Administrator and finance officer jobs

Finance Manager (Flexible Working – Part-time Welcome)

Are you a qualified finance professional looking for an opportunity to use your expertise to support a global humanitarian mission? ENN is seeking an experienced Finance Manager to provide strategic financial leadership, strengthen organisational sustainability and help ensure our resources are used effectively to improve nutrition outcomes worldwide.

Emergency Nutrition Network (ENN) is a respected UK charity working to reduce undernutrition globally. We connect technical experts, build evidence and improve knowledge to strengthen nutrition policy and programming, particularly in low- and middle-income countries and fragile and conflict-affected settings.

This is an exciting opportunity to join ENN at an important stage in its development. The Finance Manager will work closely with the CEO, Management Team and Board of Trustees, providing strategic financial insight, overseeing financial governance and supporting effective decision-making across the organisation.

About the role

The Finance Manager will be responsible for:

• Developing and delivering ENN’s finance strategy in support of its five-year organisational goals.
• Providing financial insight, analysis and risk management advice to the Management Team and Board of Trustees.
• Leading budgeting, forecasting and financial planning processes.
• Overseeing core finance operations, including multi-currency accounting, payroll, cash flow and financial controls.
• Managing audits, statutory reporting and charity governance requirements.
• Supporting funding proposals, grant management and donor compliance.
• Line managing and supporting the development of the finance team.

This role is a key position within ENN and provides the opportunity to influence organisational strategy while ensuring strong financial stewardship.

About you

We are looking for an experienced finance professional who:

• Is a qualified accountant (ACA, ACCA or CIMA).
• Has significant experience leading financial management within the charity or not-for-profit sector.
• Understands charity finance requirements, governance and compliance obligations.
• Has experience managing grant-funded projects, including allocation of staff costs across funds.
• Has experience working with funders, foundations, NGOs or institutional donors.
• Can confidently communicate complex financial information and provide strategic advice to senior stakeholders.
• Has experience managing and developing a team.
• Is comfortable working independently and as a proactive business partner within a dispersed organisation.

Experience working with international NGOs, institutional donors or multi-currency environments would be advantageous.

What we offer

• Salary up to £60,000 per annum (full-time equivalent), dependent on experience.
• Flexible working arrangements, with applications welcomed from candidates seeking full-time or part-time hours.
• Remote/flexible working arrangements, with occasional attendance at meetings and team events primarily in the Oxford area.
• 25 days’ annual leave plus UK public holidays (increasing with service up to 27 days), pro rata for part-time staff.
• Employer pension contribution of 5%.
• Dental cover.
• Life cover.
• Employee Assistance Programme.
• Wellbeing contribution.

Working arrangements and eligibility

The full-time equivalent for this role is 37.5 hours per week. ENN particularly welcomes applications from candidates seeking flexible or reduced hours, with the final working pattern and scope of responsibilities agreed with the successful candidate.

The successful applicant must have the right to work in the UK. ENN is unable to provide visa sponsorship or relocation support for this position.

How to apply

Please submit your CV together with a cover letter (no more than one page) explaining your motivation for applying and how your experience meets the Person Specification. 

Closing date: 27 July 2026 at 23:59 hrs.

Applications will be reviewed on a rolling basis, and interviews may be arranged before the closing date. Candidates are encouraged, where possible, to reserve 10 and 11 August 2026 for interviews.

Recruitment Agencies

Thank you for your interest in working with ENN. At this stage, we are managing recruitment for this vacancy directly and are not engaging recruitment agencies. We therefore kindly ask that agencies do not contact us regarding this role or submit unsolicited CVs. If we require agency support for future vacancies, we will contact our preferred recruitment partners directly.

This is an exciting opportunity to play a pivotal role in growing a major donor programme that directly supports life-changing eye care services in the Holy Land. You will work closely with the Executive Director, UK (EDUK) and senior leadership, including the CEO and Trustees, to contribute to the long-term sustainability of a respected and impactful international charity.

As part of a small, ambitious and collaborative UK team, you will play a major role in shaping and developing the major donor programme, building meaningful relationships with supporters and seeing the tangible impact of your work on patients and communities.

The St John of Jerusalem Eye Hospital Group (SJEHG) is a UK-registered charity delivering expert eye care to the people of the Holy Land, regardless of ethnicity, religion or ability to pay. It operates through two locally-registered charities to provide services in East Jerusalem, the West Bank and Gaza.

We are currently looking for a Executive Office Assistant to join our Executive Office team on a full time permanent contract.

The Executive Office Assistant provides high-level, proactive administrative support to the Chief Executive Officer and the wider Executive Leadership Team (ELT). Operating at the heart of the Southbank Centre, this role requires exceptional discretion, sophisticated communication skills, and the ability to navigate a complex, high-profile environment with professional poise.

Please download the attached Job Description for a full overview of this role's responsibilities.

The annual salary stated is based on the Full-Time Equivalent (40 hours per week). If the job is part-time, the weekly hours will be stated within the advert.

The deadline for applications is 23:59 on the closing date for the job posting.

We endeavour to keep job adverts open for at least two weeks for prospective applicants to apply. However, if we receive a high volume of applications for a role, we reserve the right to close the vacancy early. Therefore, we encourage you to submit your application as early as possible to ensure consideration for shortlisting.

Please note, applications sent via Email or 3rd party agencies will not be considered.

Need reasonable adjustments? Please contact us so we can help make the application process accessible to you. Be sure to include the job you are applying for and your full name.

Key Responsibilities

• In close collaboration with the Head of the CEO’s Office, provide diary management for the CEO, ensuring time is prioritised effectively against organisational objectives. 
• In collaboration with the EA to the COO and Board, provide administrative and scheduling assistance to the Chief Operating Officer, Finance Director, and the Board of Governors as required and directed. 
• Coordinate comprehensive end-to-end travel arrangements for the CEO and COO. This includes the preparation of itineraries, visa applications, and the collation of detailed briefing documents and meeting agendas. 
• Act as the primary point of contact for the Executive Office; meet and greet visitors with professionalism and manage catering requirements. 
• Assist in the delivery of internal and external Executive Office events, managing venue protocols, catering, technical production, and on-site logistics.

Skills & Experience

• Highly organised, with the ability to create and maintain effective administrative procedures and systems. 
• Is a team worker and is able to communicate effectively and establish good working relationships with people at all levels, and is confident when dealing with challenging and sometimes conflicting priorities. 
• Demonstrable interpersonal skills, including tact and diplomacy. 
• Takes a problem-solving approach and uses their initiative to make things happen. 
• Proactive, motivated and able to be flexible and responsive to different situations and contexts.

Senior Finance Officer (Temporary)

Location: Hybrid Working Available
Contract: Temporary
Salary: £200-240/day (umb)

MLC Partners are working with an established, values-driven organisation who are seeking an experienced Senior Finance Officer to join their Finance team on a temporary basis. This is an excellent opportunity for a finance professional who enjoys a varied role, combining financial reporting, systems administration, budget management, payroll support, and process improvement.

Working closely with senior finance colleagues, you will play a key role in ensuring the smooth operation of the finance function while supporting stakeholders across the wider organisation.

Key Responsibilities

• Manage and maintain the organisation's procurement and finance systems, including user administration, workflow updates, training, and query resolution.
• Provide payroll processing support and cover when required.
• Assist with budget maintenance, coding structures, and financial system updates.
• Support the production of monthly management accounts and financial reporting.
• Prepare reconciliations and oversee intercompany accounting processes.
• Process monthly overhead allocations and other month-end accounting activities.
• Assist with the development and maintenance of finance policies, procedures, and internal guidance documentation.
• Provide support and cover for finance team colleagues as required.
• Contribute to ongoing finance process improvement projects.

Essential Skills & Experience

You will be a proactive and organised finance professional with strong attention to detail and a commitment to delivering accurate, high-quality work.

• Part-qualified accounting qualification (AAT, ACCA, CIMA, ACA or equivalent).
• Background working with the Charity/Not-for-profit sector.
• Knowledge of double-entry bookkeeping.
• Experience supporting month-end processes and financial reporting.
• Good working knowledge of Microsoft Excel.
• Ability to manage competing priorities and meet deadlines.
• Excellent organisational and communication skills.
• Team-oriented approach with a willingness to learn and develop.

Applicants are being reviewed constantly so please apply now, or reach out to Annabelle at MLC Partners to discuss further.

Awel Aman Tawe is a pioneering community energy charity working to tackle the climate emergency while strengthening community resilience. Founded in 1998, we have developed two of the largest renewable energy co-operatives in Wales – Awel Co-op (wind) and Egni Co-op (solar and smart local energy systems).

We are entering an exciting and pivotal phase. Alongside our established renewable energy assets, we are developing new infrastructure, including a solar farm and battery storage project (one of the UK’s first “tribrid” systems). We are also advancing shared ownership wind and solar projects with commercial developers – these are multi-million pound projects and will be getting built over the next 2-10 years. We are also expanding our portfolio of community, education and enterprise activities. As of end 2025, AAT and group companies have a combined balance sheet of more than £19m and turnover of £4m

Our work spans multiple legal and operational structures, including a charity, community benefit societies (co-ops), trading activity and joint ventures. Hwb y Gors, our low-carbon arts and enterprise centre, is a key part of our growing earned income and community development.

We are a dynamic, values-driven organisation with a strong track record and ambitious plans for the future.

Why this role matters

With increasing scale, complexity and ambition, we need a Finance Director who can ensure our financial systems, planning, and governance remain robust, agile and aligned with our mission. This role offers a rare opportunity to work across a diverse and evolving financial landscape — combining charitable funding, co-operative structures, commercial income and major capital energy projects.

The Role

We are seeking an experienced, inquisitive and proactive Finance Director to provide strategic financial leadership across the organisation. As a key member of the senior leadership team, you will work closely with the CEO, Creative Director, Trustees and senior colleagues to shape organisational strategy, support decision-making and ensure financial sustainability. You will bring clarity and insight across multiple entities and income streams, and play a central role in navigating complexity, including financial planning for large-scale infrastructure and operating in a sector influenced by fluctuating energy markets. AAT is looking for someone who is committed and enthused to accelerate Wales towards net zero carbon and helping the community energy sector’s vital role in achieving this.

Key Responsibilities

Strategic leadership

• Provide strategic financial leadership as part of the senior management team
• Contribute to organisational strategy and provide constructive challenge and insight
• Lead the development of long-term financial plans and sustainable business models
• Develop financial modelling and scenario planning, including for major capital projects
• Support funding strategies (including liaison with banks), business cases and income diversification

Financial Planning and Reporting

• Lead the development of robust budgets, forecasts and financial models
• Provide clear, insightful management accounts and financial reporting to SMT and Board
• Ensure reporting supports effective decision-making across the organisation
• Oversee financial reporting to funders, lenders and stakeholders

Operational finance and governance

• Oversee day-to-day financial management and cash flow
• Ensure strong financial controls, systems and processes are in place and continuously improved
• Maintain and develop accounting systems (Xero) and reporting processes
• Ensure compliance with all regulatory, legal and audit requirements
• Lead the preparation of statutory accounts across multiple entities (including charity SORP and FCA requirements)
• Manage relationships with auditors, banks, HMRC and funders

Complexity and risk management

• Consolidate and oversee finances across multiple entities and funding streams
• Provide financial oversight of joint ventures and commercial activity
• Undertake financial risk analysis, including for major capital and infrastructure projects
• Provide scenario planning in relation to energy price volatility and income variability

Income generation and projects

• Support funding applications, grant claims and contract reporting
• Contribute to development of earned income activities
• Provide financial input into new projects, partnerships and investments

Leadership and team development

• Lead and support a small finance and administration team
• Ensure appropriate financial controls and segregation of duties
• Build financial understanding and confidence across the wider organisation

Person Specification

Essential experience

• Qualified accountant (ACA, ACCA, CIMA, CPFA or equivalent)
• Significant senior finance leadership experience in a complex organisation
• Strong experience of financial planning, budgeting, forecasting and modelling
• Experience of producing statutory and management accounts
• Experience of multi-entity structures and financial consolidation
• Experience of charity finance, including SORP and restricted/unrestricted funds
• Track record of supporting strategic decision-making through financial insight
• Experience working with multiple income streams (e.g. grants, trading, contracts)

Desirable Experience

• Experience of community energy, infrastructure or similar sectors
• Understanding of community benefit societies or co-operative models
• Experience of working with joint ventures or shared ownership structures
• Experience of sectors with market-driven or variable income (e.g. energy)
• Welsh language

Skills and abilities

• Strong analytical skills and attention to detail
• Ability to communicate complex financial information clearly to non-finance colleagues
• Strong commercial awareness and sound judgement
• Advanced Excel and financial modelling capability
• Ability to work independently and proactively
• Strong relationship-building skills across diverse stakeholders

Personal qualities

We are particularly looking for someone who is:

• Inquisitive and curious – someone who actively interrogates and understands the numbers
• Proactive and solutions-focused – comfortable taking initiative in a dynamic environment
• Strategically minded – able to connect financial insight with organisational goals
• Comfortable with complexity and ambiguity
• Collaborative and values-led
• Committed to environmental sustainability and community wellbeing

Why join Awel Aman Tawe?

• Be part of one of the UK’s leading community energy organisations
• Work at the forefront of innovative renewable energy and social enterprise models
• Play a key role in tackling the climate crisis and supporting communities
• Help shape a financially resilient and ambitious organisation at a pivotal moment

Application process

Please submit a CV and covering letter outlining:

• Your suitability for the role
• Your experience in relation to the person specification
• Why you are interested in working with Awel Aman Tawe

Subject line: Finance Director

Deadline for Applications: 3rd August 2026

Interviews:10th August 2026

If you would like to discuss this job opportunity, please contact Dan McCallum at Awel Aman Tawe, CEO/Prif Swyddog

Equal opportunities

Positions are open to all suitably qualified candidates regardless of age, disability, gender, marriage/civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation.

This post is funded by Esmée Fairbairn Foundation

Salary: £31,609 – £36,977 per year (pro rata)

Location: Hybrid blend of home working and office (Rose Street, Edinburgh), or fully home-based anywhere in Scotland. Please talk to us about your flexible working needs!

Working hours: 16 Hours, worked flexibly

Help our work to end domestic abuse in Scotland

Scottish Women’s Aid is the lead organisation in Scotland working to end domestic abuse. We are a feminist organisation working to improve responses to domestic abuse through campaigning, training, public awareness, Scotland’s 24-Hour Domestic Abuse and Forced Marriage Helpline, and support for a network of specialist local Women’s Aid services across Scotland.

We are looking for a Finance and Payroll Officer to join our Infrastructure Team.This role offers an opportunity to use your finance and payroll skills in a flexible, purpose-driven organisation working to create lasting change for women and children across Scotland.

What you’ll do

Your work will help ensure Scottish Women’s Aid can continue delivering vital services, influencing policy and supporting women, children and young people affected by domestic abuse.

Working closely with the Senior Finance Officer, you’ll manage a varied workload including payroll and pension administration, purchase and sales ledgers, reconciliations, payments, grant claims, restricted funds and project budgets. You’ll also support financial reporting, audit preparation and the continuous improvement of finance systems and processes.

We’re looking for someone who:

• Has experience of payroll administration and finance processes.
• Has experience of ledgers, reconciliations and financial record-keeping.
• Is confident using Sage or similar accounting software and Microsoft Excel.
• Can identify discrepancies, solve problems and maintain accurate records.
• Builds positive working relationships and communicates effectively with a range of staff and stakeholders.
• Can manage competing priorities whilst maintaining confidentiality and attention to detail.
• Shares our commitment to equality and ending violence against women and girls.
• Enjoys working as part of a supportive, mostly remote team.
• is committed to learning, reflection, and ongoing development.

Why Work With Us?

There are many reasons to work for Scottish Women’s Aid. We have a great working culture and our mission and vision attract a brilliant staff team. Your hard work is rewarded with a package of support and benefits including:

• Support for flexible working
• Living wage employer
• 10% pension contributions
• Ongoing learning and development opportunities
• Employee assistance programme
• Bike 2 Work
• Edinburgh Leisure gym subsidies

More Information 

Applications will be accepted from women only under Schedule 9, Part 1 of the Equality Act 2010.

We are committed to recruiting a diverse workforce that is representative of the people we serve. We value different backgrounds and perspectives, as they enrich our organisation and improve our work.

We welcome applications from all women, with particular encouragement for those from racially minoritised, disabled, or marginalised groups. We offer a guaranteed interview for disabled women who meet the essential criteria for the role.

As an equal opportunities employer, we are committed to a supportive and accessible recruitment process.

How to apply:

Please send us your existing CV and completed application form. If you would prefer not to exclusively write your application, the personal statement aspect of the application form (Section Two) can be submitted as a video or voice note of no more than 5 minutes.

Our application process is detailed, because we want to give you the best chance to show us your values and skills. Please only apply if you can commit to completing the full process.

For an application form, more information about the role and the next steps in the recruitment process, visit our website.

Recruitment Process

We are operating a rolling recruitment process for this vacancy and will review applications as they are received. We therefore encourage interested candidates to apply as early as possible, as interviews may be arranged throughout the advertising period.

The vacancy will remain open until the post is filled.

Scottish Women’s Aid is a company limited by guarantee, company no. SC128433,and a charity registered with the Office of the Scottish Charity Regulator, charity no. SC001099.

Prayer Enabler and Vision Support Officer

Employer: Blackburn Diocesan Board of Finance

Hours: 21- 28 hours per week (to be agreed with the successful candidate)

Salary: £28,018 (FTE of 35 hours per week)

Location: Diocesan Offices, Clayton House, Walker Office Park, Blackburn BB1 2QE

Purpose of the post

The purpose of the ‘Prayer Enabler and Vision Delivery Support Officer’ is twofold:

1. To set up, convene, support and inspire the new Prayer Enabler network, providing guidance and advice to clergy and PCCs in relation to appointing Prayer Enablers. To then creatively develop both resources, social media connections and events to support the Prayer Enablers such that a new layer of prayer support is established across the Diocese of Blackburn.

2. To support the wider delivery of the diocesan vision through coordinating prayer, coordinating the logistics and administration in relation to vision events and launch materials, identifying and sharing stories relating to the impact of the vision and supporting the Director of Vision Delivery with all aspects of her work. These tasks will involve contact with members of the Bishop’s Leadership Team, colleagues across Clayton House, close liaison with the Diocesan Communications Manager and frequent interaction with ordained and lay representatives of parishes across the diocese.

To view the full details, including the background, job description, person specification and instructions on how to apply, please visit the general vacancies page.

Closing date: Sunday 19th July 2026

Interview date: w/c Monday 3rd August 2026 (exact date TBC). 

Job Title: Digital Communications Officer

Responsible to: Senior Communications & Engagement Manager

Salary: £29,706 – £31,908 per annum 

Location: Head Office, 5 Trinity Street, London, SE1 1DB 

Hours of work: Full time - 35 hours per week (Minimum two days per week in the London office). Occasional weekend and evening work with time off in lieu (some domestic and international travel may be required) 

The package also includes: 

• 8% employer pension contribution

• 25 days annual leave, plus bank holidays and additional discretionary leave during the Christmas period 

• Season Ticket Loan 

About USPG 

USPG is the Anglican mission agency that partners churches and communities worldwide in God’s mission to enliven faith, strengthen relationships, unlock potential and champion justice. You can find out more about our work by visiting our website.

About the Role 

Reporting to the Senior Communications & Engagement Manager as part of a highly functioning and creative team, this vital role will work across all media and channels to raise the profile of USPG and its partners and their work: 

• Oversee the day-to-day running of our website and social media channels. 

• Liaise with colleagues and partners to gather information and use it to create engaging collateral which informs, inspires, and sometimes challenges. 

• Support the digital growth of USPG through SEO and Analytics

• Monthly digital and media reporting

About You  

You are an organised and digitally aware communications professional. You can take complex subjects and communicate about them in simple and effective ways that speak to specific audiences. You understand the importance of reporting on website and social media performance to understand USPG’s audience and to adjust and improve. You are comfortable working in a small and creative team and are confident speaking to the wider organisation. You can juggle numerous projects and deadlines at one time.

You will demonstrate considerable cross-cultural awareness and an ability to communicate in a way that is sensitive and appropriate. You demonstrate an aptitude for collaborative teamwork and the ability to work independently on your initiative. It is expected that the postholder will be inspired by the work of USPG and in agreement with its Christian ethos and that they will be comfortable writing in a way which reflects this.

This is an ideal opportunity for someone looking for an exciting and varied role within charity communications or a communications/marketing professional who wants to move into the charity sector. However, if you don’t necessarily fall into these categories, but have the right skills for this role, please get in touch.

How to apply: 

Please complete the application form and equal opportunities form and email us as indicated.
 

Closing Date: Wednesday 12 August 2026 by 9am.

Interview Date: Wednesday 19 August 2026 in London.

Do you want to support people with mental health issues in a moment of crisis?

Are you calm, non-judgemental and able to work effectively with people experiencing distress?

If you can embody our values of Hope, Courage, Togetherness, and Responsiveness, and want to help others build resilience and manage their wellbeing, we’d love to hear from you.

Financial Controller
Reference: 367
Responsible to: Senior Finance Manager
Working hours: Up to 37.5 hours per week
Contract: Permanent
Salary: £32,000 - £34,000 per annum
Based: Watford (some flexibility for hybrid work from home)

This is a position offering someone with the appropriate values and experience, the opportunity to play a pivotal role in the Finance Team, coordinating the Finance Department, ensuring that financial & payroll information is processed in accordance with HMN procedures & timescales.

As a Financial Controller you will work closely with the Senior Finance Manager to drive quality financial processes through the core of the organisation, leading on the management of the team.

Key Responsibilities

• Production of monthly management accounts to Senior Management budget holders
• Line Management of the Finance Administrators & Finance Officer
• Support with quarterly reconciliations & reports for Board
• Assisting with setting yearly budgets & projections in liaison with Senior Leadership Team & Finance Manager
• Assist budget holders in appropriate activity analysis
• Coordinating payroll processes are robust and efficient with HR
• Investigation of queries from suppliers & staff providing advice & assistance as required
• Produce ad-hoc financial/management information as required by the CEO or Senior Leaders
• To ensure financial systems guarantee clarity of requirement for grant and contract monitoring and compliance.
• Oversee all financial transactions, and sales and purchase invoices are accurately entered by the finance team into QuickBooks & ensure financial information is processed in accordance with procedure
• Awareness of UK accounting requirements and Charity SORP changes that may affect the organisation.
• The post holder will support SMT with budgets for service implementations and service development to facilitate continuous improvement and safe practice.

We offer:

• Annual leave entitlement of 25 days per year pro rata, rising in increments to a max. of 29 days after 5 years employment (plus 8 days Bank Holidays)
• An additional day of leave each year for your birthday following completion of probation period.
• Ongoing training relevant to your role.
• An Employee Assistance Programme.
• Eligibility for blue light card.
• Health cover (after 6 months employment) – compensation payment for Optical, Dental, Chiropody and Therapy Treatments.

Being able to drive and having access to your own vehicle (or equivalent) is essential for this role.

Closing date for applications will be 20th July 2026.
Interviews to be held on a rolling basis at our Watford Wellbeing Centre.
This advert may close early if a suitable applicant is found. Please submit your application as soon as possible.

N.B. Please quote reference number 367 when completing your application for this role.

Interested? 

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. 

We welcome applications from all suitably-qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief, or sexual orientation. In addition, during the various stages of recruitment, specific measures can be taken to ensure equal opportunities for candidates with disabilities or special needs.

Hertfordshire Mind Network is committed to the Disability Confident and Mindful Employer charters. We actively recruit staff who have a lived experience of mental ill health. Our inclusive approach recognises the unique skills, knowledge, and perspectives that lived experience brings to our team.

No agencies please.

Role Overview 

Your focus is supporting the CEO by managing their diary, scheduling meetings, and ensuring board papers are prepared and distributed on time. You also assist the Senior Leadership Team (SLT) with meeting coordination and follow-up actions. Alongside this, you provide essential HR and compliance administration, helping maintain accurate records and supporting smooth people processes. You’ll keep systems organised, so information is easy to find, and decisions are based on reliable data. 

Key Responsibilities 

CEO Support 

• Manage the CEO’s diary and schedule meetings. 
• Prepare agendas and meeting packs for CEO and SLT meetings. 
• Distribute board papers and track related actions. 

SLT Support 

• Coordinate SLT diaries and meeting logistics. 
• Take and circulate meeting notes, track actions and deadlines. 
• Maintain organised document storage in Office 365 and SharePoint. 

HR and People Administration 

• Support the Head of Finance and Administration with HR processes. 
• Assist with recruitment admin: scheduling interviews, candidate communication, and onboarding checklists. 
• Maintain personnel files and training records.
• Track compliance requirements: DBS checks, right-to-work documentation, policy acknowledgements, and mandatory training logs. 
• Issue new contracts and set new employees on the system 
• Full management of our employees HR portal 
• Maintain central trackers for actions and deadlines. 
• Handle routine admin tasks: filing, scanning, letters, and data entry. 
• Support basic finance & admin (e.g., chasing approvals, filing documents). 

Essential Criteria 

• Proven admin experience in a busy office environment. 
• Ability to take accurate meeting minutes and produce clear action logs. 
• Experience with HR and recruitment administration. 
• Experience using HR software or applicant tracking systems. 
• Strong organisational skills and attention to detail. 
• Excellent written communication skills. 
• Confident using Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint). 
• Ability to handle confidential information with discretion. 
• A collaborative team player who builds positive relationships. 
• Comfortable managing multiple priorities and deadlines. 

Desirable Criteria 

• Experience working in a charity or non-profit organisation. 
• Familiarity with safeguarding and compliance processes. 
• Knowledge of basic finance administration or purchase order systems. 
• Understanding of GDPR and data protection principles. 
• Interest in supporting positive organisational culture and staff wellbeing. 

We are committed to being an equal opportunities to being an Equal Opportunities Employer and welcome applications from all sections of the community. If you require any reasonable adjustements during the rectruitment process, please let us know when applying.

Our next Finance Manager will take a lead role in all aspects of bookkeeping, accounting, reporting and payroll for a busy ~£1.8M turnover charity with over 50 staff. The role is based in Willesden, NW10 with some hybrid working after probation.

Job Description

Book-keeping:

·Overseeing a system using hard-copy files and Quickbooks Online

·Maintaining and reconciling bank accounts and credit cards

·Raising purchase orders

·Raising invoices and processing income

·Aged debtor management

·Apportioning overheads and central costs to projects

·Managing restricted funds

·Making payments online and occasional bank deposits

Payroll and staffing:

·Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including

• New starters, leavers and role changes
• Probation ending
• Sick pay
• Parental leave, carers leave etc
• Timesheets and accrued holiday for ‘As & When’ staff
• Staff loans

·Collaborating with an external payroll provider to ensure they have accurate and timely information

·Pension plan maintenance

·Health plan maintenance

·Making monthly salary payments

·HMRC payments

·Responding to ad-hoc queries around pay and benefits

Reporting:

·Monthly management accounts for Executive Director

• Profit & Loss
• Budget vs Actual
• Cashflow

·Bi-monthly reports for Trustee Board

• Budget vs Actual
• Written report explaining variance and anticipated changes

Budgeting:

·With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board

·Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work

·Supporting with or leading on budget creation for funding bids

·Monitoring performance against budget closely, and liaising with senior staff when necessary

·With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training

Audit:

·Completing pre-audit checklist and information submission

·Ensuring online systems are up to date and ready for external auditor review

·Hosting Auditor in office and answering queries

Other:

·Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change

·Supporting the Company Secretary with Companies House and Charity Commission filings and reporting

·Supporting colleagues with the delivery of services in the building and activity participants in any way required

·We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors

·Any other tasks and duties as reasonably required in the role

The Operations Officer is a pivotal member of the team who will support the organisation to run its activities efficiently and effectively. As part of a small team, you will work collaboratively with most of the charity’s functions but in particular provide regular support to the SMT, finance, HR and fundraising teams.

Who we are:

WasteAid is an international non-governmental organisation that works in low and middle-income countries to implement environmental and economic empowerment programmes, focusing on support to nascent green businesses and grassroots entrepreneurs. The work improves the livelihoods of some of the poorest and most marginalised, promotes circular economy innovation and contributes to a cleaner and healthier future for all.

Our programmes focus predominantly on the reduction of plastic, organic, textile and e-waste pollution in areas of the world that have no formal waste management systems.

The organisation promotes and shares locally appropriate, evidence based inclusive practices, supporting and empowering others to take positive action. We partner with public, private and community-based organisations in countries where the lack of waste management systems is harming the environment, economy and society. We achieve our goals through our 3 flagship programmes:

- Our Wastepreneur programme for those individuals and micro businesses trying to make a living within the circular economy and make a difference in their communities.

- The WasteAid Circular Economy Network which brings together national stakeholders, local authorities and the private sector to tackle local waste challenges through networking, training, infrastructure support and innovation challenges.

- First Step Resource Management Programmes focus on a whole system approach to divert waste from landfill supporting community behaviour change, basic infrastructure, collector group training and end market development.

The organisation is just over 10 years old and has enjoyed sustainable growth with an annual budget this year of circa £1.2 million. It is a dynamic organisation with an international team who work in a supportive and collegial environment.

WasteAid currently implements programmes in The Gambia, India, South Africa and Uganda.

Purpose of Role

The Operations Officer is a varied role that helps keep the charity’s different functions running smoothly. Working closely with a small team a typical day can be a combination of regular tasks involving prompt and careful handling of incoming communications by email, post and telephone call, responding to invoices or payment requests and preparation of letters, contracts or reports. Other tasks such as recruitment support, staff onboarding, events and travel planning are less routine but may be part of your day as and when they occur.

Team co-ordinating

· Manage calendars and appointments, scheduling team meetings, appointments and events.

· Co-ordinate travel plans including booking transport, accommodation and supporting visa application processes.

· Attend quarterly Board meetings, taking minutes.

· Assist in the preparation and distribution of Board materials.

· Track charity assets and equipment, liaising with outsourced IT support as necessary.

HR Support

· Lead on fulfilment of recruitment campaigns, organising the recruitment pack, placing job adverts, handling applications, arranging interviews and tests.

· Issue contracts, contract variations, ensure signed records and references are filed.

· Prepare the induction of new joiners including introductory meetings and issuing equipment.

· Storing safeguarding records.

· Administer the charity’s HR filing system on SharePoint and the online HR management system.

· Keeping the charity organogram and staff profiles up to date.

· Logistic support for leavers, arranging collection of equipment.

Fundraising

· Work with fundraising colleagues to ensure that incoming communication is routed appropriately or responded to.

· Update records in the charity’s CRM system.

· Print and post written appeal letters.

· Logistics support for fundraising events, charity attendance at conferences, award ceremonies and trade fares.

Finance

· Handle incoming invoices and payment requests, obtaining authorisation from budget holders.

· Manage staff prepayment cards, topping up funds, issuing new cards and cancelling leavers’ cards.

· Prepare a bi-weekly payment run for international payments.

· Support the SMT with expense claims.

· Update the charity’s finance systems and file financial documents in SharePoint.

· Prepare Gift Aid claims, including utilising the charity’s CRM function.

Administration

· Manage personal and shared email accounts.

· Monitor and route incoming post.

· Answer incoming telephone calls, arranging a rota basis with colleagues.

· Preparing and issuing contracts, letters, reports or similar for signatures, including by Docusign.

· Keep all information confidential and comply with data protection and ethics legislation, including being up to date with GDPR requirements.

Other

· Ad-hoc procurement of goods or services as and when required.

· Comply with the charity’s policies and procedures.

· Occasional travel to charity meetings or events is required. Travel outside of the UK is unlikely.

· Any other reasonable duties as required.

Person Specification

Skills & Experience

This listing represents the full and ideal picture of the role. It is likely that not every strong candidate will be able to demonstrate all the listed attributes. If you feel that you can meet most of these qualifications, we encourage you to apply and give some thought as to how you might acquire any other necessary experience/skills after joining WasteAid.

Essential

· Experience in an administrative, operations, finance, HR or team coordination role.

· Excellent organisational skills and ability to manage competing priorities.

· Strong written and verbal communication skills.

· Good working knowledge of Microsoft Office, especially Outlook, Word, Excel and SharePoint.

· Ability to handle confidential information appropriately.

· Strong attention to detail.

· Comfortable working remotely and collaboratively with a small team.

Desirable

· Experience in a charity, NGO or international development organisation.

· Experience using CRM, HR or finance systems.

· Experience supporting recruitment, onboarding or governance processes.

· Understanding of Gift Aid, safeguarding administration or GDPR.

· Interest in waste management, circular economy, climate, environment or international development.

Personal Attributes

· A self-starter, enthusiastic, reliable and professional.

· Can-do attitude, taking a ‘hands-on’ approach to getting things done.

· Enjoys individual, team and collaborative working.

· Ability to work flexibly and know how to prioritise workload.

· Demonstrates a consistent high standard of work and attention to detail.

· Willingness to learn, confident to make improvement suggestions.

· Works with honesty and integrity and is aligned with WasteAid’s values.

Ara Head of Finance

We have immediate need for an Ara Head of Finance.  We are looking for an experienced finance leader who combines strong technical finance expertise with excellent leadership and relationship-building skills, to help us provide hope and better lives for people across South West England and Wales. This position is permanent, full-time 35 hours per week (4 days per week considered).

Please note: applications without a cover letter will not be considered.

Location: Bristol (with some opportunity for hybrid working)

Salary: £65,000 per annum

Contract: Permanent

Department: Senior Leadership Team

Ara’s Head of Finance will provide strategic and operational financial leadership to ensure the charity is financially sustainable, well-governed and compliant. This role is a key member of Ara’s Leadership Team playing a vital part in the development and implementation of the organisation’s strategy.

Working closely with the Chief Executive and the Board of Trustees to advise on governance, regulatory responsibilities and financial planning for the charity. The role provides the essential financial stability to enable future growth through leadership and management of finance, and ensuring effective governance and regulatory compliance.

Some of the key tasks for this role include to:

· Lead all aspects of financial management, reporting, budgeting, and forecasting.

· Strengthen Ara governance, compliance, and risk management systems.

· Support strategic planning and organisational development.

· Provide leadership and support to key managers and teams.

· Help develop sustainable income generation and business planning.

· Oversee all financial operations, ensuring compliance with regulatory standards and internal policies.

In return we offer:

· A competitive and benchmarked salary.

· A 35-hour working week to promote a healthy work-life balance, with flexible working.

· Up to 32 days annual leave, as well as all UK bank holidays.

· A pension scheme, comprehensive training, and a 24hr Employee Assistance Programme.

· Meaningful and fulfilling work that makes a real difference to some of the most vulnerable people in our society.

SLRA is a well-established local migrant support organisation working with and for refugees, asylum seekers and other migrants who are at risk or in crisis as a result of immigration issues. We provide specialist immigration advice, as well as a broad range of practical, social and therapeutic support services. SLRA also campaigns for a fairer immigration system, local people with lived experience in influencing local and national policy and practice.

About the role 
We are looking for an experienced and proactive Finance Manager to manage and develop our operational financial processes and systems. You will work closely with the CEO, Development Manager, and other members of the team to ensure efficiency and accuracy in record keeping and reporting. There is potential opportunity for the successful candidate to develop the role and increase its responsibilities. Take a look at the job pack for more information.

For all roles, we particularly welcome and encourage applications from individuals of the global majority, and those who are migrants or refugees, and those with lived experience of the hostile immigration system.
 

Benefits include:

• 25 days holiday per year (with 3 additional days when the office is closed at Christmas) plus bank holidays.
• Additional long service annual leave days up to a maximum of an additional 5 days per year.
• Flexible and family friendly working arrangements including compressed hours and school term time working.
• Pension scheme with 5% employer contribution.
• Commitment to staff learning and development.
• Cyclescheme and travelcard loans.

Applications will be reviewed and candidates invited to interview on a rolling basis, please apply promptly.