North Paddington Food Bank (NPFB) seeks to provide food, essentials, advice and support to people and households experiencing crisis and hardship in North Westminster, as well as parts of Kensington and Chelsea and Brent. We want to develop the most effective, accessible and adaptable approaches possible to provide the help that people need in an environment that is welcoming and supportive. 

NPFB is seeking an Office and Finance Administrator to provide support to the Head of Foodbank and Admin and Customer Support team. The post holder will work closely with the Admin team to process customer referrals and answer inquiries by phone and email. They will also be responsible for keeping our spending records up to date, and issuing basic financial reports as required. Some PA duties to the Head of Foodbank may also be required.

The ideal candidate will be highly organised, efficient, with strong attention to detail. Our work environment is collaborative and flexible, and candidates should enjoy working in a small team environment. An understanding of the needs and issues facing the diverse community of North Westminster is desirable. Please see the attached Job Description for more detailed information about the role. 

You will be joining PEAS at an exciting time as we move into implementing our new ambitious strategy, PEAS 2022-2026 – Growing PEAS schools. Supporting all schools. During this period we will grow our school networks to double their size, launch in a third country and expand our wider impact by strengthening education systems.

As Finance and People Administrator, you will be a key support to the UK Finance Manager in delivering strong financial management objectives, whilst ensuring the effective functioning of the UK team. You will support the People and Culture Lead in HR and governance to ensure that we have the right systems to support our people and organisation.  

To be successful in this role, we are looking for an individual who is a go-getter, has experience in finance administration and strong people skills. This is a great role for an individual who is looking for a dynamic role to take lead in.

We welcome applicants from varied backgrounds, you do not necessarily need to have a financial qualification but must have experience who is strong with numbers, a keen eye for detail, numerate, and a quick learner. We also offer flexibility in working patterns. We offer a blended style of working with 3 days working remotely from your home and up to 2 days a week in our office in London (currently based in Borough)

If you are excited by the opportunity of the role at PEAS and have the experience and skills we are looking for, please read the full candidate pack and follow the link to apply. 

This is an exciting time to join Muscular Dystrophy Support Centre (MDSC)! We are a small but growing charity with a dynamic, supportive and committed team and a flexible working environment. The role of Administration Officer will have a big impact in supporting our charity’s growth and sustainability and presents a unique opportunity to work in a small, close-knit team and see the difference your work makes to the wellbeing of our service users.

The Administration Officer will take a lead in ensuring that the Charity’s operations, monitoring and reporting requirements are fulfilled, supporting the Chief Executive and Senior Management Team. They will also play a vital role in ensuring we are able to maximise the efficiency of our operations by exploring opportunities for improved systems and processes, better integration within our team and effective progress monitoring and reporting against our therapy activities (outputs).

We are seeking someone with proven administration experience who is highly proficient in MS Office and has strong organisational and problem-solving skills. A charitable mindset and strong communication skills (both verbal and written) are also important.

Context

Muscular Dystrophy Support Centre (MDSC) is committed to transforming access to physical therapies for people with muscular dystrophy (MD) in the Midlands. From our headquarters in Coventry, and with satellite clinics in Birmingham, Leicester and most recently, the Black Country we support 400+ people with MD, primarily by providing specialist physical therapy on a long-term basis.  We are the only organisation in the Midlands region to do so, and one of only two in the UK. 

Before the COVID-19 pandemic, we secured a five-year grant from the National Lottery Community Fund to build a platform for expansion to meet significant demand throughout the Midlands and beyond.  Funding has enabled us to recruit additional staff, and build a strengthened organisational structure and finances, and the Administration Officer will play an important role in facilitating our progress. By 2025 we plan to be supporting over 1,100 people with MD and provide therapy at further satellite clinics in Worcestershire and Northants.

Our Board of Trustees all either have muscular dystrophy or have a family member with MD and are closely connected with the team to support the work of the Charity and service users.  Our team work together collaboratively in a people-centred approach to provide meaningful support to our service users and each another.

Please refer to the Job Description and Person Specification for further information. For an informal discussion about this role please contact Sarah Ann Moore, Chief Executive.

How to apply

Applicants are requested to upload a CV and covering letter detailing how your experience fits the person specification. The closing date for applications is 4 November 2021. We plan to be holding initial interviews on 11 November 2021. Further information is available on our website.

Other information

We positively welcome applications from all sections of the community and actively promote equal opportunities. Please note this position requires full references and a DBS check which will be carried out prior to employment.

In the event of a high number of applications, we reserve the right to close the application process early.

We have a vacancy for a Team Administrator with specialism in Governance to join us on a full time permanent basis.

The role of Team Administrator – Governance is designed to provide professional and high-quality support to our nine key governance forums and trustee meetings.

The role includes organising meetings, issuing meeting invites and being the point of contact for queries from external stakeholders/partners. A large proportion of the job is taking and drafting minutes, reviewing  the drafts with the Chair of the respective governance meeting, distributing the minutes to governance meeting members / trustees and following up on key actions arising in readiness for the subsequent meeting.

Another important aspect of this specialism is to act as the point of contact for our key stakeholders and trustees including head teachers and governors of our Church schools and representative of our multi-academy trusts.

It should be noted that many of the meetings take place outside of normal office hours, so some flexibility will be required for evening or very occasional weekend meetings.

We welcome applications from all suitable candidates including those independent of the church, and for clarification, this role does not carry a Genuine Occupational Requirement to be a Christian or person of faith.

To the successful candidate, we offer a salary which is competitive within the charity sector, a very generous non-contributory pension scheme, and a modern open plan office environment with free onsite parking for when you are not working flexibly from home.

If you feel excited about being part of this team, have extensive administration experience (particularly in detailed and accurate minute taking), work with an efficient and organised style delivering a confidential and professional service, we would very much welcome an application from you.

The full role details including job description and person specification can be found in the attached application pack. There is also contact details for the line manager of the role, Mia Elliott, Office & Facilities Manager, who would be delighted to answer any questions you may have.

Your application should consist of a completed application form and supporting statement (no more than two sides of A4) detailing your reasons for applying, what you can bring to the post and how you meet its requirements.

The closing date for receipt of applications is Midnight on 31 October 2021 and the application should be sent by email - details of the address are in the pack and at the end of the application form.

We look forward to hearing from you!

PURPOSE OF ROLE

Working closely with the Fundraising Management Team to support the team in achieving their shared objectives by enabling the development and execution of creative fundraising programmes and communications across all Premier platforms. With the overall aim of building the profile of the charity and increasing the supporter base for revenue generation.

This key role will be responsible for enabling the team to deliver tailored communication plans and share engaging fundraising collateral as part of our engagement strategies to build relationships and promote income generation from new audiences and potential donor groups.

The position holder will work cross departments with the Marketing and Database teams on a regular basis, as well as being the lead contact for external mailing houses.

MAIN DUTIES AND RESPONSIBILITIES

Project coordination of Leap of Faith project

• Working with the Project Lead on a regular basis to provide all elements of project support, listed below.
• Event Management of both online events such as webinars and Zoom meetings, and physical events including VIP dinners, committee meetings and info sharing events
• Supporting individual fundraisers in their relationship management which could include copy writing, preparation of written communications, pulling info from our fundraising database, sharing resources or helping to manage the donor journey through updating tracking spreadsheets and fundraising records
• Responsibility for coordinating the Communications programme which will include email communications, mailings and online events
• Meeting management, to include note taking and helping to drive forward actions
• Acting as point of contact for Project Volunteers
• Conduct desk-based research to help qualify existing and new contacts

Coordination of the Major Donor programme

• Working with the Director of Fundraising to deliver the monthly Communications programme for the MD Pledge programme, which will include Pledge Renewals, monthly e-comms, event invites and the occasional postal mail outs
• This will also involve cross departmental working

Direct Mail

• Working with the Director of Fundraising, to manage the administrative side of the monthly Direct Mail programme and Voice of Hope quarterly mailings, helping to ensure that appeals are delivered within the agreed time
• Gathering information required for direct mail appeal from internal stakeholders within process when necessary
• Act as main point of contact for designer/printer once strategy has been signed off
• Edit and proof copy, working with the Fundraising Management Team and coordinate sign off in a timely way
• Management of scheduling of appeal mailings, internal and with the mailing house
• Sign off print proofs from mailing house

Regional Fundraising

• Provide administrative support to regionally based team members, including the Director of Support in Scotland and Northern Ireland
• This could involve coordinating occasional mailings, gathering information or appointment setting and updating RE records/tracking spreadsheets

To undertake any other reasonable tasks as required by the Director of Fundraising

QUALIFICATIONS AND EXPERIENCE

• Degree educated
• 5+ years of good demonstrable experience in project management, coordination of complex administration processes and/or external facing client management
• Experience in fundraising (desirable but not essential)
• Professional qualification in fundraising (desirable but not essential)
• Experience of providing team support (essential)
• An understanding of media and web (desirable but not essential)
• Experience of working in a busy, high pressured environment

ABILITIES & SKILLS

• Excellent attention to detail
• Organised, efficient and good written communication skills
• Confident and assertive in managing processes
• Ability to use databases and finance systems after training, proficient use of Microsoft Suite
• Ability to handle and own multiple projects
• Pro-active and show initiative
• Team player with an ability to work in a flexible and collaborative way

PERSONAL QUALITIES

• The post-holder will work within a Christian environment and therefore it will be necessary for the post-holder to have sympathy and understanding for the Christian faith and its values, and be in able to work within the ethos of our organisational aims.

Project Administrator

Part Time - 21 hours per week

£19,704 to £22,605, pro-rata, per annum

Fixed term until 31st December 2023

Closing date: noon Monday 1st November 2021

Interview date: Thursday 11th November 2021, via Zoom

The Diocese of Manchester is the Church of England in Bolton, Bury, Leigh, Manchester, Oldham, Rochdale, Salford, and parts of Rossendale, Stockport, Tameside and Trafford. To find out more about the unique make-up of the diocese and its diverse activities, please visit our website.

We are seeking a well-organised, adaptable and professional administrator to join our Strategy team.  The successful candidate will work closely with the Strategic Programme Director providing a wide range of administrative support for the effective governance and delivery of funded projects.

The post holder will be experienced in office administration and able to prioritise their work, with good attention to detail and excellent IT and minute-taking skills.  They should be comfortable dealing with a diverse range of people, including clergy, laity and other members of the diocese.

Although experience of working within the Church of England is not required, the post holder should be sympathetic to the aims and values of the Church.

The role is based at Church House, 90 Deansgate, Manchester M3 2GH.  However, there is the possibility of a move to Bury in 2023.

Benefits include generous annual leave: 22 days plus public holidays and 3 additional allotted days.  This rises to 25 days after 12 months’ service.  There is automatic enrolment into a Church Worker’s pension scheme and the support services of the Employee Assistance Programme.

Please click the APPLY button for application form.  Full job description/person specification are attached below.

The Independent Safeguarding Board has been recently set up to provide independent oversight and professional support to the National Safeguarding Team, and to advise the Church more widely on Safeguarding matters.

The National Safeguarding Team provides professional safeguarding advice to the Church of England on matters of national policy including the development and implementation of national policy, training, quality assurance and audit, and work with survivors. The national safeguarding team also leads complex casework and supports dioceses in their safeguarding of children and adults.

As Project and Administration Officer, you will provide high quality business support to the Independent Safeguarding Board as it commences operations and establishes its future ways of working.

This post is offered on a 12 month fixed term contract.

We are taking a flexible approach to work, with many colleagues opting for a hybrid approach to their working week, with a mixture of home and office-based working. Further details will be discussed at interview.

Interviews will be held on the 29th October 2021 and the 2nd November 2021.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

Administrator

Small, established charity seeking an experienced Administrator to join our team! This is a part-time role (16 hours/2 days per week), based in our office at the Oval (SW9 6BG). The Administrator is responsible for all the charity’s administration at an organisational level, with significant financial administration responsibilities and responsibilities relating to the administration of aspects of our project delivery and fundraising. The Administrator has additional responsibilities for fulfilling the charity’s governance needs and ensuring the organisation and its team members are compliant with the charity’s policies. The Administrator will work closely with the Director, the Trustees and all the friendly team, as well as linking with freelance contractors and volunteers.

The successful candidate will have proven administration experience and have a particular interest in financial administration.  We are seeking someone who is proficient in MS Office, and has strong organisational and problem-solving skills. A charitable mindset and strong communication skills (both verbal and written) are also important.

Please see the Job Description and Person Specification for full details.

The starting salary is £24,000 pro rata, which includes 6 weeks’ paid holiday.

You’ve got proven administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as a Female Administrator.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone. 

Right now our Supported Housing service in Manchester is looking for someone like you to support the people who use our services to maintain their tenancy and independence in the community. Not only are we committed to putting them at the heart of everything we do, we recognise they should be involved in decisions that affect their future too. You are enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.

You will work with the Service Manager to assist in the processing of referrals and returns for commissioners. In addition to this you will be expected to liaise with Housing Benefit departments and Local Authority finance teams.

The salary for this role is £18,149.00 pro rata per annum.

This is a permanent role and will require the post-holder to work on a part time basis of 15 hours per week.

Working hours are between 9am and 5pm.

Due to the nature of the service, we are seeking a female Administrator. The Equality Act 2010, Schedule 9, Part 1, Paragraph 1 applies to this post.

Recovery Focus is committed to working towards equal opportunities and we select staff solely on merit irrespective of race, colour, national or ethnic origin, gender, sexual orientation, marital status, age, social class, religious belief, disability or history of mental health or addiction problems. If you need support to apply for the role or adaptions at interview please contact the recruitment team to discuss.

It is a mandatory requirement of the application process for this post that candidates submit a CV and Supporting Statement, thus only candidates that provide this, and who meet the essential criteria within the person specification, will be considered for an interview.

So, are you ready to take on this rewarding role that comes with some really great benefits?

Closing Date: 22 October 2021 (We reserve the right to close vacancies before the specified closing date, should a large number of applications be received).

We are looking for a meticulous and motivated individual to join our team, with proven experience of maintaining accurate records and handling confidential information.

The successful candidate will provide administrative and financial support to the organisation, ensure the smooth running of the office, provide a ‘1st contact’ service to carers calling the helpline and administrate key events.

As the Office Administrator you must be:

• Available to work flexibly between Monday to Friday, including occasional evening and weekend activities.
• Have a passion for helping support carers living in the Southend-on-Sea area.
• Experienced in finance and administration.
• Willing to undergo a Disclosure and Barring Service check.

Closing date for applications: Friday 29th October 2021 – 5pm

Interview will take place online: To be confirmed

To apply for this position, please visit our website and complete the relevant forms.

Please do not send links, CVs, covering letters or additional documents, as they will not be considered.

If you have any queries about the role, that are not answered in the Job Description or Person Specification, please contact Southend Carers.

Southend Carers is committed to eliminating discrimination and encouraging diversity amongst our workforce. Our objective is to create a working environment in which there is no unlawful discrimination, offers equity and reflects the community we support.

Human Rights at Sea are looking for an experienced, talented administrator to help us end human rights abuses at sea. 

About Us 

Established in 2014, Human Rights at Sea is a leading UK-based international NGO with a singular vision to end human rights abuse at sea based on its founding principle that human rights apply at sea, as they do on land. 

We are a UK-registered Charitable Incorporated Organisation (CIO) with growing international reach and influence. We are deeply committed to upholding human rights protections at sea and developing effective routes to social justice by acting as a global catalyst for collaborative change through our research, advocacy, investigation, and transformative initiatives. We operate in a high-tempo environment, mostly remote, and we work with, and across state, commercial, academic, and civil society entities, frequently at the highest levels. 

We are now looking to increase our internal efficiency and capacity by recruiting an administrator to join us on a part time basis.

Your Package

·Salary of between £20,000 and £28,500 (full time equivalent)

·25 hours working week (ideally worked over 5 days)

·Pension scheme 

·30 days’ holiday (pro rata) 

·Death in Service insurance 

This is an exceptional opportunity for a highly capable administration professional with broad and practical experience supporting individuals and team who operate in a fast-paced, high-pressured environment with resilience. 

Yours will be a crucial role in support the organisation to achieve its aims and ambitions. 

The Role 

As Administrator you will support the Senior Leadership Team (SLT) by providing high-quality, efficient administrative support. The role requires flexibility, discretion,commitment and consistent attention to detail.

We operate at very senior levels internationally and you must be both comfortable and confident in supporting this. 

The ideal candidate will be highly organised, efficient, discreet, and proactive. A sense of humour and a resilient character is essential for the issues and topics that we cover.

Some of the typical tasks that you will be expected to perform are as below, but it is important to note that as we operate in a fast-paced environment and there will be other tasks you will be asked to take on and deliver to the highest standards. You will need to have the ability to rapidly reprioritise and shift focus. 

Diary Management 

• Arranging meetings with internal and external stakeholders (nationally and internationally) 
• Making bookings and arranging travel and accommodation as required 
• Ensuring members of the SLT are fully prepared and supported for meetings 
• Track attendance and apologies at meetings 
• Circulate papers
• Take minutes of meetings and track action items with identified staff and trustees 

Incoming Enquires 

• Processing incoming email and telephone enquiries 
• Making appropriate replies to the extent authorised 
• Making interim replies as required 

Document Preparation 

• Producing documents (emails, letters, reports, etc) from notes or instructions 
• Maintaining currency of master documents and templates 
• Typing documents (emails, letters, reports, etc) from audio dictation 
• Editing and refining emails, documents and presentations

Task Management 

• Tracking action items and progress against them for SLT members 
• Prompting SLT members of upcoming deadlines and requirements 

Admin systems 

• Setting up and maintaining filing systems and records 
• Maintaining version control of files
• Retrieval of files and documents as required

Finance 

• Entry of expenditure and income into finance system (mostly automated) 
• Preparing payments for authorisation 
• Liaise with accountants as necessary

About You 

To be considered as Administrator, you will need: 

Demonstrable Experience:

• Experience in an administration/executive assistant/personal assistant role in a highly pressurised environment requiring tact, judgement, and discretion in handling internal and external contacts, documents, and external stakeholder engagement
• Experience of working remotely and supporting a team who operate remotely 
• Experience of complex diary management, research and booking of travel and accommodation
• Experience of successfully working with senior management
• Experience of audio typing
• Experience of minute taking

Knowledge:

• High standard of literacy and numeracy
• Expert level in the use of Microsoft Outlook, Word and SharePoint
• Intermediate level in the use of Microsoft Excel and PowerPoint
• Good working knowledge of a range of IT programmes and systems 
• Financial management and book-keeping (desirable)
• Shorthand skills (desirable)

Skills: 

• Loyalty
• Excellent organisational skills, ability to multi-task and organise others
• Excellent communication skills, both verbal and written, and ability to professionally represent the organisation 
• Ability to work under pressure and be flexible as part of a small team
• Attention to detail and deadlines
• Ability to think ahead and anticipate needs before they arise
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Confident and able to work on own initiative without supervision
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances
• Ability to prioritise and manage own workload amid conflicting demands and busy work periods
• Ability to filter information and assess priorities
• Ability to acknowledge mistakes, learn lessons, and rapidly move on
• Willingness to undertake training as required

Other:

• Attendance when required at physical meetings (though we are a largely a virtual organisation we recognise that it is important to have face-to-face contact at times)
• Potential foreign travel (short periods, as required and as agreed)

To apply for this role, please send an up to date CV with cover letter explaining how you meet the experience and knowledge requirements for this post.

I am delighted to be working with an amazing international membership organisation is search of an outstanding Administrator. This non-governmental organisation promotes the improvement of dermatological care, education and science across the world. The mission of the organisation is to increase awareness, cooperation and communication within the specific global community to promote high quality education, clinical care, research and innovation that will improve health globally.

Job Description:
This post offers the opportunity to work with the organisations global board, membership and staff team to provide excellent administrative support to further their strategic objectives. The role encompasses a broad range of tasks including general office administration, organising meetings, supporting committees, membership and financial administration.

Principal Duties and Responsibilities:
General office administration
Establish and maintain office systems and administrative procedures and ensure the office handbook and procedures are kept up to date for the benefit of staff and volunteers
Maintain and develop electronic and paper storage systems, including day-to-day filing and archiving of files and papers as necessary
Liaise with suppliers and contractors, including stationery, couriers and mailing houses
Liaise with staff regarding IT support, meetings organisation and other areas as required. (They will be moving to a new office space in due course therefore assist in the search for new premises and support with the move).
Respond in a positive, helpful and tactful manner to general email and telephone communications and take action as required
Provide diary and administrative support to the Executive Director
Ensure that team planning systems (e.g. Monday.com) are periodically reviewed and updated or archived as necessary.

Finance and Fundraising:
Finances are outsourced to a financial management company, but some financial administration is undertaken in-house.
Undertake financial administration, process invoices, and ensure that, on a monthly basis, all relevant documentation is coded and provided to the financial management company in an accurate and timely manner
File documentation as required
Meetings and events:
Work closely with colleagues to assist with the logistics of organising board meetings and other meetings. Prepare agendas and papers, organise hotel/meeting rooms and flight bookings and hospitality, take notes, produce minutes and monitor achievement of actions
Coordinate monthly and annual team planning meetings and team building events.

Ensure that actions are followed up:
Assist with the administration of some Board and committee conference calls. Prepare agendas, take minutes and take appropriate follow up actions
Set up and provide administrative and technical support for meetings and conference calls with external stakeholders and partners as well as current and potential funders

Skills and experience:
Relevant professional experience including demonstrable good level of administrative skills and experience
Exceptional attention to detail, accuracy and numeracy skills
Strong IT skills and competencies including good knowledge of databases and Microsoft Office, including Word, Outlook, Excel, PowerPoint, Internet Explorer/Chrome
Excellent written and verbal communication skills, with the ability to provide comprehensive information with tact, clarity and attention to the organisations tone and formatting
Clarity of expression in speaking and writing, to include communication with people for whom English is a second language
Some experience with writing for and updating websites and an aptitude for working with IT systems would be desirable. Experience using Mailchimp, Google Analytics and a CRM system (in particular CiviCRM) would be an advantage
Some experience in a health-related non-governmental organisation and/or working internationally would be desirable

If you have the above skills and experience and are immediately available, please apply online today!

POSITON:Full Time Academy Administrator 

REPORTS TO:Director of Academy 

SALARY:£26,000 p.a.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Florence Nightingale Foundation (FNF) requires an Administrator to support the growing and varied activities of the FNF Academy. The post holder is required to work flexibly across the organisation. The portfolio of activity that they contribute to is likely to vary over time as will the balance of administrative duties. Remote and flexible working is negotiable.

MAIN RESPONSIBILITIES/DUTIES

·Provide administrative support for: 

• Scholarship and Commissioned Leadership Programmes
• Academy events using online booking systems
• Commissioned policy and knowledge mobilisation projects
• The Nightingale Frontline Leadership Support Service

·Work with robust processes and systems to ensure good governance and transparency

ADMINISTRATION

• Support advertisement, recruitment and selection processes
• Handle queries and complaints by telephone, email, and in person
• Work with the Director of the FNF Academy and Scholarship and Commissioned Programme Manager to plan and monitor the annual cycle and timing of deliverables
• Support the booking of venues and FNF Associates
• Maintain up to date records in our Central Records Management System (CRM - Salesforce)
• Prepare and upload information to the FNF website
• Ensure Academy pages on the website are up to date
• Track and contribute to interim and final reports

FINANCE

• Track receipt and payment of invoices related to Academy activity
• Administer scholars’ expenses ​

External Relations

·Provide timely communication to scholars, programme participants, members and alumni

·Provide timely communication to sponsors

·Ensure all data sharing activity is GDPR compliant

COMMUNICATION AND ENGAGEMENT 

• Publicise the FNF Academy opportunities through website and social media
• Support the administration of events including workshops and stakeholder meetings. These could be face to face or virtual.​

CORE VALUES 

The following are core values which relate specifically to this post:

·Integrity

·Flexibility

·Quality focus 

·A supportive style

CORE BEHAVIOURS AND SKILLS

Core behaviours and skills expected of the FNF Scholarship and Commissioned Leadership Programme Administrator are:

·Ability to work effectively as part of a team

·Ability to extract and analyse data

·Ability to prioritise tasks

·Ability to manage time, both own and others

·Ability to take personal responsibility

·Ability to give clear information both verbally and in written communications

·Identify opportunities and approaches to achieve goals and improve results

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Key Knowledge

Essential 

·An understanding of health and social care sector and its management;

·Educated to degree level (or equivalent) 

·Effective inter-personal skills, able to liaise with senior managers, members of the senior management team and stakeholders, offering guidance and interpretation on complex information

·Experience of working with or within Education or a Healthcare Organisation 

·A proven track record in successfully planning and organising yourself, others and projects

·Excellent organisational skills and abilities

·Experience in taking initiative and responsibility 

·Excellent communication skills

·Exceptional information technology skills 

·Experience of minuting and following up actions of meetings/committees

·Experience of working with multiple stakeholders 

·Competent IT skills including familiarity with Microsoft 365, Salesforce (or other CSM), Video Conferencing platforms, EXCEL and Eventbrite.

Desirable

·An understanding of leadership development and or the healthcare context impacting on nursing and midwifery.

Other 

Training and Personal Development – Continuous Professional Development

The post holder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.The jobholder will undertake all mandatory training required for the role.

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided.This includes complying at all times with the FNF Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the FNF Incident Reporting system.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of scholarship nd programme applicants. No person whether they are staff or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Respect for Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge information unless sanctioned by the requirements of the role.

COMMUNICATION & WORKING RELATIONSHIPS

The post holder will report and be accountable to the Director of the FNF Academy and will work under the direction of Scholarship and Commissioned Leadership Programme Manager as required.

SPECIAL WORKING CONDITIONS

i) PHYSICAL EFFORT:

Frequent requirement for sitting in a restricted position while working at a desk on a computer and use of telephone.The post is based in London, however by the very nature of the job, it may be necessary for the post holder to travel to external meetings around the UK on a very occasional basis. This will involve lengthy train journeys and walking to and from venues.The post holder will have to carry meeting papers to external meetings and will be required to work on the train while travelling. The post holder will give power-point presentations to audiences of various sizes which will involve standing and talking in public.

ii)MENTAL EFFORT:

Frequent and prolonged periods of concentration and mental effort are required ~ 80% of working day. 

iii) EMOTIONAL EFFORT:

The post holder will have tight deadlines and the pressure of meeting these deadlines. The post holder may have to deal with challenges, criticism and complaints about the allocation places and level of funding and how the programmes are managed.

iv) WORKING CONDITIONS:

The role is a blend of home and office based and will require the post holder to be using a VDU more or less continuously. 

Finance Administrator

We have an exciting opportunity for a Finance Administrator to provide effective finance and donations administration support locally and across the UK, working within the Finance and Resources team and working closely with Fundraising colleagues.

Position: Finance and Gifts/Donations Administrator

Location: Edinburgh (with some home working possible)

Hours: Part-time, 25 hours per week (negotiable work pattern TBC)

Salary: £20,400-£22,000

Contract: Permanent

Benefits: Excellent benefits package including 35 days per year (inclusive of bank holidays), Employer Pension contribution of 5%, Death in Service benefits, access to an Employee Assistance Programme and the opportunity for flexible working.

Closing Date: 30 October

Interviews: Interviews will be taking place on a rolling basis, so apply early to avoid disappointment.

The Role

This Finance and Gifts/Donations Administrator sits within the Finance and Resources Team and is a key position at the charity working on the day to day financial and administrative tasks and systems at the Edinburgh office and making sure that the Fundraising Team have administrative support. As the Finance and Gifts/Donations Administrator your role would include;

• Monitoring bank accounts and making sure that they are reconciled
• Posting of Scotland bank account financial transactions into SAGE accounting software
• Recording and banking of cheques received at the Edinburgh office
• Dealing with donations made by credit and debit card payments
• Processing of Gift Aid claims
• Invoicing of hospitals and care homes
• Providing of financial information to Fundraising and the Music Delivery team
• Recording of grants and donations
• Produce donor and restricted fund reports for the Finance and Fundraising Team
• Processing donations and regular gifts, database and financial administration
• Support fundraising campaigns
• General Office Administration

About You

As Finance Administrator, you will have solid background in administration and experience in a financial setting or fundraising financial support setting.

When applying for this role you will be asked to submit a CV and Covering letter of no more than 2 sides of A4.

About the Organisation

The charity improves the health and wellbeing of children and adults through the healing power of live music. Every year, professional musicians share live music with over 100,000 people from across the UK, who may not otherwise get to experience it. This includes those living with dementia, mental health problems, or who are seriously ill. 

The charity is an equal opportunities employer. It welcomes enquiries from everyone and values diversity in the workforce and is committed to safeguarding. This role will require a basic DBS (Disclosure and Barring Service) or equivalent check

You may also have experience in areas such as Finance Administrator, Fundraising Assistant, Fundraising Coordinator, Fundraising Administrator, Gifts Administrator, Donations Administrator, Accounts Payable, Finance Assistant, Financial Assistant, Accounts Assistant, Accounts Administrator, Grants Administrator, Senior Finance Administrator, Donor Support, Administration Coordinator, Admin, Administrator, Administration, Donations Administrator, Supporter Administrator.