Interviews: 10th June

The Legacy Administration Officer (known to the business as Legacy Case Officer) helps people with sight loss to live the life they choose by providing an accurate and efficient service to process legacies in line with legislation, policy and best practice contributing to a high-income source for the organisation.

This role is 9am to 5pm, Monday to Friday, 35 hours per week, with 26 days paid holiday (excluding bank holidays) a year. As a charity, we’re always keen to support flexible working as best we can. We offer a generous pension scheme, life assurance and enhanced pay for parenting and sickness leave. In addition, we provide an Employee Assistance Programme, flexible benefits package and discounts and cashback scheme to care for our people.

More details about this role, the Organisation and the recruitment process can be found in the attached candidate pack and job description.

We reserve the right to close adverts earlier than the closing date.

 

Candidate requirements

To be able to fulfil this role, the skills and experience we are looking for in a potential candidate include;

Essential
• Proven experience of complex administrative work including managing casework.
• Basic understanding or demonstrable ability to learn and understand law pertaining to Wills, Taxation, Probate, Trusts, Property, Charities, the rules governing contentious and non-contentious Probate law and the IOF Code of Practice.
• High degree of sensitivity and emotional intelligence required to interact appropriately with those who have recently been bereaved.
• Strong analytical, problem solving and investigation skills.
• Ability to assess risk against benefit to reach a well-rounded conclusion.
• High organisational skills with the ability to maintain a number of projects simultaneously.

Desirable
• Previous experience working as a Legacy Case Officer or working within a Legal environment as a paralegal or qualified lawyer.

For the complete list of essential and desirable criteria necessary to be successful in this role please see the Person Specification within the Job Description below. The candidate pack contains more information about this role & the recruitment process at Guide Dogs.

If you are successful you will need to provide evidence of your right to work in the UK. We cannot provide sponsorship for this role.

How to apply

Applications need to be made using the online application form, accessed using the ‘apply’ button above.

As part of your application ensure you provide to evidence and examples of how your skills & experience meet the criteria as set out in the attached job description.

The system has a one-hour time limit. We would advise you to complete your answers separately and copy and paste into the online form once finalised.

If any mandatory fields are missed, a pop-up box will appear at the top of the page advising which sections require completion.

Please note that you’ll have to upload a CV as this is a mandatory requirement as part of our Safer Recruitment Policy.

Guide Dogs follow Safer Recruitment practices to ensure we are safeguarding the vulnerable people we work with. As part of this, we require a full work history with any gaps accounted for & a minimum of 2 professional referee details fully covering the past 5 years. If there is not enough space in your application form to provide this information, please ensure you upload additional documentation containing the additional detail.

Diversity
Guide Dogs welcomes applications from all sections of the community and actively encourages diversity to maximise achievements, creativity and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce and that all job applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. We encourage applications from people with disabilities as they are currently under-represented in the organisation and guarantee an invitation to interview for all applicants with disabilities who demonstrate, within their application form, sufficient evidence to meet the essential criteria for the job.

Safeguarding
Guide Dogs is committed to safeguarding and promoting the welfare of all children, young people and adults at risk of harm with whom we work. We expect all our employees and volunteers to fully share this commitment.

By joining Buxton Civic Association (BCA) you will be part of a team that runs a major tourist attraction in Buxton including one of the most successful show caves in the region, that along with our locally famous café and country park, attract 70,000 visitors a year. 

 BCA is a registered charity established in 1967 to preserve the fine architecture of Buxton and its natural and formal landscapes, for the local community and all our visitors. Over the years, we have acquired 160 acres of woodland in and around the town that we manage for the benefit of locals and visitors, and in the seventies, we reopened Poole’s Cavern to the public.

The post involves the responsibilities of running the accounting function up to Trial Balance and various administrative duties including the membership function.

Successful applicants must be diligent, conscientious, and be able to work under their own initiative. It is essential that they must have experience in Sage 50, Word, and Excel.

Administrative duties include telephone answering, opening the post, managing daily correspondence (including e-mail), and dealing with the public.

Also dealing with filing and general organisation.

Providing support to management and maintaining the smooth running of the organisation.

• Accounting duties will include the whole of the accounting function up to Trial Balance
• Reconciliation of various nominal ledger accounts, banking, collating information 
• Preparing payroll for weekly and monthly employees, preparing VAT and other government returns
• Dealing with the auto-enrolment pension scheme.
• Providing information and assistance with preparation of grant submissions.

Interviews will be taking place on 25th and 26th May 2021.

In addition to your CV, you need to complete and return the application form. 

Summary of main purpose of the role:

Do you thrive in a dynamic, fast-paced environment? Are you someone who brings order to chaos? We are seeking an experienced administrator to be the linchpin of Junction 42 Headquarters. From getting the milk to managing service contracts, you will be happy to roll up your sleeves and give 100% to any task no matter how big or small.

Main duties and responsibilities:

Office Administration

• Maintaining the Junction 42 Newcastle office environment to a high standard, ensuring we are equipped and resourced, and ensuring the smooth-running of life in the office through the management of room bookings, parking rotas and diaries.
• Providing administrative support to the Operations team.
• Providing virtual support to other offices in Edinburgh and Teesside and to further areas as the organisation grows.
• Supporting our Outreach teams to thrive by removing barriers, helping solve any operational problems and ensuring they’re equipped and resourced to do their job effectively.
• Being the first point of contact for all staff, clients and visitors, meeting and greeting visitors to the office at all levels of seniority.
• Screening enquiries and requests via phone, email and post, handling them when appropriate.
• Building and managing relationships with service contract providers including phone, internet and printers
• Maintaining office systems, including filing, data management, shredding of sensitive information and managing stock.

Essential Skills and Abilities:

• Problem solver with a can-do attitude
• Excellent organisational skills
• Excellent IT skills and ability to troubleshoot basic IT issues
• Previous experience in an administrative role
• Experience in use of Microsoft Word, Excel, PowerPoint, PCs and Macs
• A good eye for detail
• The ability to work and contribute as part of a team
• Good interpersonal skills
• The ability to manage self, including balancing conflicting priorities

Person Specification:

• Both appreciates and models the core principles and values of the organisation (showing personal commitment to a life of Christian faith).
• Conveys maturity, confidence and credibility to other professionals.
• Identifies with the ethos and mission of Junction 42.

This post has the following special circumstances:

• The post holder will be expected to attend all Junction 42 training, team days and conferences as requested by the Director.

Confidentiality:

Any information acquired in the course of duty must be treated in strictest confidence and must be discussed only within the confines of the work setting with the appropriate members of staff.

Note:

This job description is not exhaustive and amendments and additions may be required in line with future organisational changes.

The post holder will be expected to attend Junction 42 training, team days and conferences as requested by their line manager.

Location: London, EC4 (currently remote working)

Salary: £28,750 - £32,500 (depending on experience) 

Responsible to:  Administrative Support Manager

Contract type: Permanent, full-time (open to flexible working or job-share options)

Overall Purpose of the Role

We are looking for a talented Administrative Support Officer to provide broad administrative, diary management and project support across Big Society Capital. This is a highly varied role that requires a logical and thoughtful approach to ensure tasks are completed with rigour and purpose in a timely and professional manner.

You will assist the Investment Group (3 days per week) and Engagement Group (2 days per week), in organising schedules, managing administrative processes, producing accurate and timely information for internal and external stakeholders and supporting across projects.

Key Responsibilities

Administrative and Team support

• Create and maintain accurate and efficient administrative processes within the team
• Diary management for Executive Committee members - organise and schedule meetings and appointments with internal and external stakeholders; co-ordinating diaries within and outside the team
• Providing supporting information and documents in a timely manner and where necessary taking meeting minutes and supporting the team in the follow up of actions
• Work with investment leads to support investment onboarding through scheduling referencing calls and ad hoc support
• Event and travel organisation and co-ordination of team training and external facing activities
• Respond to enquiries, referring eligible and non-eligible applicants to the appropriate person or resource
• Provide admin coordination for Investor Engagement events
• Ad-hoc diary management and project support across Investment and Engagement Groups where needed

Social Investment Induction Administration

• Work with Induction Lead to plan, schedule and coordinate a short induction training course for new joiners to BSC and the wider social investment sector (bi-annual)
• Compile agenda and book in speakers and session facilitators
• Collaborate with wider BSC staff to create attendee invitation list and complete associated event registration admin
• Facilitate surveys using SurveyMonkey, providing regular feedback to Induction Lead and presenters throughout the course
• Ad hoc event coordination as needed

Other administrative support

• Support the team in recruitment and the induction process for new joiners, coordinating interviews and onboarding
• Work closely with the wider team of administrators across BSC, sharing best practice and providing support and cover when needed

We are a lean and nimble organisation, and the appointed Administrative Support Officer is encouraged to build a role for themselves and shape our team and approach.

Personal specification

Experience (essential)

• A strong background in Administration support roles
• Experience of working in a varied role with conflicting workload and priorities
• Working as part of a team, building relationships with key stakeholders and providing support
• Experience in using IT (e.g. software and cloud applications including MS Office and video-conferencing facilities) to improve administrative processes

Experience (desirable)

• A background in the charitable or social sector
• An interest in the work of impact investment, not for profit or public sectors
• Experience of Salesforce CRM,

Skills, abilities and attributes

• Excellent attention to detail, time management and organisational skills
• Proactive and creative in your approach to work
• Prioritise effectively and take ownership of tasks
• Works logically and thoughtfully when dealing with change
• Thrives in a varied role
• A confident and effective communicator
• Flexible and willing to take on additional tasks to support the team
• Works with integrity and discretion
• Hunger to learn and develop

Salary and terms of employment

• This is a full-time permanent role – open to flexible working or job-share options
• Salary of £28,750 - £32,500 (depending on experience)

Big Society Capital is committed to being a diverse organisation that is truly representative of the communities we serve. We are an equal opportunities employer with an inclusive environment where all employees can contribute to their fullest potential.

We want every colleague to be able to deliver their work with dignity, equality, comfort and independence. Our office is fully accessible with step-free access and an open-plan set up. We are open to accommodation requests regarding assistive technologies, accessibility tools, flexible working or any other reasonable adjustments that will make working or visiting here more accessible for you. If you have a disability and require any support to assist you through the recruitment process, please get in touch with Ruth Davidson, HR Manager.

Applications

• Please apply through BeApplied by midday on Monday 7th June 2021 
• Interviews will be held in mid-late June 2021
• All Big Society Capital staff are currently working from home. We will be as flexible as possible in light of any COVID-19 priorities and challenges which you may be facing

nia provides a wide range of services for women and children who have experienced sexual and domestic violence.  The organisation has three main aims: to provide services for women, girls and children who have experienced men’s violence; contributing to ending male violence against women and girls, and to inform and influence policy and public awareness.

Our Central Services team has responsibility for the organisational finance, facilities and central administration function and provides the management team with HR support.

Team: Central Services

Hours: 35hrs per week

Salary: £24,000 p.a

This post will be responsible for providing high quality support to the Central Services team to ensure the effective and efficient operation of the central admin function within the organisation. We are looking for an  organised woman with a flexible approach to work in our busy Head Office to help ensure that all of the services run efficiently, be a team player with the ability to work independently.

You will be responsible for providing a courteous and efficient reception service.  Answering and redirecting telephone phone calls, respond and distribute emails, ordering of office supplies. Provide recruitment administration and other general administrative duties

You will be a highly organised and self-motivated feminist who is passionate about ending male violence against women and girls.  You will  have a ‘can-do’ approach and demonstrable commitment to nia’s feminist approach to supporting women and their children.  Due to the nature of this work the post holder will often be party to highly confidential and very personal matters – you  must therefore be committed and able to maintain the very highest standards of confidentiality at all times.

CV’s will not be accepted. 

Closing Date: 10am, Friday 21 May 2021

Interview Dates: 2 / 3 June 2021 (held via Zoom)

This post will be subject to an enhanced vetting and barring check and open to women only (exempt under the Equality Act 2010 Schedule 9, Part 1).

Contract: Initial Fixed Term Contract to March 2022

Hours: Full time, 35 hours per week

Location: Initially remote, to be based in London

Salary: £21,000 to £26,000, depending on experience

Reports to: Chief Operating Officer

Applications Close: Monday 07 June 2021, 10:00 (UK)

Interviews:  17 June 2021

A4ID is a charity with a vision to see the law and lawyers play their full part in the global eradication of poverty. A4ID seeks to be an authoritative voice of the legal community, to inspire and enable lawyers to join the global fight against poverty, and to ensure that legal support is available for those engaged in that fight.

The Rule of Law Expertise (ROLE UK) Programme is funded by the Foreign, Commonwealth and Development Office (FCDO) under the UK Government Overseas Development Assistance. In recognising the intrinsic link between improved rule of law and poverty reduction, the Programme’s overall goal is to contribute towards poverty reduction, accountability and human rights through supporting Rule of Law interventions including, but not limited to, improving policies, laws, institutional capacities, procedures and practices within legal and judicial systems in developing countries.

Working within the A4ID Operations Team, the ROLE UK Programme Finance and Administrative Assistant will provide financial and administrative support to the ROLE UK Programme, working closely with the A4ID Finance Officer. This position will provide you with insight into the financial and administrative functionalities in the third sector and experience of working with accountable funding.

To apply:

To apply, please complete the online Staff Application Form by clicking on the apply link no later than 10:00 (UK) on Monday 07 June 2021. Applications received after the closing date may be considered at the discretion of A4ID.

Interviews will take place remotely on 17 June 2021.

If you have any queries about the role, please contact us.

As a new and growing organisation, Clean Air Fund is seeking a thorough, high quality Operations & Team Assistant to provide day to day management of the office, telecommunications and provide administrative and project support to the team.

The Operations & Team Assistant position requires excellent organisational and planning skills, the ability to work with staff from all levels and parts of the organisation and the ability to manage multiple competing demands. The right candidate will contribute to the long-term success of the Clean Air Fund.

As this is a new role, there will be scope to develop and shape it over time. We have a matrix structure and 50% of your time will be allocated across the organisation to projects and 50% will be allocated to the Operations team.

For more information about the role please take a look through the attached job description or visit our website.

2021 and beyond will be an exciting time to work with us here at All Nations Christian College as we expand our deployment of innovative technology-enhanced learning to connect staff and students worldwide effectively. ICT is therefore at the centre of this strategic aim of the College, and you will play an important part in providing excellent service delivery and support to College staff and students.  

We are looking for an experienced, skilled and motivated System Administrator to support the ICT Manager in ensuring smooth and effective day to day running and maintenance of the College’s ICT infrastructure and systems. This is a ‘hands-on’ role, and requires someone experienced, with proven technical problem solving and system administration skills, who is resourceful and highly self-motivated. The job would ideally suit someone who considers this role as a form of practical ministry.

The primary purpose of this role is to support the provision and maintenance of reliable, effective, secure and responsive ICT and AV (audio visual) systems and solutions to College staff and students.

Main responsibilities will involve:

1. Providing effective and timely ICT support to staff and students enabling them to achieve their goals within the agreed aims of the College
2. Managing user administration, security and permissions within various ICT management systems (e.g. AD, O365, VMWare etc.)
3. Implementing and managing a new ICT service desk system
4. Monitoring and managing ICT service delivery on a day to day basis, including the setting and delivery of targets
5. Clearly recording and documenting systems and processes, including change management
6. Developing new skills which support the development and maintenance of our ICT infrastructure and AV solutions
7. Researching, piloting and proposing new innovative and efficient methods of service delivery within a highly cost sensitive environment
8. Deputising for the ICT Manager as required
9. As far as time allows, participation in College activities and life as a member of the All Nations community

As a college equipping students to prepare for Christian work, it is important that anyone joining us, whether employed or volunteering, feels comfortable working in such an environment. All Nations is a place that people love to work or study because there is a good sense of community and a great diversity of ages and nationalities.

This role may involve working evenings and weekends.

Applicants must have the right to work in the UK.

ASSISTANT OPERATIONS MANAGER 

Are you an accomplished, confident, approachable and empathetic manager? Do you want a job where you make a difference every day? Can you listen as well as talk, be organised as well as flexible?  If this is you, then you should take the next step and apply to join the family of the Fishermen’s Mission.

We are looking for an Assistant Operations Manager to work closely with the Operations Manager to deliver frontline emergency response, practical welfare and pastoral support operations throughout the UK. 

This job is about commercial fishermen and their families and the Fishermen’s Mission staff that support them in times of need.  You will be able to drive consistency and professionalism in service delivery and lead the application of the charity’s values. You will be able to communicate clearly the bigger picture of the charity's aims and will also have the attention to detail to make sure everything is running like clockwork, both from an administrative perspective and in terms of HR, compliance and governance.

The role will entail significant travel to staff at the fishing ports and harbours throughout the UK. (Easy access to major travel routes would be an advantage as it is anticipated that the succesful candidate would be expected to be travelling and visiting operational staff around the UK for approxiamately 70% of the time. )

As a key player in the Head Office team, you will also be able to input to the development of operations at the management level. This is one of the most rewarding jobs you could ever hope to have. 

The Fishermen’s Mission is a Christian charity that has been around since 1881.  We help active and retired commercial fishermen and their families.  You could be part of our vital work.   Relevant experience is important, but we’re not caught up in qualifications; we are looking for the right person.  Someone who can organise and inspire a dispersed and diverse team to perform willingly and consistently.  Sound like you? Get in touch.

A high capacity, resourceful project manager and effective leader of staff and volunteers is needed to coordinate the operational activities to deliver the mission of Samaritan’s Purse UK both internationally and in the UK.

The major annual project is to lead all the operational and logistical aspects of resourcing, receiving, collecting, processing and exporting all Operation Christmas Child shoebox gifts donated each year by thousands of churches, schools and workplaces nationwide, which are then distributed through local churches in communities of great need globally. You will also be required to assist in other relief projects as they arise.

You will excel at analysing and interpreting data and information, and producing workable solutions to a range of problems. You will enjoy building wide and effective networks of contacts inside and outside the organisation; relating well to people at all levels. You will have a strong record of consistently achieving project goals, working systematically but also adjusting resourcefully to contingencies.  You will have proven people and project management experience.

In accordance with the Equality Act of 2010 and due to both the nature and context of the role there is an ‘occupational requirement’ for the post holder to be a committed Christian. The job holder should be committed to the purpose of Samaritan’s Purse and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.

We are looking for an enthusiastic Business Administrative Assistant to join our new team to support us during our start-up phase with administrative business support. The role of the YPF Trust’s Business Administrative Assistant will be to support the administrative function the Charity and team.

Main areas of responsibilities will include:

Business Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Business Administrative Assistant include providing support to the Head of Operations and Membership Development and wider YPF Network

Finance & Systems

• Assist with finance administration e.g., setting up invoices and expenses on CAF bank online, adding invoices and expenses on financial software Book Check.
• Maintain paper/electronic records for all financial transactions.
• Work with Head of Operations and Membership Development to provide office expenditure, staff expenses, payroll and any other financial information required.
• Process payments and other finance support as required.
• Liaise with all staff to conduct System review on a quarterly basis.
• Manage back-office support systems; including the YPF Trust Office365 and Zoom accounts.
• Support with the setup of a CRM database and manage updates accordingly.

Digital & Communications

• Support in setting up, managing, and maintaining up to date mailing list via our chosen marketing automation platform, ensuring new YPF contact details and partners are added.
• Support the management of website content, adding relevant information as and when required, including the uploading of resources to the YPF-in-a-box tool

HR & Governance

• Assist to ensure all relevant policies for the organisation are in place, up to date and communicated to staff and trustees.
• Support the development and delivery of staff management processes including staff appraisal, system, training, and maintain records on leave and absence.
• Keep full and appropriate records HR records for all staff and volunteers.

Events & Network Support

• Arranging meetings, booking rooms, taking minutes, and arranging hospitality as and when requested.
• Support on administrative duties around network and training events
• Taking a supportive role in the management of the HR and Governance Working Group for the YPF Network, acting as a centralised point of contact for HR and Governance related developments for the Network

Person Specification:

Essential

• Good level of written and verbal communication and interpersonal skills
• Attention to detail
• Ability to prioritise & work across multiple projects
• Good knowledge of finance admin processes and software 
• Good knowledge of Microsoft Excel, Word and Outlook is required
• Good knowledge and experience of virtual meeting platforms like Zoom and MS Teams

Desirable

• Use of database and CRM systems
• Creative skills and innovative ideas
• An understanding of voluntary sector 
• Interest for children and young people having the best start in life. 

Citizens Advice Liverpool is looking for an experienced Administrator to join our existing team working across Citizens Advice Liverpool sites.

The successful candidate will provide support across all projects within Citizens Advice to ensure the office is run effectively and that project staff receive full administrative support. 

You should have at least 1 years’ experience of working in a busy office environment and have excellent written and verbal skills with a strong ability to be able to multi-task.

To apply to join us, please read the job pack and fill in the application form, available on our website via the Apply button.

Closing date for applications: 12.00 noon Friday 21st May 2021

Interviews to be held: w/c 24th May 2021

Please note that interviews will take place via Microsoft Teams.

When saving your application and diversity forms please add your name to the file name.

COVID-19  During the pandemic and lockdown period Citizens Advice Liverpool has successfully moved all services to working from home. Please note that recruitment, induction, and delivery will be based at home for the near future.  The successful candidate will need to have a reliable internet/broadband and place to work at home. An allowance of £26 per month (pro rata for part time staff) is payable while working from home.

We are seeking a Recruitment Administrator to join our friendly team based within our Head Office located in Stockport town centre, within five minutes’ walk of Stockport train station.

The Recruitment team is responsible for various duties including logging applicant details and liaising with relevant local managers so that interviews can take place in an efficient manner as well as responding to applicant and general queries received by the team. Additional to this, the Recruitment Administrator is in charge of overseeing a range of job adverts for our various national services and processing incoming new advert requests to aid us in seeking suitable candidates so that our care services are able to continue to provide the high standard of care and support that they are known for.

The Recruitment Administrator also supports our services in meeting the requirements and standards of the Care and Quality Commission.

As a member of the team and employee with Creative Support you will enjoy benefits such as free life assurance, a pension with company contributions, a range of employee discounts and guaranteed full time hours (37.5hrs) primarily between 9:00am and 5:00pm between Monday to Friday with occasional weekend shifts in support of our Out of Hours desk.

This year Creative Support is celebrating its 30th year of delivering care and support to individuals across England. You will be part of our Stockport based Head Office operation that has and will continue to work to provide not-for-profit based support that gives everyone the Opportunity to be themselves, the Choice to make decisions over their lives and advocates for the Wellbeing of everyone.

As we enter the next chapter, apply today to join our dedicated team and help us to continue making a difference.

I am currently looking for an Administrative and Outreach Assistant for an innovative environmental charity. This exciting part-time (24 hours per week) role will sit within the secretariat's Communications team and work collaboratively with members and partners.
You will support our small team of communicators and campaigners through a range of administrative tasks that will help ensure the smooth operation of our work in this vital year.
In addition, you will support the upcoming main event week team with outreach to a wide range of partners and potential partners to encourage and support them to engage with our signature event for the year which will take place from September 18-26.

MAIN RESPONSIBILITIES:
Administrative
Manage the Campaigns and Event inbox
Set up and take minutes in team and event meetings
Manage our shared collaborative spaces
Support the campaigns executive with finance management
Support the communications team by maintaining the members information on our website
Declaration signs up due diligence
General administrative support to the campaigns exec + campaigns and comms assistant, partnerships manager (and others) when needed

Outreach:
Pro-actively reaching out to potential partners for the upcoming main event week by phone or e-mail
Reactively working with partners seeking to engage with the upcoming main event
Supporting the campaigns executive with the production of the awards

PERSON SPECIFICATION:
Prior administrative experience preferred
Excellent organisational skills
Excellent time management skills
Proficiency with using basic office tools including GMail, Google Drive, Slack and Microsoft Office programmes
Prior experience working with external stakeholders and confidence to speak to potential partners
A genuine interest in the charity's work.

If you have the above skills and experience and are immediately available, please apply online today!