We are a successful and dynamic voluntary organisation providing advice, information and range of support to refugees and asylum seekers across London. We wish to appoint an experienced Admin & Digital Support Officer to join our charity.

The main purpose of this position is to provide general administration and support to all staff with on line activities and provision including social media activities.

You will need experience of  admin work, direct work with Asylum Seekers/ Refugees and extensive knowledge of the issues facing Asylum Seekers. You will be an IT literate and also a strong team player with excellent negotiation and communication skills, and an ability to work under pressure with minimum supervision.

Executive Assistant - Q

• £37,866 per annum plus excellent benefits
• Permanent contract and full-time (37.5 hours)
• Flexible working requests will be considered

The Health Foundation is an independent charity committed to bringing about better health and health care for people in the UK. Q is an initiative connecting people with improvement expertise across the UK. It is being led by the Health Foundation and supported and co-funded by NHS bodies across the UK and Ireland. We have recently secured long-term funding for Q and have entered an exciting phase of consolidating and building Q for the future.

This is an exciting opportunity for an experienced Executive Assistant (EA) to join an innovative initiative connecting people with improvement expertise across the UK and Ireland.

The successful candidate will provide support to the Q Initiative Director, the Associate Director for Professional Development and Community, Q, and the Associate Director for Collaborative Change. These three posts hold many of the key external stakeholder relationships for Q and this post will therefore be key to ensuring a high-quality impression of the team amongst national leaders and their offices.

You will also provide administrative support as needed across Q as part of the Q operations team. This role is managed by the Q Operations manager to ensure a consistent level of operational support is provided across Q.

You will have a successful track record of providing a high-quality service to directors/senior executives in a very busy and challenging environment. You will be able to anticipate the needs of the Q Leadership team and to take action or delegate work whilst also supporting the management of their priorities.

This is an excellent opportunity for an EA with a passion for improving health outcomes and a commitment to our core behaviours – Commitment to Diversity and Inclusion, Working Together, Discovering and Learning and Achieving Impact.  If this role excites you, please click on the link below to be redirected to our website where you can download a job description and application pack.

Application deadline: 23:59, Sunday 29 November 2020

Interview date:Scheduled to take place remotely Monday 14 December 2020

The Health Foundation values diversity and champions inclusion and strongly encourages applications from all sections of the community.

Reports to: Finance & IT Manager

Location: Vauxhall, London / Remote working

Contract: 3 – 4 months with potential for ongoing support at a reduced level

Hours: 2 days (14 hours) per week

About Malaria No More UK

Malaria has been described as the oldest killer disease in history; even now, despite recent progress, it claims the life of a child every two minutes. Malaria No More UK is part of a global movement that is determined to make this the generation that beats this killer. To realise this vision, we need to mobilise governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to ending deaths from malaria and wiping out the disease for good.

Role Summary

Malaria No More UK is looking for an individual consultant to support the Operations Team in making the final transition to the Salesforce CRM platform. Historically, MNMUK has used Raiser’s Edge for primarily fundraising purposes and has recently migrated to Salesforce, however further organisational integration and embedding is required. The consultant will work closely with the Finance and IT Manager, the Philanthropy and Partnerships team, the Data & Business Support Officer and the IT CRM Project Group as well as lead, support and train the MNMUK team more broadly.

Deliverables

• Project manage the implementation of Salesforce, including completion of the transition of historic data and processes from Raiser’s Edge to Salesforce and the implementation and integration of additional organisational data and processes into the new system.
• Train the MNM UK team in the use of the system.
• Work closely with the Data & Business Support Officer to train them as the ‘super user’ for MNMUK and ensure that they can take on the duties of Database Administrator going forward.
• Liaise with the outsourced database transition consultants based in the US.
• Create a bespoke Salesforce Process Guide for all users.
• Work with the IT CRM Project Group on transition, training, implementation, creation of templates and reports.
• Proactively support fundraising, operations, communications and advocacy teams, assessing needs and providing detailed technical solutions to these (reporting, analytics, key trends and insights) that can be embedded going forward.
• Structure the data and propose best tools for accurate reporting and engaging with the database effectively.  
• Undertake any other reasonable additional duties within the skillset of the consultant as required by MNMUK.

Qualifications, skills and experience

Essential

• Strong working knowledge of Salesforce CRM systems and database best practices
• Experience of administering a CRM for a small/medium size organisation
• Strong analytical abilities
• Ability to work independently, within teams, and cross-functionally with excellent communication skills (written, verbal, presentation)
• Outstanding attention to detail
• Strong interpersonal skills and a team player- ability to work well with peoples at all stages of IT skill and levels of seniority
• Excellent organisation and project management skills
• Strong interpersonal skills and a team player
• Be a natural problem solver

Desirable

• Certifications such as ADM 201, CRT 101 or similar
• Lived malaria experience.

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More. Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

To apply, please send your CV, Rates and a covering letter explaining how your skills and experience match our requirements

Closing date AS SOON AS POSITION FILLED  interviews ON ROLLING BASIS

No Recruitment Agencies

This role presents a new and exciting opportunity for someone to work within our growing Academic department, and oversee its administration and organisation. We are looking for a highly organised, efficient and motivated individual who will be based in our head office, to monitor the department’s operations and procedures.

Why Barnabas Fund?

As a world-renowned international aid agency, Barnabas Fund serves the global persecuted Church by channelling practical aid to suffering Christians in over 80 countries who face oppression, discrimination and persecution. This is an opportunity to join our organisation to use your skills and abilities to serve the global persecuted Church. In this fast-paced and rewarding role, you will see the expansion and exciting new developments of the vision Barnabas Fund has to support persecuted Christian leaders, pastors, church workers etc. from countries around the globe.

What will you be doing:

You will be involved in monitoring the operations of the department, from keeping accurate filing and databases to supporting students on each study programme. This will see you as first point of contact for students, and their recruitment as well as the main Academic office liaison receiving questions, queries about courses, seminars, lecturers, etc. You will be responsible for processing student applications, enrolment, scholarships and maintaining student records, as well as having full knowledge of the different courses and their content. You will also oversee internal office meetings, appointments, staff schedules, preparation of correspondence, presentations, reports, and perform certain HR functions for the department. Please read all job functions within the attached job description.

What will you need:

• Essential experience needed in previous administrative roles within Academic institutions or in the higher education sector.
• Relevant academic qualifications/training may include office management, clerical and secretarial courses, as well as business and leadership qualifications.
• Very good knowledge of various office management procedures and systems.
• Excellent time management, and organisational skills are essential to this role, including very good attention to detail and the ability to manage multiple tasks, projects etc. required of you.
• Advanced problem solving skills.
• Written and verbal communication skills.
• Planning and project management skills.
• Great proficiency in Microsoft Office and other related office software, Word, Excel etc.
• General HR experience would be an advantage.
• A good knowledge of Christian theology, current affairs, geopolitical issues and world religions would be a considerable advantage.

Salary is dependent on skills and experience.

You will be working within our Academic team from our international office in Pewsey, Wiltshire. This is an office-based role.

Any successful candidate will need to be committed to Barnabas Fund’s ethos, statement of faith and aims and already have the right to work in the UK.

Due to the volumes of applications received, if you do not hear from us within 2 weeks of applying, your application will have been deemed unsuccessful. Thank you.

Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people.

Leeds Primary Care Mental Health Service – Leeds Mental Wellbeing Service (LMWS)
Job title: Coproduction Administrator
Salary: NJC Scale Points 7 – 11, starting at £20,092 pa/pro rata
Hours: 30 hours per week

Touchstone is part of the new Primary Care Mental Health Service (PCMHS) for Leeds – the Leeds Mental Wellbeing Service (LMWS).  This exciting new partnership will mobilise and deliver an integrated service to offer primary care based mental health support for people with mild to moderate common mental health problems.  Together, our partnership will help thousands of people in Leeds to increase their resilience and live their best lives within their community.

The successful post holder will provide administrative support to the staff and management of Touchstone LMWS, to undertake administration including responsibility for identifying and developing and maintaining administrative systems for the service and the organisation.

They will also carry out general admin duties, including the day-to-day running of the Coproduction team administration needs, and assisting other admin staff with duties for the wider team, and support the manager with the health and safety of the office.

The post holder will be part of the Central Admin Team and will be required to carry out administration duties to contribute to the effective operation of the organisation, thereby will be required to work flexibly across Touchstone by working at different sites, which will be determined by work priorities.

The post holder will be based within the Touchstone LMWS team currently consisting of 10 CBT Therapists, 1 Senior PWP, 2 Psychological Wellbeing Practitioners, 2 Employment Advisors, 1 Trainee PWP’s, 1 Peer and Volunteer development worker, 2 Peer Support workers, 1 Peer Support Co-ordinator,  1.75 Administrators, a Team Manager and 2 Deputy Managers. We also have a number of mental health support workers employed by Touchstone, and our partner organisations. 

Closing Date: Monday 30th November 2020 
Interviews will be held on: Monday 14th and Tuesday 15th December 2020

To apply and for more information:

Please click 'Apply' to be redirected to our website, where you can view further details about the role and download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone. Further information can be obtained from our equal opportunities policy.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role, if appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

Our mission is empowering people with M.E. to fulfil their potential and secure the care and support they need, while working towards a greater understanding of the illness and ultimately a cure.

Are you brilliantly organised, calm under pressure, and looking for a new challenge? Join our creative, committed team in improving the lives of children, young people and adults living with M.E. We are seeking an experienced administrator, who can smoothly run our office operations, including health and safety and HR administration, and support day-to-day operations including diary and event management. If you’re friendly, unflappable multi-tasker with great communication skills, who can plan and prioritise changing deadlines, we’d love to hear from you.

Operations Manager (UK Humanitarian Innovation Hub)

Are you an exceptional operations manager, who’s experienced in humanitarian start-ups? Are you passionate about helping people impacted by humanitarian crises? Are you interested in joining an exciting new initiative, which will promote collaboration between the humanitarian sector and UK leaders in science, technology, and innovation?

We are looking to recruit an Operations Manager for the UK Humanitarian Innovation Hub, with a focus on managing finance, HR, work plans, grants and administration.

Launching in 2021, the Hub will bring together the Humanitarian sector and the UK’s expertise in technology, science and innovation to support people impacted by crises. The Operations Manager will play a central role, supporting the set-up and day to day running of the Hub.

You will have considerable experience in operational delivery roles, ideally from the humanitarian sector or membership organisations. You will have an excellent working knowledge of operational systems and be adept at building constructive working relationships. The UK Humanitarian Innovation Hub is a new initiative, so we are looking for someone who is experienced in start-ups and feels comfortable in an evolving environment, as the work of the Hub continues to grow and develop. We are also interested in hearing from candidates with a background in research and grants, as the Operations Manager will be involved in delivering a funding programme for humanitarian innovation work. 

The Hub is hosted by Elrha and is funded by the UK’s Foreign, Commonwealth and Development Office (FCDO).

If you are passionate about using your operations skills to support the humanitarian community and those affected by crises, and you want to be part of a new initiative that creates positive change in the humanitarian sector, then join us and we’ll give you every opportunity to succeed.  

***

We are committed to the safeguarding and protection of children and vulnerable people in our work. This post is subject to a range of vetting checks including a criminal records disclosure. 

We recognise the positive value of diversity and promote equality and are committed to improving employment opportunities for minority groups. We welcome and encourage applications from people of all backgrounds, particularly from Black, Asian and Minority Ethnic (BAME) and disabled candidates, as BAME and people with disabilities are currently under-represented throughout our work. We also welcome applications from LGB and Trans, and non-binary candidates.

Please note: Due to COVID-19 we are all currently working remotely, so this role will initially be home-based. When deemed safe and appropriate to do so, the role will be based in our London office and there will be some UK travel involved in this role.

The role will be appointed at the start of the salary band advertised, unless there are exceptional circumstances. This allows for incremental progression within the role and movement up the scale.

Closing date: 29 November 2020 Interview date: 10 December 2020

Department: People

Interview date: 11 December 2020

Citizens Advice offers confidential advice online, over the phone, and in person, for free. Through our national network of charities, we give people the knowledge and the confidence they need to find their way forward – whoever they are, and whatever their problem.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented throughout Citizens Advice. We are a member of the race equality campaign at Business in the Community, the Prince’s responsible business network and are committed to improving employment opportunities for ethnic minorities across the UK. We also welcome applications from, LGB and Trans and non binary candidates.

We have made a positive commitment to employing disabled people and guarantee to interview all disabled candidates who meet the minimum essential criteria for the role as set out in role profiles.

The role of People Operations Assistant is based in the People Operations team in the People directorate. People Operations is a multi-functional team comprising in-house payroll, recruitment, HR systems and transactional people services to enable our people to give quality advice to whoever needs it.

Reporting to the People Operations Manager, you will work across the recruitment, transactional people services and payroll. A good understanding of these areas is essential for this role.

You will help provide assistance and guidance to managers, as well as responsible for the administration of the recruitment process, the full employee life cycle and be able to advise on any pay and benefit queries.

You will advise managers and employees on the interpretation and application of policies, procedures and guidelines through multiple channels.

The successful candidate will have paid experience of working in an HR or recruitment function, working to and meeting SLAs and using a ticketing system to respond to queries and experience of using an ATS and an HRIS.

You will possess a high level of numeracy and proven ability of applying this in a transactional HR setting and a commitment to working to deadlines and to instruction, ensuring accuracy and collaborative working with other team members.

Possessing a flexible, pragmatic and customer-focused approach, you will be able to identify sensitive issues and tailor responses accordingly.

Please note, in the event of a high number of applications, we reserve the right to close the application early. 

Job Description

Noah’s values and ethos simply expressed are care, compassion, and commitment, and love for the people we work with and serve. Our values are practically expressed in humble service, helping those in need, in poverty and experiencing disadvantage and marginalisation.

In living out these values as an organisation we will seek as a priority to recruit trustees, staff and volunteers who are committed to and actively live out these values in contributing to the work of our teams.

We are looking for a full time Project Administrator on a temporary basis until March 2021 (Part time will be considered).

This is a pivotal role based at the heart of our Training and Employment Academy in Luton. The NOAH Academy empowers people who are socially and economically disadvantaged to grow in confidence and gain the skills necessary to move forward with their lives. The successful candidate will work as part of our team delivering projects that change lives for the better.

The ideal candidate for this role will have strong IT, planning and prioritisation skills. They will be committed to providing excellent customer service which appropriately reflects our organisational values, and the value that we place upon each individual who accesses our services.

It is essential that applicants are committed to the core values of care, compassion, commitment and love of the people we work with. Successful candidates will seek to serve those that we support and will be able to demonstrate this at interview.

Main Duties

• Provide day to day administrative support to ensure the smooth running and operation of the Training and Employment Academy.
• Develop and use systems to manage the record keeping and administration activities associated with the project.
• Develop and maintain database records.
• Update management information systems.
• Manage and maintain filing systems for the project keeping records and paperwork up to date.
• Maintain records required by external agencies filing reports and information as required by given deadlines.
• Ensure the smooth day to day running of activities within the project by providing administrative assistance and support where necessary.
• Process and manage referrals to courses from internal and external sources.
• Maintain individual learner and staff records, including achievement and attendance at activities.
• Provide the necessary administrative support to ensure that sessions are organised and candidates are informed of arrangements.
• Set up and maintain volunteer records, including interview, induction and training information.
• Maintain staff development records in accordance with the organisations systems and requirements.
• Produce reports and information as required on a regular or bespoke basis.
• Ensure that accurate records are maintained of staff development and linked to HR processes.
• Book staff, volunteers and customers onto training and development activities as requested through approved processes.
• Any other duties deemed appropriate to the post by your line manager.
• Liaise and work with external agencies and partners.
• Liaison with trainers and staff at other sites where training takes place.

Responsibilities

• All administration related to the Training and Employment Academy
• All record keeping and reporting related to the Training and Employment Academy.
• Managing the processes and administration relating to volunteer management at NOAH Enterprise.
• Maintain staff and volunteer development records.

Qualifications and experience

Successful applicants will have GCSE English and Maths at grad C or above with good IT skills and experience of using databases and Microsoft software in administration.

Ideally candidates will have experience within a project management environment, be able to demonstrate through previous experience the ability to work as part of a team but also work under their own initiative.

An ability to speak a second language, preferably Eastern European would be beneficial.

NOAH Policies:

All duties are to be carried out in accordance with the Policies & Procedures of NOAH Enterprise.

Christian Ethos:

The work of NOAH Enterprise is founded upon a Christian ethos and it is expected that the post holder will respect this ethos.

• Deadline for applications – Wednesday 25th November
• Interviews on Thursday 3rd December

Contract length: 3-4 months

Application deadline: 25/11/2020

Job Types: Full-time, Part-time, Temporary

You will fulfil the day to day finance function for Bromley Baptist Church, supporting the delivery of high-quality, timely and accurate financial management and ensuring compliance with relevant charity regulations. 

About Us: Bromley Baptist Church is a family church in the heart of Bromley town centre that seeks to love God, love one another and love our community and the wider world. We currently have a membership of just over 150 people so the church building is used often by the church family and outsider hirers of the facilities. In terms of our day to day accounting:

• Bank receipts: approximately 80 per month – the majority are recurring
• Payments: approximately 50 per month – of which 35 are via purchase invoice, the balance being recurring standing orders or direct debits
• Sage is used

Job Duties and Responsibilities:

• Manage day to day bookkeeping
• Ensure all invoices from suppliers are paid in a timely manner
• Ensure all approved expenses from employees, ministers and volunteers are accounted for and paid promptly
• Banking weekly cash offering and any other cash
• From bank statements
  • Post all receipts and payments
  • Reconcile monthly and yearly transactions
• From Sage Cloud Accounting
  • Review check and confirm postings for confirmation of accuracy
• Prepare robust, timely and accurate management accounts, finance reports and analyses for Trustee meetings
• Produce and submit monthly Gift Aid claims to HMRC using Donation Manager software
• Assisting in the preparation of the annual budget
• Assist in the Independent Examination process by providing information and data as requested by the Treasurer and Independent Examiner
• Submit examined accounts to the Charity Commission
• Complete administrative tasks such as filing paperwork and maintaining accurate financial records
• Other ad hoc finance tasks as required

Key Relationships

• The postholder will have close working relationships with the Operations and Development Manager and Administrator
• The postholder will have a respectful working relationship with the ministry team and leaders of the various church groups

About You: We are looking for an experienced professional to join our small team. Ideally you will meet the following person specification:

Qualifications

Desirable

• AAT Level 4 or above, preferably with membership of AAT, CIMA or equivalent

Knowledge and Experience

Essential

• At least 3 years’ experience in a finance role
• At least 2 years’ experience of working in a finance role for a charity
• Direct experience of recording and reporting on an organisations cash resources, including bank reconciliations
• Experience of preparing and administrating supplier payments

Desirable

• A working knowledge of Charity SORP
• Experience of processing Gift Aid claims
• At least 2 years’ experience of preparing management accounts
• Experience of drafting narrative reports for non-financial colleagues

Professional Skills and Abilities - Essential

• Proficient user of Sage Cloud Accounting
• Analytical and numerate
• Excellent organisational skills, with meticulous attention to detail
• Able to maintain confidentiality
• Expert user of MS Excel, MS Word and MS Outlook

Personal Qualities – Essential

• Collaborative and supportive with a can-do attitude and solution orientated approach
• Proactive and conscientious, with the skills and capacity to own the role
• You will have an understanding and sympathy with the mission and values of Bromley Baptist Church

Additional Information

Disclosure and Barring Service – the post is subject to a satisfactory DBS check

Safeguarding Training – the postholder will need to undertake Level 2 Safeguarding Training and  

References – the appointment will be confirmed following receipt of 2 satisfactory references

Annual Leave 25 days, pro rata

Probation – 6 weeks.

You will need to provide proof of your right to work in the UK as part of the application process.

To Apply:

Please submit your CV with a covering letter (no more than 500 words) telling us how your motivation, skills, experience and personal qualities and values demonstrate your suitability for the role. 

Being a small charity, the  Administration and Compliance Officer is responsible for a broad span of duties, but with the core role of ensuring the effective administration of the Trust’s office and all statutory compliance duties, acting as Secretary to the Board of Trustees, managing the ICT environment, supporting other staff and generally contributing to the effective management of the Trust’s business affairs and management of the London office.  

About the charity and the role:

Are you a talented, organised, good at balancing multiple tasks and prepared to work flexibly? Do you want to make a real difference to animals lives in Greece? Then think about coming to work for us! The position will require working mostly from our small office in London.

We at GAWF are seeking someone committed to animal welfare with a broad experience of administration, finance and charity compliance requirements. We would like someone who is self-motivated and who can help us develop and improve our business approach to help increase our income from supporters, manage our business affairs  and support our small team of staff and contractors as well as support the Board of Trustees in their governance role.

As a UK-based charity operating in Greece since 1959, GAWF’s purpose is ‘the prevention and relief of cruelty and suffering amongst animals in Greece’. We’re the longest serving animal charity operating nationally in the country.  We support and do ‘hands on’ work for stray cats and dogs in many locations, aiming to control stray populations and bringing relieving treatment to animals on small islands and remote locations that don’t have access to a vet, while our Equine Team is unique in Greece, travelling across the country to offer quality professional help to hundreds of working mules, horses and donkeys that would suffer in silence with every step they take without us.  We lead by example, using the way we care for animals to educate and inspire, encouraging changes in attitudes at every level of Greek society.  Our range of education programmes, aimed at both adult owners of animals and the young, have helped make real change happen and although we have seen improvements over the years we know there is still a lot that needs to be done before Greece becomes a country in which the quality of animals’ lives really matters to people.

The Greek Animal Welfare Fund (GAWF) is a charitable company limited by guarantee registered in England and Wales. Our registered office is at 51 Borough High Street, London, SE1 1NB. GAWF operates in Greece through its non-profit subsidiary Animal Action Hellas (AAH) with a registered office of Falireos 43, Neo Faliro 18547, Piraeus, Greece. GAWF funds and directs the activities of AAH through its Board of Directors / Trustees and its Director of operations. The role will require regular communication and working with UK trustees and staff, as well as Athens-based staff and contractors.  

Please see the attached Job Description and Person Specification.

How to apply: 

In the first instance please submit a CV which must be accompanied by a covering letter, explaining why you want to work for GAWF and address the key points in the attached JD and Person Specification. 

Applications may be reviewed on a rolling basis. You are therefore encouraged to apply early, as we reserve the right to close the ad before the published closing date, should a suitable candidate be found.

Closiing date: 13th December 2020

Please note :If you haven't heard from us within a week of the closing date, please assume you have been unsuccessful on this occasion. 

More information may be requested later, if invited to interview.

Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people.

Leeds Primary Care Mental Health Service – Leeds Mental Wellbeing Service (LMWS)
Job title: Leeds Mental Wellbeing Service Administrator
Salary: NJC Scale Points 7 – 11, starting at £20,092 pa/pro rata
Hours: 37 hours per week

Touchstone is part of the new Primary Care Mental Health Service (PCMHS) for Leeds – the Leeds Mental Wellbeing Service (LMWS).  This exciting new partnership will mobilise and deliver an integrated service to offer primary care based mental health support for people with mild to moderate common mental health problems.  Together, our partnership will help thousands of people in Leeds to increase their resilience and live their best lives within their community. 

The successful post holder will provide administrative support to the staff and management of Touchstone LMWS, to undertake administration including responsibility for identifying and developing and maintaining administrative systems for the service and the organisation.

They will also carry out general admin duties, including the day-to-day running of the Coproduction team administration needs, and assisting other admin staff with duties for the wider team, and support the manager with the health and safety of the office.

The post holder will be part of the Central Admin Team and will be required to carry out administration duties to contribute to the effective operation of the organisation, thereby will be required to work flexibly across Touchstone by working at different sites, which will be determined by work priorities.

Closing Date: Monday 30th November 2020 
Interviews will be held on: Monday 14th and Tuesday 15th December 2020

To apply and for more information:

Please click 'Apply' to be redirected to our website, where you can view further details about the role and download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone. Further information can be obtained from our equal opportunities policy.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role, if appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

London Met SU is home to over 10,000 students studying in North London, across our two campuses on Holloway Road and in Aldgate. London Metropolitan University is a diverse and exciting university that challenges how our society works and prepares graduates to thrive and continue to challenge and change the world around them.

We are now recruiting for a Finance and Operations Assistant to join our small but ambitious team.

Accountable to: Finance Manager
Salary: £12,585 @ 0.6 FTE (3 Days a Week)

Purpose of the Role: To ensure the smooth running of the SU by supporting its administrative needs in both Finance and Clerical areas. The successful candidate will need to display an aptitude to gather information from various websites Eventbrite, PayPal etc to support the Finance Manager and an ability to to assist the Leadership team by providing administrative support.

Interviews/Start Date: We will be conducting interviews once all applications have been received. Deadline for the submission of applications is midday on Wednesday, 2nd December. The successful candidate will be notified on Friday, 18th December and will start on Monday, 4th January.

How to apply: Send your CV and a cover letter answering to our Job Description.

Job purpose

Reporting to the Chief Executive, the Head of Finance and Operations is a key member of RSN’s senior leadership team (SLT), helping determine and implement our overall organisational strategy. The role oversees a budget of circa £1m and directly manages the Finance Manager and Operations Assistant. They work closely with the Head of Programmes and individual programme leads to oversee income and expenditure, ensuring that RSN’s work is delivered to budget and adequately funded, and that accurate financial reports are available to the SLT, CEO, trustees and donors.

Our Head of Finance and Operations takes a lead on enabling RSN’s team to serve young asylum seekers and refugees as effectively and efficiently as possible: overseeing our HR, legal responsibilities, working environment and everything that goes on behind the scenes to resource and support our service delivery. The postholder will develop and undertake their role through the lens of our organisational ethos, seeking to embed and uphold RSN’s values across all their work streams.

The postholder joins our team at a particularly exciting time, we launch our new strategy, continue our work to become a more actively anti-racist organisation, and take on a new name that better reflects our education-focused vision and mission. 

We are also beginning the refurbishment of an abandoned historic bank on Harlesden High Street, which will become an educational centre for young refugees, a social impact hub for the local area, and our home. When the refurbishment is completed (projected summer 2021), the postholder will also line-manage a Facilities and Community Manager, and will play a key role in ensuring RSN’s new premises have maximum social impact, for us and others.

Please see the attached Job Applicant Pack or scroll down the page for the role’s key responsibilities and the person specification. 

Job details and application process

Terms and conditions 

The role is full time and permanent - though we are a flexible employer and welcome applications from candidates interested in working 4 days per week. The role will be based at RSN’s office in Harlesden, north London (NB: the majority of our team are currently working from home due to Coronavirus and we anticipate this role doing the same until it is appropriate to return). The salary is band B - £37-45k pro rata (starting salary depending on the competencies and experience of the successful candidate). The package also includes 25 days leave and a pension.

As the role involves some contact with children and vulnerable young people and their data, the successful candidate will have to undertake a DBS check and all those invited to interview will be required to complete a self disclosure.

Application process

Applications (and any questions about the role) should be sent by email to Emily Bowerman  - jobs @ refugeesupportnetwork. org (no spaces). The closing date for applications is 9am Monday 7th December 2020.

Your application should comprise

• a full CV including a full employment history showing responsibilities held and relevant achievements

• a letter (maximum two sides of A4) telling us where you heard about this role and explaining:

• Why you would like to work for RSN (1 paragraph)

• How your experience, skills and character are a good fit for this particular role (main focus)

• Any contextual recruitment factors you would like us to be aware of (as appropriate, and please see below for more information)

Shortlisted applicants will be invited to participate in an initial phone call, undertake a short task and provide references, following which interviews will be held. Suitable candidates may be contacted to begin the phone call and task process before the deadline, and we encourage interested candidates to apply as early as possible. Please note that you must have a visa that allows you to work in the UK for the duration of your contract.

Contextual recruitment and reasonable adjustments

Exam grades and job titles are not the full picture - the context in which achievements were gained also matters. At RSN, we actively seek to recruit with the right mix of talent, skills and potential, considering the impact of the context in which a candidate has worked or studied.

We are an equal opportunities employer, and welcome applications from a wide range of candidates, including those with lived experience of forced migration, and from other backgrounds that are currently underrepresented on our team.

Additionally, if you feel you would require reasonable adjustments in order to carry out the role or attend an interview at RSN due to a disability, caring responsibilities or any other reason, please give details in your cover letter or get in touch with Emily Bowerman  - jobs @ refugeesupportnetwork. org (no spaces) - to discuss further.

Key responsibilities and accountabilities

Finance

• Together with the Chief Executive and Head of Programmes, oversee annual budget creation and on-going budget control

• Manage preparing of statutory accounts, audit, VAT and any other finance compliance (in partnership with our external accountants)

• Maintain financial projections and oversee financial reporting to SLT, trustees and funders (including the preparation of monthly management accounts)

• Track incoming resources through further developing and maintaining our Grant Management Information System

• Oversee outgoing payments, including oversight of tendering, payroll, expenses, etc

• Oversee mortgage and regular reporting to mortgage provider (Charity Bank)

Strategy, legal and governance 

• Identify, plan for and deliver all operational, financial and IT-related initiatives required to deliver on our ambitious growth objectives

• Continually improve operational systems, processes and policies in support of the organisation’s mission and ethos

• Oversee all legal contracts – including subcontracting and partnership working

• Oversee and further develop all organisational policies

• Ensure all policies are effectively implemented and that all staff remain up to date with necessary training and checks

• Ensure effective and appropriate risk assessment and management procedures are in place and implemented, including insurance and office risk assessments

• Provide governance support as requested by the Chief Executive (including registration of new trustees)

• In collaboration with our Head of Programmes, oversee and develop RSN's approach to meeting the requirements of UK GDPR, including staff training and data hygiene days

Human resources

• Oversee all employment contracts

• Oversee operations onboarding processes for all new starters

Information management

• Oversee database development and management

• Ensure organisation is working within the most efficient internal online file management systems and architecture, with appropriate access and permissions for staff and volunteers

Office, Logistics, Health and Safety

• Manage all premises contracts – both for tenants in our London office and as tenants across the UK

• Ensure health and safety standards are met across the organisation, including from staff who need to work from home

• Oversee all telephony and IT provision (landlines, staff mobiles and laptops etc)

Other 

• Maintain some form of direct contact with the young people RSN serves, as agreed with your line manager. This may involve mentoring one young refugee, attending sessions of our Youth Advisory Board or other comparable responsibility

Person specification

Experience

• Strong financial and commercial awareness, with a track record of setting and managing budgets

• Strong track record of financial analysis and preparation of financial reports

• Experience using an accounting system (such as Xero)

• Confident line manager with a track record of building and motivating teams

• Experience of drafting and reviewing contracts (both for employment and services)

• Experience of drafting and reviewing organisational policies

• Proven ability to develop, monitor and maintain management information systems and procedures to help teams work effectively Experience of managing operations in an office and/or community premises

• Proven administrative, leadership and management ability in organisational development

Skills 

• Ability to think strategically and convert strategy into detailed operational plans

• Ability to communicate effectively in person, in writing and over the telephone with individuals and with a wide variety of organisations and audiences and to research, analyse and interpret complex information and produce clear verbal and written reports

• Outstanding project management skills, meticulously well organised and reliable

• A quick learner with strong problem-solving abilities

• Ability to apply discretion in sensitive issues and maintain confidentiality at all times

• Flexible, proactive and able to work under pressure

• Ability to see the strategic, big picture, whilst maintaining excellent attention to detail

• A strong team player, who understands, values and speaks affirmingly of the work of others, being helpful, kind and sensitive to their needs

Other

We value the way in which a person works just as much as the actual work they do. To this end, we are seeking candidates with the following attributes:

• Character: Has integrity, earns trust and maintains confidences, and speaks plainly and truthfully

• Mission-led: Is engaged by RSN’s vision of enabling young refugees to build more hopeful futures through education

• Values-led: Shares RSN’s values and seeks to live them out in their work

• Ethos-led: Is motivated by personal core beliefs (whether Christian or not) and values playing a leadership role in an organisation which is founded on, and seeking to outwork, the Christian faith