Full Circle Administrator (12-month FTC)

Chelmsford, Essex

The Company

Phoenix Futures is dedicated to helping individuals, families and communities recover from drug and alcohol problems. Full Circle is a service delivered by the Phoenix Futures Group, a charity with over 40 years’ experience and a leading provider of drug and alcohol treatment.

We are now seeking an Administrator to join our team in Essex for a 12-month fixed term contract.

The Benefits

- Salary of £19,646

- Core working hours Monday-Friday, 9-5pm with flexibility for some home working

- 25 days’ annual leave plus Bank Holidays

- Benefits including season ticket loan, pension scheme and life assurance

- Supportive occupational sick pay, eye-care vouchers and regular well being talks and activities

- Continuous training and career development via PXL our dedicated learning management system

This is an incredible opportunity for an organised and efficient administrator to take the next step in their career with our exceptional organisation.

We believe in being the best and that is why we strive to create a supportive and engaging working environment for all our staff where we will help you to be the best you can be and thrive in the workplace.

Our amazing team will welcome you with open arms, supporting you to get up to speed and helping you find your feet.

The Role

As an Administrator you will act as a first point of contact for service users and professionals working with Full Circle in Essex

You will undertake a range of administrative duties including maintaining office systems, data inputting and analysis and ensuring information is communicated with relevant parties in a timely manner.

About You

To be considered as an Administrator, you will need:

- Previous experience of office administration

- Ideally some experience of being able to analyse data for monitoring and evaluation purposes

- Experience of taking minutes, drafting letters/memos and mail shots is desirable although not essential

- Experience of working as part of a team and supporting your colleagues

- Experience of working with alcohol and/or substance users or another comparable field is desirable although not essential

- Proficient in the use of Microsoft Outlook and Microsoft Word and familiar with relevant database management systems

Other organisations may call this role Team Administrator, Data Administrator, Business Administrator, Administrations Assistant, Administration Support Assistant, Administration Officer, or Administration Support Officer.

The closing date for this role is the 10th October 2021 at 23:59.

Phoenix Futures are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

The Centre for Justice Innovation is looking to recruit a committed individual to provide administrative support for our work in the family justice system. This is a permanent, part-time position. The Centre for Justice Innovation seeks to build a justice system which all of its citizens believe is fair and effective. We champion practice innovation and evidence-led policy reform in the UK’s justice systems. We are a registered UK charity.

We are seeking to appoint a Family Justice Administrative Coordinator to support the delivery of the Centre’s family justice programme. Our family justice programme of work involves supporting social workers, judges and specialist practitioners to deliver evidence-led practice reform, with a special focus on Family Drug and Alcohol Courts (FDACs).

The Family Justice Administrative Coordinator will work to ensure the smooth running of the Centre’s Family Justice programme, taking responsibility for the logistics of the work, including: the coordination of training and events; supporting with data collection, maintaining information systems and documentation; identifying and responding to practice queries from our family justice projects; and, maintaining the FDAC website.

The deadline for applications is 11.59pm on Monday 4th October. Interviews will be held virtually on Thursday 14th and Friday 15th November. The role will begin in early 2022.

We look forward to hearing from you!

Location:Home based in Scotland

Salary: £24,000 per annum

Contract: Full time (37.5hrs), fixed term contract until 31 March 2022

The Scotland Cycle Repair Scheme 2.0 is a fantastic initiative which will work with cycle repair organisations across Scotland to enable those most in need to access a cycle repair. The project will support more adults and children to either return to cycling or continue to cycle, especially those least able to afford cycle repairs, an outcome which will further our vision to get a million more people cycling!

This is an exciting opportunity for two highly organised individuals with strong attention to detail, and robust IT skills to enable successes for this high-profile programme across Scotland. We need an excellent team worker with strong communication skills to work collaboratively with our managers and head of Development Scotland to deliver this project successfully.

We are seeking candidates with a good knowledge and experience of Microsoft excel, particularly utilising pivot tables, XLOOKUP functions, and who have the ability to manage large data sets comfortably.

Tell us why you are the person to drive success in this role.

Head to our website to explore the job description for full details on this exciting opportunity. Complete the application form expressing why you are the right candidate for this opening and send to our recruitment team (contact details of our jobs page).

Focus on gearing your supporting statement to exemplify how your skills and experience match the requirements of the role, directly referring to both the job description and person specification. This enables the selection panel to assess your relative strengths against the specified criteria.

Apply before 9am on 6 October 2021

We are an inclusive organisation and would particularly welcome applications from candidates from a broad range of backgrounds. We strongly believe that diversity strengthens our work. If you are already passionate about cycling, that’s great, many of us are too! But if you are simply really excellent at what you do, no matter what your background, that is what matters most to us.

This varied role will suit a caring person with a positive and outgoing nature, a flexible approach and a demonstrable commitment to improving the lives of older people living independently in their own homes.

Staywell is a charity providing a range of services for older and disadvantaged people in and around the borough of Kingston upon Thames. We aim to be a leader in our field, delivering outstanding services. We are committed to increasing access to all of Staywell’s services, in particular by harder to reach and under-represented people living in our community.

Staywell provides high quality and popular centre-based services for older people with a range of needs, including people living with dementia.

These services have been affected by the Covid-19 pandemic, and we are reconfiguring our centre services to meet the demand for places, whilst continuing to operate in a Covid-safe manner.

As a Day Service Worker you will be involved all aspects of the day-today provision of the service at Raleigh House and The Bradbury, working flexibly as part of an integrated team across the Borough. Your role will be integral to the reconfiguring of our day and membership services offer, and safe operation and development of high-quality building-based services.

Full details of this and other roles we are currently seeking to fill on our website.

Pecan is a highly respected and dynamic Christian charity. We have been working throughout Southwark for 30 years, helping people who face seemingly impassable barriers to find a way through, re-write their futures and flourish. Our strong staff and volunteer team work with the most vulnerable people to transform lives and communities. Our work is founded on our mission, vision and values, and we are committed to showing kindness, raising self-belief and inspiring hope for the future in the individuals we serve.

As Southwark Foodbank Administrator, you will provide administrative support to the Foodbank project. Supporting the Foodbank and Deputy Foodbank manager in administrative tasks. Maintaining databases and spreadsheets. Thanking our donors. Managing mail outs to donors, suppliers, and supporters. Some social media input. Managing our volunteer system and communicating with volunteers. Occasionally helping with a Foodbank session.

When working for Pecan, you can expect to become a valued member of a diverse and supportive team. In addition to a place in our 30-year legacy, you will receive a generous holiday allowance, pension contribution and life assurance cover. You can also expect regular team meetings and social opportunities, and a variety of other benefits.

We want to hear from you if you:

• Have administrative experience
• Can work with spreadsheets and databases, Word, Mail Merge
• Have good interpersonal skills
• Have experience of the food insecurity sector

Main Responsibilities:

• Answer calls and deal with clients, supporters and volunteers
• Maintaining databases and spreadsheets
• Sending mail outs for Harvest and Christmas
• Co-ordinating and supervising volunteers

Key Requirements (specific skills, qualifications required):

• Good computer skills
• Good interpersonal skills
• Good team worker
• Able to supervise and manage volunteers

Desirable knowledge/expertise

• Experience of the voluntary or community sector
• Experience of working with disadvantaged groups
• Experience of dealing with people from a range of backgrounds and cultures
• Understanding and experience of a range of Christian traditions and denominations and ability to relate well to all

Please read the job description before applying. To apply please submit a CV and covering letter (max 2 pages). In the covering letter please address these questions:
 

1. What excites you about working with Pecan and Southwark Foodbank?
2. Tell us about your computing experience and which computer programmes you are confident using.
3. What administrative experience do you have? Is there any initiative that you are particularly proud of?
4. What experience do you have of volunteering or working with organisations that are seeking to alleviate food insecurity?

Closing Date: Friday 1st October 2021, 5pm
Interview Date: Monday 11th October 2021, Time TBC

Job title: Charity Administrative Coordinator

Responsible to: Charity Operations Officer 

Line management: None 

Contract type: Permanent

Location: St Martin-in-the-Fields, Trafalgar Square, London – hybrid working but office-based work will be essential on a regular basis 

Salary: £25,000 - £30,000 per annum dependent on experience 

Main purpose of role: To provide quality administrative support for the Charity’s operational and office services and Frontline Network activities.

Main duties and responsibilities

Supporting the Frontline Network

• Supporting internal and external Frontline Network meetings – including agenda preparation and minute taking
• Supporting the team in administering funding offers including the Ideas Fund and Training Fund
• Acting as first point of contact for members of the Frontline Network, offering support with membership registrations, sign-up and other questions or queries from members to our Frontline Network inbox
• Assisting the Policy and Communications Officer with external communications and uploading blogs, news and views, and events to our websites
• Working closely with the Partnerships Officer and Partnerships Manager to provide administrative support with in-person and online training events, annual and regional conferences and other Frontline Network activities

Supporting the Charity Operations Officer

• Managing the Charity’s work locations, supporting people to book office desks and other work locations, especially in the context of the Charity developing hybrid working practices
• Providing support to the whole Charity team in supplying stationery and equipment for office and home workers, maintaining Health & Safety for office and home workers, and support with staff training, invoicing, and payments
• Providing support with HR administration including, among other aspects, recruitment, induction, contracts of employment and mandatory training
• Providing administrative support for range of tasks including staff travel arrangements, payments and staff training, and liaison with the Charity’s technical support services
• Assisting with the administration of Trustee meetings, staff social events and staff meetings
• Liaising with colleagues at The Connection at St Martin’s and across St Martin-in-the-Fields organisation

Supporting the Charity Director

• Supporting the Charity Director with diary management and preparation for internal and external meetings.
• Providing administrative support for other Charity projects and activities

This is a new role in an expanding Charity and the post holder will help to develop its scope and opportunities as the organisation and its activities evolve and grow. Training will be provided.

Person Specification

Essential

• Direct experience of undertaking administrative roles in a complex, busy environment
• Excellent communication skills both written and verbal
• Excellent customer service skills
• Good problem-solving skills and ability to take initiative
• Able to demonstrate examples of successfully coordinating projects/activities
• Able to manage multiple overlapping deadlines
• Able to work collaboratively with others to achieve results
• Ability to keep calm and think clearly
• Ability to show a high degree of professionalism
• Excellent attention to detail
• Experience of working in an organisation which supports people experiencing homelessness or similar organisations
• Good working knowledge of Microsoft Outlook, Teams, Word, Excel and PowerPoint.
• Self-motivated, enthusiastic and confident

Desirable

• Knowledge of using Zoom, HeySummit and other communications platforms
• Experience in minute-taking
• Some experience in helping run events

How to apply?

Interested to come and work for us, then please provide –

• A current, comprehensive CV outlining your key achievements in previous and current roles with details of two referees (who will not be contacted without your prior consent).
• A supporting statement (no longer than two A4 pages) explaining how you believe your skills and experiences match the requirements of the role and the person specification.

Deadline for receipt of applications - 11.59pm on Sunday 10 October 2021

Interviews are expected to be held online week beginning 18 October 2021

ABOUT LISTENING EAR

• Listening Ear is a leading third sector, mental health organisation with its headquarters in Knowsley, Merseyside
• Our organisation specialises in delivering therapy and support services to children, young people and adults presenting with bereavement and traumatic loss, occupational health counselling and suicide postvention support services.
• Listening Ear holds full BACP Service Accreditation for its Adult and Children & Young People's services (the first organisation to achieve BACP accreditation in Merseyside in 2004)
• We are continuing to grow and now offer services in Merseyside, Cheshire, South Yorkshire, Lancashire and Kent & Medway.
   

We are seeking a dedicated and enthusiastic individual to join Listening Ear as Reception Administrator to support with the recent growth of our services. The role covers all reception duties, including processing referrals and handling enquiries to carrying out general administrative tasks such as data recording/entry, to support the preparation of data used in statistical reports to our Commissioners. The Reception Administrator is the first point of contact for our clients and external agencies and therefore needs to be warm and welcoming, a good communicator and able to respond professionally to a varied range of calls/emails. Our Administration team manage appointment bookings and the allocation of clients across the Organisation for a growing team of paid therapists, suicide bereavement support workers and students on counselling placements with Listening Ear. The successful candidate will be highly organised and professional, with excellent communication skills and proven experience of managing their own time and workload in a busy, high-pressure environment. They will also need to have a good working knowledge of Microsoft Office and Outlook as well as strong IT skills and ability to learn using new systems.

The role is subject to receiving satisfactory references and a probationary period.

Full-time contract is for 35 hours' per week (7 hours per day). The successful applicant will be required to work flexibly to provide cover in our offices in Whiston & Halewood as well as working remotely from home. The majority of admin work will be home-based with several shifts per month based in our office(s). We will require a candidate who is flexible to meet with the needs of the charity. 

Hours are 9am-5pm (Monday-Friday) with the potential for evening cover until 8pm when our service is open to clients. These evening shifts are covered on a rota basis by the admin team and requests can be made if certain evenings are preferred.

The Covering Letter Template is available below and this should be returned to us by email along with an up to date CV.

Closing date: Saturday 9th October at 11:30pm - We reserve the right to close the application window early if there is a lot of interest in the role advertised. We therefore encourage you to submit your application as early as possible.

Start date: ASAP following receipt of DBS and relevant references - If you have a transferable DBS please inform us of this in your application.

Unfortunately, we are unable to contact unsuccessful applicants and are unable to give feedback on individual applications.

Regional Administrator

RAF Leeming, North Yorkshire with flexibility to work remotely

A fantastic opportunity has arisen for a part time Regional Administrator in the Personal Support and Social Work Service, at SSAFA, the UK’s oldest national tri-service military charity.

SSAFA, the Armed Forces charity, has been providing lifelong support to our Forces and their families since 1885. Last year our teams of volunteers and employees helped more than 85,000 people in need, from Second World War veterans to young men and women who have served in more recent conflicts, and their families. SSAFA understands that behind every uniform is a person. We are here for that person – any time they need us, in any way they need us, for as long as they need us.

About the role

This is a great opportunity for a self-motivated person to join our team and contribute to further development of the service

Our Personal Support & Social Work Service (PS&SWS) RAF aims to provide a professional confidential and comprehensive range of Social Work and Welfare support services to the RAF Community within the UK. 

With an office base at the SSAFA office at RAF Leeming, North Yorkshire, we are seeking an organised and enthusiastic part time Regional Administrator to join the North Region.

You will be able to develop and maintain an efficient and effective administrative system that supports the Social Work Regional Manager and fieldworkers in the delivery and promotion of a direct welfare service to the RAF Community. 

You will also be required to be on a rota system to operate a Telephone call handling service for our Single Point of Contact telephone service.

About the Team

The North Region consists of a Regional Manager, Welfare Administrators, Social Workers and Personal and Family Support Workers across 3 Sub teams that cover a wide geographical area in the North of England and North Wales and Scotland.

About You

To carry out this role successfully you will have: -

• Level 3 NVQ in Business Administration or equivalent
• A proven track record of Excellent IT skills including Microsoft office, Excel and Management information Systems
• Demonstrable administrative experience including data entry
• Have a systematic, methodical and orderly way of working.

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a candidate's direct application, and no fees will be payable.

Closing date:  Midnight on 1st October 2021

Interviews:  26th October 2021 – 28th October 2021.  If you are invited to attend an interview you will be required to undertake an aptitude test as part of the selection process.

SSAFA is an Equal Opportunities Employer and is committed to using the Disclosure & Barring Service.

If you wish to apply for any of our vacancies you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years

Are you passionate about supporting and transforming the lives of people who are experiencing homelessness?

St Mungo's Job Opportunities Virtual Information Session:

Want to find out more about Support Worker roles and what it’s like working for St Mungo’s?  Why not join us between 1.00-2.00pm on Thursday 7 October 2021 for our next information session where you can hear more about current vacancies, listen to St Mungo’s staff talk about their jobs and supporting clients; and get involved in our Q&A.

Please visit the St Mungo’s Careers page on our website for details about how to join the session.

What we’re looking for:

We are currently looking for inspirational individuals who have a genuine desire to support people to transform their lives to join our teams across London as Support Workers and Night Support Workers.

As Support Worker you will use your listening and communication skills to work in a person centred way with clients who have experienced homelessness; identifying personal aims and ambitions and providing practical and personal support in their recovery. As a Night Support Worker you will use these skills to actively engage and provide support to clients during the night. Your ability to work as part of a dedicated team and remain calm in the event of an emergency is as essential as your ability to follow administrative procedures.

How to apply

Please visit the St Mungo’s Careers page for more information and to start your online application for vacancies across London. 

Closing date for applications: 10 am on 11 October 2021

Interview and assessments:21 - 27 October 2021 

We are always on the lookout for inspirational staff to join us all over London to support our clients in different roles. For now we are focusing on the below areas. You should submit 1 application for the area that is most suitable for you.

If you are successful, we will do our best to match you to a vacancy in your preferred area; or we will include you in our talent pool for future suitable vacancies. You can find out more about Our Services on our website, but please follow the below links to start your online application and find out more about the roles:

Due to expansion, we have an opening in our Support Services team as a full time Administrator. As with all organisations, administration is a key role in Early Break. You would be joining a busy, competent, friendly team of 4. We are looking for someone with previous administration experience; someone who is competent in Microsoft Office. We are a young people and family charity that deal with many complex issues such as sexual health, substance misuse and emotional health and wellbeing. With that in mind, the ideal candidate has a professional manner, but also someone that is warm and empathic. The ideal person will:

• Have experience of front-line office work
• Be empathetic in your manner with those who contact the service
• Be able to work on your own initiative and with integrity in your work
• Understand confidentiality and GDPR in relation to sensitive information
• Work at pace with your team ensuring smooth internal systems are in place to support our frontline workers
• Have an excellent understanding of filing and digital systems typical to office work
• You will be accountable for your decision making and communicate your activity

As a worker you will be customer focussed in your practice, you will be a reflective person who engages in the opportunities to build on your practice that this role offers. You are someone who is organised in your administration skills and understanding of how a charity operates. You will have an excellent telephone manner and demonstrate initiative and attention to detail in completing tasks.  

Children’s Support Worker (part time)

Salary: £7,326.40 per annum

Location: Warwickshire - Rugby and Nuneaton

Refuge is the UK’s largest provider of specialist services and we are proud to be a leader in our field and an employer of choice, with leading edge systems for supervision, quality management and development.

We are recruiting for a children’s support worker to work across (no.) refuges for those who experience violence against women and girls in location.

We are looking to recruit a female* candidate with experience in working with children and a recognised qualification such as an NNEB, QCF or NVQ level 3.  You will be responsible for organising and providing play activities for children and will work closely with location workers to provide practical information and assistance to women about local services for children, such as play schemes, nursery or schools.

The successful candidate will be able to work as part of a multi-disciplinary team supporting women and children escaping domestic violence and other forms of violence against women and girls.  You will have good communication and team work skills and be able to use your own initiative.  You will show strong organisational and administration skills. 

The ability to build a rapport and trust with children and their mothers is essential in this work. Experience of supporting children and families who have experienced domestic violence or other forms of violence against women and girls is desirable.

All candidates must demonstrate a commitment to the feminist values of empowerment and equality which underpin all of our work. Successful applicants will be expected to work within Refuge’s Values and Behaviour Framework and demonstrate these in their everyday work.

Refuge offers: a competitive salary with annual progression within points of the salary grade; 28 days annual leave increasing to 30 days; a pension scheme that includes a 6% employer contribution; as well as a comprehensive Employee Assistance Programme.

Closing Date: 15th October 2021 9:00am 

Interview Date: 20th October 2021 

An enhanced Disclosure Barring Service (DBS) certificate will be required for this role.

Refuge is committed to equality, diversity and inclusion and welcomes applications from all sections of the community. This post however is restricted to women due to the nature of the role. The Occupational Requirement under Schedule 9 (part 1) of the Equality Act 2010 applies.