Southend in Sight is the Community Services Division of Southend Blind Welfare Organisation - a local charity supporting people living with sight loss.

Following a successful grant, we are pleased to announce this exciting opportunity to join the Southend in Sight team.

We are looking for a well organised and skilled administrator who will support the service we provide at our resource Centre.  You will need to have a confident and friendly phone manner, be IT literate and have experience utilising a database. 

You will also need to be a people person who can be flexible and enjoys being part of a team.  We support hundreds of people every year who live with sight loss and you will need to show that you are a good communicator at all levels.  Experience in the sight loss or charitable sector would be an advantage but is not essential.

For the right candidate, this part time role offers a stimulating and supportive working environment with room to grow.

Closing date for completed applications is Monday 5 July 2021. 

Interviews will be held on Friday 16 July 2021.  If you have not had a response from us by Friday 9th July, please assume you will not be called for interview.

The role of the National Office coordinator is to manage and to maintain the smooth running of the office, support the Chief Executive Officer and to assist other SAMM staff, Trustees and Volunteers in the development of the organisation.

To develop the services of SAMM to promote the needs of those bereaved by homicide and offer advice, assistance and practical support to them.

The Co-ordinator is responsible for the development and maintenance of the national database and the overall coordination of administrative functions within SAMM.

The role involves the line management of the office assistant coordinator and volunteers.

We want to hear from all interested candidates, and to be considered for the position we strongly recommend submitting a detailed covering letter along with your CV, outlining why you're right for the role.

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This is an exciting opportunity to join Young K&C as an Administrator.  We are looking for someone who can support our small, dynamic team to deliver efficiently and effectively.

Young K&C is a new charity established to support children and young people in Kensington & Chelsea.  Young K&C is an innovative cross-sector partnership, working with youth clubs, charities, schools, businesses and Royal Borough of Kensington & Chelsea.

The successful candidate will develop and manage high quality administrative systems, to deliver our small grants funding programmes for local charities, support our board of trustees and our staff team including organising meetings, taking minutes, database management, carrying out due diligence checks, liaising with our book keeper and ensuring that our administrative systems are up to date.

We are looking for a self-motivated and organised individual, with an eye for detail, who has experience of developing and implementing administrative systems, working independently or as part of a team.  Excellent communication and writing skills are required.

Young K&C: Administrator, Job Description

YOU! What will you need to do?

The key areas that you will be working on are:

• To be a first point of contact for Young K&C’s members, carrying out membership meetings, advising and supporting our members with information about grant schemes that we are operating
• Maintaining membership records (keeping our Salesforce database up to date), being a first point of contact for our Member organisations
• Administering our small grants schemes, carrying out due diligence checks, collecting monitoring data, dealing with queries, liaising with members and partners by telephone, email and in person
• Data analysis, reporting and using the data that we collect to help Young K&C fulfil its aims and evidence impact
• Setting up meetings, liaising with speakers
• Minute taking for our board and meetings for staff, members and stakeholders
• Supporting Young K&C with events organisation and helping to support development of services and support for our members

As the organisation develops, then your role is likely to adapt.

YOU! What kind of person are we looking for?

The successful candidate will be able to demonstrate the following skills or characteristics in the application. It is essential that you give evidence or examples of your experience, knowledge and skills where possible.

Here are the skills and experience that we are looking for:

Good Organisational and administrative skills and experience

Excellent Literacy and Numeracy – you will have excellent communication skills, including writing skills.  You will have good attention to detail and will be able to check and proof read for accuracy.  You will be confident handling numbers.

Interpersonal skills – you have good interpersonal skills and some experience of engaging with a diverse group of people, including local young people.

Discretion – you will be responsible for handling some sensitive and personal information, where confidentiality is required.

Attention to detail – being able to provide accurate and up to date information is critical.

A positive, solution-focussed approach

Excellent IT skills – including MS Office

Database experience – experience of managing and administering databases, including Salesforce, or a willingness to learn

Knowledge of the charity sector – would be an advantage

Mucking in – working in a small team with tight resources you will be flexible and enjoy helping out with getting things done.

The cause – you will be passionate about our vision to support children and young people, committed to supporting diversity and inclusion.

Flexibility – you will be able to work effectively from home and/or from our small office in Kensington and Chelsea.

WE ARE LOOKING FOR A SERVICE ADMINISTRATOR TO JOIN OUR MINERVA TEAM PROVIDING PAN-LONDON SUPPORT FOR WOMEN ENGAGED IN THE CRIMINAL JUSTICE SYSTEM

Job Title: Service Administrator
Salary: £22,000 – £23,000 per annum
Work Location: Based at one of the Advance Women’s Centres (West, North or East London)
Working Hours: 35 hours per week
Contract: Fixed term until 30th June 2022

This post is open to female applicants only as being female is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010.
Advance is committed to equality and diversity and strongly encourages applications from women with disabilities, from BME backgrounds and the LBT community.

The role:
In your role as the Service Administrator, you will be working with a team of Community Keyworkers who cover a range of designated North, East and West London boroughs. The Minerva service provides holistic one to one community support and advocacy services to women who are being supervised by the National Probation Service (NPS) and your role will be to ensure the smooth running of this essential service.

What you will bring:
The successful candidate will be a skilled administrator, who can work efficiently to tight deadlines and under pressure. They will have strong interpersonal communication skills, working with a team geographically spread across London and handling referrals from external stakeholders, allocating them accordingly.

In short, you will have:
• Experience of office management, co-ordination, and administrative skills
• A relevant qualification or comprehensive working knowledge of Microsoft Office, Outlook, Excel, and Access
• Knowledge of issues facing women offenders and those at risk of offending, both in and out of the Criminal Justice System
• Experience of maintaining case management systems, data systems and producing regular monitoring reports
• Experience of multi-tasking and prioritising, remaining calm under pressure or in stressful environments

What we offer:
• 30 days holiday plus public holidays and a day off for International Women’s Day
• Pension scheme
• Access to our Employee Assistance Programme
• Staff away days
In addition to the great benefits listed above, you will have the opportunity to work in a flexible, supportive environment with a team of committed, inspiring women and we will support you as you to continue to build your skills and experience and grow your career.

Please find the full job description and person specification attached below. 

Applications close on Sunday 20th June 2021

Interviews will take place on 24th June 2021. There will be a technical skills assessment as part of the interview process for shortlisted candidates.

To apply: Please submit your CV along with a supporting statement addressing your suitability for and interest in the role, paying particular attention to the person specification. 

Please note that any offer of employment will be made subject to references, confirmation of the right to work in the UK and satisfactory enhanced DBS check.

Hours: 30 hrs per week Monday to Friday

Salary: £17,503 actual per annum.

Annual Leave:  5 weeks

Purpose of Job

• To provide front line reception service to/for the members and visitors to the Social Centre.
• To provide efficient and comprehensive, administrative, clerical, and secretarial support to the Manager and staff to ensure the smooth running of the Centre as a whole.
• To deputise for the manager in their absence.
• To provide practical assistance for older people within the Centre [NB Centre users are all independent and self- managing, but occasional assistance with personal care may be required].
• There may be times when you will need to be prepared to work in close proximity with the staff, our volunteers and members, the majority of whom are elderly and may require direct physical contact. Some of them have been shielding as part of the current Covid-19 situation.  There will be a need for you to take appropriate health and safety precautionary measures.

Specific Duties and Responsibilities

• To deal with the telephone/answerphone, daily post and callers etc. and process these effectively and appropriately.
• To attend meetings and take minutes as required.
• To handle daily cash transactions, reconcile balances with income, bank monies, produce appropriate paperwork and records.
• To take charge of any monies coming into the Centre, handle in accordance with procedures and ensure receipts are issued.
• To design and implement new office/business systems and documentation to facilitate the efficient running of the Centre’s processes and activities in agreement with the Manager.
• To draft and type letters as and when required.
• To use social media e.g., Facebook, twitter to advertise centre services.
• To support the Centre Manager to maintain the charity’s website.
• To be responsible for inputting financial transactions into the centre’s financial database system.
• To assist the Manager in administrating the system for hiring of rooms within the Centre.
• To assist the Manager in undertaking annual stocks take of all Elleray Hall supplies.
• To be responsible to the Manager for ordering and maintaining adequate supplies of food, stationery, cleaning materials and any other necessary items.
• To process agreed delivery notes against invoices and prepare Centre invoices for payment.
• To use the Centre’s IT systems including being responsible for the inputting data into IT systems.
• To ensure all filing systems are reviewed regularly and maintained effectively.
• To create and maintain an inventory of all Centre items.
• To assist in obtaining quotes for renewal or repairs when necessary.
• To assist in ensuring outside services for Elleray Hall Members are booked and organised in advance and address any administration associated with these tasks.
• To be responsible to the Manager for arranging transport for members to and from the Centre liaising with the Local Authority Accessible Transport Unit.
• To assist Elleray Hall Members in accessing any information they need or signpost to appropriate agencies.
• To share with other staff members the responsibility for registering new memberships and renewals and any administration associated with these tasks.
• To liaise with Council Departments, Statutory Bodies, Voluntary Organisations and outside Agencies.
• To attend training courses as required.
• To attend supervision and appraisal sessions as required.
• To help maintain the standard of hygiene throughout the Centre in accordance with the Food Act, and to observe the Health & Safety Regulations, including the duty to report any risks to the Centre Manager.
• To observe Fire Precautions and Procedures, assisting in arranging fire drills.
• To work within the Charity’s Policies and Guidelines as detailed in the Staff Handbook.
• To undertake any other duties as may be deemed appropriate by the Manager or Trustees.

The key role of Administrator facilitates the day-to-day running of the charity and provides support to the Executive Director on HR and finance processes. You’ll be at the heart of the charity’s executive team and we expect you’ll share our passion for improving children’s life chances through education. To succeed in this role, you’ll need to be self-motivated, enjoy working in a fast-paced environment, and be keen to get stuck into improving the efficiency of our processes. You’ll keep us on track by combining meticulous attention to detail with an awareness of the bigger picture and a pragmatic approach to the challenges that come with being a small charity. You’ll also be willing to pitch in and support other members of the team during periods of peak activity (they’ll return the favour). 

While we're not expecting you to be an IT expert, you’ll be confident with the standard MS Office package and comfortable learning to use new software quickly with minimal formal training. If you have experience of using Xero, that would be a bonus! 

We strive to create a truly inclusive culture and we’re committed to improving the diversity of the QfL team. We would be particularly keen to receive applications from people of colour and candidates with disabilities, who are currently under-represented in the charity and are open to hearing how we could make our recruitment process more inclusive.

We are The Trust Partnership. Our vision is to help charitable Trusts, Foundations and Almshouses to provide better informed, better managed and better directed funding and housing and to use their resources to the best advantage of all their stakeholders.

We are excited that we’ve not only been able to build a thriving business, but to do so on strong ethical foundations. The way we look after our staff, our clients and other stakeholders is important to us, and becoming a Certified B Corporation in 2016 was evidence of our positive impact locally and on the sector as a whole. We believe it’s possible to be a good business and a profitable one at the same time.

Main purpose and scope of the job: 

The successful candidate will possess excellent organisation, communication and ICT skills and be able to maintain confidentiality at all times. You will prepare meeting agendas and papers, support the Clerk to Trustees and be the principle point of contact for grant making activities. You will provide excellent support to client Trustees as well as cover for absences within our team. 

Duties and key responsibilities: 

Provide excellent administrative services to senior colleagues and some direct support to clients, where appropriate, including (but not limited to): 

•  Processing grant applications using databases such as Salesforce and Formstack. 

•  Preparing agenda packs for client meetings and providing support at client meetings (attendance may be necessary). 

•  Liaison with grant applicants and beneficiaries. 

•  Implementation of processes and procedures to ensure that grant agreements are adhered to and reporting systems are actioned. 

•  Liaising with clients, investment managers, banks, consultants and suppliers as necessary. 

•  Assisting with changes to client websites. 

•  General administrative duties such as filing, post, file management, data storage and disposal. 

•  Liaising with the clients’ financial team. 

•  General administrative duties. 

Provide support to the team by: 

•  Answering phone calls and assisting callers to access the right person/information. 

•  Helping others when time allows. 

The Benefits 

•  Work as part of a friendly and caring team 

•  Lovely offices in a farm building with some flexible home working 

•  24 days’ holiday per annum plus Bank holidays (FTE) 

•  Christmas shutdown (included in above) 

•  Free parking 

•  Perkbox benefits including free cinema tickets and high street discounts 

•  Employee matched charitable funding 

•  Eyecare vouchers

About You: 

To join us as an Administrator you will need: 

•  A high level of computer literacy, using Microsoft O365 applications (essential) 

•  Experience of working with databases (essential) 

•  An excellent telephone manner (essential) 

•  Excellent organisational skills (essential) 

•  Excellent written and oral communication skills (essential) 

•  A keen interest in the charitable sector (essential) 

•  Customer service experience (desirable) 

•  Experience of working with Salesforce (desirable) 

•  A full driving licence and access to your own vehicle (due to our office location) 

•  To be motivated, focussed and keen to help with a positive attitude and attention to detail 

•  To be able to work on your own initiative 

The successful candidate will be required to undergo a Disclosure and Barring Service check. 

ADMINISTRATION MANAGER

40 hours per week

£30,250

About This Job

We are looking for a new Administration Manager to organise and coordinate administration duties and office procedures in the charity. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. You will be experienced with a variety of office software (such as email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

You will be the right-hand (hu)man to the executive team. As the central point of contact for everyone within our charity you will have an overview of many different things, an impeccable working knowledge of the charity and its aims, and will “pitch in” wherever necessary to ensure the charity operates smoothly.

This position is a permanent full time post (40 hours per week) which will be office based in Holderness House, 51-61 Clifton Street, London EC2A 4DW.  The starting salary for the post will be £30,250 per annum.

Essential Skills

• Good secretarial skills
• Diary management experience
• IT skills
• Excellent written and communication skills
• Discretion and confidentiality
• An ability to work closely with other departments
• Be able to undertake project work.

Please refer to the attached Job Description for further information.

Our charity

ACFA is a national youth charity dedicated to improving the life chances of young people. Working alongside our strategic partners, the British Army, we support young people to access cadet activity with the Army Cadets through a range of activities including grant making, resource development and direct support to the Army Cadets.

We strongly believe that everyone benefits when you help young people to develop their character and values through activities that stretch and mature them. We also know that when young people engage with others at a range of levels in their communities it builds confidence and improves empathy for other’s lives.

Who we are

You will enjoy being part of our small team who work very happily together. By joining ACFA you will help us to reach more young people and make a greater difference and we look forward to working with you. We actively promote and encourage you to explore ideas that improve all aspects of the charity’s work in pursuit of its charitable aims.

What we can offer you

In addition to your salary we offer all staff:

• Flexible working arrangements (you agree a working pattern with your line manager).
• The ability to work both from home and from our London office.
• Personal Accident Insurance, including loss of earnings cover and death benefit.
• 15 days of sick pay in any 12 month period (after 12 months employment - pro-rata for part time staff).
• A contributory pension scheme (you contribute at least 5% and we will contribute 10%).
• 20 days annual leave plus Bank Holidays (pro-rata for part time staff).
• Additional privilege leave on set days each year, such as between Christmas and New Year (pro-rata for part time staff).
• An additional five days of volunteering leave (pro-rata for part time staff).
• Support for qualifications and personal development.
• Season ticket loan.
• A caring and supportive team environment.

How to apply

Please send a covering letter that details how you meet the requirements of the job description along with a CV by 23:59 hrs on Sunday 20th June 2021.

Interviews will be held during the week commencing 28th June 2021.

Please note that as a charity dedicated to improving the lives of young people we require staff to undergo a Disclosure and Barring Service check and will follow up references. 

Job title: Private Office Administrator 

Region: London Office based /Homebased 

Directorate: Director General’s Office 

Contract: 12 Month FTC, Full time 35 hours per week 

Salary: circa £20k per annum (plus £4452 London Weighting if applicable) 

About The Royal British Legion 

The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us. 

Our Values and Behaviours 

Does the following describe you? 

• A desire to provide a great customer service and support 

• Enjoy and thrive working in teams and with others 

• Passionate about supporting the Armed Forces community and honouring their contribution 

• Come to work each day to be the best you can and to learn and develop 

• An encourager, eager to share your knowledge and experience to help others 

If so then we would like to hear from you …. 

The Role 

We have an exciting opportunity for an experienced and highly organised Administration Assistant to provide secretarial and administrative support within the Legion’s Private Office. 

Reporting directly to the Director General’s EA, you will act as a key point of contact for the Office, both internally and externally, maintaining a high level of professionalism at all times. 

You will be responsible for managing all correspondence received by the Private Office, drafting well judged responses and handling the Director General’s complex diary.  You will have the confidence to liaise with a broad range of stakeholders, including the Legion’s senior management team, Government Ministers and the Royal Household.In addition, you will provide assistance to the Director General’s Chief of Staff and have experience of building and uploading meeting packs as well as monitoring key deadlines. 

The successful candidate will be experienced in Microsoft Office, have excellent written communication skills, with a high level of attention to detail and the ability to build relationships across the organisation.Ready to learn, with a positive attitude, you will make a valued contribution to the running of the Private Office.

The location of this role is flexible and home working is an option, however the successful candidate will be expected to spend some time at our Head Office in London on a regular basis. 

How to Apply 

Please apply by clicking ‘Apply Online’. 

Closing date for this role is: Sunday 27th June 2021 

This is a great opportunity for an experienced Senior Administrator to join a forward- thinking and vibrant regional charity, which delivers broad support to refugees and migrants across the Black Country and Birmingham.

We are looking for an enthusiastic and dedicated Senior Administrator who is able to:

· Manage and coordinate a busy environment with several sites, in relation to administrative duties.

· Support the CEO, Deputy CEO and other Senior Managers in the preparation and coordination of operational reports for the Management Team.

· Provide high-level admin and PA support to the Senior Management Team (SMT), and the board of trustees.

· Cooperate with the Human Resources Manager, in order to ensure efficient handling of HR-related matters.

· Seek to coordinate the admin roles across teams and branches.

· Be the key contact for overarching, cross-organisational internal communications.

The ideal candidate will be proficient in all aspects of IT and Office Administration. The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries. The post holder will be required to handle information of a confidential nature and must observe the highest standards of professionalism, discretion and confidentiality. They will demonstrate excellent communication skills and the ability to liaise professionally with Senior Management, staff and external stakeholders.

The post provides an opportunity to develop your people-management skills and be a part of the wider running of the organisation.

Successful candidates will be supported and encouraged to develop and enhance their skills and qualifications. Comprehensive support and mentoring will be provided to the successful applicant, to enable them to meet the expectations of the post.

Principal Tasks

Administration

· To be responsible for the effective and efficient running of administration at RMC, across sites. Travel between the three branches is involved.

· Responsibility for oversight of our premises in Birmingham, Wolverhampton and Walsall, including lead responsibility for health & safety, fire safety and all facility management.

Supporting the SMT

· Provide PA support to SMT when required, including writing minutes, letters and emails and arranging meetings.

· Administrative support to SMT, including document creation, proof reading and other ad-hoc administration, as required.

· To provide secretariat for Trustee Board meetings, including arranging meetings and taking minutes.

Working with Human Resources Manager

· Supporting with the provision of a comprehensive human resources service to ensure that we are recruiting the best employees and supporting them to deliver outstanding services.

· Communicating clearly and efficiently with Human Resources Manager to ensure all employment related issues are addressed appropriately.

· Supporting with initiatives to ensure the wellbeing of staff, being mindful of the impacts on them of working with marginalised members of society.

Internal Communications

· Be the key contact for overarching, cross-organisational internal communications.

· Ensure a cohesive approach across sites, which involves producing a monthly staff newsletter, organising regular all staff briefings etc.

· Organise staff team building days.

· Lead on admin for website and social media – to update and upload content provided by SMT and other managers.

StreetGames is a national charity passionate about harnessing the power of sport, physical activity and volunteering, to change the lives of young people growing up in poverty, and the communities where they live. The work that StreetGames does makes young people and the communities they grow up in healthier, safer and more successful.

StreetGames understands that for the 1 in 3 young people growing up in poverty in the UK, life is hard.

Over the past 15 years, Locally Trusted Organisations (LTOs) in the StreetGames network have engaged with over 680,000 young people through Doorstep Sport, our proven methodology that provides sport in the right place, at the right time, led by the right people, in the right style and at the right price (usually free). Doorstep Sport provides young people growing up in the most disadvantaged communities with accessible and affordable opportunities to take part in sport within their local community, with a strong emphasis on youth leadership. We have delivered training workshops to over 43,000 community coaches and volunteers and together with LTOs in the network empowered over 20,000 young people through volunteering and social action.

We believe in building the resilience of communities and giving them the power to address their own unique needs, so we use a community asset-based approach, delivered in partnership with a network of over 1,400 locally trusted organisations with reach into poverty-hit communities across England and Wales.

The LTOs we work with can be small charities and youth clubs, or refugee groups and community trusts, these organisations are the lifeblood of their neighbourhoods. They have earned their spurs, built trust and won the right to make a difference in their community. They understand what will work and what’s needed on their patch. They reach those that others find ‘hard to reach’ and are able to work with us to replicate what works at scale and at pace.

StreetGames are the ‘people beside the people’, supporting local super heroes who work day in day out in LTOs supporting young people in their neighbourhoods. Our Doorstep Sport Advisors, Sustainability Leads and Tutors work to empower and upskill project leaders, youth coaches, volunteers and young participants to deliver a Doorstep Sport offer within their own communities that is sustainable and fit for the future. 

Alongside this we are able to offer training in new skills, national and local advocacy and the space to share ideas and connect with other LTOs facing the same challenges. All of this ultimately leads to better outcomes for thousands of disadvantaged young people.

Our current business plan focuses upon five themed areas: ensuring access to doorstep sport for young people from low income, underserved communities underpins all other aspects of what we do; our ‘Healthier’ work is currently focused upon our leadership of the national Social Prescribing Youth Network and upon further developing our approach to supporting mental wellbeing; our ‘Safer’ work is predominantly focused around Police and Crime Commissioners, we bring the sport and community safety sectors together to tackle youth crime and anti-social behaviour and the issues that can lead to serious youth violence; in our ‘More Successful’ workstream we are focused on strengthening the role of youth voice in all that we do and supporting young people as volunteers, in their local social action and in activities that will develop their employability; finally we have separately identified the ‘Holiday Gap’ and the triple inequities of inactivity, isolation and holiday hunger that blight the holidays of low income children and families.

In 2021 we are launching our strategy for the next 10 years. This sets out how we plan to have a real impact on those young people and families in poverty. We continue to be an insight driven organisation. Putting learning into practice is how we stimulate change.

About the Role of the Trustee

As a trustee of StreetGames, you will be responsible for developing and guiding the strategic

direction of the organisation as well as ensuring the long-term stability of the charity. You will

need to persuade, influence and communicate effectively with the rest of the board.

• To commit to the vision and values of StreetGames.
• To safeguard the good name and reputation of the organisation, and to act as an effective ambassador.

• To understand the issues and challenges faced by those affected in disadvantaged

communities.

• To contribute actively to the Board of Trustees through giving strategic direction to the organisation, setting overall policy, defining goals and priorities, setting targets and evaluating performance.
• To ensure that the organisation complies with its governing documents, charity law, company law and other relevant legislation and regulations.
• To ensure the financial stability of the organisation and its efficient administration.
• To act as a ‘critical friend’ to the Senior Management Team, offering both support and constructive challenge.

Person Specification

This role offers a unique opportunity for individuals with a passion for transforming lives through sport.

As well as replacing Trustees who are leaving after a wonderful service to StreetGames, we are seeking individuals to supplement our current skills and experience, with a particular emphasis on broadening our Board diversity. We have a good gender balance within our current Board composition and want to maintain that, however, we are particularly committed and want to focus on achieving better representation and broader diversity of individuals from diverse ethnic backgrounds and individuals with disabilities Additionally, we would like to add representation from groups that we serve as a charity e.g. individuals from or who grew up in low-income families. We believe in order to develop our mission and be forward thinking, adding a diverse range of individuals to our Board is paramount.

We operate across the UK and we would especially welcome applications from candidates in Wales.

Trustees are often chosen for existing board experience. However, we are interested in talking to anyone who can demonstrate strategic thinking and enthusiasm – we provide mentoring and training. We are looking for individuals who will encourage, challenge and support us to be the best we can be.

Knowledge and Experience

• Experience of working collaboratively on a Board or at a strategic level
• Understanding of equality, diversity and inclusion

We are also keen to find experience and knowledge in the following areas to supplement the skills of the existing Trustees:

• Accountancy
• National Governing Bodies of Sport
• Communications and PR
• Safeguarding

Skills

• Outstanding communication, interpersonal, ambassadorial and networking skills
• Good judgement
• Creative thinking
•  

Personal style and behaviour

• Passion for StreetGames’ mission and commitment to our values
• Willingness to speak up but also to work as a member of a team
• Able to embrace and enact Nolan’s Principles of Public Life – selflessness, integrity, objectivity, accountability, openness, honesty and leadership

We are looking for an experienced finance professional to support our Senior Finance Manager and key stakeholders with a high-quality finance service in this new role within our small yet growing team. The successful candidate will have an in-depth working knowledge of accountancy software package Sage 50 and will be key in delivering an upskill programme across the organisation. This is an excellent opportunity for someone looking to develop their charity finance experience.

The Organisation:

Prism the Gift Fund, Prism, is a UK registered charity, and company limited by guarantee in England and Wales. We are an entrepreneurial and dynamic charity, working with HNW individuals, foundations and groups of donors to administer their charitable giving.

Our growing team is a talented group of exceptional colleagues who are professional, entrepreneurial and hardworking. This year, Prism is proud to be 74th out of the top 3000 charities in the UK in its level of donation income, top 15 best charities to work for and one of the Escape 100: Best companies to escape to in 2019! We also won the Philanthropy Adviser of the Year in this year's City Wealth awards and the Luxury Briefing Award for Best Philanthropy Offering in 2020 and Trustee Board of the Year in the Charity Times Awards 2020. Prism’s donation income in financial year end June 2020 was £94m and it distributed £53m to charities around the world. Prism’s mission is to increase the flow of funds into the charitable sector which we deliver through two key offerings:

• Donor Advised Fund (DAF) services to HNW / UHNW individuals & families who channel their national and international philanthropy through Prism as a time, cost, and tax effective alternative to one’s own grant making foundation.
• Collective Fund services - charitable, finance, and governance infrastructure - to groups who want to create brands or projects of a charitable nature under Prism’s auspices. The Collective enters into a relationship with Prism, benefiting from our charitable expertise, a full administrative service including due diligence and disbursement of the funds raised in their name.

Key Responsibilities:

• Reporting directly to the Senior Finance Manager, this role will be critical in ensuring all SAGE activity with the organisation is accurate and delivered to a high standard
• Monthly reconciliation of Bank and SAGE with client statements
• Trial balance, profit and loss, balance sheet and variance analysis
• Calculating fees and raising invoices for clients and collective funds
• Manage recording of donations, grants and Gift Aid claims
• Updating and maintaining client statements to a high standard, ensuring attention to detail and correlation with SAGE
• Preparing quarterly VAT accounts and supporting with Annual accounts
• Processing & overseeing payments, Liaising with banks where relevant
• Preparing and updating various Management Information reports
• Accounts Payable and Receivable
• Provide support to the Relationship Managers on quarterly client statements and annual tax statements
• Support the Senior Finance Manager with the creation of ad-hoc reports, analysis and presentations
• Investments - recording all investment information, liaising with asset managers, managing paperwork for new investments and gifts of assets etc

The Candidate:

This is a fantastic opportunity for an entrepreneurial finance professional who can work quickly to get the processes and controls working smoothly. We are looking for someone talented and engaging, with a positive attitude to work who can quickly develop the team towards a high-quality financial service function. You will be highly organised, conscientious and process driven with the ability to deliver real results and help drive the performance of Prism forward.

• 3-5 years’ experience in a similar role
• ACCA part-qualified
• Expert knowledge of accountancy software package SAGE 50
• Highly numerate
• Excellent communication and interpersonal skills with the ability and confidence to communicate effectively at all levels and with a diverse range of stakeholders
• Experience of working with confidential or sensitive data with knowledge of how to communicate and store information safely
• Focused with meticulous attention to detail and proven ability to undertake tasks required to a high level of accuracy
• Extremely organised with the ability to work under pressure, use initiative and manage multiple priorities to meet deadlines
• Educated to degree level or equivalent(desirable)
• Strong IT skills, in particular Microsoft Excel
• Passionate about Prism and what we do
• Knowledge and understanding of the Charity Sector (highly desirable)

Benefits

• Competitive salary with a discretionary end of year bonus
• Starting annual leave entitlement of 22 days rising with length of service to a maximum of 25 days
• Option to participate in our cycle to work scheme
• Pension scheme
• A supportive “family-feeling” organisation
• Excellent training and development opportunities

Director’s Assistant (maternity cover)

The Director’s Assistant is responsible for providing administrative and secretarial support for the Director in all aspects of her work, and provide a professional and efficient interface with colleagues and high-level external stakeholders.

The Director’s Assistant must ensure that information links are maintained between the Director and Senior Management, manage the Director’s diary and travel arrangements, and administer the budget and files and records for the Director’s office. In the absence of the Director, this post requires being a representative of the Gallery, and point of contact for special visitors, either in person or through correspondence. In addition the Director’s Assistant is responsible for collating Trustee meeting papers and managing aspects of Board governance. The role also supports special projects and consultancies; and periodically mentors a trainee in the post.

The successful candidate will have substantial experience of a similar role, a proactive work ethic, and exceptional time management and organisational abilities. All duties require the highest standards of confidentiality and discretion, and an impeccable sense of tact and diplomacy. Outstanding written and verbal communication skills are essential.

For further information, please download the Job Description.

Conditions of work

• 6 months fixed term contract from July 2021 until December 2021(must be available for handover in June 2021)
• Hours of work: 9.30am-5.45pm, Monday-Friday. Occasional evening and weekend work will be required and compensated by time off in lieu.
• Salary: £26,000 (pro-rata) per annum
• Notice: 1 month

To Apply:

Please complete an application form and Equal Opportunities Form and return to recruitment email by midnight on Thursday 10th June 2021.

The Whitechapel Gallery strives to be an equal opportunities employer and welcomes applications from all sections of the community. Charity number: 312162 Company number: 4093862

Smart Works is a dynamic, high profile and fast-growing UK charity that dresses and coaches unemployed women for success at their job interview. We empower each woman by giving her the clothes and the confidence she needs to succeed.

After visiting Smart Works, 62% secure a job within a month, gaining financial independence and transforming their lives.

Based in our Islington office, the Executive Office Manager will become an essential part of our staff team. By providing excellent administrative support, you will support the Chief Executive and help to ensure everything runs smoothly at Smart Works.

You will support the organisation by holding responsibility for the effective management of our operational needs, including IT support, office management, governance administration and HR record keeping.

Ultimately, by developing and implementing more effective administrative systems you will support our strategic objectives as we grow and reach more unemployed women in need.