Administrative project support assistant jobs

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We are seeking a Clinical Administrator to work at the Veterans Outreach Support (VOS) charity.  This is a regional charity which includes a mental health component, including assessment, diagnostic and medication reviews, therapy, and substance misuse recovery work to veterans aged 18 and over, their partners and dependants, where appropriate in the Portsmouth, Hampshire and Isle of Wight region.

VOS has been operating in Portsmouth since 2008, to provide Welfare, Wellbeing and Clinical support to veterans of all the UK Armed Forces, the Merchant Marine, and their families.  It provides monthly Drop-Ins in Portsmouth and Isle of Wight that offer a wide range of support from housing, employment, financial, legal, and a variety of social interventions alongside clinical mental health triage, which you would be part of.  In 2017 the charity was awarded the Queens Award for Voluntary Service and is a member of COBSEO (Confederation of Service Charities). It has an active role within the Portsmouth Military Mental Health Alliance and is currently working towards accreditation with the Quality Network for Veterans Mental Health Services (QNVMHS), overseen by the Royal College of Psychiatrists.

We have dedicated offices at the Royal Maritime Hotel & Club – one of the oldest hotels in Portsmouth, first established in Queen Street in 1853.  At the hotel we have therapy rooms and space for clinics to be held, there is also onsite parking and a multistorey car park opposite.  We also host clinics on the Isle of Wight.

Job Description

The role of the VOS Clinical Administrator is to provide administrative support to the Clinical team, inputting data into both clinical administration system and the internal VOS database, ensuring that all records are maintained and updated in a timely fashion, producing reports and taking actions in support of the Clinical Manager and wider team.

This important role is office based and is either full time or part time depending on the right candidate.

The Clinical Administrator will receive induction training, to include use of the clinical administration system.

SPECIFICS OF ROLE VACANCY

• Reports to the Clinical Manager
• Works closely with the Clinical team
• Ensure confidential handling of all information concerning beneficiaries in accordance with the VOS confidentiality and data protection policies
• Responsible for all clinical data input into the Charity’s internal database
• Responsible for all clinical data input into clinical administration system
• Ensures timely, accurate data input, adhering to monthly and quarterly deadlines
• Provides administrative support to the Clinical Manager and Clinical team as required
• Provides data reports from clinical administration system as required by the Operations Manager and CEO
• Supports Clinical Manager in administrating therapy waiting lists
• Manages appointment bookings as directed by Clinical Manager
• Supports delivery of VOS monthly Drop Ins (Portsmouth and Isle of Wight)
• Such other relevant duties as may be assigned from time to time

PERSONAL ATTRIBUTES / SKILLS

Essential:

• Flexible and responsive with ability to work on own initiative and with minimal supervision to meet targets and deadlines within agreed timescales.
• Strong team player, capable of working as part of a dynamic, high-tempo team, including with volunteers and other supporters.
• Excellent interpersonal skills with the ability to build strong relationships at all levels.
• Excellent communications skills.
• Strong commitment to equality and diversity.
• Competent in use of cloud-based IT systems and MS Office software.
• An understanding and commitment to the mission, vision and values of the Charity
• Comprehensive understanding and implementation of GDPR and data protection principles
• Experience in using organisational databases
• Experience in collection and input of large amounts of data
• Experience of maintaining administrative, data/information and reporting systems
• Experience in data analysis and compiling reports

Desirable:

• Experience of working for a charity or not for profit organisation.
• Experience of the military veteran community and its needs.

Application Instructions

Please provide a covering letter and CV to demonstrate your suitability for this contract.

Disclosure

All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS). VOS will cover the cost of a DBS check.  We will also require two references once through the application process.

London School of Theology is seeking to recruit a full-time Administrator for the Theology, Worship and Music Programmes.This is an exciting and very varied role giving the opportunity to make a significant contribution to the smooth-running of the TMW programmes and cultural life of the School. The role may be of particular interest to anyone with a musical background.

About the Role

The role of Administrator - Theology, Music and Worship Programmes has been designed to support Faculty and Registry to ensure the efficient and effective delivery of the Theology, Music & Worship Programmes and associated activities. The duties of the post-holder can be summarised from two perspectives, Registry activities and Programme activities.

Programme duties include organising music events, intensive modules and concerts; co-ordinating Faculty; managing recitals and practical assessments; promoting the School to students and managing the complexity of working across Registry, the Music department and other departments within LST.

Registry duties include administrative duties; marking administration; Assessment Board preparation and administration; providing administrative support to the Programme Leader; working on the Student Information System database and Virtual Learning Environment, and responding to student queries.

Application Details

The job description, person specification and full details on how to apply for the role can be found on LST’s website.

London School of Theology is a Christian college and, as such, it is a requirement of the Person Specification that the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

All candidates must have the right to work in the UK.

Candidates are encouraged to apply promptly as applications will be reviewed upon submission.

 

PAPYRUS is the national UK charity dedicated to the prevention of suicide and the promotion of positive mental health and emotional wellbeing in young people.

Elusen benodedig yn y DU i atal hunanladdiad yw PAPYRUS a hyrwyddo iechyd meddwl cadarnhaol a llesiant emosiynol ymhlith pobl ifanc.

Administration Officer – Wales

Swyddog Gweinyddol- Cymru

Could you make a difference to the lives of young people across the UK? If you’re looking for a role with passion and purpose, we have just that at PAPYRUS. We’re looking for enthusiastic and dedicated people to join us.

We are looking to recruit an Administration Officer in Cardiff to provide a full and effective comprehensive range of administrative support to workstreams/projects, which will enable the charity to fulfil its function within Wales to a high-quality standard.

Allech chi wneud gwahaniaeth i fywydau pobl ifanc ar hyd y DU? Os ydych yn chwilio am rôl gyda diben ac angerdd, PAPYRUS yw’r lle i chi. Rydym yn chwilio am bobl frwdfrydig, ymroddedig i ymuno â ni.

Rydym yn chwilio am Swyddog Gweinyddol yng Nghaerdydd i gynnig ystod eang o gefnogaeth weinyddol i waith a phrojectau, gan alluogi yr elusen i gyflawni ei phwrpas i safon uchel yng Nghymru.

To be successful in this role you will have:

• Demonstrable experience in an office administrator role or equivalent including diary management, dealing with correspondence, preparation of meeting papers and general administrative duties
• A good working knowledge of Microsoft packages (e.g. Word, Excel, Access, PowerPoint) and hands on IT experience of database packages including electronic filing systems and online platforms
• Excellent organisational skills with the ability to manage the time of self, prioritising tasks to meet challenging deadlines
• High level of customer service skills

I fod yn llwyddiannus yn y rôl byddwch gyda:

• Tystiolaeth o waith gweinyddol swyddfa neu gyfatebol yn cynnwys rheoli dyddiadur, delio gyda gohebiaeth, paratoi papurau at gyfarfodydd a dyletswyddau gweinyddol cyffredinol
• Gwybodaeth dda o becynnau Microsoft (e.e. Word, Excel, Access, PowerPoint) a phrofiad o becynnau data-bas TG yn cynnwys ffeilio electronig a phlatfformau ar-lein
• Sgiliau trefnu rhagorol, gan gynnwys rheoli eich amser eich hun a blaenoriaethu tasgau at derfynau amser
• Lefel uchel o sgiliau gwasanaeth cwsmeriaid.

Salary: NJC scale spinal point 4 – 6 (£19,264 per annum progressing incrementally to £20,043 per annum)

Hours: 36 hours per week Location: Cardiff Contract: Permanent

Cyflog : Graddfa NJC SCP 4-6 (£19,264 y flwyddyn yn cynyddu i £20,043 y flwyddyn)

Oriau : 36 awr yr wythnos Lleoliad : Caerdydd Contract : Parhaol

Our benefits package is highly competitive, you will receive 25 days annual leave plus Bank Holidays (pro rata for part time workers), an attractive pension scheme, clinical supervision, Simply Health and enhanced sick pay. Please visit our website to view what other benefits we can offer you.

Mae ein pecyn budd yn gystadleuol iawn, byddwch yn derbyn 25 diwrnod o wyliau blynyddol a Gŵyl y Banc (pro rata ar gyfer gweithwyr rhan amser), cynllun pensiwn atyniadol, goruchwyliaeth glinigol, Simply Health a thal salwch. Ewch at ein gwefan i weld pa fuddion eraill a gynigir.

Please visit our website to review the full job description and person specification for the role. To apply for the position please complete the application form on our website detailing how you meet the criteria for the role. Please return your completed application to HR email or to HR, PAPYRUS, Unit 2 Bankside, Warrington, WA1 1UP.

Gallwch weld y swydd ddisgrifiad a manyleb y person yn gyflawn ar ein gwefan. Er mwyn ymgeisio am y swydd cwblhewch y ffurflen gais ar ein gwefan gan fanylu sut yr ydych yn bodloni’r meini prawf ar gyfer y rôl. Dychwelwch eich cais wedi ei gwblhau i HR email neu Adnoddau Dynol, PAPYRUS, Uned 2 Bankside, Warrington, WA1 1UP.

Closing date / Dyddiad Cau: 22/08/22 Interview / Cyfweliad: W/C 5/09/22

PAPYRUS is committed to the principle of equal opportunity in employment and its employment policies for recruitment are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

PAPYRUS is committed to safeguarding all children, young people and adults at risk that interact with the organisation. The organisation recognises its responsibility to safeguard the welfare of these vulnerable groups by a commitment to procedures to protect them. The group expects all staff and volunteers to fully support and promote these commitments.

Mae PAPYRUS yn ymroddedig i’r egwyddor o gyfle cyfartal mewn cyflogaeth ac mae ei bolisïau cyflogaeth ar gyfer recriwtio wedi eu cynllunio i sicrhau na fydd unrhyw ymgeisydd am swydd na chyflogai yn derbyn triniaeth lai ffafriol ar sail ei oed, anabledd, ailbennu rhywedd, priodas a phartneriaeth sifil, beichiogrwydd a mamolaeth, hil, crefydd neu gred, rhywedd neu gyfeiriadedd rhywiol.

Mae PAPYRUS yn ymroddedig i ddiogelu pob plentyn, person ifanc ac oedolyn mewn risg sy’n rhyngweithio gyda’r sefydliad. Mae’r sefydliad yn cydnabod ei gyfrifoldeb i ddiogelu llesiant y grwpiau bregus hyn drwy ymrwymo at weithdrefnau i’w diogelu. Mae’r grŵp yn disgwyl i’r holl staff a gwirfoddolwyr gefnogi a hyrwyddo’r ymrwymiadau hyn yn llwyr.

Chance UK has been delivering early-intervention services across London since 1995. Our longest running programme is our mentoring service where Mentors pick the child up from home and run a 1:1 session in the community, once a week for 2 hours. They use the solution-focused approach to work on building the child’s self-esteem and confidence, set goals and explore new places. 

About the role

We are looking for an experienced administrator with strong technical capability, who is extremely organised, has a can-do approach, and enjoys being busy. In this post, you will be responsible for the day to day administration support of the management and programmes team.

We are actively seeking to broaden the diversity of the team and welcome applications from male candidates, candidates with disabilities and also those with lived experience of the issues we work on, including: exclusion from school, being a parent of a child who has been excluded or who has additional social, emotional or behavioural needs. 

Chance UK operates a mixed delivery approach which would require employees to have the right to work in the UK, based in the UK. This role would involve occasional travel to support or lead on graduation ceremonies and hybrid working arrangements would be agreed with the line manager. 

Role Competencies

1. Strong self-motivation and flexible team player
2. Has a ‘can do’ attitude
3. Pursues tasks/goals with energy, drive and need for completion
4. Is solution focused and pre-empts problems by seeking guidance or taking action on an issue, task or project within their role
5. Plans and prioritises work effectively
6. Enjoys revising and improving processes/policies
7. Shows initiative and takes responsibility for own workload
8. Absolute discretion in dealing with sensitive and confidential paperwork

Duties and Responsibilities

• Providing effective day-to-day administrative support to the Management Team, including assisting Chance UK’s Chief Executive;
• Assisting in coordinating and administration of Chance UK events including staff meetings, board meetings and other organisational meetings and events, including minute taking, preparation and circulation of relevant documents;
• Providing administrative assistance to the Programmes team, including planning mentoring graduations;
• Producing and updating branded organisational documents and templates;
• Inducting staff in all Chance UK systems (Salesforce, Microsoft Office and Teams, Form Assembly and Canva)
• Responding to and forwarding all enquiries in the Chance UK admin inbox
• Providing financial administrative support
• Assisting the fundraising team to get relevant funder information onto Salesforce
• Supporting in administrative tasks related to new staff on boarding, including but not limited to, ordering and couriering equipment, maintaining an asset register of staff equipment, support with setting up and accessing systems
• Collecting, inputting and cleansing programmes data
• Assisting in the programme management process by collecting, collating and producing records, documentation and reports needed by the management team
• Responsibility for regularly and systematically maintaining and updating systems, procedures and records in electronic format to enhance and support operations
• Acting as a liaison between the staff team and external providers of IT and systems support and equipment, triaging all staff IT and systems issues and passing them onto the relevant provider;
• Supporting with communications by assisting on the staff newsletter and updating the Chance UK website using WordPress

Administrative Assistant (Cancer Research Horizons)

Salary: £21,000 - £24,000p.a. + benefits

Contract type/ hours: Permanent / full time 35 hours (flexible working requests will be considered providing they meet business needs)

Location: Cancer Research Horizons, Therapeutic Innovation, Babraham Research Campus, Cambridge (This role is offered with low flexibility, we would expect you to be in the office a minimum of 3 days a week)

Application Deadline: Sunday 28th August at 23.55. This vacancy may close earlier if a high number of applications are received or once a suitable candidate is found, so please do not delay submitting your application to avoid any disappointment.

Are you a self-motivated and sharp-minded individual with strong administrative experience that can help us beat cancer sooner?

About Cancer Research Horizons

At Cancer Research UK, our focus is on beating cancer. As the world's biggest medical research charity, we've helped bring eleven new cancer drugs to market. However, there is still an urgent need to bring more effective treatments to patients faster.

We have recently developed a new approach to driving therapeutic innovation through the creation of Cancer Research Horizons. We have?brought together Cancer Research UK's established drug discovery teams under one organisation and leadership team, combining our unique pipeline of world class biology, cutting edge technology platforms and clinical expertise to 1) bring new treatments to patients faster and 2) tackle the biggest challenges in discovering cancer drugs by seeking out more radical ideas and embracing risk in our bid to achieve success. ?

Based at the Babraham Research Campus, Cambridge, the Milner Institute in Cambridge, Granta Park in Cambridge, the Beatson Institute in Glasgow, the Francis Crick Institute in London, and Newcastle University, Cancer Research Horizons employs ~200 staff from both industrial and academic backgrounds.

We have a major focus on establishing and prosecuting biologically-themed multi-project alliances with industrial partners, or through creation of new companies.

We bring together the best minds in basic and clinical cancer research, the diligence and drive of pharmaceutical and biotech companies, and our in-house drug discovery and alliance management capabilities to deliver breakthrough medicines for cancer patients.

What will I be doing?

We need you to provide administrative support to our team in Cambridge, working alongside the wider team to provide an efficient, comprehensive, and proactive support function.

Make an impact every day by…

• Providing administrative support to staff across all five sites
• Developing and maintaining strong working relationships with staff across our sites while building a level of understanding of how the groups function and what their key priorities are
• Registering staff for conferences, courses, and training
• Working closely with members of the team and contribute to shared goals
• Ordering and taking stock of office and kitchen supplies
• Responding to general queries and signposting them to the appropriate policies and procedures

What skills are we looking for?

The successful applicant will form an integral part of the Cancer Research Horizons team working alongside our scientific staff and operations team. The Administrative Assistant position would suit an efficient and well-organised individual with previous administrative experience providing high level support to multiple members of staff. This role requires a strong team player with excellent communication and time management skills.

You'll be able to bring to the role…

• Excellent organisation and time management skills
• Strong attention to detail
• Experience of working in an administrative position supporting a team
• Experience of managing multiple responsibilities and tasks
• The ability to manage conflicting demand and deadlines
• Excellent working knowledge of Microsoft Office, Word, Outlook, PowerPoint, and Teams.

Application process: In our commitment to Equality, Diversity and Inclusion, we operate an anonymised shortlisting process. Please therefore ensure that you have completed the work history section of the application form and answered all application questions. CVs are required for all applications; however they will not be reviewed until interview stage

What will I gain?

Without you we wouldn't be able to achieve our aim of seeing 3 in 4 people survive cancer by 2034. So, we want to reward you in as many ways as possible. Our benefits package includes discounts on anything from travel to technology, generous holiday allowance, gym membership, and much more.?We want to ensure that you have the best work/life balance possible, so we actively encourage a flexible working culture for all of our roles wherever?possible.?Depending?on your role, options for flexibility could include homeworking, reduced or flexi-hours, job shares, job splits, and core hours. For the majority of our office-based roles?you'll only be?required to work from a specific location for 1 or 2 days a week on average.?You'll also be able to access a wide range of learning and development opportunities. And ultimately, you'll know that you'll be changing lives through your?work.??

The Jesus Fellowship Community Trust ('JFCT') is a large, property-owning trust, which for many years operated to provide the housing needs for the largest mixed, residential Christian community in the UK.

That community has now disbanded and over the next two years, the JFCT is consequently liquidating its remaining property portfolio to provide for the needs of the Trust's beneficial members, and also to deliver a national Redress Scheme.

The Redress Scheme will provide meaningful recognition of various historic harms and abuse experienced by people, related to the history of the community and its associated church, the Jesus Fellowship.

You will be joining our Projects Team as part of this significant closure and national redress program. The role is expected to be required for 24-months, although this is dependent on the progress of closure.

The Projects Team will be helping to deliver the Redress Scheme and the effective closure of JFCT. The Projects Team also provides specific support to other teams including finance, transitions and property, as required.

The Project Administrator role will work under the guidance of the Project and Communications Manager, to work on tasks to complete multiple work packages at any one time.

The main responsibility will be to support the administration of the Redress Scheme, including tasks such as application eligibility verification and information gathering from our archives to support case investigations.

In addition, work packages to support the wider closure project may include research tasks, office administration and fulfilling team administrative needs (e.g. property portfolio support).

The role is office based, due to the highly confidential nature of data and information involved.

• Work with Project and Communications Manager to be briefed on work packages, objectives and priorities.
• Predict allocated time needed to reach objectives and manage time in an effective and efficient manner, to progress multiple work packages at any one time.
• Support the delivery of the Redress Scheme, including tasks such as application eligibility verification and information gathering from our archives to support case investigations..
• Create update reports for the Project Office case management system and for the Senior Management Team.
• Manage contracts with vendors and suppliers, where applicable, with good communication about expected deliverables.
• Fulfil administrative requirements across JFCT teams, as required during different phases of the JFCT closure period.
• Office administration duties including liaison with office vendors, maintenance of equipment and furniture and handling phone or email queries
• Supporting the Senior Management Team in organising meetings, staff communications and co-ordination with JFCT Trustees.

Benefits
Being part of the significant closure and national redress program. Our benefits include:

• Minimum of annual salary increases linked to inflation
• Annual training budget which can be used towards future employment goals, post JFCT closure
• Mental health support, including free counselling sessions

Organisational Responsibilities

• Adhere to all company policies and procedures.
• Participate in appraisal and performance related meetings as requested.

Skills and Abilities

• Excellent interpersonal and communication skills
• Confidential and accurate handling of information
• Excellent time management skills, with judgement to take initiative to manage workloads and feedback to management
• Willing to travel occasionally for work purposes
• Great IT skills including working with Microsoft 365 and SmartSheet
• Experience in handling office procedures and equipment

Please apply by submitting your CV along with a one page covering letter which outlines your skills and any previous experience that you think would make you a suitable candidate for the role. 

Would you like to contribute within an innovative and engaging organisation that is working towards bettering the lives of others through cycling? Cycling UK believes that cycling enriches people’s lives and is an essential ingredient in happier, healthier communities. Our mission is to enable millions more people to cycle, and we are looking for an enthusiastic administrator to help up further our goals.

In this role, you will work closely with managers and the head of development in Scotland to support our systems of reporting, grant making, training co-ordination, and events. If you have excellent organisational skills, strong communication skills, and an ability to work across multiple projects, we want to hear from you!

Tell us why you are the person to excel in this capacity.

Explore the job description for full details on this exciting opportunity. Complete the application form expressing why you are the right candidate for this opening.

Focus on gearing your supporting statement to exemplify how your skills and experience match the requirements of the role, directly referring to both the job description and person specification. This enables the selection panel to assess your relative strengths against the specified criteria.

Apply before 9am Monday, 29 August 2022

We are an inclusive organisation and would particularly welcome applications from candidates from a broad range of backgrounds. We strongly believe that diversity strengthens our work. If you are already passionate about cycling, that’s great, many of us are too! But if you are simply excellent at what you do, no matter what your background, that is what matters most to us.

Location: Home based in Scotland

Salary: £20,700 - £23,000 FTE

Contract: Part Time (22.5hrs), fixed term contract until 31 March 2023

You may also have experience in the following: Office Administrator, HR Officer, Office Assistant, Data Entry, HR Assistant, Data Input, Admin Assistant, Administrative Assistant, Business Support Assistant, etc.

Ref 135 530

We have an exciting opportunity for an ELT Administrator on a 13 Months Maternity Cover to join our team based in Gilwell Park, Chingford, London/Hybrid Working. We will offer you a competitive salary of £24,850 per annum, Band C Level 3, inclusive outer London weighting

The role is Hybrid working and will be working full time with an average of 2 days in the office and 3 days at home with some flexibilty. 

Right across the UK, we’re helping young people gain skills for life and find their place in the world. We help them speak up, play their part and shine bright. Scouts is the place to be yourself and find yourself.

We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. We give over 400,000 4-25 year olds the skills they need for school, college, university, the job interview: the skills they need for life.

This is a great opportunity to become part of a highly successful organisation. We invest in people and we have the Gold Standard Award to show how much we value our Employees.

The team culture is super collaborative, supportive and fun. Everyone are encouraged to try stuff, test stuff, and see what works, and are always encouraged to think outside the box.

The ELT Administrator Role:

This is fast paced role and different every day.  You will be working for high functioning senior team – need to be articulate and essential to prioritising. The ideal candidate will have a chance to input and adapt ways of working and help build a greater team. 

Key responsibilities as our ELT Administrator:

- Assist the Executive Assistant with administrative support to ensure that the ELT receive a high quality service and support

- Assist the Chief of Staff with administrative support

- To review the email inboxes of the Chief Scout and ELT Admin daily, handling and responding to the varied queries and requests that come in a timely manner

- Assist with project administration for the UK Chief Commissioner and UKLT

- Administer accounts/invoices on IPOS and Webexpenses

- Administer processes for certain national and governmental events and occasions

- Use Microsoft Office applications to prepare, write and send correspondence

- Typing, printing and collating papers and documents for meetings, induction packs and training courses

- Creating systems where needed and maintain databases and spreadsheets as required, including mailing lists of local and national appointed volunteers and team members

- General administrative tasks including photocopying, collection of inward mail, arranging despatch of signed mail, maintaining correspondence and filing

- Any other duties as requested by the Executive Assistant

What we are looking for in our ELT Administrator:

- Experience of working in an administrative role

- Strong attention to detail and ability to quality check work

- Experience of using Microsoft Office to an advanced levellevel

- Planning and organisation skills

- Ability to multi-task and manage competing priorities

- Understanding of and ability to maintain confidentiality

- Good oral and written communication skills

- Ability to manage and coordinate electronic records systems

- Ability to work as a team member

What we can offer you as our ELT Administrator:

- 25 days holiday and going up to 28 days after 2 years’ service and 32 days after 5 years’ service

- Additional holidays between Christmas & New Year

- Life Assurance

- Simply Health Scheme

- Generous Pension Scheme

- Free car parking

We are proud to be a family-friendly employer and offer…

- Up to four personal days paid leave a year

- Maternity/Paternity Leave

- Childcare Vouchers

- Flexible working hours

- Store Discount at our Scout Store + other online benefits

- Study and volunteer leave

Closing date: 11:59pm Wednesday 24 August 2022

Don’t miss out on the opportunity to join our fantastic team! Click ‘Apply’ now!

The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.

Strictly no agencies.

Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Administrative Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work.

The role will require someone who preferably has some experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), who is flexible, has excellent time management skills and is able work on own initiative. The successful candidate will be working across various departments, including membership, journals, events, Early Career Grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook.

The Role:

• To provide day to day administration for the RSTMH team, including but not limited to financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required
• To develop and maintain effective working relationships across RSTMH
• To ensure that all assigned tasks are completed to a high standard
• To ensure that all general telephone, email, and written enquiries are dealt with efficiently and promptly
• To support the management of office stock levels and team planning tools
• To be responsible for opening and distributing post daily
• To undertake electronic and paper filing and maintaining filing systems appropriately
• To provide administrative and project support to the CEO
• To assist with the management of the RSTMH meeting rooms and team areas
• To support and attend RSTMH events, including handling delegate registration enquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers
• To assist with the administration associated with the RSTMH Early Career Grants programme
• To support the Digital Communications Manager on areas such as finding global health news to share on RSTMH’s social media, uploading to and editing the website, and helping to prepare the fortnightly newsletter
• To provide support to the Membership Manager on specific projects related to RSTMH’s recruitment of members and the delivery of benefits to existing member
• To be responsible for the general administration and upkeep of RSTMH’s online opportunities platform, grow
• To participate in team meetings, planning and initiatives
• To undertake any other reasonable tasks as could be expected of an Administrative Assistant

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Flexibility and willingness to work under own initiative
• Discretion when dealing with confidential information
• Willingness to undertake other responsibilities and an eagerness to learn
• A demonstrated commitment to and interest in the aims and objectives of RSTMH

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite, and confident telephone manner
• Experience of working in events

Closing date: 17:00 on Thursday 18 August 2022.

Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

One in three of the charity’s pioneering research projects are made possible by the generosity of people who choose to leave a gift in their Will to Alzheimer’s Research UK. This, and in memory giving, are growing areas at the charity.

This post is crucial to delivering our vision of a future free from the fear harm and heartbreak of dementia. Reporting into the Senior Legacy Administrator, you will be responsible for ensuring all the administration for each case is accurately captured on the database and appropriate communications are sent as and when required. In the short term, you will also support the Legacy Marketing team in delivering excellent stewardship to our supporters.

This is an ideal role for someone who is new to fundraising, marketing or legacy administration, who has a good attention to detail and a commitment to supporter care, and who would like to work within a growing team.

Main duties and responsibilities of the role:

Legacy administration

• Review legacy post, adding relevant documentation to the First-Class database, photocopying or scanning and filling post as appropriate.
• With support from the Senior Legacy Administrator, manage your own pecuniary legacies case load.
• Record new legacy cases and all appropriate information, including income, in the databases and setting up regular reviews in line with the Charity’s policy until the completion of the administration.
• With support from the Senior Legacy Administrator, send appropriate correspondence to the solicitors, executors and next of kin including all relevant information.
• Ensure the charity receives its full entitlement and legal requirements are satisfied by requesting copies of all relevant documentation as outlined by the Senior Legacy Administrator.
• Assist with the end of the Charity’s financial year auditing and accruals process. Support independent auditors as and when required.
• With support from the Senior Legacy Administrator, the Data team and IT team, be able to competently use the different databases the Charity use (First Class and currently Raisers Edge) as well as Microsoft packages.
• Support the Senior Legacy Administrator and the case load when the Senior Legacy Administrator is absent including responding to queries from solicitors, executors and next of kin as well as internal requests.
• Liaise with other members of staff in other departments as and when necessary.

What we are looking for:

• Good knowledge of Word, Excel, Outlook and databases.
• Ability to work with a high level of accuracy and attention to detail.
• Excellent telephone manner.
• Excellent written communication skills.
• Good organisational skills and the ability to prioritise workload
• Professional and hard-working team player that is keen to learn. 
• Able to remain calm under pressure
• Flexibility and adaptability within the role when required
• Willingness and ability to help occasionally with events (possibly elsewhere in UK) and occasional work outside of regular office hours/overtime at peak times

Additional Information:

Ways of working:

Agile - As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.

Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals.  This includes when attending the office for various meetings/events.

Our Office: Our office is at 3 Riverside, Granta Park, Great Abingdon, Cambridge, CB21 6AD. 

Salary: Circa £23,000 per annum, plus benefits

Please download the Vacancy Pack for more information.

The closing date for applications is the 21st August 2022, with interviews likely to be held week commencing the 22nd August 2022. We would encourage you to submit your application at the earliest opportunity as the closing date may be brought forward at any time. Please indicate in your covering letter if you are unable to attend an interview on a certain date.

We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures.  Should you need any adjustments to the recruitment process, at either the application or interview stage, please contact us via the channels on our website. 

How to apply:

Please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies page. You will be able to attach your CV and covering letter to your application and track the status of your application.

*Please note that when applying for this role it will be known as Legacy Executive.

About Alzheimer’s Research UK:

Alzheimer’s Research UK is the UK’s leading dementia research charity dedicated to diagnosis, prevention, treatment and cure. Backed by our passionate scientists and supporters, we’re challenging the way people think about dementia, bringing together the people and organisations who can speed up progress, and investing in research to make life-changing breakthroughs possible.

You will be part of an organisation that has been recognised nationally as an outstanding place to work. In 2021, we were listed 69th in the prestigious 100 Large Best Companies to Work For.  We were also awarded a 2-star accreditation by Best Companies, recognising outstanding levels of workplace engagement and were listed in the 75 Best Companies to Work for in the East of England and the Charity’s 30 Best Companies to Work For.

To view further details about working for us and the benefits we offer, please visit Alzheimer’s Research UK

Oracle Database Administrator/ DBA

Contract: Fixed-term, 12 months+

Salary: £42,000 - £47,000

Hours: Full-time and part-time options (28-35 hours)
Location: Stratford with high flexibility to work from home 1-2 days per week (may be required to work at other CRUK sites)

Application Deadline: 23:55 on 31st August - please do not delay applying as we will be shortlisting on application.

Application process: In our commitment to Equality, Diversity, and Inclusion, we operate an anonymized shortlisting process. Please ensure you complete the work history section of the application form and answered all application questions. CVs are required for all applications, however, they will not be reviewed until the interview stage.

Are you an Oracle Database Administrator looking to be the leading internal expert on Oracle technologies responsible for delivering effective database solutions to facilitate business needs?

It's an exciting time to join the Technology team at Cancer Research UK (CRUK), our teams are now aligned to product portfolios ensuring we can deliver the best digital products and solutions to enable our pioneering work on how to prevent, diagnose, and treat cancer.

During this transformative time, it's crucial CRUK's databases continue to operate effectively in support of our lifesaving work across the organization. We are looking for a Database Administrator (DBA) to play an essential role in managing the effective day-to-day running of our Oracle Server Environments ensuring the effective set-up, configuration, maintenance, and troubleshooting of our databases and platforms. This will include preparation for new or changed services; maintenance of regulatory, legal, and professional standards; and monitoring the performance of systems and services.

This is an opportunity to be our Oracle expert providing specialist expertise to facilitate, install, and maintain system software such as operating systems, data management products, office automation products, and other utility software. The post holder will need to ensure robust procedures are in place so appropriate operating decisions can be made to ensure the continued performance of CRUK databases.

Key Responsibilities:

• Manage CRUK's Oracle Database Platforms taking responsibility for our production databases and working collaboratively with developers.?
• Apply best practice and specialist knowledge to meet the changing business requirements of the Database infrastructure.
• Act as a technical expert in Oracle technologies providing the highest point of internal technical experience within CRUK for Oracle systems.?
• Provide solutions to complex operational problems by applying experience gained in the technical field and through research.
• Provide third-line support function to IS and business colleagues.?
• Coordinate all agreed system software maintenance tasks and recommend additional tasks to assist in the smooth running of Oracle technologies.?
• Report progress and escalate issues, where necessary.
• Liaise with the Windows and Linux Systems Administrators on issues related to installation, configuration, upgrade, administration, monitoring, and maintenance of databases and related systems.??
• Identify and manage own day-to-day tasks ensuring incident call queues, project requirements, and work requests are prioritized and fulfilled in line with service agreements (SLAs).??
• Report complex technical challenges to managers and colleagues in both ITS and business departments ensuring communication is fit for the relevant audience.?
• Evaluate and recommend new products and techniques related to Oracle Database admin/management.?
• Ensure configuration management records are maintained correctly within the CMDB.?
• Comply with Good Clinical Practice computer system validation guidelines.?

What we're looking for:

Essential:

• Expertise in Oracle technologies to set up, configure, troubleshoot, and maintain the database systems.?
• Extensive experience administering Oracle 11g databases (Oracle 12g desirable).
• Administered Oracle databases on Red Hat?Linux (MS Windows desirable) and virtualized technologies with good shell scripting.?
• Experience in patching and upgrading databases.
• Experience using Oracle Grid Control/OEM
• Experience administering ASM.?

Desirable:

• Experience with other database technologies (Postgres, MySQL, and SQL Server would be an advantage).
• Experience in database and SQL tuning.?
• Able to use backup tools such as RMAN and Data Pump (Cohesity backup technology would be useful).
• Good communication skills with the ability to work across the organization.
• Experience in using a range of collaboration tools e.g. SharePoint.
• Knowledge of ITIL.

The UK Cyber Security Council works to bring together stakeholders to build and drive engagement in the cyber security profession, through developing standards and ethical practice, demystifying career routes into the profession and promoting the profession.

In collaboration with multiple UK Government departments and the National Cyber Security Centre (NCSC), our approach is to co-ordinate existing programmes and shape new initiatives, in support of the ambition to make the UK the safest place to live and work online.

We are also Royal Incorporated Organisation with corporate and organisation members who share our interest and passion in promoting, supporting, and developing the cyber security profession.

The role:

If you’re successful, you will have a unique opportunity to join a relatively new organisation at an important phase of its development. The role will be to oversee the effective administration and running of the Customer Relationship Management System (CRM) and to provide administrative support to the Leadership Team.

Main Duties and Responsibilities

CRM Data validation and maintenance

• To input key information and data into the Customer Relationship Management System (CRM)
• To review the CRM System to ensure that all staff are recording key information and data in a timely manner and to the required standard.
• To develop a data maintenance strategy in collaboration with key staff
• To carry out data cleansing exercises and exception reporting to ensure the integrity of the data
• To make suggestions and recommendations on the improvements to the CRM System or documentation
• To develop, review and maintain live dashboard reporting

Outcomes Framework

• To support in the development and maintenance of the outcomes framework, ensuring staff are continuously updated on any new monitoring requirements
• To support in the development of the organisations key data performance dashboard
• To work closely with staff to develop output, outcomes and impact measurements that can be added to the CRM system.
• To prepare project status and progress reports using management information and dashboards. (Qualitative & Quantitative)

Other

• To develop positive relationships with team members, volunteers, suppliers and partners, using influence to generate support for projects.
• To comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties.
• To be familiar with the Health and Safety policies for the organisation and to attend mandatory updates where required
• To represent the Council in a professional manner and to act at all times in a manner which will not damage its reputation.
• To provide occasional administrative support for corporate events and conferences as agreed with the line manager.
• To undertake any other duties and projects at the request of the Director or CEO

Person Specification:

Essential

• Knowledge and experience of using a Customer Relationship Management System
• Excellent organisational skills and attention to detail
• Fully IT literate, particularly to be competent with Office365, Microsoft Excel, Word, PowerPoint and Outlook.
• Excellent communication skills both written and verbal.
• Experience of writing reports based on analysis of information or data
• The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard.

• Educated to a minimum of GCSE C/Level 5 and above in English and Maths
• A ‘can-do’ attitude. Willing to get stuck in and help your colleagues when required.

Desirable

• Educated to degree level standard or equivalent
• An interest and passion for Technology and/or the Cyber Security industry.
• Knowledge and experience of using Civi CRM
• Experience of administrative support in a similar organisation

Equal Opportunities statement

We actively encourage applications from a wide range of people from diverse backgrounds to apply for our positions as we are committed to having a team that is made up of diverse skills, experiences, perspectives and abilities. We actively support diversity and inclusion and ensure that al2100l our employees are valued and treated with dignity and respect as we want to encourage everyone in our business to reach their potential.

Next Steps

· Deadline for application: 09.00 Monday 22nd August

· Shortlisting: Monday 22nd August

· Interview week beginning: 22nd August

· Start date: ASAP

How to apply

Please send an up-to-date CV along with a covering letter showing how you meet the essential criteria and any of the desirable criteria

Important note: We may close the adverts early if we have a number of strong candidates

About Beacon

Beacon (formerly known as Findacure) is a UK-based charity that is building a united rare disease community with patient support groups at its heart.

Our vision: a world in which no one faces their rare journey alone.

Rare diseases affect around 3.5 million of the UK population. Sadly, this population struggles to receive a diagnosis or treatment or meet others with the same condition. Patient groups are a lifeline for those living with a rare disease. They provide emotional support and advice for day-to-day living, as well as driving wide-scale changes in policy, treatment and care.

Our charity upskills rare disease patient groups through training, guided programmes, community projects and research initiatives. We help these groups maximise their impact and deliver change for the world’s often neglected rare disease patients.

We pride ourselves on delivering high-quality, professional projects that make everyone feel welcome and heard, providing opportunities to connect and collaborate with others across the rare disease space.

By working in partnership with patient organisations and other stakeholders, we are breaking the isolation felt by those living with a rare condition, uniting all rare diseases into a single unified force.

Beacon has a small, tight-knit team, with a friendly atmosphere and strong commitment to our beneficiaries. We aim to give all employees opportunities to pursue their interests, develop their skills and shape their career paths.

Overview of the Role

Beacon is seeking an Administrative Assistant to join our team and contribute to the successful day-to-day running of the charity. We are currently experiencing a period of growth; alongside our patient group training and community projects, our work is now expanding into Europe as part of an exciting new multi-year drug repurposing programme, REMEDI4ALL. Accordingly, we are adding four new members of staff to our team in the latter half of 2022.

As a result of this expansion, we are recruiting an Administrative Assistant to provide operational support to the charity and, particularly, support our CEO and COO in the effective execution of their roles. In addition, you will help to establish processes for the efficient delivery of the new REMEDI4AL programme. This is a varied position, which will include opportunities to gain experience in office administration, executive support, financial processing, impact and data monitoring, as well as ad-hoc support on events and projects.

The successful candidate will be an effective administrator, organiser and communicator with strong organisational skills and excellent task management. You will show initiative and drive, and have the freedom to develop new processes to better support the efficiency of the charity.

This is a full-time (37.5 hours per week), fixed-term role for one year with the potential to move to a permanent role.

To apply, please email an up-to-date CV and cover letter to Dr Rick Thompson (CEO) and Mary Rose Roberts (COO) via the Apply button.

Closing date: 15th August 2022.

Shortlisted candidates will initially be contacted for a phone interview, with the final round of interviews likely taking place between 15th and 26th August 2022.

Please note that we are currently unable to sponsor UK VISA applications.

Are you an excellent Administrator looking to contribute towards an effective Wellbeing, Safety and Diversity Team.
 
If so, you are exactly what we are looking for!

The British Heart Foundation (BHF) is fully committed to ensuring the safety and wellbeing of its staff, volunteers, contractors and customers.

As an Administrative Assistant for our Health & Safety team, you’ll play a pivotal role in dealing with the day to day administration of the BHF's online incident/accident reporting system (Alcumus) and ensure that all case workflows are escalated when necessary and followed through to completion.

You'll be the teams first point of contact answering health and safety enquiries via the phone, email, Yammer and Teams, whilst also supporting the wider health and safety team on other administrative projects as and when required.
 
You'll also be responsible for ensuring that the H&S Teams Safety Management System is maintained and updated where necessary.

Working arrangements 

Please note we have two positions available, one permanent and the other is a 12 month fixed term contract covering family leave.

We're open to applications from candidates across the UK. You will need to be able to travel to your local BHF office when required and there may be occasional travel to other offices including London, Birmingham, Northampton.

We understand that you might need a little help balancing your work and home life. Many of our people work flexibly in many different ways. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.

About you

You’ll have strong administration experience. With previous experience of working within an effective and dynamic team with changing priorities, you'll have the ability to actively follow up actions to ensure working practices are embedded. 

Able to deliver a great customer experience, for both internal and external contacts, you’ll have excellent communication skills, ensuring all communications are responded to in a timely and professional manner.
 
Strong time management skills and being highly organised is essential and you'll also be proficient with MS Office.
 
Any previous knowledge of health and safety legislation and the Retail sector would be beneficial, but not essential. 
 
If you are a well organised and proficient administrator with strong communication skills and highly competent using MS Office we'd love to hear from you.

What can we offer you

Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential. 

Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance
 
We have been recognised by the Chartered Institute of Personnel and Development (CIPD) for our Live Well. Work Well. Programme. Heart health is central to our mission, and that starts with you. We provide a programme of activities, opportunities, and guidance to inspire and support you to live a healthy and happy life, at home and at work.
 
Interview process

Interviews will be held via MS Teams.

About us

Our people are at the heart of everything we do. By funding research across six decades, we’ve helped keep millions of hearts beating and millions of families together. We’re investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases.

We celebrate diversity and make inclusion part of what we do every day. It sits at the heart of our People Experience. Our aim is for all of our colleagues and volunteers to bring their true self to work.

How to apply

It’s quick and easy to apply for a role at the BHF. Just click through to our website to apply. All you’ll need is an up to date CV and a supporting statement, outlining your interest in the role and how you meet the role’s criteria.

As part of our commitment to be an inclusive employer, and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey.