Administrator And Finance Officer Jobs

Advocacy and Healthwatch are powerful allies for change. As one of the UK’s largest providers of advocacy, advocacy-related and Healthwatch services, this role offers an exciting opportunity to make a real difference, putting people at the heart of what you do.

Are you a financial leader with a heart for advocacy? Do you thrive in a collaborative environment and possess a keen understanding of management accounting principles? If so, we have an exciting opportunity for you!

We are dedicated to delivering effective services for those in need of getting their voices heard in the communities in which they live. We’re in search of a Finance Director who can bring expertise, passion, and innovation to our team.

About the Role:

• Responsible for strategic financial leadership, shaping the charity’s financial direction with direction from and reporting to the Chief Executive Officer and Board of Trustees.
• Accountable for and leading on the development and implementation of financial policies, procedures, and controls, ensuring compliance with legal and regulatory requirements, including Data Protection and GDPR.
• Lead on all aspects of financial planning, forecasting, and analysis, ensuring management accounting principles are robust for sound decision making by the Senior Leadership Team.
• Ensure all budget holders are provided with the relevant training and support as non-financial managers on understanding management accounts, how budgets work, staffing appropriately within budgets and dealing with over/under spending ‘in year’ to provide consistent financial decision-making in Operations.

What We Offer:

A chance to be part of a mission-driven organisation that makes a real difference.

An inclusive and supportive team environment.

A role that is both strategic and hands-on, allowing you to see the direct impact of your work.

Opportunities for professional growth and development.

What we need from you

As the ideal candidate, you are a strategic thinker with significant experience in the non-profit sector, ideally with a recognised qualification in management accounting.

You are someone who has a commitment to transparency and ethical financial practices, you have a collaborative spirit and excel in team environments. You are adept at building rapport and fostering relationships with a variety of stakeholders.

If you have the skills and the drive to make a difference, in what we think is a rewarding role, then we would encourage you to apply today and help us drive change for a better world!

As this role is home based with travel, you must have access to a stable home broadband service, good mobile signal, as well as flexibility with working hours. A full driving licence and your own transport would be beneficial for travel to areas where public transport is not readily available.

What happens next

Anyone joining our team is subject to The Advocacy People’s Safer Recruitment pre-appointment checks.  Applicants invited to interview will need to bring evidence (photographic where possible) of their right to work in the UK and new employee start dates will only be confirmed once other mandatory checks have been completed.

We look forward to hearing from you!

Closing Date:Wednesday 14th August 5:00pm

Interview Date: To be confirmed

Interview venue: MS Teams

If you would like to discuss the role further, please contact Matthew Hilton.

Do you have facilitation skills and experience, with good self-reflective skills?

Do you have the ability to synthesise a group’s ideas into accurate and succinct written documentation? 

Are you a collaborative colleague, excellent communicator and relationship-builder? 

…then we want to hear from you, and consider your application to work within our team as we enable churches to form new Minster Communities across our diocese.

You will act as a co-facilitator within the process of forming Minster Communities in the Diocese of Leicester, through Christian discernment and provide facilitation support and challenge to forming Minster Communities as they write their Minster Community proposals alongside undertaking qualitative and quantitative data analysis

This post is funded through a grant from the Strategic Mission and Ministry Investment Board. 

We encourage applications from UK Minority Ethnic / Global Majority Heritage candidates, who are currently under-represented in the organisation.   

Would you like to help families with seriously sick children in hospital stay together? Then join The Sick Children’s Trust as our Senior Finance Officer

We have an exciting opportunity to support a super friendly, motivated and supportive Finance and Database Team.

The role is conveniently located near Liverpool Street and hybrid working is available working Monday to Wednesday in the office.

You will be an effective team member working alongside the Finance Manager to ensure that income and expenditure are appropriately processed in accordance with The Sick Children’s Trust procedures and coding and costing are accurate and appropriate.You will be the first line of contact for day to day finance queries.

Duties will include:

- Processing all income and expenditure transactions ensuring accurate coding.

- Oversee the fixed asset ledger

- Preparation of quarterly and annual VAT returns

- Preparation of annual expenditure budgets and monthly expenditure reforecasts

- Banking any donations and prepare bank reconciliations

- Prepare for annual external audit and carry out in internal audits 

- Provide support on budget preparation

About you

You have experience of working in a finance or accounting team, ensuring you can hit the ground running. Your skills and knowledge ensure you are confident in carrying out day to day and monthly financial processes and enable you to provide managers advice on finance and coding processes.

Proficient IT skills and good working knowledge of accountancy software are a given 

You have strong organisational skills and an eye for detail to ensure accuracy.

Just as importantly you have strong interpersonal skills to support colleagues and to work as a good team member.

Benefits

We can offer an attractive benefits package to all our employees to support a healthy Work-Life balance. Including hybrid working, enhanced annual leave, family friendly policies and employee assistance programmes.

If you are interested in applying, more details about this role and The Sick Children’s Trust may be found in our recruitment pack.

If you wish to apply for the role, please complete the questionnaire and submit along with your CV and covering letter. 

Closing date 11 August 2024

We are reviewing applications as they are received so early application is advised.

About Cord

Cord is an international charity working to make peace a reality where people don’t have the freedom to exercise their rights. We work to build the relationship between those in power and local communities. 

We believe that people flourish when all parts of society work together. Peaceful relationships make that possible. The simple act of talking begins a journey of growth which transforms mistrust, includes the excluded and turns adversaries into allies.

Cord operates in eight countries and implements programmes in the following areas:

• Empowering Women & Girls
• Accessing Fundamental Freedoms
• Climate & the Environment
• Economic Empowerment
• Supporting Stronger Societies

Role context:

Cord’s turnover is about £2m a year. About 85% of Cord’s funding is restricted, coming from institutional donors like the EU and the US government, and 15% (about £300K) is unrestricted coming from a committed UK supporter base and other private fundraising streams. 

In 2024, Cord operates in eight countries and has offices in Burundi, Myanmar, Laos, Cambodia & Philippines. Cord has a global team of thirty people with finance staff across six country teams. 

The Finance Manager role is a newly created role which is being introduced to strengthen the organisation’s financial management and control systems. The postholder will work across the breadth of the finance function preparing internal management accounts and external annual accounts.

In 2024, Cord changed its finance system to use Business Central. The Finance Manager will become the organisation’s main ‘admin’ user of the finance system. In the near-term, there will be a particular focus on rolling out further functionality of the system.

The Finance Manager will have oversight of the UK finance function through the line management of the UK Finance Officer and will directly deliver on the international side of operations in the areas of donor compliance, programme financial management, partner financial monitoring, and reporting.

Key Responsibilities:

• To support the Head of Operations to provide finance team leadership, develop and deliver an annual finance workplan to ensure continual improvement, and to drive finance capacity across the organisation
• To ensure the effective financial management of the organisation create and maintain effective financial control
• To be the Business Central Finance System Lead, developing functionality, troubleshooting and capacitating system users
• To ensure financial compliance: prepare statutory accounts, partner compliance, donor compliance and financial reporting

Cord operates a hybrid structure in the UK with most team members working from home attending the admin office in Coventry for team meetings.  

We are a small, committed team who love working together to make a huge impact. If you like the sound of us, then look at the recruitment pack and come and join our team!

About us:

Carers’ Hub plays a vital role in Lambeth, supporting the many unpaid carers across the borough with 1 to 1 and peer support, signposting, training, workshops and social activities. Our work stems from the fact that carers often go about their roles despite the toll it might take on their own wellbeing, often having to make sacrifices that hamper their own ability to lead a normal life. Whether financial, educational or otherwise, we seek to limit the challenges that carers face. We achieve this through four core workstreams: 

1. raising awareness of carers, 

2. influencing local policy through community engagement activities, 

3. improving carer wellbeing and

4. connecting carers to each other and to support and training opportunities through our services. 

About the role:

We are seeking a dynamic and organised Office Administrator to join our team. To manage the overall running of the Carers’ Hub office, including overseeing HR admin, implement policy and procedures, including Health and Safety, maintain administrative processes, manage stakeholders, serve the trustee board, and work closely with the Carers’ Hub team in the implementation of events and projects.

The Office Administrator role is a new position that will provide a wide variety of operational support to the Carers’ Hub Leadership Team as we develop our offer and increase the number of carers who access our services. This job description will be reviewed on a regular basis and may be subject to change, particularly as the needs of the charity change.

About you

As the Office Administrator you will be responsible for managing the overall running of the Carers’ Hub office and administrative processes.

The post holder will:

• Work collaboratively and have excellent communication skills. 

• Be organised, self-motivated and able to manage your time effectively

• Have the ability to solve problems effectively and make decisions in the face of competing priorities

• Be adaptable and flexible, able to embrace change and quickly adjust to the evolving charity’s needs

• Be able to work unsupervised and under pressure.

• Be technically proficient, experience of a CRM system is desirable

What can we offer you?

• Professional development,  induction,  ongoing training and support

• Hybrid working

• Holiday pay and pension

• An Employee Assistance Programme

• Bright Exchange - an online marketplace that gives you access to hundreds of products, services and special offers from a wide range of different companies.

Closing date: 9am Friday 9th August

Interviews:  Thursday 15th August at 336 Brixton Road

We are looking for an experienced, self-motivated Administrator to support our Finance Officer and the general office administration.  This role has direct responsibility for day-to-day financial administration whilst including general donor and office support

A core part of  the  role will   be maintaining accurate and up to date financial management for reporting. Knowledge of financial systems like Xero or Sage,  Direct  Debit  management  and Gift  Aid  is essential. At least 2 years experience in a supporting finance role is also essential.

This is an exciting part-time contract role with a Newcastle city centre Charity caring for children and families with disabilities in China. International China Concern (ICC) has been established for over 30 years and the UK National Office is looking forward to our next phase of growth.

A Genuine Occupational Requirement (GOR) exists for the post-holder to be a practicing Christian in accordance with the Equality Act 2010.

Important: You must be eligible to work in the UK. We are committed to safeguarding children and vulnerable adults, so successful candidates must provide two satisfactory references.

Finance Administrator

Are you looking for an exciting opportunity to work for an organisation that makes a difference? An organisation that nurtures its staff, encourages development, and rewards staff for their hard work?

If the answer is yes then this could be the role for you!

Position: Finance Team Administrator

Location: Oxford

Hours: Part-time, 25 hours per week, Monday to Friday, worked across all 5 days

Salary: £19,188.89 (FTE £28,399.56)

Contract: Permanent

Closing Date: 4 August 2024

Interview Date: 12 August 2024 in Oxford

It is recognised that August is a popular month for holidays. If you are unable to attend an interview on 12 August 2024, please let us know. If you are shortlisted, we may be able to reschedule for a mutually convenient time. Please note that the final decision on the appointment will be made after the scheduled interview date of 12 August 2024.

The Role

We are looking for an experienced, self-motivated Administrator to join a Finance team.  You will have a pro-active approach and ‘can-do’ attitude, which will be key to fulfilling the following responsibilities:

• Providing administrative support to the Finance Department and IT function
• Assist in preparing and circulating agendas, minutes, and other papers to committee members, and accurately take and prepare minutes for review.
• Providing secretarial and administrative support to the Director and Deputy Director of Finance
• Undertaking wider agreed tasks that support the work of the Finance Department and their own professional development

About You

You do not need to be a practising Christian or have a faith to work with her - around 50% of staff are not practising Christians but are comfortable with the Christian ethos that underpins the work. However, all staff do have a desire to make a difference.

To be successful in this role you will have effective verbal and written communication skills and a high level of attention to detail.

You will be a team player with the ability to handle sensitive and confidential information and prioritise tasks to ensure deadlines are met.  If this sounds like you and you are able to build effective working relationships, we would like to hear from you.

Benefits and rewards:

• 25 days holiday per annum, pro rata, rising each year by one day to a maximum of 30 days
• In addition to the statutory UK public holidays, the Diocese offers three privilege days
• Hybrid working
• Free parking and subsidised on-site café
• Generous employer pension contribution of 12.5% which includes death in service benefit (5% Employee Contribution)
• Electric car and cycle-to-work salary sacrifice schemes
• Access to wellbeing support via Employee Assistance Programme
• Enhanced family-friendly policies and a generous sick pay provision
• Access to low-interest financial services from Churches Mutual Credit Union including loans
• An attractive modern working environment

The Organisation

The Diocese is the administrative area of the Church, broadly speaking, covers the three counties of Berkshire, Buckinghamshire, and Oxfordshire. There are 815 churches in the Diocese – more than any other diocese in the Church of England. So, in many ways the best description is that it is the family of the 55,000 or so regular worshippers in these churches.

We want our commitment to equality, diversity, and inclusion for all to be reflected in the composition of our staff. We are particularly keen to receive applications from candidates from communities currently underrepresented in the diocese.

You may also have experience in areas such as Administrator, Finance Officer, Finance Administrator, Finance Admin, Finance Administration, Payroll Administrator, Payroll Admin, Payroll Administration, Admin, Administration, Administrator, Payroll Clerk, Payroll Assistant, Payroll, #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

The Young Hammersmith and Fulham Foundation is looking for a friendly and organised Office Administrator to join our dynamic and growing team. This is an exciting opportunity to join our charity as we strengthen our administration capabilities to enable the organisation to continue our growth and development.

We need a proactive, detail-oriented person who can apply those skills to a range of tasks and stakeholders, prioritise their workload, and make independent decisions.

The Office administrator role primarily supports the organisation's and team's day-to-day operations and administrative functions. This role will help the office run smoothly, with some PA duties to support the CEO's diary management, the running of Board meetings through scheduling, and being a point of contact for trustees.

 

Harmony House Dagenham CIO is a vibrant community-focused organization dedicated to providing high-quality care and support services. We are currently looking for an enthusiastic and skilled HR Administrator to join our team. This role is vital in supporting our Nursery Managers and Chief Executive Officer with HR-related administration and ensuring the smooth operation of our HR functions.

Job Overview:

The HR Administrator will manage all aspects of HR administration, support recruitment processes, and provide high-quality secretarial services. This role requires an individual who is detail-oriented, organized, and able to handle sensitive information with discretion.

Key Responsibilities:

• Provide accurate and timely HR-related secretarial and typing services.
• Coordinate management and board meetings, including the AGM; prepare agendas, meeting papers, and take minutes.
• Maintain and update staff personnel files, manage records of staff leave and absences.
• Advertise job roles and oversee the recruitment process.
• Keep the accident book and central record up to date.
• Collaborate with nursery and finance teams to ensure smooth onboarding for new staff members.
• Manage DBS processes, referencing, and ensure all contracts and paperwork are handled efficiently.
• Perform other duties as needed, reflecting the general character of the post.

Requirements:

• Proven experience in an administrative role, preferably within HR.
• Excellent organizational and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong attention to detail and accuracy.

Note that applications will be reviewed on a rolling basis, and the position may be filled before the deadline, so early application is encouraged.

Harmony House Dagenham CIO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are looking for an Administrator to support our friendly team with day-to-day administrative tasks. Tasks will be varied and flexible depending on current need, some of which are included in the Job Description below. This position is a temporary role to cover a period of maternity leave.

The Forest of Avon Trust is the West of England’s Community Forest, an independent charity and one of a national network of England’s Community Forests. We are growing our work and impact through implementing the Forest of Avon Plan, delivering a multi-million pound tree planting programme ‘Trees for Climate’ as well as delivering many other projects in woodland management, creation, skills, health and wellbeing.

One-year fixed-term contract to cover maternity leave:
•Full-time (37.5 hours per week)

•Flexible working hours

•Office base in St Pauls, Bristol, with some homeworking optional

•Salary band £23,000 - 25,000 per annum pro rata with annual review

•Employee Pension Scheme

•Opportunity to play a key role in a friendly and successful team, supporting an exciting variety of projects.

Job Description

Working together with the Forest of Avon Trust CEO and our team you will:
•Arrange internal meetings and take minutes/list of actions for example team meetings, team training days.

•Organise quarterly board meetings, disseminate information to board members and take minutes.•Manage a team calendar of critical dates such as insurance renewals, etc.

•Assist with general finance admin e.g. preparing invoices, making payments, receipts, bank forms and relaying information between the CFO, third parties and the rest of the team.

•Scan and email documents, send out letters, support filing and organising.

•Complete stationary and other supplier orders for the team, organise and book training, etc.

•Office management. including ordering IT equipment and liasing with the landlord and building manager.

•Support CEO and fundraiser in small grants administration.

•Support our communications team with event planning and volunteer support.

•Assist with gathering information for Trees for Climate reporting to Defra, e.g., planting agreements, hectares planted, site photos and maps, proofs of expenditure.

•Fielding initial enquiries, liaising with the Tree Officers on new sites, compiling Trees for Climate landowner agreements and processing claims at the end of the planting season.

•Arranging team wellbeing and social events.

•Recruitment and onboarding of new staff.

•Opportunities to get involved with tree-planting during the winter season, and Health & Wellbeing activities where appropriate.

Essential Criteria

To be evidenced through your experience, skills, qualifications and achievements:
•Administrative experience or equivalent skills

•Good communication skills.•Good organisational skills.

•The ability to complete a varied workload in a timely and proactive manner.

•Flexible with an eagerness to learn and develop efficient systems.

•Good understanding of Microsoft Office programs, including Outlook, Word, Excel and Teams.

•Accuracy and attention to detail, keeping data, plans and information in an organised way.

•A professional manner in representing the charity and its work.

•A commitment to the Forest of Avon Trust’s goals and values.

We are pleased to be an equal opportunity employer and applications will be considered without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, veteran status or age. The Forest of Avon Trust is committed to safeguarding and promoting the welfare of vulnerable people and expects all members of staff to share this commitment.

Please send a CV and a written statement of your experience addressing the essential criteria. Closing date: 5pm on Wednesday 7th August 2024.

Applications will be anonymised prior to shortlisting. Interviews will take place on Thursday 15th August.

About Women in Prison

Women in Prison is a national, women-led, feminist organisation. We deliver front line support to women harmed by the criminal justice system, through our work in prisons, in the community and ‘through the prison gate’ as they resettle back into their communities. We also campaign for systems change that addresses the root causes of offending, reduces the harmful impact of prison, and creates workable, community-based alternatives to imprisonment.

Job Description:

Job Purpose:

To provide reliable and essential administrative support to the WomenMATTA team, ensuring accurate data capture and the smooth running of WomenMATTA’s office. Act as a front of house staff member to the WomenMATTA office, mailbox and phone line; providing advice and signposting to enquiries and greeting visitors. Working closely with management, frontline staff and volunteers to develop streamlined processes to the administrative side of daily operations.

1. Provide prompt and effective administrative support to all WomenMATTA staff; being a key contact around IT and case management systems and assist with the day to day running of the Programme.

2. Maintain case management systems to ensure accurate and timely data recording across all monitoring systems

3. Provide office management and diligent support to the operations of the Programme

4. Act as the first point of contact for service users and external parties; drawing on a trauma informed approach when communicating to parties

The Rank Foundation is seeking a Finance and Operations Officer to join their dedicated team in Shoreditch. The post holder will be at the heart of our operations, ensuring smooth financial management and supporting meaningful initiatives. The position is offered on a full-time permanent basis based in our office in Shoreditch, London, and we hope the postholder to start in late Summer / early Autumn.

If you are a passionate finance professional with strong operational skills and look to make an impact in the philanthropy and social sectors, apply now!

Key accountabilities:

· Finance: Manage payments, invoices, expenses, and grants payment using Xero, reconcile accounts, handle VAT returns, and maintain organised financial records.

· Organisational Administration: Support GDPR compliance, provide general administrative support, assist with events, and manage shared inboxes and VOIP accounts.

· Governance Support: Offer administrative support for trustees, circulate executive reports, plan governance meetings, and review policies.

· Programme Support: provide administrative support to some of the Rank Foundation’s flagship programmes.

Please download the Recruitment Pack for the full description of the post. 

The important dates for you to note in the recruitment timetable are highlighted below for your diary.

Closing date for applications: 5pm on Friday 2nd August 2024

Interviews: In-person London, 14th August 2024

Prospectus is delighted to be working with a leading national charity in their search for a Finance and Corporate Resources Administrator. This is a permanent, full-time role with home-based working.

Reporting to the Finance Officer, the Finance and Corporate Resources Administrator will be the first point of contract for general finance queries, especially those relating to procurement. The postholder will work closely with staff throughout the organisation, providing generalist financial support, ensuring all aspects of financial regulations are delivered. The Finance and Corporate Resources Administrator will administer a range of transactional financial processes, including purchase and sales invoices, expenses claims etc.

To be successful, you will have a foundation level financial qualification (e.g AAT), and actively studying towards full qualification; or equivalent. You will have good IT skills, particularly with working knowledge of Excel including Excel functions and formulas. You will have excellent and demonstrable numeracy skills, with a high level attention to detail. You will have excellent interpersonal skills, with an ability to explain financial processes to non-financial staff.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.  

The hiring managers are reviewing applications on a rolling basis, please initially submit a CV to learn more, and ensure you don’t miss out.

Purpose of the post

To maintain the office environment and provide related services so as to enable The Scottish Bible Society (‘SBS’) staff and other users of the premises to carry out their roles in a safe and efficient manner, whilst contributing to the day-to-day operations and wider organisational goals.  

Person specification

You will have a good knowledge of building services, be practical and thoughtful, be helpful and willing to support colleagues. You will also have a good understanding of regulatory frameworks and a balanced approach to their implementation. You will have basic IT skills (MS Excel and Word).

Although there is no Faith requirement associated with this role, you will respect the Christian ethos and values of SBS.

Summary of the essential duties and responsibilities of the post

1. Building Maintenance

• Organise routine and periodic maintenance of SBS property and equipment, in accordance with an approved maintenance plan, whilst supervising the work of contractors, keep records up to date and periodically arrange for recurring services to be put out to tender.
• Organise quotes for non-recurring maintenance work liaising with and supervising contractors.
• To liaise with tenants over any property issues and to carry out landlord repairs where appropriate and necessary.
• To undertake minor maintenance tasks in Bible House.

2. Office Services

• Organise and liaise with the office cleaners, pest control, waste disposal companies and other service providers as well as provide janitorial and building supplies as required.
• To organise refreshment supplies.
• To order stationery and other office supplies on request.
• To organise postal deliveries, receive goods, check for damage and match goods received with delivery documentation.

3. Health & Safety

• Act as Health & Safety Officer for SBS, maintain all necessary paperwork, report any incidents to the Director of Finance & Administration and (where applicable) to the appropriate external authorities. (IOSH Managing Safely or similar accreditation would be beneficial but not a pre-requisite).
• Act as Fire Officer for SBS, keeping SBS’s Fire Risk Assessment up to date, arranging appropriate training for staff and Fire Wardens, organising periodic alarm test, fire drills, testing smoke alarms etc.
• Ensure appropriate levels of physical security within SBS premises and to liaise with appropriate agencies over thefts, break-ins and any other relevant matters should the arise.

4. Storage Unit & Reception

• Arrange (safely and accessibly) the storage of archive documents, financial records and other materials in the storage unit.
• Participate with other SBS staff in answering the door and welcoming visitors as and when required.

General Activities

• Play an active role in the team dynamic of Finance & Administration, assisting your line-manager with assigned tasks and being a general support to colleagues.
• Develop positive working relationships across all departments at SBS.
• Occasionally host external visitors, out-of-hours, who have requested use of the premises.
• Keep a stock of appropriate tools and equipment in good working order.
• Attend staff meetings and training in relation to both the job and general business of SBS.
• Undertake any other reasonable duties as required by the Director of Finance & Administration.

Working Conditions

• Normal office hours, 3 days a week, 9am to 5pm based in Edinburgh.
• Flexible working hours can be agreed, in advance, with your line-manager.

The Scottish Bible Society Values

At The Scottish Bible Society, we are:

• Mission focussed
• Bible-centred

These values are upheld by our staff team and encouraged with our volunteers.