Excellent part-time opportunity as Senior Administrator within a dynamic team focusing on social action, justice and transformation. 

Deadline is 20th August 2020.  Shortlisted candidates will be informed by the 21st August 2020.  Interviews to be held August 27th 2020 in central London within COVID safe premises as per the Government’s Covid secure guidance for work places. 

The role will be home-based for the forseeable future with an expectation of 2-3 days per month to be in attendance in the London office once it reopens for team buildings and strategy meetings.

With an initial 1 year contract, there is every expectation that this will be continued.

Please email Tania Bright CEO, with *letter of application* explaining your motivation for the role, and an up to date CV.   CV's alone will not be accepted.

Overview

Capital Mass works across the Diocese of London’s 400 parishes, supporting, equipping and serving all aspects of Community Transformation and Social Action.  There are six pillars within the Diocesan strategy for ‘Compassionate Communities’, they are:-

• Mental Health, Loneliness and Wellbeing
• Modern Day Slavery
• Climate Crisis/caring for God’s creation
• Debt & Financial Wellbeing
• Major Youth Violence
• Homelessness and Housing

The Capital Mass team supports the Diocesan work in these six areas through 1-2-1 consultancy; training and events; strategic planning; networking and signposting; development of partnership affiliations; and impact reporting.

Job summary

To provide administrative support to the Capital Mass CEO and team to ensure that we can provide a comprehensive service to the London Diocesan Fund, including its clergy, lay employees, volunteers and parishes.

This role would suit someone with a flair for detail, intuitive organising abilities and being a completer-finisher.  Likewise, the role would be interesting for an individual who is, whilst presently looking for a part-time opportunity, be looking down the line to progress in a career focused on faith-based  Community Transformation/Social Action - as growth of work and team is a longer term probability, leading to both fulltime and/or broader employment opportunities. There will be scope to be involved and trained in all aspects of our work.

Principal Duties and Accountabilities of the role

General

Overseeing all aspects of administration within the organisation.  This will include but not be limited to:-

• managing the registered charity’s (Capital Mass) administration such as filing accounts with Companies House and Charity Commission as well as supporting the CEO in managing Board logistics
• curating the bi-monthly electronic Newsletter, researching for new and invigorating content, drafting ‘copy’ for team comment and sending via MailChimp
• organising multi-stakeholder meetings via Zoom, Google Meets and Microsoft Team, plus physical room bookings and diary management
• maintaining electronic filing systems and effectively managing the Shared Drive
• co-ordinating IT support where required, including web-hosting, hardware, software and mobile phone contracts
• managing payroll and pension administration with Stewardship (for 2 staff only)
• crafting Powerpoint presentations as required for training and events
• monitoring four email inboxes, responding or forwarding requests as appropriate.

Website and Social Media

Pro-actively overseeing the content management of the website, ensuring that it is:-

• an up-to-date accurate representation of the work we do
• showcasing all our on-line resources
• advertising all training and events
• encouraging feedback and interaction

Events Management

In conjunction with the Pillar Lead, plan and execute training and events as required, both on-line and physically (from 2021) using and maximising the benefits of EventBrite

• advertising the event/training session
• recording, editing and storing
• maintaining a record of those who have attended training
• preparing course materials
• supporting the trainer where required
• collating feedback

Finances and Fundraising Administration

Support the CEO in managing the charities finances, budget and fundraising endeavours.

• keep a log/spreadsheet of company expenditure and retaining of receipts
• work alongside the CEO, Finance Trustee and Book-keeper in regards to management accounts and yearly budget formation
• using Donorfy, enter in all donations received
• manage GiftAid reclamation, where individuals donate
• contribute to writing bids under guidance by the CEO when applying to Grants and Trusts
• log all bid applications and keep a database of when to re-apply and/or provide KPI’s to Grants and Trusts in regards to monies awarded

The Senior Administrator may be required to undertake any other duties that are commensurate with the role.

Person Specification

Experience, knowledge, training and qualifications

• Must have the right to work in the UK.
• Educated to A-level or equivalent standard.

Aptitudes and abilities

• Administratively efficient with strong attention to detail.
• A desire to follow a career path in faith-based Community Transformation/Social Action and a willingness to learn.
• IT literate (MS Office Suite used) with competency on Apple products useful.
• Excellent people skills and evidenced emotional intelligence.
• Fluency in spoken English and ability to write clearly in English.

Personal attributes

• Team player.
• Professional and confident manner.
• Dynamic and self-motivated.
• Ability to deal with competing demands and prioritise work to meet timescales.
• Used to dealing with a wide variety of people.
• Ability to keep confidences, honesty.

General Conditions

Diversity

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• reflects the diversity of the nation that the Church of England exists to serve
• fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  The Church of England values the richness which this equal treatment brings to the workplace.  The Diocese of London is therefore concerned to avoid discriminating against any person. 

Standards of Behaviour and Conduct

Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities

All staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to co-operate with colleagues and management in the control of health and safety at work.  Therefore, staff are required to:

• Read, understand and abide by the LDF Health and Safety Policy;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

Did you know that more than 7% of the working age population of England can barely read at all?

Read Easy UK is a rapidly growing national charity that provides one-to-one volunteer reading coaches for adults who struggle with reading. This service is provided through an expanding network of locally-run volunteer Read Easy groups in various parts of the country, which are set up and supported by Read Easy UK. The charity operates from a small head office in north Gloucestershire. More information about the work of Read Easy can be found on our website.

The role

Read Easy UK is at an exciting stage of development and this new post has been created to strengthen the charity’s infrastructure as it expands. The role will be varied and challenging as you will have responsibility for all administrative and financial matters, including policy, risk management, budgeting and bookkeeping, human resources and document development.

The role of Head of Administration and Finance will form part of Read Easy UK’s small, but dynamic Management Team. You will report to the Chief Executive and work alongside the Head of Operations and Head of Fundraising & PR, helping to ensure that the charity runs efficiently and sustainably and is able to meet the goals of its ambitious new Ten Year Strategic Plan. Our culture is friendly, focused, mature and hard-working.  

For more information, please download the role profile.

Salary: £32,000 to £34,000 per annum, depending on experience, pro rata for 3-4 days per week. (This is the full time equivalent salary; the part-time salary will be calculated pro rata.)

Benefits: 33 days holiday (including bank holidays) pro rata. Pension scheme available.

Please click on the Apply Now button and email your CV with a covering letter, laying out in detail how your skills and experience meet the above criteria. Please note that applicants who do not provide this detailed covering letter will not be considered.

We are looking for an experienced Administrator to join our team.

Job Title: Administrator

Salary: £29,649 

Contract Period: Permanent

Hours: 37 hrs flexible 

Location: Office based / remote working

Responsible to: Director

The role will involve providing administration for Voice4Change England and to be responsible for good administration and office systems, working with the director and other Voice4Change staff in order to set up effective communications and information systems, whilst also co-ordinating the director’s schedule. The position will be suitable for someone who is flexible, reliable, dedicated and interested in contributing to society. 

Start: Immediate. 

The Role 

The Administrator role is to provide organisational and administrative support to the director and rest of the Voice4Change team. As an Adminstrator you will; 

• Be an effective gatekeeper, host and contact person for all enquiries 

• Manage and co-ordinate all diary and travel commitments 

• Set up, organise and take minutes at meetings as neccessary, and be responsible for the day to day running of the office by providing admin and other support 

• Support arrangements for new staff, movers and leavers 

• Support the payments and procurement processes on behalf of the director 

• Co-ordinate with project managers to meet the objectives of projects, and ensure production and circulation of reports in a timely manner

• To support trustees in their work for Voice4Change and provide a secretariat service as required

The Person 

To succeed as an Administrator you will; 

• Be educated to a minimum of A Level qualifications or equivalent 

• Have proven administrative/secretarial experience supporting Middle/Senior management level 

• Be highly proficient and highly creative in MS Desktop packages, MS SharePoint and Outlook 2010/2016 (mail, calendar and databases) Intranet/Web. Windows 2010/2007 

• Be equipped with first class communications skills both written and verbal with a high level of tact, diplomacy and confidentiality 

• Have the ability to deal with individuals at all levels of seniority both within Voice4Change and externally, to facilitate the achievement of objectives 

About Voice4Change 

Voice4Change England is a national advocate for the Black and Minority Ethnic voluntary and community sector (BMS VCS). As the only national membership organisation dedicated to the BME VCS we speak up to policymakers on the issues that matter to the sector, bring the sector together to share good practice and develop the sector to better meet the needs of communities. 

We are recruiting or a experience Part time Administrator with PA skills for a high profile social welfare charity ,you must be able to work on a Wednesday.

The Role
Manage all correspondence received by the Private Office, ensuring that those requiring a response are logged and forwarded to the relevant department; taking measures to ensure that a response is drafted and issued to the sender in a timely and efficient manner.
Apply a high level of attention to detail when reviewing correspondence prepared by other people, for the Director Generals approval.
Complex diary management, including compiling and coordinating appointments, meetings and events, (ceremonial and social).
Prepare basic briefings for the DG, ahead of key events and meetings, ensuring that they are well prepared and that information is received in a timely manner.
Assist with Royal Household liaisons; keeping track of all requests and correspondence sent/received, on behalf of The Charity .
Provide general support to the EA, as required.
Directly assist the Director General in the EAs weekly absence
Undertake research projects for the Private Office, as required from time to time, providing detailed information for implementation as necessary.
Organise travel and accommodation for the Director General , using the in-house booking system.
Assist with the maintenance of budgets, ensuring invoices and expense claims are submitted and authorised appropriately.

The Candidate
Strong and proactive organisational, prioritisation and workload management skills
Experience of working closely with senior members of staff and Trustees
Diary management experience
Experience of handling correspondence and complaints
Minute taking
Administration and PA skills
Voluntary Sector experience

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Oxfordshire Youth is looking for a highly administrator to lead on administration for Oxfordshire Youth, including organisation, HR, Finance and office administration, plus project administration for the CEO and OY Trustee Board.

We are looking for an experienced Administration Officer to join our team.

Title: Office Administrator
Salary: £21,000 - £25,000, depending on experience
Hours: 37.5 hours per week
Place of work: AoD, Normand Croft School, Lillie Road, London SW6 7SR
Contract period: Permanent

The Organisation

Action on Disability (AoD), founded in 1979, is one of London’s leading Deaf and Disabled People’s Organisations. As we believe in the social model of disability, our values and principles embrace inclusive and accessible ways of working both internally and in all our activities, seek the participation and contribution of our members, and encourage and respect diversity.

The organisation is a medium sized charity with a Board of Trustees (at least 75% is disabled trustees), 25 staff and a strong ad hoc staff and volunteer base including many with direct experience of disability - all of whom are passionate about removing the barriers that disabled people face.

AoD provides five key services. These are: Youth, Employment, Welfare Benefits, Independent Living and Advocacy.

The Post

We are looking for an experienced Administration Officer, someone with a real passion for organisation, excellent communication and social media skills, top notch IT skills (particularly Microsoft Office) and a really positive and proactive approach to work. Also, with a proven track record of general, office and service administration related work.

No two days will be the same, and you have the type of personality that really thrives in that kind of office environment. You are able to bring order and calm, leaving everyone confident that the job will just ‘get done’!

Main Duties and Responsibilities

The Office Administrator will:

1. Ensure the smooth running of the office, updating records and IT issues, office supplies, post, storage facilities, cleaning and maintenance, and standards of meeting rooms and the office in general.
2. To send out our e-newsletter (currently using Mailchimp) and post articles and stories of interest on the AoD website and social media pages.
3. Maintain accurate records on the database, (CharityLog) including AoD membership.
4. Respond to and signpost to general office enquires by phone and email.
5. Manage and check petty cash payments and reconcile monthly.
6. Assist the Finance Assistant in the processing of bill payments.
7. Organise and maintain both filing and electronic systems in relation to DBS, HR and financial administration.
8. Liaise with office contractors / service providers to ensure the efficient running of the office.
9. Arrange, facilitate and support operational team meetings, training sessions, peer support group meetings, and provide excellent administrative care and support.
10. Support recruitment through advertising vacancies and receiving/collating applications for shortlisting panel.
11. Prepare the office for new starters by getting the office and IT systems set up for them to start; preparing the staff handbook updating records etc.
12. Induct new starters into how to work safely and efficiently in the office.
13. Assist volunteers in the office, including receiving their applications.
14. Ensure health and safety procedures are followed and a safe working environment is maintained in the office. E.g. H&S marshal.
15. Undertake any other reasonable duties as identified by the line manager.

For all work:

• Work in a person-centred way
• Work to a high level of accuracy
• Produce agreed regular monitoring and progress reports
• Comply with AoD’s agreed policies and procedures.
• Be computer literate and administratively self-supporting.
• Undertake any other reasonable duties as identified by the line manager.

About You

The candidate will have extensive office based administrative and social media experience in a busy team environment, be well organised and able to use their own initiative, as well as be willing to work flexibly. The candidate also has experience of working in a medium sized company, preferably a charity.

The successful candidate will be required to undertake an enhanced DBS check.

Deadline for the return of completed applications is 5pm on the 21st September 2020.
Interviews will be held over two days on 30th September 2020

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the Apply button to be directed to our website where you can download the job description and application form.

Action on Disability positively welcomes applications from disabled people.

No agencies please.

Job Title: Executive Assistant/ Administrator

Reports to: Reports to CEO

Salary: £30,000-£35,000, depending on experience

Hours: 40 hours per week, with flexibility to work the occasional Saturday morning to meet deadlines (2 to 3 times a year)

Location: UK, largely working from home, with a two to three-day residential monthly meeting (on average)

Contract type: 6 months initial contract, likely to be extended subject to funding

Date: September 2020

About FaithInvest

FaithInvest is an international, not-for-profit membership organisation and registered Charity for religious groups and faith-based investors worldwide. We assist faith groups to invest in line with their values. Our aim is to grow the scale and impact of faith-consistent investing. We support religious groups in moving more of their funds and resources into investments that will achieve the environmental and sustainable development impacts they seek to implement in the world.

Job Summary

We are seeking a full-time, experienced, high performing and flexible Executive Assistant/ Administrator who is eager to join a young and ambitious organisation at a critical point of its expansion and development. This is an excellent role which will pay a salary of circa £30-£35k. It involves remote working, with some monthly UK-based travel.  A flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.

Job Profile

The Executive Assistant/ Administrator will support the senior team, particularly the Chief Executive Officer and Membership Director, being a ‘go-to person’ for information relating to projects, contacts and the network.  This post balances administrative responsibilities to the executive leadership team and the Trustee body, and wider organisational responsibilities, particularly in relation to grants and reporting. It also involves close liaison with key colleagues such as the Head of Finance and Administration.

This is a busy and challenging role within a small but friendly team. The successful candidate will need to have demonstrable expertise in a full range of administrative tasks, including diary management, dealing with confidential correspondence, managing mail/email and ensuring the senior team is fully prepared ahead of all meetings. The successful candidate will be highly organised with a keen eye for detail, possess high level IT skills, with an ability to multi-task as well as prioritise. They will be well organised, flexible and able to work proactively on their own or as part of a team, dealing with a range of matters whilst demonstrating initiative and sound judgment. They will be confident in dealing with FaithInvest’s wide range of partners, funders and members and able to operate at a senior level while also demonstrating the core administration skills needed. These will include updating FaithInvest’s online customer relationship and office databases with contacts and information and taking responsibility for delegated tasks in respect of data maintenance, accuracy and cleansing. This is a pivotal role for the organisation as it cuts across all areas of operation and will continue to be of influence as the organisation grows.

FaithInvest’s team is based largely in the South West. The full-time role involves working from home, with a two to three-day residential monthly meeting (on average), most of which will be in Bristol or London.

Main Duties and Responsibilities

Day to Day Support to Executive team and Trustee Body

• Executive assistance to the Senior Team, consultants and Board, including:
  • diary management
  • coordinating meetings and calls
  • undertaking proactive e-mail management ensuring that urgent e-mails are promptly picked up, responded to and actioned as appropriate.
  • arranging Board of Trustees meetings
  • liaising with the Board
  • preparing agendas and taking minutes, including for weekly team meetings.
• Administrative support to the work of the senior team, including:
  • liaising effectively with colleagues to set deadlines for projects and tasks 
  • assisting the Communications department in the preparation of presentations and papers
  • proofreading
  • formatting documents
  • collating information for funding proposals and grant reports
  • taking responsibility for an overview of collective and individual deadlines within the team, e.g. for grant proposals and reports
• Support and coordination with the Head of Finance and Operations including
  • travel, meetings and hospitality bookings
  • the timely submission of reports and information to official bodies, as required for the charity to ensure compliance, and other legal requirements.
• Updating our customer relationship management system (Salesforce) and other systems (eg, our online office database, Office365) with contacts, documents and information.

Specific Project Support

• Joining specific projects or events for defined periods to provide general support and coordination

Additional responsibilities

This post has no budgetary or line management responsibilities

Qualifications and Education

Whilst degree level education is preferred, candidates with significant experience in administration will also be welcomed

Skills and Knowledge

Essential: Microsoft Office suite - Word, Excel, Outlook, PowerPoint.

Desirable: Experience of Salesforce, Apple Macs

Essential proven ability

• Demonstrable expertise in a full range of Executive Assistant/Administrator tasks, including diary management, proactive email management, dealing with confidential correspondence, minute taking, document preparation, updating and maintenance of online office databases
• Demonstrable experience of being able to work proactively on their own or as part of a team
• High degree of IT literacy (experience of Microsoft Office, and preferably also Apple Macs)

Experience

Minimum of 5 years working in an Executive Assistant/ Administrator role

Essential personal qualities

• Highly organised
• Good communication skills
• Meticulous attention to detail
• Able to work independently but also as part of a team in a busy and changing work environment
• Able to work calmly under pressure and keep to deadlines
• Flexible, resourceful and adaptable in approach to deal with changing requirements, especially for travel arrangements in response to frequently changing diaries
• Able to prioritise workload effectively

Desirable qualities

• Good understanding of the UK charity sector and structure
• Experience in a smaller office environment

Out of hours working and travel

While usual working hours are Monday-Friday, 9.00 – 17.00, a flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.  Therefore there may be a call or meeting out of these hours.

On average there will be a two to three-day staff residential each month, and some occasional international travel.

Holiday Entitlement

20 working days per annum in addition to the normal public holidays.

Application Process

To apply please send your CV and a cover letter.

Please note that CV’s sent without a cover letter will not be considered

Application Deadline: 31st August 2020  

Job Title: Senior Administrator

Responsible to: Board of Directors and Trustees

Salary: £22,000-28,000 p.a. depending on experience (pro-rata)

Working Hours: 16 hours over a number of days, which could include some weekend work

Contract: This is an open-ended position with a 6-month probationary period

The Refugee Therapy Centre provides psychotherapy, counselling and associated treatments to refugees and asylum seekers in their own languages as well as running a qualifying professional Doctorate in Intercultural Psychoanalytical Psychotherapy. Our therapeutic focus is on helping individuals and families who have endured torture and other forms of human rights violation to come to terms and move on from their experiences and to regain control and enjoyment of their lives. RTC aims to respond sensitively and respectfully to the cultural and linguistic needs of refugees and asylum seekers.

This post includes diverse administrative work to support the process of re-establishing the charity, and for ensuring the smooth running of the office. It is important that the post-holder is highly motivated and able to work both with a small team of sessional workers and independently. Due to the nature of the work, an appreciation of confidentiality at all times is essential. The successful applicant needs to have proven ability in effective administrative and computing skills, budgeting and communication for fundraising, good office management for all functions of office and reporting to funders.

N.B. This job description is intended as an outline of the general areas of activity and will be amended in light of the changing needs of the organisation. 

Duties :

1. Maintaining effective administrative systems; ensuring good practice and confidentiality of database and other data in the office and in general.
2. Overall responsibility for the maintenance of an Access Database containing patient details and for extracting reports on a regular basis and as required.
3. Overall responsibility for fundraising and maintaining a comprehensive filing system.
4. Overseeing the booking of rooms and organisation of facilities for therapists and the Board when necessary.
5. Holding office security keys and responsibility for key holders for opening and locking doors am/pm and ensuring that confidential files are locked at all times.
6. Administrative support to the Board of Director and Trustees
7. Liaising with internal and external staff and contacts as instructed.
8. In consultation with the Trustees, prepare new funding applications and writing timely reports to funders.
9. Attending and taking minutes of meetings, when delegated.
10. Supporting meetings (e.g. Board of Trustee meetings) and organising and coordinating events (e.g. Annual Open Day)
11. Cooperating in delivering the RTC Health & Safety Policy and procedures including evacuation procedures; and adhering to all of the RTC Policies.
12. Ensuring building maintenance and receiving the rent from tenants on a timely manner and seek payments of bills.
13. Undertaking all other duties as requested.

Person Specification

Essential: 

1. Previous experience in an administrative position including experience of working with Microsoft Office applications; proficient in the use of word processing, spreadsheets, computer packages, Access (essential), QuickBooks..
2. Strong and confident communication skills. Excellent organisational, and interpersonal skills and good command of written and spoken English with an ability to make oral presentations, produce briefings and written reports in a clear, direct, concise and engaging way.
3. Self-motivation with the ability to work unsupervised and alone, as well as with other members of a team
4. Excellent interpersonal skills: ability to build relationships, persuade and listen.
5. Ability to work and deal with a wide range of duties, to prioritise and manage workload and meet deadlines.
6. An understanding of confidentiality and ability to treat sensitive information with discretion.
7. Ability to be flexible in relation to duties not specifically referred to above. Such duties will fall within the scope of the job.

Desirable:

1. An understanding of charity and voluntary sector governance issues.
2. Experience of working in the voluntary sector and/or servicing committees.
3. Experience of project management and fundraising.
4. A demonstrable understanding of the problems encountered by people seeking refugee protection.
5. A knowledge and understanding of marketing tools and techniques

To apply, please email a full and complete CV and a covering letter, and details of two referees

As part of its recruitment policy, the RTC is determined to ensure that no prospective or actual employee is discriminated against on the basis of gender, race, sex, nationality, marital status, sexual orientation, employment status, class, disability, age, religious belief or political persuasion, or is disadvantaged by any condition or requirement which is not demonstrably justifiable.

*RTC is committed to Safeguarding Children and Vulnerable Adults and will carry out enhanced DBS and full pre-employment checks of selected candidates, as well as requesting two independent references.

Corporate Administration Manager

This is a fantastic opportunity to join a Royal Medical College looking to strengthen its’ support for members and corporate administration in a purpose built new facility. The College require a hands on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function. You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.

Responsibilities:

• Responsibility for operational management of a complex range of corporate policies and procedures.
• Management of governance processes and procedures, including elections and committee roles
• Be the primary point of contact and the face of Secretariat services for the Board of Trustees
• Oversee the implementation of a recent governance review
• Lead the management of corporate processes and for policies, registers and reports
• Engage and communicate effectively with stakeholders on decisions and procedures
• Management of a team of 5 staff members 
• Continuous improvement of infrastructure, systems & procedures for committee administration
• Budget management
• Take accountability for the continuous improvement and development of corporate administration
• Documentation
• Data protection and corporate risk register management

The Successful Applicant:

• Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
• Experience of working with Trustees in a Secretariat capacity.
• Be an individual who enjoys being hands on in their approach to administration and governance issues.
• Have excellent customer service and communication skills.
• Have experience of managing and developing support staff.
• Have a track record of delivering business administration or corporate process projects.

The Role

The core elements of the role are as follows:

Strategic - Create - 5%, including setting strategic plans for corporate procedures

Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.

Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.

In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.

Overall the Corporate Administration Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.

HOW TO APPLY

For further information and to apply for the role, please download the information pack and send your CV and completed supporting form via the application link.

This is an excellent opportunity for someone looking to develop their charity finance experience within a progressive and supportive organisation.The successful candidate will have an in-depth working knowledge of accountancy software package Sage 50, be adept at accurately & efficiently processing payments and responsible for delivering an upskill programme across the organisation. 

The Organisation:

Prism the Gift Fund (Prism) increases giving to charity by offering a personal service to those donating large sums of money. We are a registered charity working with high net worth individuals, foundations and groups of donors to administer their charitable giving. Our growing team is a talented team of exceptional colleagues who are professional, dynamic and hard working. We have currently been shortlisted by the Charity Times for 3 awards including Best Trustee Board, Best Supporting Leader and Best Charity with an income of over £10m.

 Our CEO Anna Josse was featured in the latest episode of @IG_Advisors' podcast #WhatDonorsWant - where she discusses all things #philanthropy & #fundraising at @Prismgiftfund, and how charities can take advantage of #DAFs. Be sure to have a listen! https://apple.co/39PIb0c

Responsibilities:

• Reporting directly to the Senior Finance Manager, this role will be critical in ensuring all SAGE activity with the organisation is accurate and delivered to a high standard
• Monthly reconciliation of Sage and client statements
• Ensuring payments are processed accurately and in timely & efficiently
• Verifying & proofing payments, and sending payment confirmations
• Dealing with queries related to payments processed from client and bank
• Filing and Raising invoices
• Updating and maintaining client statements and internal client records system to a high standard, ensuring attention to detail and correlation with Sage

• Preparing and updating various exceptions reports
• Preparing quarterly VAT reports
• Accounts Payable and Receivable
• Provide support to the Relationship Managers on quarterly client statements and annual tax statements
• Support the Senior Finance Manager and team with ad-hoc tasks

The Candidate

This is a fantastic opportunity for an entrepreneurial finance professional who can work quickly to get the processes and controls working smoothly. We are looking for someone talented and engaging, with a positive attitude to work who can quickly develop the team towards a high-quality financial service function. You will be highly organised, conscientious and process driven with the ability to deliver real results and help drive the performance of Prism forward.

• Educated to degree level or equivalent
• Highly numerate
• Minimum 3 years’ experience as a bookkeeper working on accountancy software package SAGE 50
• Excellent communication and interpersonal skills with the ability and confidence to communicate effectively at all levels and with a diverse range of stakeholders
• Experience of working with confidential or sensitive data with knowledge of how to communicate and store information safely
• Focused with meticulous attention to detail and proven ability to undertake tasks required to a high level of accuracy
• Extremely organised with the ability to work under pressure, use initiative and manage multiple priorities to meet deadlines
• Strong IT skills, in particular Microsoft Excel intermediate to expert level
• Passionate about Prism and what we do
• Knowledge and understanding of the Charity Sector – highly desirable

Are you looking for a role where you can make a real difference?

If so, we could have the perfect opportunity for you.

We are looking for a Programmes and Office Assistant   to join our team at Tanio (formerly Valley and Vale Community Arts).

Working in a small team based in Bettws, you will be pivotal in our mission; to offer a range of community arts-based activities to help a diverse range of people develop new skills, confidence and self-esteem through creative self-expression. 

At Tanio, we strive for all community members to have access to inspiring, aspirational and high-quality arts experiences in safe environments.

Could you join us and help us achieve our mission? 

Knowledge of the Welsh arts environment and the ability to lead and inspire facilitators, mentors and trainees are must-haves for this role.

In return we offer the chance to work with a dedicated and passionate team, a competitive salary, flexible hours, and an attractive benefits package including a stakeholder pension scheme.

Salary: 15k (pro rata)

Hours: 0.8 (preferably worked over 5 days) 

The core skills we are looking for:

• Strong administration skills 

• Excellent attention to detail and high levels of accuracy 

• Ability to plan and manage tasks in an organised and efficient manner

• Ability to communicate orally and in writing to a high standard, and 

• Work with a wide range of people, demonstrating excellent team player skills

• Ability to establish systems, record information and maintain records systematically 

• Experience in Microsoft Office packages including Word and Excel. 

• Experience and understanding of database packages and their functions

• Sympathy with the organisation’s mission and values

Highly desirable (extra) skills:

• Experience of working within a busy office environment

• Able to communicate effectively, verbally and in writing through the medium of Welsh

• Ability to drive, with access to car

• Experience of working within an Arts / Community organisation

To apply for this role please send a CV and covering letter by Friday at 5pm on the 28th August 2020 explaining why you believe you are suitable for this role. 

Good luck and we look forward to hearing from you.

Application guidance 

• Please submit an up to date CV and a letter outlining why you are suitable for the role. 

• In your covering letter when telling us about your main strengths in applying for this post, please address each point in the Person Specification from the job description in turn. 

• Any statements that you feel are relevant to the post should be backed up with evidence and examples. Do not use general phrases such as “I have the necessary skills ...” or “I am confident I can do the job well”. We need to know how you meet the requirements based on the evidence you provide. If, for example, you tell us that you are a good project manager, tell us why and where you have used these skills before. 

• You should include details of any current or previous jobs, outlining tasks, responsibilities, and achievements that would be relevant to this post.

• Experience gained outside paid employment may also be just as important. For example, you may have done voluntary work in the community, or have skills acquired through other interests. 

• Concentrate on relevant information and experience, transferable skills from your home life, voluntary work, past and present employment. 

• Sometimes it may feel like you are stating the obvious but remember that we can only assess the application on the information you give us. 

• If at all possible, please ensure you provide a daytime telephone contact number on your CV or covering letter. 

The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

This sort of opportunity doesn’t come around very often.  Serving in a key leadership role at national Church level is a role worth taking a close look at.  Reporting to the Chair, you will work alongside the Board of Trustees as well as other key parts of the Free Church of Scotland at a national level - yet you will also support the work of our local churches across Scotland and beyond, and our international mission.

In leading the Central Office, you will shape and implement the Board’s ambitious strategy and priorities, in support of bringing good news to communities.  You will help people join things together, take initiative and pursue the direction of travel.  You will inspire people with your commitment and energy for the ambitions of the Church as well as your professionalism as a leader and manager.  You will understand what good governance is all about in leading an organisation, ensuring effective people management, financial management and risk management.

If you enjoy complexity, are in tune with our values and ethos, and are seeking a role that offers breadth and scope, the opportunity to influence within and beyond the Church, and, ultimately, help bring good news to people, we welcome your interest.  Please read our ‘Information for Applicants’.

Closing date: Wednesday 26 August 2020 at 12 noon

Assessment: Wednesday 16 September 2020

This post is subject to an Occupational Requirement that the post holder is a committed, active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

Oxfordshire Community and Voluntary Action (OCVA) provides infrastructure support to the voluntary and community sector (VCS) organisations in Oxfordshire. We are a small, energetic team committed to our aim of supporting a strong local voluntary and community sector and inspiring local social action.

The Board of Trustees is now seeking an exceptional leader to join the organisation as its Chief Executive. The post-holder will play a central role in developing a new and transformative vision for OCVA, in engaging staff and stakeholders and in helping to make it a reality.

This is a remarkable opportunity for a highly motivated individual to join the organisation at a very exciting time in its development

You will be responsible for leading and managing every aspect of the organisation’s work on behalf of the Trustees and ensuring the Board’s strategic vision is delivered. The Chief Executive will provide vision and overall leadership to the organisation, ensuring the impact of service delivery and income growth is maximised and to also help further develop the excellent relationships and reputation the charity has with its partner organisations, supporters and commissioners.