability to successfully fill this role, as well as your salary expectations and current notice period.

Please note, if you do not provide a covering letter your application will not be considered.

Why us?

Speakers for Schools are a dynamic, swift-moving and fast-growing charity. We are on a mission to support a million young people across the UK annually by 2023. Having taken the first steps on the road to achieving this, our team has doubled in size in the past year. This has supported 278% growth in our Experience programme and 10% growth in our Inspiration programme during the past 12 months.

We want to level the playing field, making sure that all young people can access inspirational opportunities and experiences to fuel their ambition.

We are united and unique in our mission to transform lives through raising aspirations of millions of young people every year. Each year, 1,500 senior leaders, celebrities and industry experts deliver a difference to by sharing their story with students in schools and colleges in every corner of the UK. We connect employers such as Disney, The Bank of England, Spotify PwC and almost two hundred others to communities to provide access to the top opportunities for all across the UK. With us, you will be part of inspiring a generation to reach higher, broaden horizons and get equal access to the top.

To keep growing our charity and our impact, we need top talent and we are committed to treasuring, developing and supporting them to thrive within their roles.

Speakers for Schools Values

PASSION: We are committed to levelling the playing field for young people across the UK, creating social mobility and tackling disadvantages.

AGILITY: We challenge our ideas of what is possible in order to better meet the needs of those we support. We are human, make mistakes, learn, evolve and adapt.

INTEGRITY: We act with empathy and bring our authentic selves to work every day. We value and respect the talent, time and intentions of those we work with.

COLLABORATION: We are one team with one mission and only by working together can we deliver better outcomes for young people. We support each other unconditionally and feel motivation in shared success as well as individual progress.

DIVERSITY: We know it takes people with different ideas, strengths, identities, interests, and cultural backgrounds to make our organisation succeed. We encourage constructive debate and critical friendship.

Role Summary

This role sits within our Delivery Team and will assist in the coordination and administration of thousands of work experience opportunities for young people across the UK.

Key Duties / Responsibilities

• Supporting our Delivery Team with admin support including mail merges, creating account for access to virtual work experience, navigating Google Classrooms and responding to stakeholder queries via email and phone

• Processing new user registrations on our portal
• Responding to email enquiries from schools and students
• Supporting customers via phone
• Helping with technical delivery processes using both our in-house software
• Data Management and CRM
• Inputting new data, maintaining existing records and generating reports
• Supporting the delivery of charity programmes  

Key skills and experience:

Essential: -

• Experience of providing admin support to a large team
• Experience of working with educators, young people and/or business stakeholders
• Experience using Microsoft packages, including Outlook
• Excellent organisation skills and ability to learn quickly
• Excellent customer support skills and telephone manner
• Flexibility and a willingness to get stuck in and help with any tasks the team require support for
• Experience of customer service via email and telephone

Desirable: -

• Experience of working in programme support in education charities
• Experience of using Salesforce
• Experience of supporting young people via charity programmes
• Experience of using Google Classrooms

Benefits offered at Speakers for Schools:

• 25 days annual leave plus bank holidays
• Morning of your birthday off
• Pension scheme
• 3 voluntary days per year
• Wellbeing programme
• Enhanced maternity/paternity/adoption package
• Subsidised office furniture
• CharlieHR perks
• Perkbox
• £500 a year training allowance

Diversity at our core

At Speakers for Schools, we are committed to encouraging equality and diversity among our workforce, and eliminating discrimination. Our aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.

We welcome applications from all, including those where employment has been affected by Covid19 and those seeking to change careers. Diversity is at our core, join us.

Disability Confident Employer

Speakers for Schools are glad to be Disability Confident Employers. This means that if you have a disability and you meet the minimum criteria for the role you will be invited to interview.

Please note that in certain recruitment situations, such as a high number of applications and seasonal and high-peak times, Speakers for Schools may limit the overall number of interviews offered to both disabled people and non-disabled people.

We usually ask for a CV and covering letter to be submitted as part of the application process. However, we understand that this is not always accessible to everyone, so we welcome video and phone call applications as alternative ways to apply. For additional information or support, please contact us.

How to apply:

Please apply as soon as possible submitting your CV and a one-page covering letter which outlines your specific interest and ability to successfully fill this role, as well as your salary expectations and current notice period. Please note, that if you do not provide a covering letter your application will not be considered.  

Appointees are subject to a successful DBS check, as contact with young people is likely.

You must have the right to work in the UK to apply.

The Journey to joining Speakers for Schools:

The closing date for this role will is Tuesday 5th July at 5:00pm

Successful candidates will be invited to interviews on the week commencing 11th July 2022. Please try to be available this week as alternative dates may not be possible.

Our new team member will start ASAP. 

If you have not heard from us two weeks after the interview date, please presume your application has been unsuccessful.

Derbyshire Mind is looking for a well organised, enthusiastic and committed administrator.

This key role would suit someone with strong administrative skills with an interest in mental health or working for a charity.

We are seeking an enthusiastic Administrator to join our busy team for 22 hours per week.  

Nottingham & Nottinghamshire Refugee Forum is a vibrant local charity, working with and for asylum seekers and refugees. As our Administrator your primary responsibility will be the delivery of a range of centralised support services across the organisation, including facilities liaison, IT and telecoms support and general administration.  

This is a role for someone who enjoys being part of a close office team and relishes a fast-paced working environment.

As a strong team-player you will have a friendly, empathetic manner with the ability to support staff and volunteers across the organisation. Previous experience of working as an administrator is desirable, but more important is your flexible approach to work and a "can do" attitude. An understanding of, and commitment to, the needs and hopes of refugees and asylum seekers is also vital.

To apply for this role please apply via our website.

Deadline for applications: Midday, Tuesday 12 July 2022

Here at the NFCC we are the professional voice of the UK Fire and Rescue service, driving improvement and development throughout the UK; whilst supporting our leadership team.

What you will be doing 

We are currently looking for a Procurement Support Administrator to manage a range of tasks whilst ensuring adherence to the procurement policy. The role will report directly to our Procurement Manager providing a great opportunity to gain all levels of experience and support larger scale procurement projects. 

Who we are looking for  

The ideal candidate will be a confident administrator with experience in a procurement environment. They will need to have a flexible approach to work with a willingness to support various tasks as the need arises. 

What you can expect 

We are people centred and focus on creating a positive and engaging working environment. Wellbeing, reward, recognition and personal development are not just words we talk about, we put them into action daily.

If this sounds like the kind of opportunity that makes you excited; contact us to apply. Send your CV with a supporting email telling us why this job is for you.

Closing date for receipt of applications is 13th July 2022. 

Interview details 

Successful applicants will be contacted for interviews mid July 2022. 

Kinship is looking for a part-time Senior Salesforce Administrator to support our ambitious charity. We currently have 65 staff members using Salesforce on a daily basis. This role will provide technical expertise to the CRM users and wider charity, while also carrying out vital audits, project support and administrative duties.

You will be working across a wide range of projects as well as business-as-usual activities. You will be one of the go-to people for understanding our current Salesforce setup at the charity, as well as understanding the impact of new releases and functionality. The perfect candidate will have experience of working as a System Administrator and will be certified as a Salesforce Administrator.

You will be managed by the Database Manager and work alongside the Junior Salesforce Administrator and our Salesforce Consultant. This team works closely with all teams from across the charity for anything Salesforce-related, including improvements and enhancements, platform functionality, data, process improvement, innovation projects and more!

This is a part-time (21 hours per week), fixed-term position for 9 months.

About Kinship

Kinship is the leading charity in England and Wales for kinship carers – relatives and friends who raise children when their parents aren’t able to. We offer kinship carers expert advice as well as financial, legal, practical and emotional support and understanding from the moment they need it, for as long as they need it. We’re always there to help with the complicated and stressful decisions that so many kinship families have to make, as well as to celebrate the good times.

Working alongside kinship carers and the children they raise, with their voices and views at the fore, we build communities of support and give everything we have to fight for each family and their rights, as well as to raise awareness of kinship care and secure better support for all those playing this critical role.

For further details about the role, please refer to the attached job specification.

To apply, please click the Apply button to send us your CV and cover letter, along with a completed Equal Opportunities form.

Closing date: Midnight on Tuesday 5 July 2022.
Interview date: Tuesday 12 July 2022.

Job Title: People Systems Administrator

Salary: £20,000 per annum (plus £3500 London Allowance if applicable)

Hours/Contract: 35 hours per week

Contract Type: Fixed term - 12 months

Based: Flexible - UK (home based)

Closing date: 4th July 2022

Interview date: TBC

This role will support the People Services Operations Team covering HR, Recruitment and Volunteering Operations in the administration of Human Capital Management system.

This role will work very closely with Marie Curie's central Oracle Support Team as well as key staff in the Finance functions.

What we are looking for:

• A confident and friendly team player
• Experience in database system administration is desirable
• Experience of working within a fast-paced environment and meeting deadlines is key
• Great attention to detail is a must, as is willingness to learn and lead in line with our Marie Curie values and team ethos
• You will have excellent communication and organisational skills with a commitment to delivering a consistent five-star service
• Strong administrative skills

What's in it for you:

• Continued access to NHS Pension Scheme (subject to eligibility)
• Marie Curie Group Personal Pension Scheme
• Season ticket loan
• Loan schemes for bikes; computers and satellite navigation systems
• Continuous development
• Industry leading training programmes
• Employee Assistance Programme
• Flexible Working

Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.

We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.

We reserve the right to close this vacancy early. Agencies need not apply.

About us:

Every day of your life matters - from the first to the last. When you work for Marie Curie, you understand that better than ever. We're a passionate, committed and diverse team of more than 4,400 staff and 12,000 volunteers, here for people living with any terminal illness, and their families. We offer expert care, guidance and support, to help them get the most from the time they have left.

Everyone knows our daffodil, but it's our warmth, creativity and care that touch lives. Here, we take the time to really get to know the people we care for and those who love them. And we do whatever it takes to give them the final days and hours they deserve.

Job Title: Grants Administrator
Salary: SCP 22 – 25 (£21,964 - £23,791)
Responsible to: Senior Grants & Relationships Manager
Location: Fully remote
Hours of work: 35 hours per week
Duration: Fixed Term Contract until 31 March 2023

Grants Administrator

Are you an experienced administrator with excellent data handling skills?

Do you have excellent organisational skills and experience of handling sensitive and confidential data?

We are looking for a Grants Administrator who has the ability to provide excellent administrative assistance to the Grants team. The role will involve ensuring that incoming and outgoing email correspondence are handled and processed appropriately, answering general queries about the project and accurately taking and relaying messages.

The postholder will ensure that all appropriate documentation is made available, and is in line with GDPR, as well as providing secretariat support to external on-line and in-person meetings as and when required. You should have strong IT skills with a good working knowledge of Microsoft Office and have a positive and solutions-focused attitude. We are looking for candidates who can communicate effectively with colleagues, as well as external contacts.

Working for BVSC

BVSC is proud to provide a place to work in which staff feel valued and motivated. Our talented and committed staff team are provided with competitive terms and conditions, and a supportive, flexible, friendly working environment.

Our organisation’s culture is underpinned by our 4 core vales – Commitment, Collaboration, Inclusion and Integrity. These values are demonstrated in the work of our staff team, who are integral to the achievement of our mission to support and advocate for a vibrant, resilient voluntary sector in Birmingham.

Terms and conditions

• 35 hour working week.
• 29 days annual leave a year
• 5% pension contribution with life insurance

Work-life balance

• Hybrid working, allowing staff to divide their working hours between our city centre office and their home
• Flexible working arrangements available for staff,
• A flextime system is in place for staff
• We offer up to 7 days paid leave per year for undertaking voluntary work or public duties
• We provide generous maternity and paternity pay

Staff development

• We support staff to undertake training and development, providing funding and time off for study

Values based approach

• We take a values led approach to the full employee journey including values based interview, and values based supervision and appraisals

Wellbeing

• We offer free access to a range of wellbeing platforms
• BVSC offers all employees a suite of wellbeing support

We are looking for candidates that can demonstrate the following BVSC organisational values:

Commitment: Making a positive difference through passion, innovation and social action

Collaboration: Connecting people and organisations to work together to improve lives

Inclusion: Empowering and involving everyone in creating a fair and equitable Birmingham

Integrity: Building trust through delivering excellent outcomes

We are committed to diversity and inclusion and believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all staff. From application to interview, we place inclusion at the heart of all we do.

We strongly encourage suitably experienced applicants from a wide range of backgrounds to apply and join BVSC.

We encourage applicants to think creatively about how they can meet the requirements of the role and person specification if there are essential criteria you do not meet, so please describe this in your application. We are looking for talented individuals who align with our values and support our mission – there are no barriers to how you demonstrate this.

Closing date for applications – Friday 15th July at 10am

Interviews to take place – Wednesday 27th July

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Seven voluntary organisations have formed a partnership to create a county-wide Hospital Discharge and Community Navigation Service. This new service will be delivered through locality teams that understand their local populations, and support people to return home from hospital or to access community-based support to improve their wellbeing. The partnership is funded by Hertfordshire County Council and Clinical Commissioning Groups to deliver the following outcomes:

• Reduced hospital admissions;

• Reduced GP visits;

• Reduced reliance on home care providers;

• Reduced social isolation;

• Improved health and wellbeing.

It is believed that Hertfordshire have circa 28,000 veterans with over 3,000 of these having known severe disabilities (physical and mental). Locally there is the permanent joint headquarters of the British Armed Forces at the Northwood Headquarters located in Eastbury, Hertfordshire with over 2,000 service personnel and their families. Along with reservist units across Hertfordshire.

Purpose of the Veteran Admin Assistant Position

• This role will provide administrative support to the Armed Forces Community Single Point Of Contact and the Veteran Link Worker across Hertfordshire and West Essex. The post holder will be expected to be highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the AFC team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.  The job holder will carry out any other duties as may reasonably be required by their line manager.  The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

Admin Support Coordinator

Are you our next Admin Support Coordinator? Are you passionate about sales administrative procedures and supporting a successful team where you can take on new responsibilities and grow within the sales field in our UK Team?

Common Purpose is a not-for-profit organization founded in 1989 that develops leaders who can cross boundaries. This enables them to solve complex problems both in organizations and in cities. We deliver face-to-face and online leadership courses for multiple generations of leaders: from students in universities to senior leaders in organizations and society.

We are currently looking for a dynamic and ambitious professional who shares our values and is equally passionate about systems and process efficiencies within organizations. You will be responsible for supporting our UK team with an emphasis on financial and business development support.

This role is a full time permanent home based role in the UK (Offices in: London, Bristol or and Bradford). We are willing to consider part time employment for suitable candidates. 

As our Admin Support Coordinator you will:

Financial support:

• Support on financial processes with a particular emphasis on invoicing customers
• Working closely with the central Finance team to meet their deadlines
• Work closely with the UK team to ensure their income targets are met via invoicing and cash management

Business Development Support:

• Support our sales team with both business development and growth activities where needed
• Produce weekly/monthly sales analysis & reports for the sales team meetings
• Work with business development leads to ensure all relevant information is added and updated in our internal CRM system
• Work with clients and sponsors to gather information for new work proposals and support contracting

Administrative & Operational support:

• Produce management data on sales and outreach activities
• Coordinate the schedules of our Development Directors and Managing Director
• Provide support to the wider team where needed

You will bring the following experience with you: 

• Strong numeracy skills
• Ability to manage and coordinate multiple tasks
• Excellent organizational skills
• Able to create and maintain effective office management systems
• Meticulous attention to detail and accuracy
• Strong customer management skills
• A collaborative team-player, while also able to work well independently
• Strong proficiency in MS Office, particularly Excel, Word, PowerPoint, Publisher and Outlook
• Excellent written English, oral communication, and interpersonal skills

What we offer in return

• A salary range of £23,000 - £26,000 per annum dependent on experience
• 25 days of annual leave per annum, plus bank holidays & Christmas Shutdown (25/12-1/1)
• Flexible working environment
• Fast-paced environment – which will continue to test and develop you
• Growth – you will be continually developing key skills and capabilities for your future through the role and our internal training and development programmes
• Impact – you will see the impact of your work as you work with teams across the organization
• Purpose – the chance to work with a diverse range of colleagues across the globe driven by the same mission
• Responsibility – you will take responsibility from day one and be given real accountability and ownership in your role
• EAP (Employee Assistance Programme) – if and when needed

Sound interesting? Please send us your CV and cover letter telling us why you think you’re a great fit for us and this role!

Common Purpose is willing to consider candidates from any background provided they can demonstrate the relevance of their skills and experience. 

We are recruiting a Senior Fundraising Officer – Trusts and Foundations, who will play a key role in our small and successful fundraising team. A confident and capable fundraiser, you will bring vital capacity to this side of our income generation and work closely with the CEO, Senior Leadership Team and Fundraising Manager.

About the role

This Senior Fundraising Officer role is a new position, ideal for a creative and ambitious fundraiser who is seeking a role where there is an opportunity to develop and step up professionally.

If successful, you will join a small fundraising team where from the start, you will enjoy real responsibility. In this new role, you will work on a diverse range of funding proposals and have the autonomy to lead on the management of your own portfolio of funders. You will also work alongside senior staff, including our CEO and Senior Leadership Team, to develop larger, strategically significant proposals.

Although your main focus will be fundraising from Charitable Trusts and Foundations, you will have the chance to broaden your experience by working with the Fundraising Manager to develop and maintain the fundraising presence on our website and social media. You will also provide administrative support for the team, including keeping up-to-date records.

In this role, you will be home-based or London office-based (Vauxhall). We pride ourselves on being a flexible employer and if you are seeking a role that is 3–4 days a week, we are open to discussion. Apply and let us know what working pattern you are looking for.

In return, we offer: a generous 30 days’ annual leave plus bank holidays (pro rata if part-time), a cycle to work programme and auto-enrolment into a pension scheme, a flexible working environment, including home working, compressed and variable hours, access to employee resource groups, including the Equality, Diversity and Inclusion working group, Wellbeing Committee, regular social activities and a Wellbeing Action Plan for each member of staff. And as part of our People Strategy, we are proud to offer many learning opportunities.

About Kinship

Kinship is the leading charity in England and Wales for kinship carers – relatives and friends who raise children when their parents aren’t able to. We offer kinship carers expert advice as well as financial, legal, practical and emotional support and understanding from the moment they need it, for as long as they need it. We’re always there to help with the complicated and stressful decisions that so many kinship families have to make, as well as to celebrate the good times.

Working alongside kinship carers and the children they raise, with their voices and views at the fore, we build communities of support and give everything we have to fight for each family and their rights, as well as to raise awareness of kinship care and secure better support for all those playing this critical role.

For further details about the role, please refer to the attached job specification.

To apply, please click the Apply button to send us your CV and cover letter, along with a completed Equal Opportunities form.

Interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

Bid Officer

Home Based

Job reference: 69

Contract type: Permanent

Full time: 37 hours, 5 days per week working Monday to Friday 9am-5pm

(part-time working would be considered)

Salary: £23,150 to £24,805 per annum (dependent on experience)

Benefits:

- 25 days annual leave

- Cash Wellbeing Healthcare Plan Cover

- Death in service benefit

- Option to buy up to 5 days annual leave

- Discretionary shut down days at Christmas

- 1 Community Leave Day per annum

- Bike to work scheme

We have an exciting opportunity for a Bid Officer, working within our support services, to provide administrative and bid support to the Service Design and Development (SDD) team. The successful candidate will support the team to submit high quality bids to retain and expand our services.

The Bid Officer will act in a supportive capacity, independently coordinating administrative functions as well as tracking new opportunities and supporting with competitor/market analysis and assisting with managing and tracking of contracts.

As part of POhWER’s Bid team you will support the Bid Manager and Grants and Partnership Manager throughout the tender/application process; monitoring tender trackers and identifying and scoping potential tender opportunities. This role includes completing SSQs (standard selection questionnaires) for tenders and attending market engagement events (virtually or occasionally in person).

We are looking for someone who has excellent administrative, organisational and time management skills with the ability to work accurately, with attention to detail. The successful candidate will have knowledge and understanding of working in a Business Development team including good knowledge of the tender process.

We are looking for someone with good IT skills with knowledge of standard Microsoft packages a good standard of English and maths and confident written and verbal communication skills with a commitment to a high level of confidentiality.

The successful candidate will have a confident and positive attitude as well as a strong team player with a flexible approach to meet needs of the team/business. You will have the ability to work confidently and independently with staff at all levels in the organisation and have knowledge and understanding of production of reports in a variety of formats.

Key Requirements:

To provide administration support for the team including:

· First point of contact for all communications to the Business Development inbox

· Implementing efficient filing systems for the SDD team and contracts including updating tracker systems

· Supporting the Bid Manager and Grants and Partnership Manager throughout the tender/application process

· Monitoring tender trackers and identifying and scoping potential tender opportunities

· Completing SSQs (standard selection questionnaires) for tenders

· Attending market engagement events (virtually or occasionally in person)

· Managing use of tender portals including expressions of interest, submitting clarifications and downloading and sharing clarification responses

· Carrying out research for bid submissions

· Submitting tenders via the portals, ensuring all formatting and time frame requirements are met

· Producing manager’s briefings for new services

· Liaising with commissioners, coordinating the contract signing process and chasing any outstanding paperwork

· Developing and maintaining strong working relationships with staff at all levels of the organisation - from the Senior Leadership Team to frontline support staff

· Sending regular updates including preparing and circulating weekly bid updates

· Managing the bid library

· Compiling reports and statistics as required

· Undertaking analysis of competitors.

Knowledge, Skills & Experience

As a minimum you should have:

· Excellent administrative, organisational and time management skills with the ability to work accurately, with attention to detail

· Knowledge and understanding of working in a Business Development team including good knowledge of the tender process

· Good IT skills with knowledge of standard Microsoft packages

· Good standard of English and maths

· Good confident written and verbal communication skills

· Commitment to a high level of confidentiality

· An energetic, confident and positive attitude with a high drive to learn new skills

· A strong team player with a flexible approach to meet needs of the team/business

· Ability to work confidently and independently with staff at all levels in the organisation

· Knowledge and understanding of production of reports in a variety of formats.

· Commitment to your own professional development

Ideally you will also have:

· Experience of using design software packages e.g. PowerPoint and Visio, to design visuals for tenders

Special Requirements:

· Occasional travel to POhWER’s offices

· A DBS check may be required.

· You should be able to work outside normal hours occasionally when required.

How to apply

We’re keen to get someone started in this role. If you think this sounds like the ideal job for you, please apply as soon as possible as we may close this job advert early if we receive a high number of applications.

Please submit your CV and cover letter (cover letter no longer than 1 side of A4) before the application deadline. In your cover letter please include your reasons for applying for the role, how you meet the person specification criteria, and your notice period.

Please submit your CV and cover letter quoting reference 69.

Closing date: 30th June 2022

Interviews: 13th & 14th July 2022

For an informal discussion please contact Sarah O’Raw, Bid Manager.

We are looking to recruit people who share our core values and can demonstrate that they apply and live those values in their daily working practice.

A DBS check will be required for this post.

POhWER is an equal opportunities employer, holder of the Investors in People Silver award and a member of the MINDFUL EMPLOYER scheme. We are a member of the Positive about Disability scheme and disabled applicants who meet all the essential criteria will be guaranteed an interview.