SCM is a community of students, past and present, and it is community that is at the heart of who we are and how we do things. Wherever students find us and however they engage, they are our purpose; supporting them to be, and, where they are open to it, to grow in their lives and faith.

We are deeply committed to an inclusive, progressive and radical approach to the Christian faith and we are a movement for today, which means campaigning on current issues of concern such as the refugee crisis, the arms trade and food injustice, and modelling LGBTQ+ celebration and pushing the church to do the same.

SCM is a small charity with a strategic plan for growth and sustainability, of which effective fundraising and financial management is a key part. We are looking for a Finance and Fundraising Administrator who will provide high quality administrative support for the fundraising work of SCM, helping to ensure that strong relationships are built with donors and supporters. The post holder will also support the Operations Manager in monitoring the financial performance of the charity by ensuring that financial records are kept up to date.

The main duties of this role include:

• Recording the fundraising activity of donors on a database and maintaining donor records.
• Sending out thank you letters and supporting the Fundraiser with appeal mailings.
• Supporting the Fundraiser to prepare monthly fundraising progress reports.
• Ensuring that all financial transactions are recorded on the accounting software (QuickBooks), including creating invoices.
• Administering the day to day financial activities of the charity, paying bills and expenses claims using online banking and ensuring monies received are banked promptly.
• Maintaining the smooth running of the office by undertaking a range of administrative tasks including dealing with post, staffing the telephone, arranging travel and accommodation and maintaining stocks of stationery as required.
• Undertaking any other tasks as required commensurate with the post, such as taking minutes of meetings.

The ideal candidate for this role will be someone who is well organised and has a keen eye for detail, with experience of working or volunteering in a similar role. You will need to show, in addition to the skills and experience listed in the person specification, that your values align with our values, and that you share our commitment to safeguarding. A willingness to learn and a positive attitude are as important to us as qualifications and experience, so do please get in touch even if you don’t think you meet all of the criteria quite yet.

You would be joining a small but dynamic staff who are deeply committed to the values and work of SCM, and who are excited to welcome you the team and work with you in your role. We can also offer you a competitive salary, a generous annual leave entitlement, pension contributions, enhanced sickness and family leave pay, and flexible working.

We actively encourage people from structurally disadvantaged backgrounds and underrepresented groups to apply. This includes, but is not limited to, people from communities experiencing racial inequality, migrants, refugees, women, non-binary people, people who identify as LGBTQIA+ and/or people from an economically deprived background.

For an informal conversation about this role please contact Lisa Murphy, Operations Manager.

Applications should be submitted electronically in Word format by email before the closing date and time. Please ensure that you clearly state the role you wish to apply for.

Closing date for applications:   Tuesday 4th January 2022 at 5pm

Interviews to be held:           From 10th January 2022

Start date: As soon as possible

Time Commitment: 

• On Average 4 hours per month
• You may be required to attend four quarterly meetings annually 
• You may be required to attend an annual AGM
• You may be required to attend 1-4 Committee meetings
• Physical presence at meetings is ideal, although video conferencing is also available for those who are unable to attend.
• You may be required to reply to email correspondence in a timely way

Remuneration: 

The role of Trustee does not have any financial remuneration; however, reasonable expenses for travel may be claimed.

Application Deadline: Although Charity Jobs states that the deadline for this position is 30 December, kindly note that you can still apply for the position on the Muslim Aid website as the deadline on Muslim Aid website is 02 January 2022. 

Summary of the role

Muslim Aid is looking for a Trustee with a professional background in Finance.Candidates should have a good understanding of contemporary charitable activity in the UK and internationally and will help the Board develop our strategic aims and provide insight and support to achieve these aims - to constructively challenge our executive management team and to provide robust governance.

We are also looking to ensure a diverse make-up of the new Board in terms of gender and international linkages.  We are also looking for an individual who can bring commitment, enthusiasm, creativity and thoroughness to the governance function.  An ability to attend quarterly board meetings is a requirement; however, it is not a prerequisite to be a permanent resident in the UK. While implementation of strategic decisions of the Board will largely be in the hands of the CEO and Leadership Team, there may also be a need for some Trustees to be involved in sub-committees established for specific purposes.

There are big challenges ahead, but we have the passion, belief and ambition to meet them. If you share our belief and commitment to improving the lives of those in need, we very much look forward to hearing from you and perhaps, welcoming you on board. 

About the Role:

The main responsibilities of this role will be to: 

1. Work collaboratively with all trustees and the executive, supporting the delivery of our strategic priorities.
2. Ensure organisation strategic priorities are financially appraised and budgets are aligned to both short-term and long-term objectives.
3. Supporting the Board’s duty to ensure proper accounting records are kept; financial resources are controlled, invested, and economically spent in line with governance, legal and regulatory requirements.
4. Act as a key member of the Finance and Audit Committee.
5. Review planning/budgeting processes in participation with the Board and constructively challenge where required.
6. Assisting in the development and implementation of an appropriate financial reserves policy.

About You:

To be successful in this role: 

1. Qualified accountant with demonstrated experience in the charity sector
2. FD/CFO level experience
3. Strategic planning experience at senior level.
4. Strong commitment to Muslim Aid’s mission, visions, and values.
5. Knowledge of charity SORP and impending changes Proven ability to communication and explain financial information by members of the Board and other stakeholders

Why you should apply

By becoming a Trustee, you have the opportunity to not just talk about how charities should be run but rather do something about it yourself. The role allows you to utilise your skills and make the changes you want to see. By joining Muslim Aid, you have the opportunity to work towards a cause that you feel passionate about and be a part of something special.

How to apply:

If you are interested in the role please familiarise yourself with the Muslim Aid Finance Trustee Candidate Information Pack, Role Description and submit the completed Trustee Application Form and your CV .

Muslim Aid is seeking applications across all sectors of society, regardless of age, gender, race, religion, ethnicity but wishes to encourage applications from women on the basis that they are underrepresented on the board of trustees.

Muslim Aid’s recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our care/employment. Successful candidates will be expected to undergo a DBS check. In addition, all successful candidates for finance roles will undergo an Experian Credit Check.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief or age.

Only Shortlisted candidates will be contacted. If you have applied for this role before you do not need to do so again, your application has been recorded. Applications will be accepted until the closing date; however, Muslim Aid reserves the right to initiate interviews and the selection process on a rolling basis with the aim of identifying an appropriate candidate as quickly as possible.

Once we receive your application, we will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

Administrator (HR and Operations)

This is a wide-ranging role that will see you involved in a variety of activities, including providing effective diary management and high-quality administrative support to the organisation at our busiest time. We are seeking a personable and well-organised individual with strong communication skills, able to work in a busy environment, prioritise workloads and meet deadlines. If you’ve got what it takes, you’ll join a high-performing and evolving charity with a dynamic atmosphere and have opportunities to get involved in a number of different areas and activities.

Our head office team ensures the smooth running of our mental health social work programme, and the Finance, HR & Operations department provide crucial support to the delivery of this. The successful candidate would be an integral member of the HR & Operations team, working in a variety of operational areas that work in tandem to provide a positive and successful working environment for our Head Office team.

Administrator Responsibilities:

• Monitor, file and sort the Data Protection, Complaints and HR inboxes and alert the team to any new enquiries.
• Administrative support to the Head Office recruitment process for all new staff positions including advertising roles, preparing applications for hiring managers, scheduling interviews and liaising with applicants.
• Administer, maintain data and make agreed changes within our HR system.
• Assist in the onboarding process for new employees including scheduling introductory meetings, creating employee records, providing handbooks and ordering equipment.
• Manage, monitor and control all HR administration records and processes including appraisals, sick forms and probation forms.

• Diary management for the CEO and setting up key internal/external meetings for SMT.
• Make travel arrangements when needed for the CEO and SMT for external meetings.
• Manage and respond to general enquiries, including telephone calls and correspondence received to our enquiries email address.
• Regularly update and maintain the CEO and SMT’s Contact Relationship Management (Salesforce) system to ensure Think Ahead holds the most current and relevant contact details for key stakeholders.
• Support with day-to-day office management, including health and safety compliance, liaison with suppliers and access issues.
• Assist with room bookings and catering arrangements for meetings when needed.

• Provide project support on internal projects as needed.
• Assist in the preparation for the quarterly trustee meetings, including preparation of board papers, generating agendas, and writing up the minutes afterwards.

Administrator Requirements:

• Strong organisational skills.
• Good time management skills, including the ability to balance, anticipate and adapt to conflicting demands and work to tight deadlines.
• Good IT skills (MS Office - Outlook, Word, PowerPoint and Excel).
• Strong written and verbal communication skills.
• Strong interpersonal and team working skills; the ability to deal with people at all levels in a sensitive and professional manner.
• Attention to detail and high level of accuracy.
• Ability to work under pressure and adapt to uncertain or unexpected outcomes with flexibility and resilience.
• Ability to build relationships and work closely with and support a team of colleagues and network of stakeholders.

We welcome applicants from all backgrounds. We do not require any higher education qualifications in order to undertake this role. Applications will be reviewed based on the demonstration of capability to fulfil this role with the skills and qualities listed below.

About Us:

At Think Ahead, we want to see a society where everyone with mental health problems can flourish. That won’t happen unless people can improve their social circumstances – because life issues like relationships, living arrangements, and employment have profound effects on mental wellbeing. To drive change, we created the Think Ahead programme, one of the UK’s most competitive graduate schemes, to offer remarkable graduates and career-changers a new route into mental health social work. Through the programme and our wider work, we attract talented people into mental health services, strengthen training, and spread social approaches to mental health across society. 

Location: Chancery Lane, London - Hybrid working pattern with equivalent of 2 days per week in the office. (Operating remotely until end of January 2021 with option to attend office voluntarily until then).

Contract Type: Permanent
Hours: Full Time (Part time, for 3 or 4 days a week will be considered)
Salary: £23,000 per annum (pro-rated for part time), plus competitive benefits package

You may have experience of the following: HR Administrator, HR Administration, Office Administrator, HR Assistant, Office Assistant, HR Advisor, Admin Assistant, Administrative Assistant, Business Support Assistant, Operations Administrator, Operations Support Administrator, Operations Support, Administrator, Operations Assistant, Support Administrator, Admin Assistant, Administrative Assistant, etc.

Ref: 105 107

Position: Charity Administrator

Responsible To: Board of Trustees.

Reporting To: Chair of the Board of Trustees

Responsible For: Co-ordinating helpline volunteers, social media team and qualified counsellors. Acting as a focal point of Red Kite, administering the systems, email and making onward referrals. Developing the systems and processes as necessary as the Charity evolves and matures. Reporting to Board of Trustees. Supporting the Executive Directors of Red Kite in delivery of their activities.

Location & schedule: Virtual working. Approx. 22 hours per week at £12.50 per hour. Twice monthly reporting to Trustee Board at evening meeting.

It is expected that the Charity will locate into an office based environment in future as circumstances allow. The location is yet to be decided but will be located within the catchment area served; North & East Herts, Stevenage, Welwyn and Hatfield and the Borough of Broxbourne. The post holder will be expected to operate from this office once it has been established.

Post Summary:

Red Kite is a small emergent charity formally constituted in October 2019 and became operational in Dec 2020. We are at the exciting moment of establishing specialist support and counselling services for women and men (18+) who have experienced rape, sexual assault, or childhood sexual abuse. In the first year we anticipate an annual turnover of £60,000 rising as we develop in the years ahead.

The post holder will contribute towards the strategic development and operational management of all areas of the organisation in the setting up Red Kite and leading it to organisational maturity. This key role is designed to lead, manage, and develop the charitable services functions of providing a 24-hour Helpline staffed by our team of trained volunteers, as well as group work and long-term counselling based in Eastern Hertfordshire. We envisage our counselling services will also be offered across Eastern Hertfordshire virtually and at community-based locations. The post holder will oversee the Social Media Team whose overall accountability is to the Communications expert on the Red Kite Board.

Job Purpose:

• To provide daily co-ordination of Red Kite services.
• To record activity and develop reports to inform the Board of said activity.
• To provide evidence for use in bidding for additional resources.
• To develop rotas.
• To ensure that resources are deployed equitably.
• To flag gaps and service pressures to the Board.
• To model the culture, mission and aims of the charity internally and externally.
• To assist in developing the Red Kite brand and raising its profile amongst partners and referrers.
• To develop feedback mechanisms to gather information from service users, which assist service improvements and future planning.
• To contribute to the governance of the charity, by ensuring that the Board receives timely advice and appropriate information regarding relevant matters.
• To represent Red Kite at local fora as delegated by the Board.
• To contribute to business planning and make recommendations based on communication with service users, volunteers and counsellors alike.

Responsibilities

Day to day operations

• Monitoring the Helpline activity from the previous day by checking the Charityb Log systems and reviewing the Helpline volunteers notes and actions. Assign outstanding actions according to need and shift rota.
• Monitoring the Enquiries inbox and responding to new emails, assigning actions arising
• Monitoring the Frontline referral inbox and updating frontline status, assigning actions arising
• Monitoring the voicemail inbox, listening to new voicemail messages and assigning call back or actions arising
• Monitoring the Helpline Volunteers Whatsapp groups for updates on availability for shift, reassigning calls on the Charity log case management system as and when necessary
• Processing outbound referrals assigned from the Helpline.
• Keeping an up-to-date schedule of hours worked.
• Maintain the helpline shift rota in reaction to any changes in availability.
• Liaise with all volunteers as necessary.
• Ensure volunteers are following the operations process correctly
• Follow the Red Kite process on Charity Log to create, approve, budget and assign Therapy cases to Counsellors
• Answer calls during your working hours, take basic details and assign call backs to volunteers or other actions arising.
• Monitor Social Media Team Whatsapp Group and deal with issues raised

Fortnightly operations

• Run the case extract from Charity Log.
• Merge the telephony stats for the month to date.
• Update the operations activity report from the latest extracts.
• Create an operations report for the Board of Trustees in time for the Board meeting.
• Attend the fortnightly Board Meeting at 7pm every other Thursday (online or TBA location)

Monthly operations

• Attend the Social Media team meeting at 6.30pm first Tuesday each month
• Ensure the Board have sight of the Media Activity Calendar to approve prior to month start.

Quarterly operations

• Confirm availability and shift preferences with the current cohort of helpline volunteers
• Compile the shift rota
• Capture the shift rota (and volunteer non-availability)  in the Helpline Shift calendar on MS outlook
• Print out the quarterly calendars to a PDF file
• Create a spreadsheet listing the shift rota dates and times for each volunteer
• Send the rota calendars and spreadsheet to the volunteers at least 2 weeks before it starts

Record keeping

• Maintain a live register of counsellors and Helpline volunteers on Charity log
• Maintain systems to ensure that records are kept in line with GDPR.
• Ensure records are kept regarding training and staff development.
• Maintain and add to the organisations listed on Charity Log with appropriate Info links available to volunteers for searching referral agencies.
• Manage any data access requests or ‘forget me’ requests on Charity Log as per GDPR regulation.
• Maintain a risk register for Red Kite.
• Maintain the external documents folder (linked templates in Charity log)
• Maintain and update Red Kite application packs and other documents used for recruitment or information packs

Red Kite systems

• Manage the addition and deletion of users on the Red Kite network including processing forgotten password requests, creating email addresses, updating emails groups, user access to network, assigning MS licenses.
• Manage the addition and deletion/deactivation of users (Trustees/volunteers) on the Charity Log system
• Maintain the availability of the Charity Log training system as required.
• Monitor the SMS account and add more when required
• Provide updates as necessary to the website manager.

Recruitment

• Create and run ads for volunteers on local social media forums, on Reach and Do-it platforms, CVS bulletins etc.
• Send out applications packs to all volunteer enquiries
• Maintain a list of volunteers with application status and communicate when training programmes are being scheduled.
• Obtain references for volunteer applicants
• Arrange interviews with Red Kite Trustee(s)
• Create and maintain email groups for cohorts of volunteers
• Liaise with Red Kite trainer and applicants to create a training schedule
• Create the training schedule as Teams meetings in Outlook, invite trainer(s) and all applicants that have reached ‘ready for training’ status.

Other ad-hoc activity

Finance

• Monitor for funding opportunities and participate in making grant applications as agreed with the Trustees. Maintain records of applications made and the status and reporting requirements.
• Keep abreast of the budget available for counselling to manage expectations with the helpline volunteers for service users queue for counselling
• Monitor any queues arising for 1-2-1 or Group counselling and report to the Board.
• Book rooms as required and maintain records of expenditure on bookings and office supplies.

Strategy, Values and Ethos

• Contribute to the delivery of the charity’s vision, mission, strategic objectives and strategic priorities, and aid in the development of Red Kite’s philosophy and values.
• Monitor and review this strategy on a regular basis and report back to the Board.
• Aid in the fair implementation of the charity’s values, ethos, and policies.
• Contribute to the work of the charity to achieve its objectives, vision, and mission.

Legal and regulatory compliance

• Aid the charity to fulfil all its legal, statutory, and regulatory responsibilities.
• Together with the Trustees, enable the Board to fulfil its duties and responsibilities for proper governance and ensure the Board receives timely advice and appropriate information on all relevant matters.

External and Internal Communications

• Foster positive communications internally and externally enabled by a range of media.
• Create links with other rape crisis and sexual assault services.
• Act as an ambassador for Red Kite.
• Support events or represent Red Kite in meetings as requested by the Chair of Trustees

Are you comfortable working in a fast-paced, results-oriented environment? We are looking for an experienced Part-Time Project Administrator to join our dynamic compliance team, to ensure our continued success of both preparing and supporting people with common mental health conditions into sustainable employment.

Job Purpose:

Working alongside the Senior Project Administrator, you will be supporting our IPS Works project, which is part funded by the European Social Fund and the National Lottery Community Fund. This project started in March 2017 and is to continue up until March 2023. This is a fixed-term contract up until March 2023. This project provides dedicated support into employment for clients with mental health conditions across West London. In this role you will provide efficient administrative support to the project, specifically ensuring programme requirements are fulfilled in terms of contractual compliance. There will be continuous interaction with the service personnel and managers. 

Intro

Although we are proud to be affiliated to the RSPCA (South, East and West Devon Branch), Little Valley Animal Shelter is a completely separate, self-funded, small, local Devon charity (205154), located on a beautiful 20-acre site just outside Exeter. We have been operating from this site for over 30 years and despite the many challenges faced, last year we were able to rescue hundreds of vulnerable animals and we rehomed almost all these pets.

All our team are passionate about the many animals we care for and many of our staff have been with us for a number of years. With the future looking a little brighter (from the pandemic perspective) now is a great time to join our team as we have recently finished the rebuild of our new animal facilities, and are now poised to develop further and expand our services across Devon. 

About the role

Working alongside our finance manager, and to a lessor extent our CEO, the accounts and support services administrator will be responsible for processing our day to day finances and providing a range of support services. We are looking for a team player who can communicate effectively with colleagues. 

About you

The accounts and support services administrator will need to be highly numerate (although not essential, ideally AAT qualified or part qualified or equivilant)  with a comprehensive knowledge of bookkeeping/accounts and advanced Excel skills. 

The support serives aspects of the role requires good admin, multi taking, proiritisation and organisational skills.

We are also looking for a team player who can communicate effectively with colleagues 

Finally you will be highly motivated by our Charity’s work and have the ability to work effectively with the minimum of supervision, demonstrating integrity, understanding and empathy.

This is a permanent full time role working 37.5 hrs a week.

About Little Valley, why you should join us.

Little Valley - Big Heart 

It goes without saying that the biggest draw for people who want to join our team is their desire to help animals in need. Rest assured you will be to see first hand the importance of your role at Little Valley and also the impact it makes on the lives of the many animals that we care and support.

Little Valley Animal Shelter is a local Devon charity based in a beautiful 20-acre countryside site on the edge of Exeter. We are a separately registered Branch of the RSPCA meaning we are governed by certain overarching guidance to ensure excellent standards of care but receive minimal funding from the national charity. Because of this, working for Little Valley is challenging but hugely rewarding; with every achievement making a difference to animals on site and in our surrounding communities.

It costs over £1m a year to run Little Valley and we are in a strong and stable financial position, ready to invest in the development of our beloved charity and increase the levels of support we can offer to the animals in our region.

Our team of 33 staff and over 100 volunteers are based both at the Shelter and in our 5 retail shops which are dotted around the Devon area. The Shelter has over 30 dog kennels, including a specialist behavioural area. We also have over 50 cat pens, including a special cat compound. Finally, Little Valley has a unique stand-alone facility where we can house over 50 small animals such as rabbits, guinea pigs, ferrets and a wide range of rodents, not to mention birds of all shapes and sizes in our private aviaries. Over the years our extensive grounds and wildlife areas have also cared for farm animals, many of whom are now happy and much loved in their new homes. Working at Little Valley means you’re able to follow the journeys of the animals we care for, watching them from when they arrive with us, often from sad backgrounds, to when they are happily rehomed.

April 2020 marked a milestone in Little Valley's 30-year history as our final new kennel block were completed and commissioned - over the last few years we have totally rebuilt our cattery and dog kennels to allow us to deliver our highest standards of care in the very best facilities possible. The total cost of Little Valley's rebuild project has been well over £2m. 

It is a great time to join our wonderful team as the rebuild is now behind us and we are in the final stages of agreeing our strategy for the way forward. In the coming years we will be supporting even more animals who need our care in the Devon area and also raising our profile and diversifying our income streams to provide a more stable platform for the future. 

About Tutor Trust
 

The Tutor Trust is a registered charity which aims to tackle educational inequality in a unique way. Our mission is to 'transform lives through tutoring’ by making sure every child who needs some additional academic support can access a great tutor. We recruit and train bright university students as tutors in the core subjects of Maths, English and Science and place them in state schools.

We have won multiple awards and are now recognised as one of the most innovative and impactful education charities in the UK. We have strong evidence of our impact from a randomized control trial by the Education Endowment Foundation, and in 2019 became an EEF ‘Promising Project.’  A proudly Northern born-and-bred charity, we serve Greater Manchester, Leeds, Bradford and Merseyside.

Job Purpose:

This is an exciting opportunity for a well-organised and professional individual to join our Manchester office to support our work with disadvantaged children. You will need excellent communications skills, strong IT capabilities, be highly organised and have the ability to prioritise with a varied workload in a fast-paced environment.

Main Functions:

Administration

• Administrative work associated with ensuring office provision and resources are fit for purpose. This will include support to staff working remotely as well as maintenance of the Trust’s central office. Tasks include organising stationery and equipment orders, keeping ordering records up to date, assisting with the scheduling and management of building maintenance; maintaining equipment and IT logs and list etc.
• Support the COO with recruitment processes which may include posting of adverts; dealing with enquiries from applicants; filing and anonymising applications; scheduling interviews and communication with applicants in general.
• To support the wider Tutor Trust team with various administrative tasks as required, including data entry, inputting on databases, communication with Tutor Trust staff, trustees and suppliers.
• Present a professional front of house service to visitors, telephone calls and emails; including monitoring of key Trust email inboxes.
• Provide scheduling support to the Trust overall including team meetings, managers meetings, board and trustee meetings.

• Provide administrative support to the COO on HR projects relating to staff benefits and policies.
• Work alongside the office manager providing administrative and logistical support with the daily running of the office.

• Finance support including: administering the pension platform, and providing admin support to the finance team.
• Supporting the monitoring of HR policies and ensuring the organisation demonstrates best practice in areas such as employee absence, grievance, diversity, recruitment and staff development.
• Support recruitment of staff across the organisation: helping draft JDs, advertising roles, managing, scheduling and attending interviews.

• Event support – Assist the team with plans and delivery of The Tutor Trust Summer Reception.
• Booking venues for training/meetings/interviews/events

Additional Responsibilities:

• Providing administrative support to the Tutor Trust organisation and staff, including: -
  1. Looking after visitors
  2. Using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases
  3. Filing and storing paperwork (and electronically), documents and computer-based information
• To be an active member of the team and actively contribute to the Tutor Trust’s overall strategic plan
• To take a creative and enthusiastic approach to contributing to making the Tutor Trust successful
• You will be asked to assist in general office duties as necessary

Person Specification

Good candidates for this role will be high achievers, with excellent IT, English and organisational skills. They will have well-developed interpersonal skills and will work effectively within a team environment.

Skills

• Excellent organisational skills.
• To be fully IT literate, particularly to be competent with Office365, Microsoft Excel, Word and Outlook.
• Excellent communication skills with ability to establish a rapport and communicate effectively with stakeholders at all levels and from all sectors .
• The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard.

• The ability to adapt to new office systems and contact databases and to use them effectively.
• Be able to write fluently, to think clearly and to grasp new concepts quickly.
• Educated to a minimum of GCSE C or (Level 4) in English and Maths.

Attributes

• Demonstrate a commitment to the goals and drivers behind the Tutor Trust
• Enthusiasm and ability to contribute to the successful development of the Tutor Trust
• Have excellent communication and interpersonal skills with a commitment to accuracy and attention to detail
• Willingness to undergo DBS clearance and be committed to safeguarding children
• Be a team player
• Have strong organisational and communication skills

• Be able to prioritise and manage tasks
• Confidence in presenting to a wide range of audiences.

General

The job is based on a permanent contract (after a successful 3-month probation period). Your regular place of work will be the Tutor Trust Head Office in Manchester, however the position may also involve regular travel to our Manchester, Leeds, Bradford  and Liverpool University partners and Tutor Trust offices.

The hours of work are 40 hrs per week over 52 weeks (Hybrid working currently in operation). Holiday entitlement will be 33 days per annum (inclusive of Bank Holidays) with 3 days of your allocation to be taken over the Christmas period. There will also involve working occasional unsocial hours in evenings and at weekends.

In accordance with our Safer Recruitment policy, this position requires an enhanced DBS check and two satisfactory references.

APPLICATION INFORMATION

Closing date for applications: Thursday 9th December 2021 at 12pm (noon)

Interviews to be held: W/C 13th December 2021

Salary: £23,001 - £26,001 per annum & Contributory Pension (subject to a successful qualifying period)

Start date: January 2022

Candidates are required to submit a completed application form outlining how they meet the requirements of the role and why they want the role. Please email completed application to the recruitment website by the above date.

For further information visit The Tutor Trust website

The Tutor Trust is an Equal Opportunities Employer

The Tutor Trust is committed to safeguarding and promoting the wellbeing of all children, and expects our staff, applicants and volunteers to share this commitment

We have a new opportunity for an exceptional Finance and Administrative Officer.  This is an exciting time to join Mayhew, as we prepare for our new strategy cycle, next year.

You will report to the Head of Finance and Business support, taking responsibility for the payroll, invoices, and company secretarial functions. You will also assist our board of trustees with PA duties, therefore experience of minute taking would be beneficial for this role.

Role specifics:

Hours: 35 per week, Monday to Friday,

Salary: Circa £25,000 per annum

Closing Date: Sunday 21st November 2021

Benefits:  Please visit the careers section of our website to find out more about our employee benefits.

First round interviews will be conducted over Zoom.

Mayhew works in, and supports a diverse community here in London and Internationally, therefore, we welcome applicants from people with disabilities, Black, Asian or Minority Ethnic (BAME) backgrounds and the LGBT+ community.

If this sounds of interest to you read the Job Description and Person Specification below and apply.

World Jewish Relief is the UK Jewish community’s leading international development and humanitarian agency. Our mission is to assist those living in poverty, affected by disaster or who are displaced, to survive, earn a living, find employment and be better able to support themselves. We tackle Jewish poverty and reach beyond our community. We create opportunities for those out of work to become self-reliant; we bring dignity to the elderly and we respond to international disasters. 

We have an exciting opportunity for a proactive, approachable, motivated and highly organised Fundraising Administrator to join our team, working part-time, 3 days per week. You will be involved in a wide and varied range of activities, working alongside our energetic and ambitious fundraisers. You will be responsible for managing the organisation’s crucial thanking process, providing the highest levels of donor care to valued supporters, as well as managing existing successful projects and helping to develop new innovations and initiatives.

Key to this role is a warm, and amiable outlook and a desire and ability to interact with people at all levels, from staff to Trustees, Committee members and supporters. Previous administration experience in a busy office environment would be an advantage.

We are currently working on a hybrid basis between our office in NW2 and home. This role is based 2 days per week in the office and 1 day a week from home.

World Jewish Relief promotes equality, diversity and inclusion in our workplace. We invite and welcome applicants from diverse backgrounds. We encourage applications from candidates of different ethnicities, socio-economic backgrounds, race, gender, age, disability, sexual orientation and of faith or none that meet the criteria set out for this role.

You don’t need to be Jewish to work for us, but you must be committed to our faith based values of Justice, Kindness, Repairing the World and Welcoming the Stranger. We are inspired by these values to work beyond our community, recognising the dignity and potential of all people.

Exciting employment opportunity for an experienced and dynamic administrator in a highly regarded voluntary sector service providing mental health treatment for young people in Haringey, North London .

Open Door is an NHS commissioned voluntary sector service, providing a range of therapeutic services for young people aged 12-24. We form part of the Haringey CAMHS pathway for 12-18-year olds. We offer counselling, psychodynamic psychotherapy, CBT, mindfulness-based therapy, family and group work as well as a service for parents and carers. We offer services in Crouch End and Tottenham and on an outreach basis in secondary schools, and online. 

We are seeking a Senior Clinical Administrator to be part of our Clinical Support Service which is the first port of call for young people or parents wishing to use our services. You will be responsible for all office and reception administrative systems and for providing an efficient and effective support service for Open Door’s clinical services. This is a role where you can really make a difference, ensuring that the service has the administrative support required to work efficiently and effectively so that young people can get the care they need.

We therefore require someone who can work on the frontline and take referrals, as well as manage a small team, working under pressure in a demanding but well-supported environment. The successful candidate will have a good understanding of the importance of a client focussed service and demonstrate excellent communication and customer care skills. They will need to be IT literate and willing to learn new IT systems and digital skills.

UK Community Foundations:

UKCF is a membership charity working in partnership with Government, large funders, charities and businesses to promote philanthropy, and to design and deliver major grant programmes across the UK. These programmes are coordinated by UKCF and delivered by our member Community Foundations. We are the national membership body for the 47 Community Foundations in the UK, who help funders, companies and other donors give effectively to strengthen their local communities.  Most recently, through Covid 19 we have distributed £65m of funding on behalf of the National Emergencies Trust, which has raised our profile significantly. UKCF is passionate about supporting community activity through local grants, and our vision is that communities can help all those in need.

Role Summary

The Business Administrator Apprenticeship assists with the daily administration of UK Community Foundations. They will assist the Operations Manager mainly but will provide additional help to the SMT Directors, CEO and the Chair where necessary. They will oversee our external communications via telephone and main information email inbox, arrange meetings and assist with basic Salesforce requests. This is a varied role that requires attention to detail, initiative, and discretion. Some project work may also be required.

Originally based in London, we are now working from home, and will adopt a blended approach when we return to normal, having a small amount of office space available in London to those who want to use it, and travelling around the country visiting community foundations to enable us to meet as a team and connect with our members. We are recruiting within London for this post and we are an equal opportunities employer. We are a small but highly proactive charity with the potential to make a huge difference to the lives of people across the UK.

Training

Training provider: The JGA Group

Level 3 Fundraiser Apprenticeship Standard (18 months)

The programme will be delivered over an 18-month time frame and includes monthly masterclasses supported with 1:1 skills coaching. After the training phase, learners will pass through to a 3 months’ end-point assessment (EPA) phase.

This will be spent in preparation for their independent EPA against the official Standard of the skills, knowledge and behaviours deemed necessary by the industry, in order to competently perform the role.  If the Apprentice does not have level 2 English and/or Maths (or equivalent), there will be a small number of additional classes and access to online resources to prepare for functional skills assessments.

Applied:

UKCF are committed to providing equality of opportunity and valuing diversity for all current and potential staff, volunteers, and Trustees. We aim to ensure that this commitment is rooted in our day-to-day working practices and our work together ensuring a sense of belonging. We use the Applied platform to help take bias out of our recruitment process and hire fairly through blind recruitment. To help us to enhance the diversity of our team, we would especially welcome applications from black and minority ethnic candidates and candidates with disabilities, who are currently under-represented at UKCF.

Interviews will take place via Zoom on the 20th and 21st of December.

Position Title:  Operations and Communications Administrator

Location: The Trust’s office in West London

Reporting to:  Office Manager

Grade and salary: Grade B £31,659 (pro rata)

Contract terms: Full Time

Closing date:             11.30pm on Sunday December 12th.

Background

The Sigrid Rausing Trust is a grant-making foundation based in London. Founded in 1995, its purpose is to promote the values and principles of human rights, equality and the rule of law, and to preserve nature from further degradation. In pursuit of these goals, the Trust had committed approximately £429 million to organisations all over the world by the end of 2020. Its current annual budget is approximately £47million. The Trust is led by nine Trustees and currently employs 24 staff. More detail on the Trust’s work can be found on its website.

The Operations and Communications Administrator is part of the operations team of 7 staff, who provide a range of infrastructure services and support to the Trust, including finance, information and communications technology, grants management, governance, compliance, facilities and office services, health and safety, and human resources. The Operations and Communications Administrator provides a range of support to the operations team and wider Trust, and is key in ensuring the smooth running of the Trust’s day to day activities.

Working for the Trust

The Trust is committed to staff development. We offer various opportunities for staff to learn and develop, including an individual training budget, and management devoted to coaching and development. We encourage staff to attend events such as conferences, expert and donor meetings, to keep abreast of the developments in the human rights and philanthropic fields. The Trust is committed to being a good practice employer. We offer flexible working arrangements and are currently undertaking a wide-ranging review of staff benefits.

It is important to us that our organisation is diverse, so we actively encourage applications from people of all backgrounds and identities.

Purpose of the Role:

• To provide administrative support to the Office Manager and wider Operations team in the delivery of tasks at key periods and provide cover as required;
• To provide administrative, communications and other operational support to the Trust;
• To undertake administrative tasks in support of the Finance Officer and Manager as required.

Key Responsibilities:

Operations

• Present a professional front of house service to visitors, telephone calls and emails; including monitoring of key Trust email inboxes.
• Support the Office Manager with recruitment processes which may include posting of adverts; dealing with enquiries from applicants; filing and anonymising applications; scheduling interviews and communication with applicants in general.
• Provide scheduling support to the Trust overall including team meetings, managers meetings, board and Trustee meetings, assistance to the Executive Director and Deputy Executive Director on scheduling and other scheduling tasks as they arise.
• Administrative work associated with ensuring office provision and resources are fit for purpose. This will include support to staff working remotely as well as maintenance of the Trust’s central office. Tasks include organising stationery and equipment orders, keeping ordering records up to date, assisting with the scheduling and management of building maintenance; maintaining equipment and IT logs and list etc.
• Provide administrative support to the Office Manager on HR projects relating to staff benefits and policies.
• Work alongside the office manager providing administrative and logistical support with the daily running of the office. 
   

Communications

• Update and maintain website content in coordination with members of the programme team, the COO and external communications consultants. This includes monthly changes to grants data as well more static elements of the website.
• Add news stories and relevant Trust updates as they are developed;
• Be responsible for the Trust’s twitter account and send out tweets as needed and in coordination with the senior management team and communications consultant.
• Assist the COO and Grants Manager with the monthly preparation of the devolved grant making minutes

Finance

• Assist with initial processing of all supplier invoices
• Assist with gathering of grantee bank details for review by the Finance Officer
• Assist with initial checking of staff expenses claims and paperwork

Travel

• Occasional support of programme staff in organising travel for complex trips (for example higher risk locations or trips with Trustees), including travel and accommodation booking and trip scheduling and background research for travel risk assessments as necessary;
• Assistance in keeping up to date on COVID restrictions in relevant locations to assist programme staff in planning travel

Relationships and reporting lines

• Receives line management and development from the Office Manager
• Works closely with the Office Manager and Finance Office
• Works collaboratively with colleagues in the operations team, sharing information and learning and mutual support;
• Works supportively with colleagues across the programmes team.

PERSON SPECIFICATION

Knowledge, qualifications and experience

• Bachelor’s degree in a related field (such as social sciences, human rights, environmental sciences, sociology etc.) or equivalent experience.
• A demonstrable understanding of human rights issues or interest in developing this further;
• High level of literacy and numeracy;
• At least two years of work experience in an administrative role, preferably in a related field;
• Strong and demonstrable administration skills. Any experience of financial work would be an advantage;
• Some experience of working with website content management systems or other equivalent communications exposure;
• High level of computer literacy, including experience of using Microsoft Office particularly excel, and ideally customer relationship management (CRM), grant-making or other databases.

Key Competences, Skills and Abilities

• Excellent analytical skills and outstanding communications skills; ability to write concisely and persuasively and to present ideas confidently in English;
• Excellent interpersonal skills and ability to work with people at all levels and from a variety of ethnic and cultural backgrounds;
• Excellent attention to detail and commitment to high standards of delivery;
• Strong planning and organising skills and ability to project manage complex activities to time and to a high standard;
• Ability to manage multiple competing priorities, to work on own initiative proactively identifying problems and potential solutions;
• Team player, and flexible approach to supporting others in a small team.

Personal qualities

• Demonstrable interest in and commitment to human rights;
• Commitment to respect and value equality and diversity and inclusion, and understanding of how this applies to own area of work;
• Commitment to own continuing personal and professional development;
• Commitment to the vision, mission and values of SRT;
• Flexibility and a sense of humour.

Other requirements

SRT is only able to consider applications from candidates who already have the right to live and work in the United Kingdom. SRT is currently allowing staff work flexibly either in our Holland Park office or at home. This arrangement will apply to this post though office attendance from time to time may be required as part of the role’s duties.

How to apply:

Please submit a 2-page CV and 2-page cover letter to apply. 

Closing date for applications is 11.30pm on Sunday December 12th.

We expect to hold first round interviews during the week starting 17th January 2022.

Values-Based

From flexible hybrid working, through mental health awareness and support for our staff through training, 20+ days holiday and much more we do our best to ensure everyone is able to work in a supportive, fun and engaging workspace, fuelled by our ‘bedrock’ values that encourage growth and development through kindness and social responsibility.

The executive administrator provides support to senior management with organisation and accuracy... Scheduling: correspondence, human resources, and meetings.

To take responsibility and ownership amongst others of

o minute taking,
o office organisation,
o project management,
o deadline compliance,
o important documents and files,
o HR and H&S data and compliance – Citation platform

The Executive administrator is an important new role to support the Senior management team, in everything from its work with the Charity Board. mailing out our twice-yearly magazine Zetetick Life, to elements of quality assurance of our work and housing.  We are looking for someone who is multi-skilled, has experience working with senior management, has discretion and understands the meaning of confidentiality.

The scope of the role is multi-faceted, so you will be adept at switching gears from routine, detail-oriented tasks to big thinking, contributing as needed to our teams and volunteers because as a charity sometimes it's all hands-on deck. You are generous with your time and expertise and will go the extra mile to do a job well.

Manchester Mind believes in the power of listening and feeling heard and that a better understanding of mental health benefits everyone. We do this by providing a range of services across Manchester to young people and adults. Our work is guided by our values of:

Openness  |  Belonging  |  Strength  |  Collaboration

Manchester Mind is looking to recruit 8 full-time (35 hours) Community Engagement Workers, 2 Community Engagement Team Leaders and 1 Administrator. The roles will involve working in a collaborative and person centred way across primary care in Manchester, Bolton, Salford, Wigan and Trafford, with people with lived experience of mental health problems to improve physical health issues and promote take up of both flu and Covid-19 vaccines.

We would like to work with people who are experienced, dynamic and passionate about being able to develop and deliver accessible mental health support services.

Position: Community Engagement Team Administrator (x1)

Salary: £21,322

All posts are Full-Time (35 hours per week). All posts are initially a 12 month contract.

The skills and knowledge that are important to us are:

• Ability to work in an open way that builds kind relationships and is receptive to and appreciative of the skills and talents of everyone.
• Knowledge or experience of the issues that people with lived experience of poor mental health face and the impact this can have on physical health.
• Ability to work collaboratively with others.
• Excellent administration skills.

Application documents can be downloaded from alongside this listing, or from the Vacancies page of the Manchester Mind website. All applications must be received by 12noon, Tuesday 7th December 2021. Interviews are planned for Friday 17th December 2021.

Manchester Mind is striving to be an equal opportunities employer and welcomes applications from all sections of the community. Manchester Mind sees it as a positive advantage if you have experience of mental health issues and/or have used mental health services, or had experience of volunteering.