We are looking for someone to join the Human Resources team at this well loved and respected local charity which provides high quality palliative care and support to people with life-limiting illnesses, and those close to them, in Exeter, mid and east Devon.  Our HR Administrator and PA to the Director will join us on a full time, permanent basis working 37.5 hours per week. In return you will receive a competitive salary from £21,089 per annum. Reporting to the HR Business Partner, our HR Administrator and PA will support the delivery of an effective, timely and professional HR service across Hospiscare, as well as providing high level administrative support and personal assistance to the Director of Workforce Development. 

Benefits you will receive as our HR Administrator and PA:

 - Great working hours

- 25 days holiday + bank holidays

- Great pension scheme

- Cycle to work scheme

- Employee Assistance Programme

Responsibilities of the HR Administrator and PA to the Director will include:

- Support the Recruitment Co-ordinator in the provision to line managers and team leaders of a dedicated, efficient and timely recruitment service that ensures legal compliance and fulfils Hospiscare’s needs in terms of the attraction, recruitment, employment and retention of a high calibre workforce.

- Provide relevant information to the Finance team to ensure payroll is up to date and accurate.

- Support the Workforce Information Systems Administrator with adding data to the HRIS to ensure it is accurate, completed and recorded in line with agreed protocols. 

- Monitor and maintain Disclosure and Barring Service (DBS) clearance, Nursing and Midwifery Council (NMC) registration, driving licence and Occupational Health checks to ensure organisational and legal requirements are met. 

- Provide high level secretarial and administrative assistance and fulfil the role of personal assistant, including diary management and co-ordinating appointments, making travel arrangements, planning itineraries and organising accommodation as required, to enable the Director to function effectively.

- Plan and co-ordinate People and Estates Committee meetings to inform Trustees and ensure appropriate actions can be taken to meet organisational and legal requirements.

Skills and characteristics required to become our HR Administrator and PA to the Director:

- Experience of HR administration processes, preferably with a Level 3 CIPD qualification or working towards one

- Experience of diary and email management and taking minutes at a senior level

- Crucial to performing the role is awareness of current employment legislation and good practice in Human Resource Management, and of General Data Protection Regulation requirements

- Knowledge of, or previous involvement with, procedures for recruitment, attendance management and disciplinary meetings would be advantageous, as would an understanding of HR Information Systems and payroll administration.

- The successful applicant will be a skilled communicator with great planning and organising abilities who responds positively to changing priorities and remains calm under pressure

- Above all, they will really enjoy being part of a team where what we do to promote and support Hospiscare values makes a huge difference.

Closing date for applications: Tuesday 17 March 2020 at midday

Interviews: Thursday 27 March 2020

If you feel inspired to work for a highly respected local Charity which offers outstanding palliative and end of life care, please apply now to become our HR Administrator and PA to the Director!

Hospiscare is a Disability Confident and Mindful Employer which promotes equal opportunities for all and welcomes applications from all sections of the community regardless of sex, disability or any other protected characteristic.

Registered charity number 297798

The Franciscan Missionaries of the Divine Motherhood are an International Congregation of Catholic women whose charism is to live the Gospel in the spirit of St Francis and St Clare of Assisi. 

Much of the administration and management of FMDM Life and Mission is provided by a dedicated team of Mission Partners who bring their professional expertise and wisdom to work alongside the FMDM Leadership Teams around the world in supporting and developing the Life and Mission of the sisters.

You will actively contribute to the organisation’s strategy setting up a central administration team to achieve a self-run, fully functioning service to support a worldwide organisation through substantial change. This key role will require strong alignment with the Congregation’s Franciscan spirit and charism.  You will have; 

• 5 years minimum experience at Senior Manager Level
• Experience with Strategic Planning
• Demonstrated excellence in Continuous Improvement, Change Management, Decision Making and Communication Skills.
• Excellent Stakeholder Management with a round table approach and ability to negotiate and influence at all levels
• Demonstrated experience in implementing systems and using website and social media platforms

We are a Living Wage Employer

The Sixteen is recruiting three new trustees and has identified three areas in particular in addition to the normal skills, attributes and experience expected of trustees of a progressive charity, with individuals who have experience of one of the following: 

• Making connections and introductions to corporates and/or high net-worth individuals, with a commitment to support and help lead the Charity’s efforts in sourcing and maintaining high-value individual and corporate donations
• PR/Media/Digital, with experience, ideas and/or connections to help steer The Sixteen to a wider reach beyond the niche classical sector
• Outreach/audience development in a larger arts organisation to help steer The Sixteen as it further develops this critical area of activity

The Board holds meetings four times per year, one of which includes the AGM. Importantly, trustees should be prepared to support the Charity at informal fundraising and other functions as part of their ambassadorial role. Trustees are also encouraged to attend events and concerts by The Sixteen.

We are working with a membership body based in central London who are looking for a Corporate Administration Manager to join their team. As Corporate Administration Manager you will manage a team of 5 Administration and Committee Officers, and lead on the planning, strategic development and delivery of corporate administration processes and procedures.

Main responsibilities include;

• Provide overall strategic and operational management of a range of corporate procedures including Governance processes, Corporate Administration and Corporate registers.
• Lead on the planning and delivery of Secretariat services for the Trustee Board, College Council, General Meetings and other working groups as required.
• Lead the management of administrative and governance support for committees.

Their ideal candidate will;

• Have experience in managing administration of business processes.
• Experiences of Corporate Secretariat Services including company registers and Board governance.
• Experience of working with Boards and Senior Management teams.
• Experience of working to support governance in a professional body or membership organisation.

22.5 hours per week - Normal working days Wednesday to Friday, some flexibility and evening working required/occasional cover for the PA to the Chief Executive.

About us:

Princess Alice Hospice is one of the top ten adult hospices in the UK, providing specialist palliative care and support to a community of more than a million people living in Surrey, south west London and Middlesex.

About the role:

We are looking for an executive assistant with recent experience of coordinating and providing a full range of administrative support at non-executive board and senior executive level.

As a registered charity our trustees, who are volunteers, are responsible for the oversight, governance and strategic direction of the Hospice. They discharge these duties through a non-executive Board and five key committees, Clinical Strategy & Governance, Finance & General Purposes, People & Communities and Income Generation.

You will be responsible for administrative support to the Board and committees – ensuring that the meeting cycle runs smoothly, servicing meetings and acting as a key point of contact and liaison between trustees, volunteer committee advisory members and the organisation. You will also be providing administrative support to the Chief Executive and other members of the senior management team.

You will be an experienced executive assistant, with excellent organisation, prioritisation and planning skills. IT literate and comfortable with technology, you will be used to taking meeting notes in real time using a laptop and producing accurate and concise minutes promptly for review by the Chair. We are adopting a “paper light” approach to all of our meetings, so experience of board/meeting management software or systems would be an advantage. You should also have an understanding of corporate or charity governance, or be willing to learn.

This role would suit someone who can be flexible on their working hours/days. Board and committee meetings are held in the early evening and on meeting days you would be required to start and finish later in the day. You will also be required to cover for the PA to the Chief Executive who works Monday to Wednesday, so need to be able to work additional hours or spread your hours over the full week on an occasional basis.

Closing Date:  22nd March 2020 Interview Date: 31st March 2020

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Do you want to help tackle UK poverty?

We’re looking for a Board Secretary who does.

One in five people among us, over 14 million in total across the UK, are unable to thrive because of a lack of money. Turn2Us exists to help people struggling to make ends meet. We do this by giving direct financial help through our own charitable grants; supporting people to increase their income through benefits, grants and other support; and by highlighting ways to reduce essential costs.

We’re looking for a dynamic and experienced Board Secretary to support the Boards of Turn2Us and Elizabeth Finn Homes Limited and  to be part of our fight against the poverty that is devastating lives across Britain today.  Joining a vibrant team reporting into the CEO of Turn2Us,  the right person will be passionate about the third sector, with a strong desire to support our staff and Trustees to make a difference to people in need.

This is a key role for an ambitious charity and at an exciting time of change and growth.  If you wish to be part of that, and to help improve the lives of people in vulnerable circumstances across the UK, we look forward to hearing from you.

Love4Life is the primary programme delivered by TwentyTwenty. Love4Life is about empowering young people aged 11-19 to build confidence and make positive choices in their relationships, health and education.  
We are recruiting for a Leicester Coordinator to deliver our work in schools and other provisions across the city. Now is an exciting time to join our team as are developing our work and expanding our reach to benefit more young people.

The Wiener Holocaust Library is the world’s oldest Holocaust archive and the home of Britain’s largest collection of published and unpublished works, documents and photographs relating to the Nazi era.

We are seeking a Finance Officer to provide financial and administrative support to the Board of Trustees and Director of The Wiener Holocaust Library. The role is a permanent and part-time position (40%/flexible)

To apply, please send your CV and cover letter to Cyd MacNaboe, Administrator, at the email address provided below. Applications without a cover letter will not be considered, and only shortlisted applicants will be contacted.

Deadline for applications is Friday 17 April 2020, with interviews to be held shortly after. Due to the current coronavirus situation, it is likely that interviews will take place via Skype.

Wild Welfare, a small but globally active charity, is looking for a new Executive Director who is passionate about improving the lives of captive wild animals and can provide transformational leadership to a committed staff team.

Wild Welfare occupies a unique niche in the animal welfare world. Its vision is to end the suffering of captive wild animals around the world, uniting the worlds leading zoos and animal welfare organisations and working together to provide long lasting change to animal welfare in all captive wild animal facilities. 

This is a significant opportunity for the right person to lead a talented group of people in delivering our strategy and shaping our plans into the future.

The successful candidate will preferably have an in-depth knowledge of both the global zoo and aquarium and animal welfare ‘Not for Profit’ (NGO) communities, and the ability to work with and inspire a range of stakeholders around captive animal welfare reform. 

While believing that zoos and aquariums can play an integral role in shaping how the public feel about wild fauna and the natural world, you will recognise that high standards of animal welfare underpin the success of any captive facility.  You will have a strong interest in and ability to work with different cultures  inspiring those you work with and their public to take action where it is needed most.

Our ideal candidate will have senior level administrative and financial management experience, outstanding communication skills, an outgoing, influential personality and a track record of fundraising and building partnerships.

The individual must be based in the UK and the role requires a 5 day work week, sometimes irregular hours, mostly working from home. The salary will be dependent on the candidate’s background and experience. You must be willing  and able to carry out regular international travel.

To apply: please see attached detail for send us your CV and cover letter by applying online. 

The European Network on Statelessness (ENS) are seeking an Operations & Partnerships Officer to help administer our expanded London based Secretariat and pan-European membership, and to play a key role in enabling ENS to fulfil its mission to address statelessness in Europe. This is an exciting opportunity to join our growing team. 

We are looking for someone with a strong track record in administration, project support, event management and operational delivery (including HR, finance and office management).

Working under the supervision of the Head of Communications, Operations & Development, the postholder will manage a busy office and provide administrative, project and operational support to seven staff members. The postholder will also engage with the ENS membership, as well as other strategic partners to help us deliver projects across Europe in line with our operational plan.

The post is advertised as a full-time one-year fixed-term contract, but the intention is to fundraise to extend the post on a permanent basis as an important function within the ENS Secretariat.

The Centre for Global Equality is looking for a self-motivated, highly organised individual with excellent people skills to be our finance and administration lead.

Terms

• Role: Finance and Operations Manager
• Rate: £28,000 – £35,000 p.a. full-time equivalent, dependent on experience
• Basis: permanent - full-time, part-time or flexible
• Location: Cambridge, UK
• Eligibility: Must be eligible to work in the UK

About CGE

The Centre for Global Equality (CGE) is a UK charity that evolves innovative approaches to solving global challenges relating to food, water, health, work and the environment. Drawing on capacity in one of the world’s leading universities and companies in the Cambridge Cluster (one of the most successful entrepreneurial ecosystems in Europe), we facilitate collaborations between public and private sectors, academia and civil society.

Our offices are based in central Cambridge, but our reach is global.

This is a key role in our leadership team as we seek to expand our programmes. Candidates will be joining the organisation at an exciting time in its evolution.

The role

The Finance and Operations Manager will be responsible for managing CGE’s finances and ensuring the smooth operation of all the administration systems required to support the organisation in its programme delivery activities.

Financial management key responsibilities include

• Maintaining the accounting system (Xero) becoming the in-house expert.
• Assisting in the drafting of, and adherence to, financial and administrative policies and procedures.
• Maintenance of all ledgers (bank/sales/purchase) to monthly trial balance.
• Preparing monthly management accounts including project accounts, and quarterly reports for the Board of Trustees.
• Assisting in the year-end process and CGE’s auditor in the preparation of statutory accounts.

Operations key responsibilities include

• Ensuring effective administration of CGE’s organisational and content management systems.
• Facilities Management - ensuring effective day-to-day running of the office and meeting rooms, including management of health and safety.
• Management of relationships with external suppliers and service providers.
• Assisting in the recruiting and managing of project staff, interns and volunteers.
• Be the first point of contact at the office and provide general support.

Person specification

With a professional approach to everything you do, and someone who thrives on challenge, you will be trust-worthy and approachable, with the ability to prioritise workloads. You are also likely to

• Be highly organised with excellent time-management skills.
• Be able to work fast and accurately under time pressure.
• Have strong interpersonal skills and a friendly, enthusiastic personality.

The key skills and experience required for this role are

• At least three years’ experience in a similar financial and administrative role. Previous use of Xero would be an advantage but is not essential.
• Preferably hold a recognized accounting qualification, such as AAT.
• The ability to prepare project costing reports.
• The ability to work to a tight time-table and prepare financial reports and ad hoc information on request.
• Very good written and verbal communication skills in English.
• Experience of line-managing and development of staff.

Terms and Conditions

• This post is subject to the Terms and Conditions of Employment of the Centre for Global Equality.
• The Centre for Global Equality is an equal opportunities employer.
• The right to work in the UK is required.

Application procedure

To apply for this role please email a CV and covering letter to Dr Lara Allen by 09.00 on Monday the 30th of March, 2020. Interviews will take place between the 1st and 3rd of April, 2020.

We are looking for an enthusiastic and motivated person to act as Centre Manager at our clinical centre in Finsbury Park. The successful candidate will be an experienced administrator and manager who is seeking a new role within a small friendly charity.

The Role

nasen is looking to recruit an experienced Personal Assistant to support the Chief Executive and service the Board of Trustees. If you have a high level of administrative competency, excellent time-management skills, with the proven ability to prioritise tasks then we would love to hear from you.

Who We Are

nasen (National Association for Special Educational Needs) is a membership charity organisation that supports all education practitioners. We provide: Continuing Professional Development (CPD), resources, advice, information and much more to enable all staff to meet the needs of all their pupils.

Role Objectives

• To provide administrative, executive and secretarial support for the Chief Executive Officer.
• To service the Board of Trustees.
• To provide day-to-day logistical support for the London office.

Responsibilities

The Personal Assistant provides high quality support to the Chief Executive in all areas, anticipating needs and ensuring that support provided is fit for purpose and high quality. The Personal Assistant will:
• Manage and maintain the Chief Executive’s diary, including helping to make the best use of time through effective weekly, termly and annual calendar management.
• Manage the Chief Executive’s telephone calls, email and wider correspondence including sensitive and confidential correspondence, on a daily basis.
• Prioritise correspondence for action, giving consideration to deadlines and making judgements about which items need to be dealt with by the Chief Executive and which can be more appropriately dealt with by other staff.
• Co-ordinate workflow, including providing written or verbal briefings that may be complex in nature.
• Use initiative and judgement to anticipate and research information needed by the Chief Executive to inform planning and preparation for significant internal and external meetings, conferences and events.
• Organise travel arrangements, including reservations, appointments and itineraries for the Chief Executive’s journeys within the UK and overseas.
• Organise meetings, including any associated administration and arrangements for catering/hospitality.
• Draft selected memos, emails and other documents (e.g. policies and procedures) on behalf of the Chief Executive for a variety of internal and external audiences.
• Complete expenses paperwork and other paperwork as required by the Chief Executive.
• Proof-read documents and publications prior to distribution.
• Maintain and develop filing systems, operational procedures and technological solutions for the secure retention of information and the retrieval of such information as required.
• Prepare agendas and papers and ensure agreed actions are tracked and completed through maintaining an action log.
• Organise Leadership Meetings and take minutes for these and other meetings as required.
• Service the Board of Trustees and be the main contact for the Chair and other board members.
• Organise and service other meetings as required by the Chief Executive.
• Provide support for the wider Executive Leadership Team as agreed by the Chief Executive.
• Provide day-to-day logistical support for the London office, as required.
• Undertake other duties and responsibilities as required, appropriate to the grade of the post, as agreed with the Chief Executive.
• Undertake training and development as requested.

Person Specification

Please see attached.

How To Apply

To submit an application, please select 'Apply Online' and submit your CV and covering letter addressed to the Chief Executive, Professor Adam Boddison.

The first round of interviews will be conducted electronically.

Current Benefits

• 25.5 Days annual leave excluding public holidays (plus one additional day at Christmas and Easter)
• Flexible hours (to be agreed)
• 8% Employer Pension contribution
• Enhanced parental leave
• Employee Assistance Programme
• Supported professional development
• 10% London weighting
• Friendly and relaxed atmosphere
• Dog-friendly workplace

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• Watford, Hertfordshire (with flexibility to work from home for part of the week)
• £22,000 per year
• Fixed term contract (12 months)
• Interviews on 14 April via videoconference

About us

1 in 6 of us are affected by a neurological condition in England; from epilepsy to encephalitis and migraine to motor neurone disease, these conditions are diverse, complex and largely unpreventable.

We are the only collective voice for around 80 national and regional organisations working together to make life better for people with a neurological condition. You will be joining and helping to grow a small but dynamic, ambitious and successful charity, which, in collaboration with our member organisations, has raised the profile of neurological conditions like never before.

At a time of change and enormous pressure for the health and social care sector, it is vital that we keep this momentum going to make sure neurology is a national policy priority and that this is translated into vital neurological service improvements. The role of the Alliance has never been more important and as Comms and External Affairs Assistant, you will help us to deliver our exciting strategy.

We are a committed team with four staff members, based in Watford, Hertfordshire, right next to Watford Junction station, with regular trains from/to central London.

About the role

In this role, you will assist our team in communicating our work with our member organisations, people with neurological conditions, and wider stakeholders. You will do this by developing and delivering inspiring, engaging content across our website, social media and email channels.  You will support our wider external affairs work in various ways, including keeping abreast of policy developments, undertaking desk-based research, and assisting team members in producing various documents. You will also provide key administrative functions, thereby playing a vital role in ensuring the smooth running of the Alliance.

You will report to the Policy and External Affairs Manager, and hold relationships with staff and Trustees at the Neurological Alliance, suppliers and agencies working on behalf of The Neurological Alliance, Alliance member organisations, people affected by neurological conditions, clinicians, relevant professional organisations, umbrella organisations, industry partners, service providers and regulatory bodies.

Further information about the role is contained within the Job Description and Person Specification.

About you

To meet the challenge, you will need to be an adaptable self-starter with demonstrable interest in developing a career in the charity/health sector. You may be a recent graduate or be further on in your career and looking to change direction. You will have proven administrative abilities, as well as experience both in using social media in a professional capacity, and in writing for different audiences. You will be motivated, conscientious, trust-worthy, and a team player with excellent interpersonal skills.

The Alliance aims to attract and retain the best staff. To this end we offer the opportunity for flexible working. This can include some home working. Regular 1:1s as well as team meetings form an important part of our management approach and are used as a support and enabling mechanism to help you achieve your work objectives. We invest in our staff and provide opportunities for training and development.

We are an equal opportunities employer, and actively encourage applications from people to whom any of the protected characteristics laid out in the Equality Act would apply.

To apply

Please submit a cover letter detailing how you fit the person specification, along with your CV and an equal opportunities monitoring form via our website.

If you have any questions about the role or the work of the Alliance, please do not hesitate to get in contact with Katharine McIntosh, Policy and External Affairs Manager.