Salary:

£20,500

Hours:

35 hours, Monday to Friday

Does this sound like you?

Are you creative, organised, enthusiastic and passionate about getting things done? We are looking for an experienced administrator with a dynamic and ‘can do’ attitude, who is not afraid to be proactive, can work independently but also loves the idea of teamwork.

What you’ll do:

• You will work closely with our leadership teams, our managers, employees and volunteers, and with external partners to set up and execute leading edge business support in advance of our move to our new High Street location.

What we expect:

• Superb organisational, planning and communication skills, as well as confidence speaking and a customer first mentality.
• Experience and ability to work with others in an engaging and enthusiastic way.
• Impeccable attention to detail and ability to handle business support activities.
• Team player mentality. We like to work with friendly people who thrive when working collaboratively.
• Passion and energy. Enjoying a fast-paced working environment where your passion will purposefully shine through.
• Self-motivated. You will need the drive to lead, inspire and get things done.

What we can do for you:

• An empowered environment to work alongside others who love to “make a difference”, as you use your knowledge, experience and skills to lead us to as we transform our operations supporting the local community and beyond:
• Plus  these added goodies
• Annual leave + 8 bank holidays + additional paid time-off when The Tab is closed for the whole Christmas and New Year period
• PLUS your birthdays off
• Pension contribution matched up to 3%.

Our ambition is to build, grow and be the best at what we do in our community!

To find out more about this role: Please see the full job description attached.

How to apply:  Please attach your CV and detailed covering letter, explaining why you would like to work for us and what makes you the perfect candidate.

Temporary Grants Administrator (Temporary/Part Time)

£21,000 pa Full time Equivalent (pro rated for part time hours)

28 hours per week

Lewes, with some travel across Sussex

This post is to cover a staff sabbatical and is expected to last a minimum of six months.

We are looking for an enthusiastic and motivated individual to join Sussex Community Foundation as a Grants Administrator. You will have excellent administration and IT skills, attention to detail and a desire to make a difference to your local community.

Sussex Community Foundation raises funds for and gives grants to charities and community groups across East Sussex, West Sussex and Brighton & Hove especially smaller grassroots groups. Since 2006 the Foundation has awarded £15 million in grants and built an endowment fund of £22 million

This post will support our Head of Grants Programmes and Grants Officers to give out grants worth £2 million per year. Your role will be to ensure we provide an efficient grant making system and an excellent service to donors and the community.

Our Grant Making has a dual purpose – we aim to match the needs of the community with the interests of our donors. We manage grant making funds on behalf of over 100 different donors including local individuals and families, trusts, charities and corporate sector partners.

Normal working hours are 9 am to 5 pm with some flexibility. This is a part time role and the pattern of work is negotiable with the successful candidate but we anticipate that the 28 hours are likely to be worked over 4/5 days a week.

Sussex Community Foundation encourages and welcomes applications from people of all backgrounds. We are committed to increasing diversity in both our grant making and in recruiting for our staff team.  We are also happy to discuss flexible working and any other adjustments you may need us to consider both before and during the application process.

To apply, please send your CV and a short covering letter.        

A full Job Description is attached.

Closing Date: 4th November 2019

Interviews will be held in Lewes on 19th November

Sessional Administrators

Sussex Community Foundation is looking to recruit a bank of sessional workers to provide administrative support for our grant programmes and other activities. Staff will be offered flexible working arrangements to help us at busy times of the year, particularly around our deadlines for applications in January, May and September. At these times we may offer up to 15 hours per week for 3 weeks. We may also offer other work by agreement throughout the year. The work will take place at our office in Lewes.

The post will support our Head of Grants Programmes and Grants Officers to give out grants worth £2 million per year and to develop our future grant making strategy.  Your role will be to ensure we provide an efficient grant making system and an excellent service to donors and the community.   As part of this team you will be expected to:

• Support the grants team in assessing and scoring grant applications
• Complete due diligence checks on organisations applying for grants
• Follow-up any outstanding information or queries with applicants
• Update and maintain our grants management database and associated spreadsheets
• Support the development of our grant management systems
• Create and maintain electronic and paper filing systems
• Assist with mailings and events administration
• Support the Grants team with any other administrative tasks as required

If you would like to be considered please email your CV with a short covering note demonstrating your suitability for the role  with your availability for interview and we will be in touch with you shortly.  A full Job Description is attached.

We hope to respond to all applicants but if the response is great and you do not hear from us in within 2 weeks of your application then unfortunately you have been unsuccessful in this instance.

Sussex Community Foundation encourages and welcomes applications from people of all backgrounds. We are committed to increasing diversity in both our grant making and in recruiting for our staff team. We welcome candidates who represent the diverse communities that we serve.

Closing Date: 4th November 2019

Would you like to join our team?  We work together to engage and support out community in North Kensington.  Our community centre is a lively, friendly  place where we have a wide range of activities and events taking place.  We run successful health and youth programmes as well as a food bank and a community kitchen.

We are looking for someone to support the day to day administration of the Dalgarno Trust.  You will be working with the Chief Executive and Executive Director to make sure the centre is running smoothly and effectively.  Could this be you?

Have a look at the job description and see if this is the job you have been looking for.  If it is, we love to hear from you.  Please complete the application form and return it to us by 30th October 2019.

JOB DESCRIPTION

DESIGNATION           Central Administrator

HOURS                  36 per week (some unplanned social hours)

SALARY                    NJC Scale pt 10 - 20  £20,751 - £25,295

LOCATION                Warrington

RESPONSIBLE TO Chief Executive/SMT

PURPOSE OF POST To provide and oversee administrative support services within the charity; to act as PA to Chief Executive and offer admin support to Senior Management Team

KEY RELATIONSHIPS As per management structure

MAIN DUTIES AND RESPONSIBILITIES

Provide PA support to Chief Executive & Senior Management Team (SMT)

• Manage and support CEO/SMT electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage CEO/SMT/Trustee travel arrangements (including accommodation).
• Maintain CEO/SMT office systems, including data management and filing.
• Maintain records of CEO/SMT contacts using internal CRM.  
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist CEO/SMT in researching and following up with action on matters which fall within the CEO/SMT responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the CEO/SMT/Trustees as required.
• Organise meetings and ensure that the CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Meet and greet visitors at all levels of seniority including offering hospitality.  
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the CEO/SMT member

Deliver the charity’s outputs through management of day-to-day operations

• Manage the smooth running of Warrington sites, building and administration.
• Ensure standard administrative procedures across all sites
• Support development and maintenance of administrative policy and practice.
• To be the first point of contact for all building maintenance enquiries, reporting any issues to landlord and to follow up as required.
• Responsible for maintaining a database of key holders, equipment and ….ensuring that this is updated accordingly.

Establish and maintain efficient and effective administrative systems:

HR

• Responsible for ensuring that all staff and volunteers are subject to DBS checks. Maintain an up-to-date database housing this information.
• Manage the recruitment inbox – responding to all speculative applications and agencies as appropriate and passing CV’s on for further consideration
• Liaise with agencies and organising the advertising of roles internally and externally as appropriate
• Maintain internal database in regards to staff holiday, absence and sickness

Office management

• Report any office issues to line manager as soon as possible and undertake agreed actions.
• Liaise with IT support to maintain a fully functional IT including website and telephone operating system.
• Manage the office diary.
• Prepare reports and correspondence as requested.
• Deal sensitively with all enquiries and directing telephone, postal or email enquiries to the appropriate member of staff
• Attend Business Meetings as requested, take minutes and disseminate within agreed timeframe (usually within a week of when the meeting took place).
• Maintain the Policy and Procedures Manual, ensuring that staff have up-to-date copies of agreed protocols at all times.
• Manage stock control and requisition according to policy.
• Assist in producing visual aids / presentation material for PAPYRUS representatives.
• Help to facilitate training delivery nationally, responding to email and telephone enquiries, ensuring preparation, materials, resources, venues, for all events are in place when required.
• Ensure relevant data is recorded and up to date on database system.
• Collate evaluations and feedback from project work

General PAPYRUS duties

• Respect confidentiality within PAPYRUS policy and manage data appropriately in line with General Data Protection Regulation (GDPR) tailored by the Data Protection Act 2018.
• Understand relevant duties and manage matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.
• Attend and contribute constructively to regular line management supervision and appraisal protocols.
• Attend the AGM and any PAPYRUS events where required. Help to plan, contribute to and attend PAPYRUS conferences and seminars as required.
• Attend training courses as required.

ADDITIONAL DUTIES   

It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

CONFIDENTIALITY     

It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

BASIC PRINCIPLES   

The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level. 

CONDITIONS OF SERVICE     

Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.

QUALIFICATIONS   

See Person Specification

Are you looking for a part-time job, would you like to join our team? All We Can is looking for an enthusiastic and skilled administrator to join our small, friendly team. We are looking for someone who is proactive, energetic, motivated and shares our commitment to helping people living in some of the world’s poorest communities by ending the suffering caused by inequity and injustice. .

The ideal candidate will be a good team player with an eye for details and good communication skills. Primarily supporting the team with processing donations and thanking supporters in a timely and friendly manner, this role is vital to ensuring excellent customer service for All We Can’s supporters. Could this be the opportunity for you?

Have a look at the job description and see if this is the job you have been looking for.  If it is, we would love to hear from you.  Please complete the application form and return it to us by 12:00 6th November.

Salary: £23-25k according to experience per annum (pro-rata) 

Term of appointment: Permanent, Part-time (17.5 hours per week)

N.B.: You must have the right to live and work in the UK to be considered for this role.

About All We Can:

All We Can is an international development and emergency relief organisation. It helps find solutions to poverty by engaging with local people and organisations in some of the world’s poorest communities to end the suffering caused by inequality and injustice.

All We Can is the Methodist development and relief agency and an integral part of the Methodist Church in Britain’s response to international development and relief with its vision, priorities and values grounded in Christian principles.

Application Instructions:

Applications will be reviewed as soon as they are received, so early submissions are encouraged.

Applications are welcome until the deadline of 12:00 6th November.

Interviews will be held on the 19th November.

Applications will be reviewed on an on-going basis and interviews of strong candidates may be conducted before the advertised date. Early applications are strongly recommended.

Note: We do not accept CV’s or other documentation, the All We Can application form must be completed for you to be considered for the job. The appointment is subject to a Disclosure and Barring check, please see application form for full details. We do not wish to be contacted by recruitment agencies.

Job Description

Location: Methodist Church House, 25 Marylebone Road, London, NW1 5JR

Purpose: To provide excellent supporter services, including donations processing, to All We Can supporters and volunteers, and administration support for All We Can’s Fundraising and Marketing Team

Responsible to: Direct Marketing and Supporter Care Manager

Relationships:

Internal:

1) All We Can staff

2) All We Can trustees

3) Office volunteers

External:

1) Supporters, donors and enquirers:

• Individuals, including church ministers and volunteer co-ordinators and speakers
• Representatives of Churches, Circuits and Districts
• Funding bodies (both private and public)
• Representatives of overseas or UK partner organisations
• Main tasks and responsibilities

1. To process donations and record income

a) Ensure that details of all donations received are input into the Raiser’s Edge database.

b) Support the Team Administrator with producing batch sheets for financial processing and ensure the daily totals tally.

c) Input information into the database pertaining to supporters, logging responses to adverts and appeals, and ensuring that records are corrected and updated on a regular basis.

d) Administer the processing of Direct Debits including setting up and logging on Raiser’s Edge, reconciling donations across CAF and Raiser’s Edge, trouble shooting, sending out updates and letters, and supporting the Direct Marketing and Supporter Care Manager in monitoring growth and attrition rates for regular giving. 

e) Generate receipt letters and personalised responses relevant to a range of donations from All We Can supporters, and work with Direct Marketing and Supporter Care Manager and the Fundraising and Marketing Team on improving the way donations are acknowledged including drafting ‘special letters’ for larger gifts and for Senior Leadership Team response

f) Liaise with Finance in reconciling donations recorded on the financial system and Raiser’s Edge, as far as is possible including checking bank statements and updating records for third party platforms including Stewardship and Just Giving

g) Support the Fundraising and Marketing Officer in administering Gift Aid declaration forms, including processing Gift Aid envelopes, following up on donations which have not been gift-aided and filing Gift Aid declarations.

h) Respond to resource requests and record despatch on Raiser’s Edge

i) Responsible for ensuring the correct filing for donations and supporting the Direct Marketing and Supporter Care Manager in archiving donations

j) With other members of the Supporter Care team, undertake a range of administrative tasks to support the work of the team. This workload increases significantly when there is a humanitarian aid disaster

2. Supporter Services

a) Process and respond to enquiries, requests, orders and donations from supporters through post, telephone, online, and via email ensuring each supporter receives the appropriate response

b) Keep the supporter database (Raiser’s Edge) up to date with accurate contact and supporter engagement information and maintain database documentation

c) Support the delivery of database improvement projects as required by the Direct Marketing and Supporter Care Manager

d) Maintain the administration of email consents on Raiser’s Edge updating information regarding email unsubscribes

e) Update supporter records to reflect direct mail campaigns received

f) Support the wider Fundraising and Marketing Team during busy periods with answering and responding to supporters’ general enquirers to All We Can, handling incoming post, emails and telephone calls, and assisting with supporter or public visitors to the office

g) Stay up to date with our overseas partnerships, emergency responses, and programmes and other activities in order to provide relevant and up to date information to enquirers

h) Collect and communicate relevant stories, trends and activities from supporters to the wider team where appropriate

3. Other

a) Attend team meetings and other meetings as appropriate and input into developing effective and efficient administrative processes

b) Use Microsoft Office packages and other digital systems to perform the functions of the role effectively and adapt well to future technologies

c) Any other reasonable duty consistent with the responsibilities of the post as requested by your manager, the Direct Marketing and Supporter Care Manager, the Director of Public Engagement, or a member of the All We Can Senior Leadership Team

4. Corporate responsibilities

a) Ensure familiarity with and adhere to All We Can’s policies and procedures and keep informed of all cross departmental activities

b) A commitment to All We Can’s vision, mission and values, and accepting of its identity as an international development, relief and advocacy organisation actively engaged with the Methodist Church

Personal Specification

Attributes

Essential

Desirable

Method of Assessment

Education and training

Good literacy and numeracy skills

A/I/W

Proven abilities

Proficiency in online / database systems

Proven ability of using Raiser’s Edge

A/I

Proven ability in a customer or supporter facing role

A

Experience of working in an administrative or support role

Relevant experience

A/W

Proven ability to work effectively and enthusiastically in a team

Willingness to take on new challenges and responsibilities

A/W

Special knowledge and skills

Excellent oral and written communication skills

A/W

Good interpersonal skills, including a friendly telephone manner and the ability to build relationships with  donors and supporters

To  be comfortable relating to Christian groups and individuals, as well as other staff

A/I

Proficient in computer skills, including use of Microsoft Word, Excel, Outlook and PowerPoint

Strong leaning to digital processes to improve productivity

A/I

A systematic, organised and planned approach to work and strong attention to detail

A/I/W

Able to work under pressure, plan and manage time effectively and prioritise a range of varied tasks effectively

Proven experience of multi-tasking and work in a fast paced environment.

A/I/W

Special qualities

Commitment to All We Can’s vision, mission and values, and accepting of its identity as a faith based international development, relief and advocacy organisation actively engaged with the Methodist Church

A demonstrable interest in international development and/or the charity sector 

A/I

Self-motivated, able to work on own initiative, while working as part of a small team

A

Reliable, adaptable and flexible

A/I

Sensitive to the complexities of cross-cultural communication

A/I

A willingness to undertake extra training as appropriate

A/I

Method of Assessment:  A – Application Form, I – Interview, W – Written exercise, P – Presentation, G – Group exercise, Q – proof of qualification (certificates or transcripts)

All We Can is the operating name of the Methodist Relief and Development Fund, a charity registered in England and Wales, number 291691

We are seeking a well-organised, IT literate and confident individual with initiative to take responsibility for overseeing the administration of our membership services and all aspects of day-to-day office management. This is a varied role and an opportunity to join our growing team at an exciting time in our development. 

This is a diverse role, where no two days are the same. You will be involved in speaking with our members, NHS clinicians and others affected by genetic haemochromatosis by telephone and assisting people with membership queries via our website and through email. This role is involved in delivering 4-6 patient events each year (weekdays, Saturdays), for which time off in lieu and expenses will be provided.This role may include other activities as reasonably required. This post will report directly to the Chief Executive.

Key responsibilities 

• Managing our membership database and promptly handling members’ queries regarding their membership
• Overseeing the delivery of our membership services including preparing and despatching membership packs
• Providing membership reports to key stakeholders, including management and our Board of Trustees
• Preparing and despatching our awareness packs for clinicians and other stakeholders
• Operating our online shop and despatching ecommerce orders promptly
• Providing minute-taking services to our Board of Trustees and All-Party Parliamentary Group at Westminster (8 times per year)
• Telephone answering during office hours
• Handling our incoming and outgoing post
• Providing administrative support for our conferences and events (4-6 per year, weekdays, Saturdays)
• Providing rostering support to our helpline volunteers

Qualifications, competencies and experience – essential (E) and desirable (D)

Experience

• Experience of working in a similar office administrative role (minimum of three years’ experience), preferably in the not-for-profit sector (E)
• Experience with software packages, including Microsoft Office especially Word, Excel, Outlook, Sharepoint and Powerpoint (E)
• Experience of recruiting and managing a small team of colleagues (D)
• Familiarity with cloud-based book-keeping/accounting software (D)
• Familiarity with community fundraising techniques (D)
• Familiarity with volunteer management (D)
• Familiarity with community fundraising techniques (D)

Qualifications

• Educated to GCSE level (or equivalent) (E)
• Educated to A level (or equivalent) (D)
• Full UK driving license and car owner (E)

Skills and attitudes

• Excellent organisational skills and the ability to plan own time and consistently deliver work to deadlines
• Self motivated with a “can-do” attitude, able to work on own initiative
• Strong interpersonal skills, friendly and professional manner with a pleasant and helpful attitude
• Attention to detail, conscientious and reliable
• Good command of written and spoken English
• Flexible and adaptable with a willingness to identify and implement improvements in our services for the benefit of our members
• Excellent telephone manner
• Sensitivity to people affected by disability or health issues
• Commitment to our core values and purpose

Benefits

• Stakeholder pension
• Holiday entitlement : 22 days per annum (rising 1 day per year worked to a maximum of 25 days per year)  plus bank holidays (pro-rata)
• We also provide an additional paid leave Christmas holiday entitlement, when our office is closed over the Christmas/New Year holiday period
• Free on-site parking
• Flexible working/time-off-in-lieu scheme (after 3 month qualifying period)

Job title:  Fundraising and Administrative Officer

Responsible to: Fundraising Manager

Salary:  Competitive

Location: The Stephen Lawrence Centre, Deptford, London SE8 4HU

Main purpose: The Stephen Lawrence Charitable Trust is looking for an experienced and motivated Fundraising and Administrative Officer to support our growing fundraising streams and assist in the recording and growth of external relationships and delivering a varied portfolio of projects and events.

The Stephen Lawrence Charitable Trust is a small charity with a unique national profile dedicated to improving the lives of young people and communities from disadvantaged and under-represented backgrounds.  The charity has recently been awarded a national day of commemoration and celebration of the life and legacy of Stephen Lawrence.

Through our portfolio of high-impact programmes we:

• Work with young people from disadvantaged backgrounds aged 13 to 30 to inspire and enable them to succeed in the career of their choice. 
• Empower individuals and communities to create better places for people to live and work. 
• Support people to create a fairer society in which everyone, regardless of their background, can flourish

We are looking for a dynamic and experienced Fundraising and Administrative Officer to join the team and help us along our journey to achieving further growth.

Through our portfolio of high-impact programmes we:

• Work with young people from disadvantaged backgrounds aged 13 to 30 to inspire and enable them to succeed in the career of their choice. 
• Empower individuals and communities to create better places for people to live and work. 
• Support people to create a fairer society in which everyone, regardless of their background, can flourish

Over the last two years, we have undergone an exciting journey to move from being London-focused to having national reach and presence through Stephen Lawrence Day and a developing a fundraising portfolio that includes Individual Giving, Events & Community Fundraising, Corporate Partnerships and Trusts & Foundations. We are looking for a dynamic and experienced Fundraising and Administrative Officer to join the team and help us along our journey to achieving further growth.

Key skills / experience / abilities

• Experience in running and maintaining a donor database for a charity or similar organisation.

• Excellent telephone manner
• Excellent writing skills and the ability to personalise standard correspondence (thank you emails, monthly donation reminders, etc.)
• The ability to manage his/her own workload, prioritise tasks and respond promptly to donor queries with minimal supervision, while also working as part of a wider team.
• Excellent IT skills and experience of working with Google Drive, Excel, Word and Gmail.
• Working knowledge of Fundraising Regulator and Data Protection / GDPR principles, and other relevant law and best practice guidance.
• Understanding of and empathy for the work of the Stephen Lawrence Charitable Trust

Job Purpose:

• Support the Head of Operations and Fundraising Manager to grow the Trust’s income streams by maintaining relationships and excellent communications with Trustees, funders, corporates and individuals
• Coordinating external events with pro bono resources
• Delivering a portfolio of varied and exciting projects
• Ensure existing and new relationships are stewarded effectively to secure long-term support for the Trust including our newly established Trust Ambassadors
• To support on the roll out of the Friendship scheme, ensuring all necessary materials are rolled out and undertaking marketing activity to recruit members
• To identify opportunities for income-generating activity by researching third-party fundraising and partnership opportunities
• To ensure the new SLCT database (Donorfy) is utilised appropriately

Main tasks:

• Manage and maintain all staff input into our donor database (Donorfy).
• Deal promptly with donations received via a variety of pathways (online, cheque, cash, PayPal, BACS transfers, etc.).
• Work in close partnership with the Head of Operations and Fundraising Manager to steward donor relationships by corresponding with supporters by email, letters and phone.
• Keep accurate and detailed records of donations received via a variety of donation portals and crowdfunding websites (JustGiving, Virgin Money etc).
• Assist the fundraising team in sending out newsletters by email and keeping donors regulary updated.
• Monitor and manage donations from our regular monthly donors and weekly financial report pulling and coding of income
• To support on the successful delivery of Stephen Lawrence Day, identifying opportunities to generate income from the campaign and ensuring it’s messaging is amplified as widely as possible
• Prepare timely reports for the Fundraising Manager and Head of Operations.
• Simple book-keeping (donation records, expenditure, Gift Aid receipts, etc.).
• To support the maintenance of the Trust’s website, ensuring it contains high quality content that accurately reflects opportunities for supporting the charity
• To research new sources of funding and complete research for funding applications

• To research funding proposals and draft as directed e.g charity of the year

• To report to donors on the impact of our work and the important role they are playing in supporting this

Administrative

• To lead on maintaining the SLCT database (Donorfy), ensuring it’s used appropriately
• To ensure that accurate records of all supporter activity are tracked effectively
• To maintain accurate and up to date records of all funding opportunities, appeals, approaches, donor contacts and coverage.

General

• To attend supervisions, team meetings and other meetings, as and when required.
• To attend internal and external training courses, as agreed with your line manager.
• To represent the organisation at internal and external events including networking events, fundraising events and launch activities, as and when required, occasionally on evenings and weekends.
• To ensure SLCT adhere to the Institute of Fundraising Code of Practice, Charity Law, Health & Safety Law, GDPR and other relevant legislative requirements.
• To undertake any other duties as required.

Deadline for applications: 4th November at midday

We may interview suitable applicants before the closing date.

Job Title: Head of Finance and Administration

Salary: £40,000

Contract: 12-month Contract (Maternity Cover)

Hours: Full-time

Location: Cobham, Surrey
 

We are working in partnership with Painshill Park Trust Ltd who are looking to appoint a Head of Finance and Administration on a 12-month contract (maternity cover)

Painshill is a beautiful award-winning 18th century landscape garden which was created between 1738 and 1773 by the Hon Charles Hamilton. The 158-acre garden receives over 130,000 visitors a year and we operate commercial functions including retail, catering, filming and events to support our visitor offer and we have ambitious plans to grow the business.

The Head of Finance and Administration will provide leadership and senior financial expertise in the organisation and operation of Painshill Park Trust Ltd, and ensure the company's plans and departmental targets are viable and in line with financial business objectives.

• Day-to-day management of income and expenditure, cash flow and balance sheet for both Painshill Park Trust Ltd and its trading company, Painshill Enterprises Ltd.
• Day-to-day management of human resources procedures including recruitment, on and off boarding, remuneration and liaising with external HR provider for technical advice.
• Preparation of management accounts and reports, to specific deadlines, for consideration and reporting to the Board of Trustees and in preparation for audit, in accordance with the Statement of Recommended Practice (SORP) Regulations.
• Preparation and delivery of the annual budgeting process, and forecasting, in line with the strategic direction of Painshill.
• Managing payroll process, including PAYE and NI.
• Management of the annual audit process and compliance with Companies House and the Charity Commission regulations, including preparation and submission of VAT and Gift Aid returns to HMRC.
• Working as a member of the Painshill Leadership Team, undertake strategic reviews and evaluations for cost-reduction and increasing income opportunities.
• Provision of regular analytical advice to the Director, through monitoring and interpreting cash flows, predicting future trends and analysing change.
• Line management of the finance and administration team and provision of leadership, coaching and training across the organisation to improve maximum efficiency.

The successful candidate:

We are looking for a qualified accountant with previous charity experience and a good knowledge of SORP.  Equally importantly we are looking for a leader who can work collaboratively with the Senior Management Team, wider team and Board of Trustees. You will be a naturally customer-focused and solution-oriented individual with the ability to multi-task. You will be need to be comfortable influencing senior stakeholders, and making confident, informed decisions, as you will be the number one finance person in the organisation.

To apply please submit your CV and supporting statement as soon as possible, quoting our reference JO1715.For any further information, please contact Jenny Warner.

Closing date for applications: 19 November 2019

First interview date: 25 November 2019

Second interview date: 4 December 2019

Fixed Term Contract ending July 2020

Ref: GGF-191

Are you a proactive, efficient and highly organised individual who has personal experience of the Criminal Justice System or has previously worked in the Criminal Justice field? If so, St Giles Trust has an exciting opportunity for a dynamic SOS+ Project Administrative Coordinator to join our team and provide high-quality administrative support service to our pioneering SOS+ Project.

About St Giles Trust and SOS+

An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others. 

Our award-winning SOS+ Project was established with the mission of preventing young people becoming involved in gangs and youth violence by equipping them with the tools and support delivered by experts with lived experience. We work with young people in a variety of settings by delivering sessions and workshops in schools, Pupil Referral Units, Community Centres and to Youth Offender Teams (YOTs), while also providing parents and professionals with vital knowledge to help safeguard young people.

About this pivotal role

Our SOS+ Project Administrative Coordinator will be expected to fulfil a broad range of duties, including liaising with partner agencies, schools, and funders, gathering information where required, explaining the SOS+ Project services and attending partnership meetings to report back on progress of projects. You will also coordinate our flagship BRAVE project’s bookings, and oversee the successful delivery of smaller funded SOS+ projects, plus sending pre- and post-evaluation/feedback forms to educational provisions and service users.

Booking travel and accommodation for project staff and responding to information request emails and phone calls about the service are key aspects of this role, as is overseeing the development of new staff and volunteers and supporting the Team Leaders to develop project literature and disseminate information to professionals.

What we are looking for:

• Experience of coordinating activity and liaising professionally with a range of stakeholders
• Proven experience coordinating bookings, managing calendars and providing quality customer service
• Experience in negotiating and networking with partner agencies to establish links to further project aims
• Knowledge of issues faced by our client group, in particular barriers faced by people with lived in experience
• A sound understanding of anti-discriminatory working practices
• The ability to collect, monitor and report on stats and outcomes
• Strong IT skills and the ability to use transport and accommodation booking websites

In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, season ticket loan and much more.

Please note successful candidates should expect to be appointed at the starting point of the salary scale and consideration will be given to a higher salary depending on the experience of the individual.

For further information, or to apply, please visit our website via the ‘Apply’ button.

Closing date: 11pm, 22nd October 2019. Interview date: 30th & 31st October

We are seeking a Services Administrator to join a small, dynamic team to provide all round administrative support.  This will be a job share to ensure full time cover of the role during the week.

Working in a small team, this varied role will act as first point of contact for individuals (patients, carers, bereaved) wanting to access The Mulberry Centre’s services.  The postholder will be responsible for dealing with queries, booking appointments, maintaining the client database and producing reports.  The Services Administrator will work closely with all the client based team on developing our working relationship with our valued and group of service volunteers (counsellors, complementary therapist, welcomers).

This vital role will suit an enthusiastic, proactive administrator who has excellent communication skills.  The ideal applicant will be highly organised and be able to prioritise tasks effectively due to the busy workload. A proven ability to develop, implement and maintain systems and procedures is essential.  You will need to be compassionate and empathetic individual striving to make a difference to people affected by cancer. The Services Administrator will be at the forefront of our client-based services and need to be self-motivated and have a positive and flexible attitude.

To apply please find the information pack,email a comprehensive CV and a covering letter containing a supporting statement showing evidence of how you meet the personal specification of the role.

With an experienced staff team in place and a strong board behind it, the organisation is seeking to appoint new Trustees, to strengthen the board and move the charity into its next phase.

Trustee
Hours: Bi Monthly Board Meeting, sub committees quarterly
Salary: Voluntary
Place of work: Oxfordshire Mind Office, Osney Mead Oxford

General Background

We’re Oxfordshire Mind, the mental health charity.  We’re here to make sure anyone with a mental health problem has somewhere to turn for advice and support.  We provide a range of support services across Oxfordshire from an information line to supported housing.  With one in four people experiencing a mental health problem at some point in their lives, people need Mind more than ever.

The services we provide include:

• Transitional Supported Housing Recovery Service as part of the Oxfordshire Mental Health Partnership
• Oxfordshire Mind Wellbeing Service
• Talking Space psychological therapy service in partnership with Oxford Health NHS Foundation Trust
• ‘Benefits for Better Mental Health’, a welfare benefits advice service
• Information line
• Volunteering & peer support opportunities

We employ over 100 staff and operate in 28 locations around the county, providing support to around 20,000 people each year.

About the Role

A recent review of skill requirements for the Board of Trustees was carried out by the Board. This has identified a need for Trustees who have specialisms in one or more of the following areas:

• Fundraising
• Human Resources
• Experience and management of growing a charity
• NHS or local mental health commissioning
• Children and younger people’s experience
• Lived experience of mental health issues
• Finance and accountancy

Purpose of the Job

This post holder will:

• Work in partnership with other trustees, the CEO and other senior Management Team to ensure that:
• Oxfordshire Mind has a clear vision and that there is a common understanding of this by trustees and staff.
• Oxfordshire Mind has a long term strategic plan which supports the achievement of its vision and sets appropriate strategic priorities and objectives. (Oxfordshire Mind and the CEO must also have shorter term operational plans and objectives which feed into the achievement of the strategic plan).
• The CEO’s annual and longer-term objectives and targets support the achievement of the vision, mission and strategic priorities.
• Board policies support the vision, mission and strategic priorities.
• There are effective mechanisms to be aware and take account of the needs and aspirations of current and future service users;
• There are effective mechanisms to review the external environment for changes that might affect Oxfordshire Mind.
• There are systems to review regularly the strategic plans and priorities and current staff team.

Oxfordshire Mind delivers services to people of all backgrounds; we currently have services focussed on women and men; younger and older people; various different ethnic groups and the LGBTQ+ community. We would welcome applicants representative of the diverse community we serve.

These are important roles within the board; and in time you may also be asked to be a member of sub-committees.

Experience as a Trustee would be welcomed but is not necessary.

Closing date: 31st October 2019 (midnight)
Interview date: To be confirmed

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our website. 

For more information see the attached job description.

The above position is subject to a current DBS.

Oxfordshire Mind is committed to safeguarding. We are an equal opportunities employer; we value diversity and welcome applications from all sections of the community.

No agencies please.

Are you passionate about helping vulnerable young people fulfil their full potential? Would you like to use your excellent finance and administrative skills to support a local charity?

Ignite Trust is a dynamic charity located in the London Borough of Harrow.  Ignite was established in 2001 and works to support young people aged 11-25, who are at risk of involvment with anti-social behaviour, gangs and youth violence, becoming excluded from school or at risk of exploitation. Our aim is to offer programmes which engage young people, build positive relationships and mutual support to empower individuals and to raise expectations for the future to transform lives.

Ignite is based at Holy Trinity Church in Wealdstone and as an organisation it maintains a strong Christian ethos.

Areas of Responsibility:

Finances

• Maintaining financial records using QuickBooks
• Bank statement reconciliations
• Processing funds/grants and donations received
• Compiling internal financial reports – including quarterly financial reports for trustees
• Working with Director to maintain funding pipeline
• Work with the Trustees and Director to produce and present the annual budget and End of Year Accounts
•  Adherence to the organisations Financial controls policy
• Processing of employee’s expenses and reimbursement claims
• Processing and recording of payments including administering salaries
• Produce project expenditure records for funder reports
• Issue invoices
• Cash flow analysis
• Set up and monitoring of standing orders, and subscriptions
• Management of ‘gift aid’ donations

Administrative Duties

• Provide administrative support to the Director and youth work staff/volunteers
• Assist in the administrative support of all aspects of the employees/volunteer’s lifecycle
• Be the main point of contact for the building managers
• Keeping employee’s documents/certificates up to date (safeguarding)
• Processing of employee/volunteer DBS applications

• Management of Health and Safety issues including keeping the incident report file up to date
• Recording and monitoring of timesheets and face-to-face hours
•  Absence monitoring (sickness and holidays)
• Assist with staff training and development needs
• Purchasing office consumables
• Production of minutes of team meetings
• Process enquiries and take messages

Plus other reasonable duties as required by the Director. 

Stakeholder Engagement

• Work collaboratively with key organisations and stakeholders

Faith

• Model Christian values such as love, compassion, joy, peace, patience, kindness, faithfulness, and self-control, both to the team and all those we work with

Personal Development

• Undertake training as required
• Keep abreast of Health and Safety legislation

Environment

The Ignite Office is open to young people at certain times and is a busy working environment

Experience/Attributes

• Highly organised, capable of managing and prioritising multiple tasks and responsibilities
• Proficient in the use of IT, especially QuickBooks and Microsoft packages (Word, Excel)
• Experience of working with a team
• Able to maintain confidentiality
• Good communication skills - written and spoken
• Good numeracy skills

Benefits

In return, you can expect a competitive salary, generous leave allowance and staff pension scheme.

This is a voluntary position as Chair of the Board of Trustees.

You will join a team whose mission is to enable vulnerable women to transform their lives and reach their full potential. We empower and inspire women to make positive choices, creating a better future for themselves, their children, their families and the communities in which they live.

You will be a member of the Stepping Stones Trustee board who meet approximately 6 times a year.

As a member of the trustee board you will have some general trustee responsibilities. These include ensuring that Stepping Stones complies with its governing document, charity law, company law and any other relevant legislation or regulations. You will also contribute actively to the board of trustees' role in giving firm strategic direction to the organisation, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets.

In addition to this, as Chair of Trustees you will be also provide leadership and direction to the board of Trustees. The Chair’s aim is to enable the board to fulfil their responsibilities for the overall governance and strategic direction of the organisation. The Chair will ensure that the organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations and to make sure that the organisation pursues its objects as defined in its governing document. The Chair's will also to work in partnership with the Head of Service, helping them achieve the aims of the organisation; and to optimise the relationship between the board of Trustees and the staff.