We are seeking a highly efficient, experienced Administrator to join our small professional team. You must have excellent communications skills, be thorough and accurate, be able to multi-task, remain calm under pressure and add to our team dynamics. You must possess a range of administrative and secretarial skills including good IT skills. The post will involve supporting evening training events during term time approximately once a week.
Good interpersonal and teamwork skills are essential as is a sense of humour and the ability to exercise tact, diplomacy and sensitivity.
You need to be committed to our vision of ‘Developing Church of England Education’, be in sympathy with the aims and objectives of the Christian Church, and ideally have an understanding of the workings of the Church of England in Education.

This post is initially part of maternity cover arrangements and is expected to continue for approximately 12 months in the first instance.

Closing date for applications: 5pm Thursday 22nd October 2020
Interviews and assessment: Tuesday 10th November 2020
Commencement of employment: 4th January 2021

This is an exciting new role created thanks to funding from the National Lottery Community Fund. We are looking for a flexible, experienced all-round Office Administrator; someone who can quickly become a core member of a dedicated, professional, and friendly team.

You will be valued for who you are and the essential job you do. This job would suit someone with some general administration experience looking to develop a career in human rights or migration.  As an organisation we offer opportunities for professional development, through formal and informal pathways.  Flexibility and adaptability are vital to work, as are a commitment to Human Rights and Equality and Diversity.

The ideal candidate will have:

• Experience of record-keeping, finance and HR and office administrative functions, using offline and online systems and processes
• Excellent organisational skills and the ability to manage and prioritise a varied workload
• Experience producing concise, accurate notes and minutes of meetings
• Excellent use of computers/software, particularly Office 365, and understanding of web-based technology and social media

This is a great opportunity for someone looking to grow and develop their skills in a busy, dynamic office environment as well as making a real difference to the quality of support and care people with Scleroderma and Raynaud’s receive.

This role is based in central London (though remote working arrangements are in place due to COVID19).

Scleroderma & Raynaud’s UK (SRUK) is a new charity formed by the merger of two patient organisations, the Raynaud’s & Scleroderma Association and the Scleroderma Society.

SRUK is the only charity dedicated to improving the lives of people affected by Scleroderma and Raynaud’s, both autoimmune, connective tissue conditions. We exist to improve awareness and understanding of these conditions, to support those affected, and ultimately to find a cure.

Working with the Head of Operations the Charity Administrator will:

• Co-ordinate and organise the smooth, efficient and effective running of our busy office environment in a warm, professional and responsive manner.
• Support the Head of Operations in running the charity’s operations.
• Assist with general office and basic finance administration.
• Build an excellent reputation of support services so that it is regarded as a centre of excellence by offering supporters/customers the best possible experience.
• Provide administrative support to the senior management team to support efficient and effective charity operations.
• Build strong relationships with supporters/customers to develop positive long-term relationships.
• Diligently administer all enquiries and capture supporter/customer data to build the knowledge base and ensure a 360 profile of supporters is developed and maintained.
• Provide administrative support to the Federation of European Scleroderma Associations (FESCA).

As the Charity Administrator, you will play a key role by offering an excellent supporter/customer experience, which will successfully deal with enquiries, provide expert information and build strong relationships. You will have proven experience of managing, maintaining and developing customer relationships, a clear understanding of best practice in customer service, excellent communication skills and the ability to successfully deal with a range of enquiries.

This is a great opportunity for an organised individual who is passionate about supporter care and is looking to be responsible for a broad portfolio of operations.

Salary: £24,000 pa offered on a permanent, full-time basis.

The selection process:

Applicants are required to submit a CV and a cover letter that explains how you meet the role requirements and how your experience can positively aid the efficient running of the charity and supporter services for the Scleroderma and Raynaud’s community. 

Please address applications to David Atkinson, Head of Operations.

Applications will be considered on an ongoing basis so please submit them at your earliest convenience.

Role description:

About Us

‘Nicodemus’ is a Christian Charity that bridges the gap; rescuing and restoring young people. Some may have once been sponsored or supported by other agencies, but have now found themselves living back on the streets while others have become impoverished and face difficulty due to the generational cycles of poverty. Helping them to rebuild their lives by empowering and equipping these same young people as community leaders transforming and rebuilding their communities, promoting community development, sustainability and leaving a lasting legacy of positive world change...

This is an exciting opportunity for someone to build a career in fundraising and to make a huge impact on the lives of marginalised young people, as well as the growth of an amazing charity. We are looking for a Fundraising Administrator to enhance our sustainable income generation. The post holder would be expected to work from the office or from home during COVID as agreed. They will need to attend regular meetings and participate in discussions with colleagues in the office. This is a new role as part of our future investment in fundraising. This investment will enhance our strategic and operational ambitions in line with our three-year plan.

Reporting ultimately to the Operations Manager you will be responsible for supporting with the development of our trust fundraising capability; that will include but not be limited to, investigating, researching and constructing applications for new funding. You must possess excellent communication skills, to ensure we demonstrate a strong case for support.

To be successful in this role, you will have experience and excellent capabilities in writing and undertaking research, with the ability to present information concisely to a wide range of audiences. You will have good communication and relationship development skills and will be capable of working with a small, yet, dynamic team that are used to taking both initiative and responsibility. 

During the first 6 - 12 months, the successful candidate will be expected to establish themselves in the new role and some early income generation will be anticipated from established strategies and contacts.

Post this establishment period, an annual fundraising target will be proposed and agreed with the Trustees. Fundraising Administrator is a key member of the Charity with responsibility for developing and delivering our fundraising strategies.

In particular, the post holder will take overall responsibility for:

• Self-motivated fundraising, achieving financial target on an exponential programme.
• Planning, delivering and supporting to develop the fundraising functions.
• Promoting effective collaborative team working and a culture of professionalism, learning and development.

The post starts at £18,000 per annum, with the opportunity to progress to Trust and Statutory Fundraiser, after six months earning £21,000 per annum. 

As service administrator you would join our small friendly team to support the rapidly growing number of volunteers and charities using our on-line platform.

£ 20,000 FTE

Fixed Term from November 2020 to April 2021 (14 hours across minimum 2 days - Flexible working negotiable)

Location: This role is currently based working from home but this may change as and when restrictions lift. Reach as a whole is currently reviewing working arrangements and our remote working policies. 

Reporting to Service Development Manager 

Deadline for applications: Wednesday 28st October 2020 5pm

First stage interviews: Monday 9th November 2020

Come and join us to support the rapidly growing number of volunteers and charities using our service. Reach connects people who want to volunteer their professional skills with charities that need those skills. Every year our online service matches a growing number of charities with trustees and skills-based volunteers. This is an important role that is central to the smooth running of our service, requiring good attention to detail and excellent communication skills. 

Reach Volunteering

Reach Volunteering is the leading skills-based volunteering charity in the UK and the single biggest source of trustees. We help charities to strengthen their governance by broadening the range of experience on their board. We support them to increase their operational capacity and capability by drawing in specialist expertise on a voluntary basis. Since we took our service online in 2015, we have doubled our impact. In 2019 over 1,900 trustees and volunteers were appointed through our service, and this year we are already well on our way to exceeding that number. We use a service design approach to improve our service and we pride ourselves on being a ‘user-centred’ organisation. 

The role

As Service Administrator you will join our friendly, established, small team to support our users. You will undertake essential administration tasks, following a series of set processes to enable us to manage and maintain an effective and smooth running service.

You would be involved in vetting users for eligibility, processing registrations with speed and accuracy, ensuring the information we hold on our users remains up to date and relevant, and communicating effectively with both charities and volunteers

Who we are looking for

We are looking for someone who takes ownership of their work with excellent attention detail and good communication skills. Someone who has used Microsoft Office programmes and has experience of using databases and/or CRM systems to work efficiently on a variety of administrative tasks. 

Other qualities we're looking for include the following. 

• Attention to detail; Ability and willingness to follow processes reliably and perform essential but routine tasks 

• Taking Ownership; Taking responsibility for the quality and timeliness of work, seeking the right support and guidance to ensure tasks are completed efficiently and effectively.

• Collaboration; Working effectively with volunteers and staff, valuing their contribution and keen to support other team members.

• Flexibility; A willingness to adapt to a variety of tasks with a positive can do attitude.

• Organisation Skills; Highly organised with good time management skills and the ability to work systematically and prioritise workload to cope with fluctuating needs.

• Communication skills; An excellent communicator who can communicate clearly and appropriately with a wide range of people, both orally and in writing

Why join Reach 

• We have a collaborative, friendly and supportive culture. You will be encouraged and supported to learn and develop.

• This role provides a great opportunity to gain experience in the charity sector, supported by an organisation that has a user-centred mindset. 

• You will be joining a small, but well-respected, national charity working at sector level to support charities, at a time when their work is vital, but their resources are stretched. 

• We can offer flexible working. This role is offered at 14 hours, across a minimum of 2 days. Options for flexible working are negotiable.

• Other benefits include (pro-rata): 26 days annual leave, plus three bonus days at Christmas (plus Bank Holidays); up to six days volunteering leave per annum and pension contributions at 5 per cent (on completion of probation)

The Scottish Fundraising Standards Panel promotes compliance with the Code of Fundraising Practice and adjudicates on fundraising complaints related to Scottish registered charities. We are starting a new chapter in the Panel’s journey and are looking to appoint a full time Marketing and Administration Assistant to support the Panel.

This challenging and exciting role involves undertaking the day-to‐day administrative and marketing duties to assist the Panel members in the work of the Panel and promotion of its activities.

We are looking for a self-starter who is resilient, persistent and driven. You will need to be a good communicator and be able to use your own initiative.

For more information on this post, please download the full job description and application form on our website: https://www.goodfundraising.scot/news-events/.

If you are interested in being considered for this role please complete our application form, highlighting how you believe your skills and experience fulfil the role requirements, and return it no later than Friday 23rd October 2020.

The Marketing and Administration Assistant role is hosted by the Chartered Institute of Fundraising. The Chartered Institute is an equal opportunities employer, fully committed to ensuring that the only criterion that governs matters of recruitment is merit alone.

Did you know that there may be over 20,000 Sutton residents who care, unpaid, for a family member or friend
who is sick or disabled due to a physical, mental health or substance misuse issue? Sutton Carers Centre
works in partnership to help improve and maintain the quality of life for these Young and Adult Carers living
and/or working in the London Borough of Sutton.

As a partner in Sutton ‘Uplift’, Sutton Carers Centre is working alongside the lead partner, South West London & St Georges NHS Mental Health Trust, to deliver a range of services aimed at supporting anyone with a mental health or wellbeing need in the London Borough of Sutton.

We are seeking a Carers Wellbeing Navigator who will be based within the Wellbeing Team at Sutton Uplift, and who will lead on providing practical and emotional support to Carers and those who may otherwise not access mental health services.

You will have experience of working with people who have experienced poor mental health, with values based on recognising the unique strengths and abilities of individuals and families. You will be helping to build capacity and resilience within families and communities, offering support tailored to individuals to help improve their wellbeing.

Closing date for applications: Monday 26th October 2020 12 noon

Proposed date for Interviews: Tuesday 3rd November 2020

Corporate Administration Manager

35 hours per week

The Corporate Administration Manager is a fantastic opportunity to join a Royal Medical College looking to strengthen its’ support for members and corporate administration in a purpose built new facility. The College requires a hands-on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function. You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high-level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.

Responsibilities:

• Responsibility for operational management of a complex range of corporate policies and procedures.
• Management of governance processes and procedures, including elections and committee roles
• Be the primary point of contact and the face of Secretariat services for the Board of Trustees
• Oversee the implementation of a recent governance review
• Lead the management of corporate processes and for policies, registers and reports
• Engage and communicate effectively with stakeholders on decisions and procedures
• Management of a team of 5 staff members 
• Continuous improvement of infrastructure, systems & procedures for committee administration
• Budget management
• Take accountability for the continuous improvement and development of corporate administration
• Documentation
• Data protection and corporate risk register management

The Successful Applicant:

• Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
• Experience of working with Trustees in a Secretariat capacity.
• Be an individual who enjoys being hands on in their approach to administration and governance issues.
• Have excellent customer service and communication skills.
• Have experience of managing and developing support staff.
• Have a track record of delivering business administration or corporate process projects.

The Role

The core elements of the role are as follows:

Strategic - Create - 5%, including setting strategic plans for corporate procedures

Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.

Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.

In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.

Overall the Corporate Administration Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.

HOW TO APPLY

For further information and to apply for the role, please download the information pack below. Send CV and your completed supporting form via the application link. Applications will be considered on a rolling basis. 

Please note that all staff are currently working remotely and the interviews will be carried out by video.

About The Childhood Trust

The Childhood Trust is London's child poverty charity, founded in 2013. Our mission is to alleviate the impact of child poverty in London through our grantmaking, advocacy and partnership programmes. Since our foundation, The Childhood Trust has supported 616 projects across London working to alleviate the impact of child poverty. The Trust uses funds donated to us to generate and match other donations, primarily through online fundraising campaigns and fundraising partnerships with philanthropists, companies and trusts and foundations. These campaigns have brought people together and inspired them to donate through matched giving to raise £18.4 million to fund grassroots child poverty charities working throughout London.

The Childhood Trust is a successful and growing charity. With a staff team of four, the charity already punches well above its weight having impacted the lives of more than 250,000 children.

Job description

A competent, experienced Bookkeeper & Administrator is required to support the administration and finance functions of a thriving child poverty charity based in central London, SW1  (3-4 minutes from Victoria tube / train station).

This role is key to supporting the expansion of the charity. You will be the central point of administration support and will be expected to provide the full range of administration from answering queries and banking cheques to more complex duties such as reconciling payments and producing monthly management accounts - so you will need a minimum of 18 months accounts experience, preferably with Xero.

The ideal person will be responsible with a good sense of humour; a team player with a natural flair for figures and accounts. Common sense is essential and there is a real opportunity to make this role your own. Essential experience / skills include previous office support and accounts experience, Xero, Word & Excel, and excellent attention to detail. This is initially a fixed contract (one year) part time role, with the potential to increase to a full-time role. An extensive induction is offered along with a friendly, supportive working environment and a fantastic career opportunity for the right person

• Salary £28,000 - £30,000 per annum pro-rata
• Hours: 3 days/week (24 hours) ideally spread over 4 or 5 days. Flexible working available
• Contract: 1 year with the possibility of extension
• Annual Leave: 20 days pro rata + statutory holidays
• Responsible to: Chief Executive
• Location: Flexible – Home & Office

Main duties and responsibilities

Manage the charity’s administration, bookkeeping and accounts:

• Ensuring all income and expenditure data from different channels is processed accurately for management and financial accounts
• Regular reconciliation of income using Xero and entry of expenditure data into management accounts (weekly or 2x a month)
• Liaising with the other staff support the accurate entry of all donation details into our database, and to support the timely submission of gift aid claims. 
• Checking and processing invoices
• Reconciling income and expenditure
• Managing employee expense process and reimbursements 
• Liaising with the payroll agency to oversee payroll for staff 
• Liaising with accountants / auditors to support the preparation of annual accounts and annual returns.  
• Providing cash flow and other financial summaries periodically as required by the Chief Executive for trustees/treasurer/funders (e.g. month-end, quarterly, end of grant basis) 
• Organising and maintaining filing of all financial documents

Administration and Chief Executive assistance:

• Managing and updating employee data re: holiday tracking, sick leave etc.  
• Being familiar with key staff policies and communicating to team as relevant and required
• Assisting Chief Exec with document management
• Assist Chief Exec with correspondence & co-ordination as required

Person Specification

Skills and Knowledge Required:

• 18 months + bookkeeping experience including basic knowledge of management accounts
• Knowledge and experience using an accounting package (essential) and XERO (desirable)
• Time-management and organisational skills – able to prioritise and handle a busy workload
• Experience with a CRM database such as Salesforce (essential)
• Good operational knowledge of Microsoft Office 365 
• Excellent communication and numerical skills
• Experience working in for a charity or non-for-profit organisation (desirable)

• Highly organised (essential) – able to create and follow efficient processes 
• Systematic and effective problem solver with a strong attention to detail 
• A quick learner, self-starter with high initiative.
• Calm, unflappable and resilient nature
• Discrete
• Enjoys working both with systems and people.
• Able to work well in a team as well as independently

This is an immensely rewarding role working in a dynamic charity built on an ethos of caring and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has an adaptable and flexible attitude. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable and disadvantaged children.

Flexible working hours/days are available to fit around childcare or other needs, including home working.

To apply for this role, please submit a CV and a short Covering Letter that is no more than 1 page long.

Please note: Shortlisted candidates may be asked to complete a Work Task prior to their interview. 

Applications are welcome from people of any age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or social economic background. We seek to ensure that all applicants receive fair and equitable treatment or are not disadvantaged by any inappropriate conditions or requirements being placed on them. When we are recruiting, we actively seek to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to be successful. We recognise the importance of a good balance between work and home life, so we do everything we reasonably can to accommodate flexible working.

 Summary of Role

We are seeking to recruit three Trustees with professional backgrounds in either Legal, Business Change/Transformation and International Programmes for a duration 3 years.  As well as two Co-opted members with professional background in either Finance (for the Finance & Audit Committee), and Safeguarding (for the People & Culture Committee) for a duration one year. 

The Trustee and Co-opted member is a key member of Muslim Aid’s Board with the expertise to ensure the strategic oversight of the charity’s finances and to support appropriate decisions and good governance by the Board.   

About the Role

 The main responsibilities of this role will be to: 

• Giving strategic direction to the charity; setting overall policy, defining goals and setting targets and evaluating performance against agreed targets 
• Agreeing key strategic principles and policies and, when required, procedures for agreeing ad-hoc, exceptional, matters which fall outside established policy provisions 
• Ensuring compliance with legal, statutory and regulatory responsibilities 
• Ensuring the charity acts within the constraints of its constitution;  
• Safeguarding Muslim Aid’s good name and values;  
• Ensuring that the charity’s governance is at the highest possible standard;  
• Guarding the long-term ability to advance the charity’s objectives, holding its assets in trust for the benefit of current and future beneficiaries;  
• Maintaining oversight of the charity’s fundraising 
• Ensure the financial stability, effective and efficient administration of the charity, reviewing and approving financial strategies and monitoring income and expenditure, to ensure the organisation is in good financial health;  
• Manage risk (legal, security, reputational) and determine risk appetite;  
• Protect and manage the property of the charity;  
• Monitor the human resource and organisational development strategies and their implementation 

About You

To be successful in this role:

• An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship   
• Direct experience of operating within the voluntary and community sector organisations as a trustee 
• Willingness to devote the necessary time and effort 
• Strategic vision  
• Problem solving and conflict resolution/change management.  
• Legislative and operating framework for charities/voluntary and community sector organisations 
• Knowledge of the principles of corporate governance 
• Strong commitment to Muslim Aid’s mission, visions and values 

Why you should Apply

By becoming a Trustee or Co-opted member, you have the opportunity to not just talk about how charities should be run but rather do something about it yourself. The role allows you to utilise your skills and make the changes you want to see. By joining Muslim Aid, you have the opportunity to work towards a cause that you feel passionate about and be a part of something special.  

If you are interested in either of these roles, please review the information pack  before applying which you can find on our website by clicking on the apply on website option below. 

Founded in 1963, we operate as an independent charity with a vision to make a real difference to people’s lives by improving the quality of mathematics education and learning.

We are passionate about mathematics and mathematics education, and the users of our services are at the centre of what we do. We offer professional development for teachers and innovative resources for teachers and students, and are recognised national experts in mathematics curriculum development. We find our work hugely rewarding and stimulating, and our innovative and collaborative work with a range of partners, including government, enables us to deliver flagship mathematics education development programmes for teachers, as well as informing national policy. We run some government contracts, in partnership with others, where we believe they are consistent with our charitable objects. We also promote innovation through ground-breaking development work and awareness raising.

We work at the forefront of innovation in education. To maintain and build on this innovation and leadership we hope to work with a wider range of donors who share our aspirations for improved maths education for everyone. The fundraising trustee is a new role to help us steer this new ambition.

If you have the experience to support us, and you are passionate about the development of the next generation, we would love to have you on board!

We are looking for a Trustee with experience of fundraising with corporate funders and high net worth individuals. In addition to the standard trustee responsibilities of setting strategy and policy for the organisation while ensuring that it is operating efficiently and in compliance with relevant laws and regulations, the Fundraising Trustee supports the development and overall governance of MEI’s fundraising and related communications strategy, working closely with the CEO, Deputy CEO and the contracts and finance committees.

This is a new post and an exciting opportunity to make a significant contribution to a national charity at a critical stage in developing its ambitions for the future.

The statutory duties of a trustee:

• To ensure that the organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations.
• To ensure that the organisation pursues its objects as defined in its governing document.
• To ensure the organisation uses its resources exclusively in pursuance of its objects: it must not spend money on activities which are not included in its own objects, no matter how worthwhile or charitable those activities are.
• To contribute actively to the Board by giving strategic direction to the organisation, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets.
• To safeguard the good name and values of the organisation.
• To ensure the effective and efficient administration of the organisation.
• To ensure the financial stability of the organisation and its sustainable growth.
• To secure the appointment of the Chief Executive and monitor his/her performance.

It is expected that the new Trustee will:

• have senior strategic level experience or as a charity Trustee;
• understand the role of the Trustee and be able to add value to the charity through expertise, counsel and sound judgement;
• understand the competing pressures (financial, operational, personnel) involved in running a complex organisation;
• have experience of dealing with the challenges associated with delivering organisational and governance changes;
• have a broad range of business and financial skills and experience;
• be able to contribute strategically on a wide range of issues;
• take collective responsibility for the direction of the organisation, be good at working in teams, and able to be effective in a complex organisational environment where significant cross-boundary collaboration and partnership are essential.
• In addition to these generic duties and responsibilities, the specific responsibilities of the fundraising trustee will entail the following:
  • To have a substantial background in either a corporate giving/CSR or fund/foundation management role, or as a senior charity fundraiser with a sound understanding and experience of charity fundraising at strategic and operational levels.
  • Bring overall leadership and drive as the Fundraising Trustee, supporting the development and overall governance of MEI’s fundraising and related communications strategy, working closely with the CEO and Trustee for Finance.
  • To ensure that there is the right breadth and depth of fundraising and related communications skills within MEI and the Board of Trustees, with access to the right networks, in order that the charity is in the best possible position to develop and deliver high quality strategies in fundraising and related communications.
  • To be an active member of the Finance, Audit and Risk (FAR) Committee, ensuring that fundraising and related communications strategies are aligned to the wider budget strategy.

MEI is committed to promoting and ensuring equality and valuing diversity. We will not discriminate unlawfully in any aspect of employment and want MEI to reflect the diversity of the communities we serve. We welcome applications from people from all backgrounds, especially from underrepresented groups, including people from Black, Asian and minority ethnic communities.

Further information available on application.

Main role and responsibilities

The overall purpose of the role is to support the Chief Executive, the Executive Team and the Chair and Trustees to develop and to deliver ShelterBox’s mission, strategy, and plan.

ShelterBox will be undergoing a strategy review in 2021. The role of Strategy & Planning Officer will play a key role in helping the CEO and the organisation to reflect and refresh the organisational mission and goals. It will be the key liaison between functional departments who deliver and the CEO who coordinates and sets direction.

The role will work closely with the CEO to support ShelterBox in achieving both the goals of the Operating Plan 2021 as well as ensuring the new strategy is relevant and an effective tool for the organisation.

The position holder will be involved in a wide range of roles from supporting the management of ShelterBox Board, Executive, & Senior Leadership Team meetings (in a company secretary capacity), to budget management/coordination and developing working briefs on a wide range of topics.

The role will also be expected to represent the CEO at key internal discussions and exercise superb judgment, interpersonal skills, and absorb information quickly.

Reporting directly to the CEO, the role will work very closely with the Executive team and the Board on a range of strategic initiatives that impact the wider organisation as well as be an effective partner to senior leaders. The role will also support the Chair of the ShelterBox Board in various duties.

Working with the CEO, the role will:

• Coordinate and integrate the work of the CEO’s office with the rest of the organisation, ensuring effective engagement with all departments.
• Use sound judgment to advise the CEO on complex and sensitive policy issues and questions.
• Assist the CEO and leadership to deliver on the ShelterBox strategy (post 2021).

Who are we looking for?

ShelterBox is seeking an accomplished and highly competent Strategic Planner/Executive Assistant to provide excellent support to the Chief Executive, the Executive Team, and the Board.

You must have proven EA experience at Director/CEO level or have held a role where a high degree of autonomy and highly developed planning and organisational skills are required.

We are looking for candidates with a relevant degree (or equivalent experience) in a field relevant to policy making, strategy, international development/humanitarian affairs, public administration. Ideally, you will also have knowledge or experience of working for the voluntary sector or a charity.

The position holder will need to flex between areas of work on humanitarian thought leadership and response, funding diversification and growth strategies, and partnership building between ShelterBox, its affiliates, strategic donors, and other key organizations.

This is a varied and busy role and to be successful you must have strong prioritisation and time management skills, excellent verbal, and written communication skills along with the ability to develop effective and positive working relationships internally and externally.

You will be a strong team player, who can also work autonomously to clear deadlines. You must also be politically astute with the ability to analyse and summarize large amounts of information quickly.

Strong interpersonal, relationship management and influencing skills are also important, as is the ability to work with a variety of stakeholders with different agendas

The role requires a rigorous and critical thinker, able to ask probing clear questions and drive toward solutions quickly. You must have the ability to anticipate and assess situations accurately and recommend/implement effective courses of action, with a predisposition toward simple and practical solutions, through consensus building.

Duties will include but not be limited to:

Policy and Influence:

• Coordinates and/or oversees the development of policies, procedures, speeches, and strategies relating to complex policy issues for the CEO’s office.
• Conducts research and analysis to support the strategic aims of ShelterBox.
• Drafts strategy documents, reports, speeches, briefing notes, and talking points at the request of the CEO.

Strategy and Planning:

• Lead on the review and consensus building around the process to develop the ShelterBox Strategy 2021.
• Through coordination with Exec team, keep an active overview of the work of departments to ensure effective and coordinated support to and response from the CEO.
• Works with the CEO to set short- and medium-term priorities for strategic engagement with internal and external stakeholders.
• Identifies challenges in the short and longer term, to successfully implementing the ShelterBox strategy and workplans and works with relevant stakeholders to develop proposed solutions.
• Manages strategic projects from inception to completion as assigned by the CEO.

Planning and Coordination

• Provides timely and effective communication of instructions and decisions of the CEO to stakeholders at all levels.
• Ensure Executive Team meeting agendas are developed, and key matters are tabled for discussion.
• Support the CEO and Finance Director in the ongoing strategic oversight of the organisational budget and financial management.
• Ensure minutes are taken at key meetings and for ShelterBox board meetings, including action items and follow up.
• Tracks and documents key strategic internal and external meetings, ensuring that key action points are communicated and follow up occurs.
• Works with internal and external stakeholders to commission and/or develop briefings.
• Works with internal stakeholders to commission and/or develop itineraries and agendas to ensure the CEO engagements are effective in promoting ShelterBox and its mission.
• Fosters teamwork and communications among the Exec Team, Senior Leadership Team, and other key staff.
• Represents the views of the CEO at key internal meetings such as with the Senior Leadership Team.
• Maintains sensitivity and diplomacy with senior colleagues.

Communications

• Represent ShelterBox and CEO at relevant senior meetings and conferences and present the work of the organisation where necessary.
• Be an effective communicator on behalf of and in support of the CEO to the global ShelterBox audience, with a particular emphasis on maintaining effective partnerships and collaboration between ShelterBox and its supporters, as well as the network of partners and affiliates.
• Ensure good working relationships and support the integration of activities across ShelterBx departments.

For the Board of Trustees:

• Distribute high quality papers, taking and producing minutes of board and subcommittee meetings and monitoring implementation of agreed actions.
• Organise, maintain and when necessary, re-organise the meeting schedule for the Board meetings and subcommittees, ensuring the timing of subcommittees leads into quarterly board meetings.
• Organise trustee board away days, organising the venue, papers, and any other resources, including booking travel and accommodation.
• Provide administrative support to the Chair and other trustees as required to enable them to fulfil their duties for ShelterBox
• Maintain a record of board level policies, updating as necessary

This is an exciting and multifaceted role that will provide a keen insight into the internal workings of a busy NGO in the international development sector. The post holder will provide executive PA support to the Director as well as general administrative support for the organisation, coordinate and support the team with our external communications and social media platforms, and support our community fundraising activities.  

The ideal candidate will have experience of working in an administrative role providing a full range of administration support services.  They will have excellent organisational and time management skills with a solution focussed, proactive approach to problem solving, and will need to have experience of posting content to social media sites. They will be someone who is comfortable working on their own initiative, is well organised and enthusiastic, and who enjoys the challenges of supporting a small and friendly team.

To apply please complete the application form and equal opportunities and monitoring form and submit these by 1st November. 

The Maternal Mental Health Alliance is looking for an outstanding individual to be our new Senior Team Assistant. The role will provide administrative support to our small, remote team, with a particular focus on finance, member administration and support relating to the Devolved Nations. They will be line managed by the HR and Governance Advisor and will also work closely with the CEO and Senior Leadership Team. 

The role is home-based and part-time - the successful candidate will work 2.5 days a week, with the flexibility to increase to 3 days should funding allow. 

We envision that this role will have a start date at the beginning of January, with a handover day to take place with the current postholder sometime in December (to be arranged). Interviews will take place virtually on 11 November.

Please see the application pack for full details and how to apply.