We are looking for a talented Communications Specialist to join our NSPA team to help support and grow our membership group.

• Permanent, Part-time, 21 hours per week over 3 days
• Ewell, Surrey
• £17,400 per annum (FTE £29,000 per annum) + competitive benefits

The National Suicide Prevention Alliance (NSPA) is a coalition of public, private and voluntary organisations in England whose mission is to get all parts of society working together to take action to reduce suicide and improve the support for those bereaved by suicide. With over 140 members and supporters, the NSPA plays a critical role in supporting the delivery of the national Cross-Government Strategy Preventing Suicide in England. It has a small Secretariat which is hosted by Samaritans and based in its office in Ewell, Surrey.

This is an exciting time to be joining the NSPA, with a new strategy in place and a growing and active membership.  The Membership and Communications Officer is crucial to helping the NSPA achieve its goals. The post will lead on the development of its communications, including its website, as well as being the first point of contact for members and ensuring excellent communications for and with members. It has responsibility for leading membership development, ensuring that the NSPA attracts new members and finds new and innovative ways for them to work together.

We are looking for an individual with excellent communication skills, who enjoys a busy and varied role and has the ability to juggle competing priorities. Good interpersonal skills will be important, as well as a track record in developing and delivering effective communications, preferably in a membership environment.

As an employer, we offer a good range of benefits, including 25 days’ holiday, three well-being days, flexible working, Health Cash Plan, Pension and interest-free season ticket loans.

If you would like to know more about the role please read the attached job description.

We're looking for a Communcations and Campaigns Officer to join our enthusiastic and dedicated team to manage our internal and external communications systems and to develop our social media presence.

Main responsibiliites will be in the following areas:

• Managing internal communications 
• Managing external communications including social media and website content
• Collating, editing and circulating the bi-monthly newsletter to Member Agencies
• Developing our social media prsence and creating website content relevant to survivors and our Member Agencies
• Supporting creative and strategic planning of campaigns
• Managing media requests

Person specification

Our ideal candidate will:

• Demonstrate commitment to TST's ethos, mission and values
• Have excellent ability to research, analyse and present information
• Be familiar with social media and digital campaign concepts
• Be an effective and compassionate communicator
• Be confident in using MS office
• Be flexible in their approach to team and project work

An understanding of gender based violence and the work of specialist rape and sexual abuse support services will be an advantage.  Work experience, particularly in a communications or campaigns focussed role in the specialist sexual violence voluntary sector or general voluntary sector will be regarded as relevant and important as much as education or specific qualifications.

Location

Our offices are based in Rugby, Warwickshire.  We are currently working remotely and will only return to the office when it is appropriate to do so.  We appreciate that the appropriate time to return to the office may be different for some people.   There may in future be travel requirements to support events.

Job Title: Executive Assistant/ Administrator

Reports to: Reports to CEO

Salary: £30,000-£35,000, depending on experience

Hours: 40 hours per week, with flexibility to work the occasional Saturday morning to meet deadlines (2 to 3 times a year)

Location: UK, largely working from home, with a two to three-day residential monthly meeting (on average)

Contract type: 6 months initial contract, likely to be extended subject to funding

Date: September 2020

About FaithInvest

FaithInvest is an international, not-for-profit membership organisation and registered Charity for religious groups and faith-based investors worldwide. We assist faith groups to invest in line with their values. Our aim is to grow the scale and impact of faith-consistent investing. We support religious groups in moving more of their funds and resources into investments that will achieve the environmental and sustainable development impacts they seek to implement in the world.

Job Summary

We are seeking a full-time, experienced, high performing and flexible Executive Assistant/ Administrator who is eager to join a young and ambitious organisation at a critical point of its expansion and development. This is an excellent role which will pay a salary of circa £30-£35k. It involves remote working, with some monthly UK-based travel.  A flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.

Job Profile

The Executive Assistant/ Administrator will support the senior team, particularly the Chief Executive Officer and Membership Director, being a ‘go-to person’ for information relating to projects, contacts and the network.  This post balances administrative responsibilities to the executive leadership team and the Trustee body, and wider organisational responsibilities, particularly in relation to grants and reporting. It also involves close liaison with key colleagues such as the Head of Finance and Administration.

This is a busy and challenging role within a small but friendly team. The successful candidate will need to have demonstrable expertise in a full range of administrative tasks, including diary management, dealing with confidential correspondence, managing mail/email and ensuring the senior team is fully prepared ahead of all meetings. The successful candidate will be highly organised with a keen eye for detail, possess high level IT skills, with an ability to multi-task as well as prioritise. They will be well organised, flexible and able to work proactively on their own or as part of a team, dealing with a range of matters whilst demonstrating initiative and sound judgment. They will be confident in dealing with FaithInvest’s wide range of partners, funders and members and able to operate at a senior level while also demonstrating the core administration skills needed. These will include updating FaithInvest’s online customer relationship and office databases with contacts and information and taking responsibility for delegated tasks in respect of data maintenance, accuracy and cleansing. This is a pivotal role for the organisation as it cuts across all areas of operation and will continue to be of influence as the organisation grows.

FaithInvest’s team is based largely in the South West. The full-time role involves working from home, with a two to three-day residential monthly meeting (on average), most of which will be in Bristol or London.

Main Duties and Responsibilities

Day to Day Support to Executive team and Trustee Body

• Executive assistance to the Senior Team, consultants and Board, including:
  • diary management
  • coordinating meetings and calls
  • undertaking proactive e-mail management ensuring that urgent e-mails are promptly picked up, responded to and actioned as appropriate.
  • arranging Board of Trustees meetings
  • liaising with the Board
  • preparing agendas and taking minutes, including for weekly team meetings.
• Administrative support to the work of the senior team, including:
  • liaising effectively with colleagues to set deadlines for projects and tasks 
  • assisting the Communications department in the preparation of presentations and papers
  • proofreading
  • formatting documents
  • collating information for funding proposals and grant reports
  • taking responsibility for an overview of collective and individual deadlines within the team, e.g. for grant proposals and reports
• Support and coordination with the Head of Finance and Operations including
  • travel, meetings and hospitality bookings
  • the timely submission of reports and information to official bodies, as required for the charity to ensure compliance, and other legal requirements.
• Updating our customer relationship management system (Salesforce) and other systems (eg, our online office database, Office365) with contacts, documents and information.

Specific Project Support

• Joining specific projects or events for defined periods to provide general support and coordination

Additional responsibilities

This post has no budgetary or line management responsibilities

Qualifications and Education

Whilst degree level education is preferred, candidates with significant experience in administration will also be welcomed

Skills and Knowledge

Essential: Microsoft Office suite - Word, Excel, Outlook, PowerPoint.

Desirable: Experience of Salesforce, Apple Macs

Essential proven ability

• Demonstrable expertise in a full range of Executive Assistant/Administrator tasks, including diary management, proactive email management, dealing with confidential correspondence, minute taking, document preparation, updating and maintenance of online office databases
• Demonstrable experience of being able to work proactively on their own or as part of a team
• High degree of IT literacy (experience of Microsoft Office, and preferably also Apple Macs)

Experience

Minimum of 5 years working in an Executive Assistant/ Administrator role

Essential personal qualities

• Highly organised
• Good communication skills
• Meticulous attention to detail
• Able to work independently but also as part of a team in a busy and changing work environment
• Able to work calmly under pressure and keep to deadlines
• Flexible, resourceful and adaptable in approach to deal with changing requirements, especially for travel arrangements in response to frequently changing diaries
• Able to prioritise workload effectively

Desirable qualities

• Good understanding of the UK charity sector and structure
• Experience in a smaller office environment

Out of hours working and travel

While usual working hours are Monday-Friday, 9.00 – 17.00, a flexible and adaptable approach is needed on a weekly basis as FaithInvest works with partner organisations across various time zones.  Therefore there may be a call or meeting out of these hours.

On average there will be a two to three-day staff residential each month, and some occasional international travel.

Holiday Entitlement

20 working days per annum in addition to the normal public holidays.

Application Process

To apply please send your CV and a cover letter.

Please note that CV’s sent without a cover letter will not be considered

Application Deadline: 31st August 2020  

Excellent part-time opportunity as Senior Administrator within a dynamic team focusing on social action, justice and transformation. 

Deadline is 20th August 2020.  Shortlisted candidates will be informed by the 21st August 2020.  Interviews to be held August 27th 2020 in central London within COVID safe premises as per the Government’s Covid secure guidance for work places. 

The role will be home-based for the forseeable future with an expectation of 2-3 days per month to be in attendance in the London office once it reopens for team buildings and strategy meetings.

With an initial 1 year contract, there is every expectation that this will be continued.

Please email Tania Bright CEO, with *letter of application* explaining your motivation for the role, and an up to date CV.   CV's alone will not be accepted.

Overview

Capital Mass works across the Diocese of London’s 400 parishes, supporting, equipping and serving all aspects of Community Transformation and Social Action.  There are six pillars within the Diocesan strategy for ‘Compassionate Communities’, they are:-

• Mental Health, Loneliness and Wellbeing
• Modern Day Slavery
• Climate Crisis/caring for God’s creation
• Debt & Financial Wellbeing
• Major Youth Violence
• Homelessness and Housing

The Capital Mass team supports the Diocesan work in these six areas through 1-2-1 consultancy; training and events; strategic planning; networking and signposting; development of partnership affiliations; and impact reporting.

Job summary

To provide administrative support to the Capital Mass CEO and team to ensure that we can provide a comprehensive service to the London Diocesan Fund, including its clergy, lay employees, volunteers and parishes.

This role would suit someone with a flair for detail, intuitive organising abilities and being a completer-finisher.  Likewise, the role would be interesting for an individual who is, whilst presently looking for a part-time opportunity, be looking down the line to progress in a career focused on faith-based  Community Transformation/Social Action - as growth of work and team is a longer term probability, leading to both fulltime and/or broader employment opportunities. There will be scope to be involved and trained in all aspects of our work.

Principal Duties and Accountabilities of the role

General

Overseeing all aspects of administration within the organisation.  This will include but not be limited to:-

• managing the registered charity’s (Capital Mass) administration such as filing accounts with Companies House and Charity Commission as well as supporting the CEO in managing Board logistics
• curating the bi-monthly electronic Newsletter, researching for new and invigorating content, drafting ‘copy’ for team comment and sending via MailChimp
• organising multi-stakeholder meetings via Zoom, Google Meets and Microsoft Team, plus physical room bookings and diary management
• maintaining electronic filing systems and effectively managing the Shared Drive
• co-ordinating IT support where required, including web-hosting, hardware, software and mobile phone contracts
• managing payroll and pension administration with Stewardship (for 2 staff only)
• crafting Powerpoint presentations as required for training and events
• monitoring four email inboxes, responding or forwarding requests as appropriate.

Website and Social Media

Pro-actively overseeing the content management of the website, ensuring that it is:-

• an up-to-date accurate representation of the work we do
• showcasing all our on-line resources
• advertising all training and events
• encouraging feedback and interaction

Events Management

In conjunction with the Pillar Lead, plan and execute training and events as required, both on-line and physically (from 2021) using and maximising the benefits of EventBrite

• advertising the event/training session
• recording, editing and storing
• maintaining a record of those who have attended training
• preparing course materials
• supporting the trainer where required
• collating feedback

Finances and Fundraising Administration

Support the CEO in managing the charities finances, budget and fundraising endeavours.

• keep a log/spreadsheet of company expenditure and retaining of receipts
• work alongside the CEO, Finance Trustee and Book-keeper in regards to management accounts and yearly budget formation
• using Donorfy, enter in all donations received
• manage GiftAid reclamation, where individuals donate
• contribute to writing bids under guidance by the CEO when applying to Grants and Trusts
• log all bid applications and keep a database of when to re-apply and/or provide KPI’s to Grants and Trusts in regards to monies awarded

The Senior Administrator may be required to undertake any other duties that are commensurate with the role.

Person Specification

Experience, knowledge, training and qualifications

• Must have the right to work in the UK.
• Educated to A-level or equivalent standard.

Aptitudes and abilities

• Administratively efficient with strong attention to detail.
• A desire to follow a career path in faith-based Community Transformation/Social Action and a willingness to learn.
• IT literate (MS Office Suite used) with competency on Apple products useful.
• Excellent people skills and evidenced emotional intelligence.
• Fluency in spoken English and ability to write clearly in English.

Personal attributes

• Team player.
• Professional and confident manner.
• Dynamic and self-motivated.
• Ability to deal with competing demands and prioritise work to meet timescales.
• Used to dealing with a wide variety of people.
• Ability to keep confidences, honesty.

General Conditions

Diversity

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• reflects the diversity of the nation that the Church of England exists to serve
• fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  The Church of England values the richness which this equal treatment brings to the workplace.  The Diocese of London is therefore concerned to avoid discriminating against any person. 

Standards of Behaviour and Conduct

Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities

All staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to co-operate with colleagues and management in the control of health and safety at work.  Therefore, staff are required to:

• Read, understand and abide by the LDF Health and Safety Policy;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

We are looking for an experienced Administrator to join our team.

Job Title: Administrator

Salary: £29,649 

Contract Period: Permanent

Hours: 37 hrs flexible 

Location: Office based / remote working

Responsible to: Director

The role will involve providing administration for Voice4Change England and to be responsible for good administration and office systems, working with the director and other Voice4Change staff in order to set up effective communications and information systems, whilst also co-ordinating the director’s schedule. The position will be suitable for someone who is flexible, reliable, dedicated and interested in contributing to society. 

Start: Immediate. 

The Role 

The Administrator role is to provide organisational and administrative support to the director and rest of the Voice4Change team. As an Adminstrator you will; 

• Be an effective gatekeeper, host and contact person for all enquiries 

• Manage and co-ordinate all diary and travel commitments 

• Set up, organise and take minutes at meetings as neccessary, and be responsible for the day to day running of the office by providing admin and other support 

• Support arrangements for new staff, movers and leavers 

• Support the payments and procurement processes on behalf of the director 

• Co-ordinate with project managers to meet the objectives of projects, and ensure production and circulation of reports in a timely manner

• To support trustees in their work for Voice4Change and provide a secretariat service as required

The Person 

To succeed as an Administrator you will; 

• Be educated to a minimum of A Level qualifications or equivalent 

• Have proven administrative/secretarial experience supporting Middle/Senior management level 

• Be highly proficient and highly creative in MS Desktop packages, MS SharePoint and Outlook 2010/2016 (mail, calendar and databases) Intranet/Web. Windows 2010/2007 

• Be equipped with first class communications skills both written and verbal with a high level of tact, diplomacy and confidentiality 

• Have the ability to deal with individuals at all levels of seniority both within Voice4Change and externally, to facilitate the achievement of objectives 

About Voice4Change 

Voice4Change England is a national advocate for the Black and Minority Ethnic voluntary and community sector (BMS VCS). As the only national membership organisation dedicated to the BME VCS we speak up to policymakers on the issues that matter to the sector, bring the sector together to share good practice and develop the sector to better meet the needs of communities. 

Oxfordshire Youth is looking for a highly administrator to lead on administration for Oxfordshire Youth, including organisation, HR, Finance and office administration, plus project administration for the CEO and OY Trustee Board.

We are looking for a dynamic and creative person to be the central point of contact for all visitors and clients to West Kent Mind {over the phone and in person} and provide high quality administrative support to the Operations team. The receptionist plays a key role in our services as they are the first point of contact for clients and visitors to our Wellbeing Centre.

Reception cover is required between the hours of 9.30am to 4pm Monday to Friday. The successful candidate will need to be hard-working, flexible and enthusiastic. You will have a good standard of education, IT skills, and good communication skills and committed to equal opportunities. Experience in reception work is desirable.

If this sounds like you, we would love to hear from you.

Closing date: Friday 14th August 2020
Interviews: Friday 21st August 2020

Seeking an experienced customer services administrator to support a people-focussed community bank.  We are an established and trusted local credit union providing financial services across the Telford & Wrekin and Shropshire local authority areas.

Working in a regulated and authorised financial institution, you will be a focal point for customer enquiries, responding to general and specific product queries as well as processing requests for account withdrawals and transfers.  Additionally, you will be responsible for assisting in other operational areas, as the business need dictates.

The post is demanding and requires diligence, excellent IT skills, an exemplary telephone manner, and, above all, professionalism. 

The credit union sector is not-for-profit and you will be working in a small team of dedicated, customer-focussed people, who deliver valuable financial services across the economic spectrum with a sense of local priority and community purpose.  Is that you? 

Are you a Recruitment and Onboarding Administrator looking to have a meaningful impact and help us in making the ordinary possible for children and young people with autism?

Ambitious about Autism is the national charity for children and young people with autism. We provide services, raise awareness and understanding as well as campaign for change. Through TreeHouse School, Ambitious College and The Rise School we provide specialist education and support to children and young people, aged 4 to 25, with autism.

As the Recruitment and Onboarding Administrator, you will be passionate about delivering an excellent and rigorous onboarding service to both new and existing employees. In addition, you will pro-actively support and guide all stakeholders with expert knowledge of effective onboarding and compliance regulations in line with the organisations policies and procedures.

About you

We are looking for an agile and pro-active individual that has experience within a compliance role within a regulated setting such as Education, Health or Social Care. The ideal candidate will have the following attributes:

• Excellent communication skills and a passion to build trusted relationships at all levels.
• Experience of processing compliance files, including DBS, referencing and occupational health.
• Understanding of Safer Recruitment and processes relating to the maintenance of internal HR systems.
• Knowledge of legislation (such as Keeping Children Safe in education) and recruitment best practice
• Adaptable through conflicting deadlines whilst ensuring the upmost attention to detail.
• Demonstrate the value of being a team player, within small and large teams
• Strong influencing skills and ability to engage successfully with stakeholders at all levels

 Why join us?

• We trust and value our employees as expert's in their field of work.
• Holiday generous 27 days
• Flexible working
• Autonomy to build and nurture trusted relationships across the organisation.
• We are committed to CPD, where you can access a wide range of training and development opportunities.
• Annual staff recognition awards.
• Cycle to work scheme up to £5000.
• Season ticket loans.
• A wide range of wellness programmes.
• Employee Assistance Programme.
• Access to physiotherapy for all employees.

This is a fantastic opportunity for an ambitious individual who would like work for a forward-thinking, open and honest organisation and make a real impact to young people and children with autism.

Additionally, we will support the successful applicant to work from home both from a technical and a well-being perspective during current restrictions regarding non-essential travel.

Interviews will be held via Microsoft Teams video call. This will be a 2 stage on the 1st stage will be held on the 18th Aug and 2nd stage on Thursday 20th Aug.

If you would like more information about the role or would like an informal, confidential discussion please contact Stephen Vickers.

 

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. 

MIS Administrator 
Bristol 

About Us

ACH (Ashley Community Housing) is a social enterprise that provides a range of integration and support services for refugees. During the past ten years, we’ve grown from a small-scale housing organisation to a leading provider of integration, employment and housing services for refugees and newly arrived communities in the UK.

Through our training subsidiary, Himilo Training, we are successfully expanding our services to deliver training, development and employment opportunities to the broader communities in which we operate.

We’re now looking for an MIS Administrator to join our MIS (Management Information Systems) team. 

The Benefits

- Competitive salary 
- Free parking
- Paid company sick leave
- Company pension after probation period
- 20 days’ holiday + Bank Holidays

If you have an outstanding eye for detail and knowledge of Management Information Systems, this is a brilliant opportunity to develop your career with a fresh-thinking organisation.

You will play a key behind-the-scenes role in our organisation and support the delivery of services that help individuals to gain vital qualifications and achieve their goals.

The Role

As an MIS Administrator, you’ll help to implement and maintain data and information systems to meet the needs of the organisation.

Some of your duties will include: 

- Accurately inputting data into the system 
- Monitoring data quality 
- Helping staff to utilise our MIS 
- Assisting with data cleansing activities 
- Running reports

About You 

To join us as an MIS Administrator, you’ll need: 

- A good understanding of Management Information Systems and their use in adult education 
- Strong IT skills, including the use of MS Word and Excel, the internet and email  
- Good Maths and English skills (to Level 2/GCSE standard) 
- At least five GCSEs (or equivalent)
- Strong attention to detail 
- Great communication skills

Other organisations may call this role Administrator, Data Entry Clerk, Data Entry Assistant, Team Administrator, Administrative Assistant, or Education Administrator.

Webrecruit, ACH (Ashley Community Housing) and Himilo Training are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next step as an MIS Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

This is an excellent part-time opportunity for a Senior Administrator within a small and dynamic team working to end violence against women. This person will be in charge of the general office administration including managing office systems and facilitating the consolidation of current databases into Salesforce. This job aims to take the administrative burden off the Director and project leads. The role is initially a three-month contract, but may be extended if funds permit. This person will report directly to the Director.. 

Key Info

Office Hours: Monday to Friday 9:00 – 17:00 with one hour for lunch.

Annual Leave: 25 days pro-rata, statutory bank holidays and three gift days between Christmas and New Year (non-transferable)

Pension Scheme:All staff members are enrolled in the Restored pension scheme managed by Aviva. Restored will contribute 10% of your salary to your pension.

Recruitment Process 

Please apply by sending your CV and covering letter. In the covering letter please explain how you meet the requirements of the Person Specification and Job Description and why do you think you are the right person to fill this position.

Please note, that applications not accompanied by a covering letter addressing your suitability for the job won´t be reviewed. 

All candidates must have the right to live and work in the UK. We will only be able to contact shortlisted candidates.

Grants Administrator
The Maurice Wohl Charitable Foundation
£30,000
Part time, c30 hours, Mon - Thurs
Central London office

Are you organised, efficient and personable? Do you have database expertise? Do you have an eye for detail? Are you able to deal with tasks on time and on a timely basis?

The Wohl Legacy is a group of two UK based charitable foundations established by the late Maurice and Vivienne Wohl, which continues their legacy of support for medical science, welfare, education, the arts and humanities in the UK, Israel, Europe and for other Jewish populations in need around the world. 

Our small and friendly team is looking for an experienced Grants Administrator with excellent communication and organisational skills and experience of grant management systems (preferably Blackbaud Grantmaking - previously known as GIFTS).

While database experience and outstanding administrative skills are essential, you must also be self-sufficient and happy to work in an occasionally quiet, whilst still busy, environment.   
This is a long term appointment. There is potential for an interested incumbent to assist the CEO by becoming more involved in the grant-giving process.  The Foundations encourage continuing self-development and learning.
How to apply

Application is by way of CV and a Supporting Statement.

Closing date: Monday 17th August

We are looking for an experienced Administration Officer to join our team.

Title: Office Administrator
Salary: £21,000 - £25,000, depending on experience
Hours: 37.5 hours per week
Place of work: AoD, Normand Croft School, Lillie Road, London SW6 7SR
Contract period: Permanent

The Organisation

Action on Disability (AoD), founded in 1979, is one of London’s leading Deaf and Disabled People’s Organisations. As we believe in the social model of disability, our values and principles embrace inclusive and accessible ways of working both internally and in all our activities, seek the participation and contribution of our members, and encourage and respect diversity.

The organisation is a medium sized charity with a Board of Trustees (at least 75% is disabled trustees), 25 staff and a strong ad hoc staff and volunteer base including many with direct experience of disability - all of whom are passionate about removing the barriers that disabled people face.

AoD provides five key services. These are: Youth, Employment, Welfare Benefits, Independent Living and Advocacy.

The Post

We are looking for an experienced Administration Officer, someone with a real passion for organisation, excellent communication and social media skills, top notch IT skills (particularly Microsoft Office) and a really positive and proactive approach to work. Also, with a proven track record of general, office and service administration related work.

No two days will be the same, and you have the type of personality that really thrives in that kind of office environment. You are able to bring order and calm, leaving everyone confident that the job will just ‘get done’!

Main Duties and Responsibilities

The Office Administrator will:

1. Ensure the smooth running of the office, updating records and IT issues, office supplies, post, storage facilities, cleaning and maintenance, and standards of meeting rooms and the office in general.
2. To send out our e-newsletter (currently using Mailchimp) and post articles and stories of interest on the AoD website and social media pages.
3. Maintain accurate records on the database, (CharityLog) including AoD membership.
4. Respond to and signpost to general office enquires by phone and email.
5. Manage and check petty cash payments and reconcile monthly.
6. Assist the Finance Assistant in the processing of bill payments.
7. Organise and maintain both filing and electronic systems in relation to DBS, HR and financial administration.
8. Liaise with office contractors / service providers to ensure the efficient running of the office.
9. Arrange, facilitate and support operational team meetings, training sessions, peer support group meetings, and provide excellent administrative care and support.
10. Support recruitment through advertising vacancies and receiving/collating applications for shortlisting panel.
11. Prepare the office for new starters by getting the office and IT systems set up for them to start; preparing the staff handbook updating records etc.
12. Induct new starters into how to work safely and efficiently in the office.
13. Assist volunteers in the office, including receiving their applications.
14. Ensure health and safety procedures are followed and a safe working environment is maintained in the office. E.g. H&S marshal.
15. Undertake any other reasonable duties as identified by the line manager.

For all work:

• Work in a person-centred way
• Work to a high level of accuracy
• Produce agreed regular monitoring and progress reports
• Comply with AoD’s agreed policies and procedures.
• Be computer literate and administratively self-supporting.
• Undertake any other reasonable duties as identified by the line manager.

About You

The candidate will have extensive office based administrative and social media experience in a busy team environment, be well organised and able to use their own initiative, as well as be willing to work flexibly. The candidate also has experience of working in a medium sized company, preferably a charity.

The successful candidate will be required to undertake an enhanced DBS check.

Deadline for the return of completed applications is 5pm on the 21st September 2020.
Interviews will be held over two days on 30th September 2020

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the Apply button to be directed to our website where you can download the job description and application form.

Action on Disability positively welcomes applications from disabled people.

No agencies please.

Office, HR and Finance Administrator (One Year FTC)
The Dock, London, E1

About Us

Action Tutoring is an education charity that supports pupils from disadvantaged backgrounds to succeed in school.

In the UK today, young people facing socio-economic disadvantage are less likely to achieve the grades they need to progress in life. This isn’t because they are any less able – it’s because they have less access to tools to support them to realise their potential.

We help to level the playing field by working in partnership with schools to deliver weekly tutoring in English or Maths, to pupils who need it the most.

Following a recent promotion, we’re now on the lookout for an Office, HR and Finance Administrator to join our team in the heart of London for a one year, fixed-term contract which has the real possibility to extend subject to funding.

Your Benefits

- Salary of £23,000 - £25,000 per annum depending on experience
- 25 days’ holiday per year per annum, plus Bank Holidays
- Contribution to staff pension scheme

This engaging and varied role requires a highly organised individual who can turn their hand to many different tasks and facilitate our organisation. You’ll have the chance to take the initiative, work independently and provide vital support across a number of our teams.

We’ll provide you with a comprehensive induction and training on our systems and we strongly believe in offering professional development opportunities to all our staff, so you will have plenty of chances to grow within your role.

What’s more, as a growing charity, you can be sure that not only will your work be doing good and giving back to the community but also you will potentially have the chance to get involved in new areas of responsibility and stay with us far beyond your contract.

Your Role

As the Office, HR and Finance Administrator, you will act as the conduit for effective operations throughout our Head Office. In many ways, you will be the glue that holds all the strands of our activities together and you will have the chance to get involved in a wide array of projects and activities that will mean no two days are the same.

Your role will be divided into several distinct areas of operation: administration support, Board support, finance support, HR support and additional (general) support. This will include:

- Managing diaries, co-ordinating travel, arranging meetings and events and taking minutes
- Fielding phone calls and emails and greeting and welcoming visitors to the office
- Playing an active role in IT, GDPR and safeguarding meetings
- Providing administrative support for Board meetings
- Assisting with financial administration, including invoices and payments, preparing monthly finance paperwork and processing payroll and expenses
- Supporting accurate HR record keeping, starter and leaver processes and staff social activities
- Assisting with the delivery of fresher’s fairs and events, processing volunteer applications and DBS checks
- Providing cover for staff during holiday periods or absence

About You

To be considered as an Office, HR and Finance Administrator, you will need:

- Previous experience in an administrative or finance role
- Experience in customer service or customer-facing roles
- Strong IT skills
- A degree level qualification (or equivalent work experience) with GCSEs or equivalent in English and Maths (at a minimum)

You will also need the following attributes:

- Outstanding verbal and written communication skills
- Strong numeracy skills
- The ability to work well with a wide range of people
- The ability to manage a busy and varied workload in a highly organised fashion, work well under pressure and manage deadlines
- The ability to take the initiative and work independently
- Strong attention to detail
- Trustworthiness and strong integrity

All applicants will require the right to work in the UK.

The ideal candidate will also have experience gained within the charity sector or of working with volunteers.

Other organisations may call this role Administrator, Office Administrator, Operations Assistant, Office Assistant, Admin Assistant, Receptionist, Secretary, PA, EA, Personal Assistant, Executive Assistant, Finance Assistant, Accounts Assistant, HR Assistant, Human Resources Administrator, or Customer Service Administrator.

The closing date for this role is the 24th August 2020.

Please note: we are expecting a high number of applications for this position. Please ensure that all supporting questions are answered in full within your application to ensure you do not miss out.

Webrecruit and Action Tutoring are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next challenge as an Office, HR and Finance Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.