The Huntington's Disease Association is the leading national charity working to improve care and support for people and their families affected by Huntington’s disease, a degenerative disorder that involves progressive mental deterioration, significant behavioural changes and severe physical incapacity.

The charity is committed to educating families and professionals about this rare and complex disease.
Based in central Liverpool, the post holder will work from the Charity’s Head Office. During the COVID-19 restrictions, some home working may be required.

The Huntington's Disease Association is seeking an efficient organiser with great administration skills to join its small Operations Team and support the charity's activities.

The post holder will have at least two years' experience in a similar role with fantastic IT skills. 

As the primary point of contact for all enquiries to the office, the successful applicant will be friendly, compassionate and confident.

The post holder will provide day to day administration to support activity across the charity. Duties will include booking travel, accommodation and training and supporting with the organisation of charity events. Another key task will be to maintain and input data on to client databases and maintain financial records. Please refer to the job description for full details of the role.

Whether you have worked in a charity before or this is your first move into the sector, you will be keen to use your skills where you can make a difference every single day.

The successful candidate will be required to undergo a DBS check for enhanced disclosure.

To apply, email a copy of your CV and cover letter detailing your relevant skills and why you want the position along with a completed safer recruitment form.

We are committed to equal opportunities in our recruitment process and in order to find out how well we are doing, we collect monitoring data. This will not form part of the selection process in any way and will be used for monitoring purposes only. The completion of this form is voluntary.

Full details of how we securely handle the data you provide to us as part of the recruitment process can be found in our privacy notice for job applicants on our website or in the document attached.

Closing date for applications is 5pm on Friday 19 February 2021.

Interviews will be held on Tuesday 2 March 2021 in-person at the Charity's central office in Liverpool where possible or via Zoom if required in line with national COVID-19 restrictions. 

• Do you have a proven track record in fundraising, development, and communications, and would you like to join an innovative, place-based partnership?
• Do you thrive on rolling your sleeves up and personally getting stuck in, as well as working collaboratively with partners, teams, and boards?
• Are you passionate, as we are, about addressing issues around poverty and inequality?
• If so, then you might be just the person we are looking for to lead our ambitious development and communications strategies for Islington Giving and Cripplegate Foundation.

About you

The new Director of Development and Communications, in addition to having a strong track record in fundraising from a range of donors and sources, will need to be consultative, with strong listening skills and respect for the opinions of others. They will need the confidence and expertise to advise and guide their small team, board, and governors. They will need to be able to relate to the big picture and vision, whilst also being able to consider the detail. We would be delighted to hear from you, especially if you:

• Have a strong track record in fundraising and development.
• Enjoy rolling your sleeves up and leading and implementing fundraising and development plans yourself, as well as guiding others.
• Are flexible, collaborative, and work very well as part of a committed team within a small organisation.
• Have experience of leading and managing.
• Are a strong communicator and relationship builder.
• Have a commitment to ensuring that Islington Giving and Cripplegate Foundation continue to flourish.

We value diversity, equality, and inclusivity. Applications are especially welcomed from underrepresented backgrounds, including but not limited to gender, race, age, sexual orientation, disability, and religion. Please let us know if you would like any additional support with this application, or the role.

Find more information in application pack or on Islington Giving webpage

Off The Record Twickenham (OTR) seeks an experienced and skilled Administrator to assist a small staff team in the efficient and effective running of the office and administrative functions at OTR and to support its counselling and information services for young people.

Main responsibilities of the post

• To act as first point of contact for enquiries, including responding sensitively to referrals from young people, their parents/carers, and other agencies, and to ensure the efficient management of the Counselling Waiting List
• To promote OTR’s activities, through website, social media and other digital channels and communications, and to keep OTR’s website relevant, informative and up to date
• To assist the Board of Trustees on matters of governance, and with specific, stand-alone strategic and fundraising projects. 
• To provide high quality administrative and secretarial support to the staff team, which will include office management and facilities tasks;  to ensure that management information and filing systems are methodical and accessible, and that there is full compliance with the principles of data protection and confidentiality on behalf of all service users

 
Working Conditions 
Office-based in Church Street Twickenham, 5 days per week. Hours to be negotiated but to include some afternoon/early evening work. 
There may be an occasional need to provide sessional cover for the counselling sessions. 

The Grants Administrator with this substantial charitable grant giving foundation has an essential role in supporting  grant giving programmes including database input and maintenance, correspondence with applicants and benefiting charities, ensuring that files are up to date and in good order, dealing with enquiries and initial grant applications and maintenance of the Foundation’s website. Please see attachments for further details.

Akademi is seeking an experienced admin professional to join the team as Administrative Manager. The role will support the smooth and efficient running of a viable and stable organisation with the Exec team and will be responsible for the management of our administrative requirements alongside coordination of Akademi’s Learning and Participation work, financial administration and communications support.

You will have demonstrable management experience preferably obtained in the administrative side of arts or charity sectors and a good working knowledge of financial management / bookkeeping and social media. Excellent written and communication skills are also expected alongside experience in project coordination. An interest in dance / performing arts is highly desirable. The Administrative Manager is first point of call of Akademi enquiries, and communications central for the entire team and associate artists, so being friendly, proactive, professional and efficient is crucial to the role. 

About Akademi

Akademi is a dynamic and future facing organisation, dedicated to redefining the parameters of South Asian dance as an art form. We connect South Asian dance with the wider contemporary arts sector and engage with social, political and cultural agendas to achieve real impact. Our areas of work include performances, learning and participation work, artist development programmes and bespoke curation for events.

SALARY: £30,000 - £32,000 depending on experience

HOURS & OFFICE: Full-time (40 hours per week). Normal working hours are 10am – 6pm with one hour for lunch. In due course and when safe to do so, it is anticipated that Akademi will return to office working (based at Hampstead Town Hall, Belsize Park London). Until that time, this post is offered via remote working. Akademi will always consider flexible working requests. In the event of a requirement to work occasional evenings and weekends, Akademi offers a Time Off in Lieu system.

START DATE: Ideally mid-March 2021

Closing date for applications: Thursday 18 February 5pm

Interviews will be held via Zoom on: Thursday 25 February

To apply, please download the full job description attached and send in your CV and a cover letter (no more than 2 sides of A4) outlining your interest in the role and how you meet the person specification. Please also complete and send the confidential equal opportunities monitoring form.

Should you need this information in another format, or require reasonable adjustment, please contact us.

Akademi is committed to be an Equal Opportunities employer and recognises the importance and advantages of diverse workplaces and communities. Any candidate who self-identifies as D/deaf, disabled or neurodivergent, as a person of colour, and/or as genderqueer, and who meets the essential person specification, is guaranteed an interview. If you feel that this applies to you, please indicate in your application email.

We are looking for a self-employed enthusiastic, engaging and organised person who can help to ensure the efficient and effective running of the Charity's administrative functions, to support the Executive Officer with marketing and social media activity and to help raise awareness of non-directed living kidney donation and the work of the charity.

Give a Kidney - one's enough is a small charity, working to raise awareness of non-directed living kidney donation (the act of giving a kidney anonymously, to someone on the transplant waiting list) and to support those considering donation or going through the process. 

This exciting new role, funded by the National Lottery, will be provide key services to the team, ensuring that the business of ASIRT runs smoothly, an in compliance with regulations.As well as being responsible for financial reporting, you will provide administrative support to the legal work of the team, and work to help develop the systems and process of the organisation.

You will be at the centre of the team as we move into our new strategic plan, at a time of change within the organisation and within the sector. This is an exciting opportunity for someone looking for a career in immigration law within the charity sector. There will be opportunities for development and training for the right candidate.

Specific duties

Administrative responsibilities

• Maintain office administrative systems including filing & electronic records and support the Director to ensure our work is compliant with GDPR, our policies and procedures and the requirements of the Office of the Immigration Services Commissioner (OISC)
• To provide receptionist duties to the team
• Board support responsibilities
• Support the Director and Board in developing and maintaining the charity’s HR, financial and other policies, procedures, and processes, and carrying out regular reviews alongside the Director in light of business needs and external requirements
• Support the Director with the coordination of Board of Trustees’ meetings, ensure meetings are diarised, the agenda and papers are compiled and distributed in a timely manner and in an appropriate format, and minutes are taken, checked and distributed

Financial responsibilities

• Support the Director in financial matters, such as coding income and expenditure, checking bank statements, liaising with external bookkeeper to ensure payroll is completed accurately, management accounts are received, and so on
• Maintain petty cash processes, including monthly reconciliation
• Team Support responsibilities
• Check and input data within our information management systems (Advice Pro), run reports from the system and record any other activity on other relevant documents and forms
• Place stationery orders and ensure team members have what they need to do their jobs
• Produce client care letters and case closure letters, maintain electronic and paper filing systems

HR responsibilities

• Support recruitment, selection and induction processes, providing administrative support, and guidance and advice to all staff involved to ensure all policies and procedures are adhered to
• Undertake initial training in policies, procedures, and processes, as well as setting up computer and database login, for volunteers, individuals on placement and new employees.
• Support the development of policies and procedures and ensure that all are kept in line with current legislation

Other responsibilities

• Contribute to the development of the website and other social media
• Participate in and contribute to own appraisal and supervision process, and continuing professional development
• Other tasks as may be deemed appropriate or necessary to the smooth functioning of the office
•  Be aware of and adhere to the organisation’s policies and procedures, including the organisation’s equal opportunities policies and with due regard for health and safety
• Travel as appropriate to deliver the role
• Work flexibly and be available for occasional out-of-hours, including evenings and weekends

Person Specification

E = essential

D= desirable

Candidates will only be considered for interview if they meet the essential criteria.

Experience

• A demonstrable commitment to the field of migrants’ rights (through work, volunteering or study) (E)
• At least 2 years’ experience working in a small busy team, preferably in an advice or charity setting (E)
• Experience in financial procedures including (but not limited to):  petty cash handling, banking, managing invoice flows and coding and attributing income and expenses, (D)
• Experience of working with a diverse and vulnerable client group (D)
• Experience of organising and minuting meetings (D)
• Experience of working within a quality-regulated environment, e.g. OISC, Lexcel, AdviceUK or other (D)

Skills/knowledge

• Ability to work with a wide range of individuals, groups, and external agencies(E)
• Excellent written and verbal English skills (E)
• Strong computer skills, including speed and accuracy, and a good understanding of spreadsheets, ideally Office 365 cloud based and AdvicePro (E)
• Understanding of typical office equipment, such as photocopying, scanning, printing (E)
• Ability to work to deadlines, manage and prioritise your work effectively (E)
• Some knowledge of HR policies and processes and of GDPR (D)

Personal qualities

• Well organised, able to undertake multiple tasks, work under pressure, meet competing demands, take good decisions and stay focused
• Pay close attention to detail, able to understand different project requirements and monitor against them, including identify errors and omissions against requirements and then ensuring compliance
• Able to work without close supervision and as part of a team, flexible and adaptable
• Excellent communication skills, including the ability to listen, discuss and influence with openness and integrity.

Other requirements

• Our work sometimes requires a degree of flexibility and so the post holder will occasionally be expected to work out of normal office hours, including some evenings and weekends.
• Language skills in the communities we work with would be advantageous

APPLICATIONS ARE ENCOURAGED FROM PEOPLE WITH LIVED EXPERIENCE OF MIGRATION.

How to apply

Closing date for applications: midnight on 31/1/2020

Interviews will take place week beginning 8/2/2020

Note that at this time our intention is to conduct interviews via a Zoom or similar conference call. Full instructions will be supplied in advance - https://zoom.us/download

Please send a recent CV and a letter of application, expressly addressing the points on the person specification through the Charity Job applciation process.

Derbyshire Mind is looking for a well organised, enthusiastic and committed Administrator who enjoys talking to people on the phone and believes in providing excellent customer service to everyone who contacts us. 

This key role would suit someone with strong administrative and customer service skills with an interest in mental health, advocacy or working for a charity.

The role will be office based at Kingsway Hospital, Derby with occasional travel across Derbyshire.  The role is temporarily based at home however, due to the Coronavirus situation.

You will be inputting data into a database on a daily basis and working alongside a colleague in the same role, you will be the administrative support hub for advocates and managers. 

Many of our clients and people who contact Derbyshire Mind are vulnerable people who have a mental health problem, dementia, learning disabilities, or autism.  They will have differing support needs and may be distressed, so you will need to have an empathetic, non-judgemental and calm approach. 

The purpose of the role is to:-

• Provide a first response to clients and others contacting Derbyshire Mind by telephone, email or online.

• Respond effectively and efficiently to all enquiries, providing high standards of customer service.

• Provide a high standard of administration support for the advocacy services and the Senior Management Team.

• Accurately record all enquiries and referrals on a client management database.

Derbyshire Mind is a local mental health charity focused on improving mental health and wellbeing for people across Derbyshire.  We are one of a federated network of local Mind charities across the country.  We provide a range of advocacy and community wellbeing services designed to support people with mental health problems as well as the wider population.  We are committed to developing innovative and responsive services which further promote mental health awareness and wellbeing.

Your principal responsibility is to provide comprehensive administrative support for the Executive Director, Director of Services and Board of Trustees. This will include assisting with a wide range of activities including managing diaries and emails, planning and coordinating meetings, creating reports and other supporting documents for the strategic office and responding to all manner of queries.

You will be pro-active and thorough in your approach, identifying and managing priorities for the executive office and will have the ability to communicate key messages and tasks confidently.

You will be privy to sensitive information and a commitment to confidentiality and discretion is vital.

You will have excellent written and verbal communication skills and will have no problem in multi-tasking or planning and prioritising your workload.

You will be organised and efficient with a positive, can-do attitude and the ability to work independently and on your own initiative.

A commitment to the values of Centre 33 is essential.

This post is subject to a DBS check and references.

Applications must be received by 12pm, on 8th February 2021

Centre 33 strives to be an equal opportunities employer.

We welcome discussions about part time and flexible working arrangements.

Prospectus is proud to be supporting Sector 3, a responsive and collaborative organisation, helping to support the voluntary, community, faith and social enterprise sectors in Stockport. Sector 3 supports individuals, organisations and communities through a multi-faceted portfolio of support, training, guidance and funding opportunities, enabling organisations to deliver social action on local priorities. They are now recruiting for a new Finance & Administration Officer to support all aspects of the finance and administration of Sector3.

Reporting to the CEO, you will spearhead all aspects of Sector3 bank accounts including online banking facilities and you will produce accurate reports and management accounts to be presented to the CEO and at quarterly Sector3 board meetings. You will work closely with with the team to support the submission of funder reports as well as using finance tools to generate invoices to the various companies/organisations Sector3 work with.

You will be the key point of contact for internal and external stakeholders ensuring the smooth running of Sector3 and all aspects of the administration. Drawing on your outstanding attention to detail, you will carry out financial administrative processes, as well as assisting the CEO and Chair in creating impactful reports and you will provide all Trustees and Directors with the relevant information needed prior to each board meeting. Last but not least, the role will involve IT systems maintenance and the implementation of ad-hoc projects and research for the CEO.

To be successful, you will be a proactive financial and administrative professional with outstanding numeracy skills and a solid track record of success as a Finance Administrator, Finance Assistant or in a similar role managing financial systems and following complex administrative procedures. You will have a flair for communicating financial information and excellent capability of handling financial administrative processes. Experience and a genuine interest in charities and community-based organisations is desirable. You will have good written and verbal communications skills and you will be confident using MS Office.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

In order to apply please submit your CV in Word format in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role. Cover letter are not required at this stage.

Given the unprecedented volume of interest in our roles, consultants are unable to support with general job search advice or specific enquiries before application. Instead please do either register your CV on our website or submit your CV for any roles that interest you to ensure that your application is reviewed in line with the position. Should you be successfully longlisted or we are able to assist in your job search we will be in contact to discuss next steps.

Exciting Job opportunity for an ambitious self-starter: we are looking for a Fundraising and Partnerships Manager.

The National House Project takes a ground-breaking approach through its commitment to enabling young people leaving care to achieve successful independence. The Project was co-designed with young people and works on cooperative principles through which adults and young people leaving care work together to refurbish properties that become their homes. We would like the successful candidate to be passionate about our work, with an ability to engage the young people our work reaches.

The first Local House Project was set-up in 2015 in Stoke-on-Trent with funding from the Dept for Education (DfE). We are a rapidly growing organisation with plans to develop nationally. We have developed an ambitious strategy to grow our fundraising; independently from the DfE, over the next five years. This role will involve the establishment and development of a new fundraising team (1 WTE initially). As our first fundraiser, the successful candidate will need to support the wider team to understand how their day-to-day roles will help with the growth of fundraising income. Working closely with our CEO, you will play a crucial role in our team, implementing the National House Project’s fundraising strategy and overseeing all our fundraising activity.

We are looking for a dynamic and creative individual who can bring their experience, skills and enthusiasm to develop exciting new opportunities. You will be a self-starter and strong communicator, with the ability to build effective and long-term relationships both internally and externally. You will have proven experience of inspiring and motivating donors and fundraising partners, enabling them to maximise all fundraising activities and deliver great results.

The post covers a wide remit of fundraising activities including Major Giving, Corporate Supporters and grant giving Trust and Foundations. We are particularly interested in hearing from individuals with experience in securing donations from major donor and/or corporate sources.  An understanding and appreciation of the importance of donor cultivation and stewardship is key.

The fundraising team will be supported by our administrative staff, and external fundraising and marketing & communications consultants initially, whilst we seek to embed our newly developed fundraising strategy. As the team grows, this new role offers exciting progression routes involving both line management and hands-on delivery across Major Giving, Corporate supporters and grant giving Trusts & Foundations.

You will be based at the NHP office in Crewe a minimum of 2 days per week. While your remaining time will be flexible, you will be expected to travel to Local House Projects and attend meetings with donors and partners across the country on a regular basis.

Application is by CV and covering letter. There is no application form. In your letter, please tell us how you meet the person specification which can be found in the attached application pack.

Interviews will take place via zoom on Friday 12th February 2021. Please make sure you are available on this date.

Previous applicants need not apply.

New Year , new challenge? As an experienced Finance Officer you would provide strategic financial information to Municipal Charities. We run 5 almshouses and the Relief in Need charity in Stratford Upon Avon.  

We are seeking an experienced Finance Officer to provide strategic financial information to the staff team and the Trustee body, of Municipal Charities. Municipal Charities is a very long-established group of charities whose objects are to provide housing for local people in need and over 58 years old. In addition to forty-six almshouses, the oldest of which dates back to a Royal Charter granted in 1553, the group also operates a grant-making charity for the benefit (Relief in Need) of residents of the Town of Stratford upon Avon. Additionally, the group owns a small portfolio of freehold interests in commercial properties. The group is looking to expand further in terms of more almshouses, as opportunities present themselves. The Trustees are looking for a Finance Officer to support the group forward into the next chapter of its 468-year history.

The Finance Officer has the following specific responsibilities:

• Financial Oversight and providing financial information to the Board of Trustees
• Entering all transactions onto the SAGE accounts package
• Producing monthly management accounts including accruals and cash flow statements
• Producing annual budgets
• Producing annual accruals accounts ensuring that they are compliant with the current Charities SORP;
• To deal efficiently and effectively with all invoices and bills; obtain authorisations as required and obtain countersignatures as required;
• To deal with banking issues  and initiate online bank transactions and being a cheque signatory;
• To co-ordinate the bank accounts arranging for online payments
• To undertake bank and other monthly reconciliations;
• To act as an internal resource for financial information, budget monitoring, internal audit and accountability;
• To process and pay staff salaries
• To maintain the petty-cash system and process staff expenses
• To make adjustments as required between the various charities
• Ensuring that appropriate accounting procedures, controls and risk management procedures are in place
• Helping to manage the Portfolio of freehold property interests to maximise their value for the owning charity and its beneficiaries.
• Helping the Finance and Risk committee to develop and  implement appropriate accounting, reserves and investment policies for the Charities

The charities are regulated by the Charity Commission and the Regulator of Social Housing. The postholder will be expected to help ensure compliance with current and future legislation; working closely with the relevant professionals and advisors is central to discharging these duties.

The successful candidate will need to demonstrate the following:

• Financial experience working at a senior level as an accountant, book keeper in the public, private or charity sectors including experience of reporting to a Board.
• Awareness of the charity SORP 2015.
• Experience in producing management accounts.
• Excellent understanding of financial accounts and budgeting.
• Experience of preparing accruals accounts
• Experience of using SAGE or another accounts package
• Experience of Office procedures 
• Excellent knowledge of Microsoft Excel and Word.
• Excellent written and verbal communication skills
• Experience of payroll packages e.g. 12Pay
• Knowledge of investment,
• Knowledge of the almshouse movement is desirable as is an understanding of the social care sector and issues facing older people.

The ideal candidate will be a team player who is able to demonstrate the highest levels of integrity and standards, and someone with extensive life experience and a desire to “give something back”. You will have the ability to work on your own initiative, be able to give financial guidance and advice to the staff team and Trustee Board to keep the charities financially compliant and viable.  .

We are looking for a self motivated and organised Administrator helping to provide a professional service to Life Centre clients and staff, working primarily in the Crawley area. 

Possessing excellent IT and organisational skills, you will be responsible for the smooth running of our Client support, taking care of not just clients but all administration that comes with that. The successful applicant will need to have good organisational/people skills and the ability to multi-task.

Life Centre is a Christian Charity providing counselling services to survivors of rape and sexual abuse.

Carers Support Merton (CSM)

Executive Assistant

Salary: £28137.20 per annum pro rata

Carers Support Merton (CSM) is a well-established and respected charity in the London Borough of Merton with an ambitious development programme of work to support promote and improve the quality of life of unpaid carers from the age of five.

We are seeking a highly organised Executive Assistant to provide administrative support to the Chief Executive to ensure the smooth running of the charity.  To be successful in this role you will be highly literate/numerate and have excellent digital skills.  You will have a strong desire to help drive the organisation forwards in improving efficiency and be able to manage a diverse workload and competing set of priorities.  Working in a small organisation you will need to have a ‘can do’ attitude and be able to communicate effectively both orally and in writing.

We are able to offer the opportunity to join a friendly team and the benefits of flexible working.

Carers Support Merton, as an employer, is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This includes a commitment to robust recruitment, selection and induction procedures.

The successful candidate will be subject to a basic DBS check

CSM Vision:

We want unpaid Carers of all ages to have real choices to improve their quality of life and to receive the respect, support and recognition that they deserve. 

Holiday Entitlement: 25 days + Bank Holiday per annum pro rata

Hours of Work: 21 hours per week (open to 3 full days or 4/5 shorter days)

Accountable to: Chief Executive Officer

Location: We are currently working from home due to COVID-19 restrictions but in future the role will be based at our offices in Mitcham, but with the opportunity for some continued homeworking.