Administrator and operations assistant jobs

The West Yorkshire Programme Manager will be responsible for the strategic and effective organisation of tutoring programmes delivered in primary, secondary and post-16 settings within West Yorkshire. You will be responsible for ensuring that our tuition programmes operate effectively and efficiently on a day-to-day basis. The West Yorkshire Programme Manager will lead a team and will share with schools, local authorities and multi-academic trusts the full range of Tutor Trust services, to further promote our work.

Job Responsibilities:

Strategic Partnerships & Stakeholder Engagement

• Act as the primary point of contact for senior leaders in schools, MATs, and the wider education sector across West Yorkshire.
• Secure and deliver presentations to school and college leaders to expand Tutor Trust’s network of partner institutions.
• Collaborate with the Strategic Operations Manager to develop and implement regional strategies for partnership growth.
• Promote Tutor Trust’s tuition services across the region and represent the organisation at stakeholder events.

 Programme Leadership & Delivery

• Lead tuition delivery across primary, secondary, and post-16 settings in West Yorkshire.
• Line manage the West Yorkshire Programme Coordinator and Programme Administrator to ensure effective project execution.
• Support the Strategic Operations Manager in guiding and developing the Programme Coordinator team.
• Deputise for the Strategic Operations Manager when required.

 Operational Oversight & Data Management

• Ensure accurate collection and reporting of impact data from tutors and partner institutions to support quality assurance, financial processes, and performance monitoring.
• Contribute to the development and tracking of tutoring targets and KPIs for internal and external reporting.
• Maintain accurate records on tuition progress using internal and external databases.
• Support internal communication systems to ensure timely and appropriate information sharing across teams and stakeholders.
• Manage the upload of Tuition Request Forms for West Yorkshire tuition assignments.

Safeguarding & Compliance

• Lead on monitoring and reporting all safeguarding concern processes, within your teams, ensuring all concerns are reported promptly to the Designated Safeguarding Lead or deputies, and helping to promote and foster a culture of vigilance and accountability across The Tutor Trust. 
• Take lead responsibility for monitoring safeguarding processes within your teams.

Tutor Recruitment & Development

• Support the recruitment and onboarding of tutors in collaboration with the recruitment team.
• Contribute to the training and development of new tutors, ensuring alignment with organisational standards.

 General Duties

• Assist with the planning and delivery of events for a range of stakeholders.
• Attend regular Partnership Operations team meetings led by the Programme Director.
• Undertake any other responsibilities commensurate with the role and grade.

 Person Specification

Strong candidates for this role will demonstrate a solid track record of performance, possess excellent IT and English skills, exhibit strong interpersonal and diplomatic abilities, and show initiative in their approach.

Skills

Leadership & Management

• The ability to lead, build and maintain successful teams and develop professional relationships.
• Demonstrated success in achieving targets and managing responsibilities effectively. 
• Strong business development skills to promote The Tutor Trust professionally. 

 Communication & Stakeholder Engagement

• Excellent written and verbal communication skills, with the ability to build rapport and engage effectively with internal and external stakeholders across all levels and sectors.
• Be able to write fluently, to think clearly and to grasp new concepts quickly.

Organisational & Time Management

• Proven experience in programme and project management.

• Strong organisational and time-management skills.
• The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard.

Technical Proficiency

• Strong proficiency in Microsoft 365 and general IT systems. 

• Experience with CRM (Salesforce preferable) and other software platforms (preferred). 

Sector Knowledge

• Knowledge of the education landscape in West Yorkshire (advantageous).

• Educated to degree level or equivalent relevant experience. 

Attributes

• Committed to safeguarding children and young people, and willing to undergo DBS clearance.
• Alignment with the goals, ethos, and mission of the Tutor Trust.
• Empathy for disadvantaged and vulnerable learners. 
• Enthusiastic and proactive in contributing to organisational growth and success.
• Demonstrates leadership through sound decision-making and effective prioritisation.
• Excellent time-management and attention to detail.
• Strong interpersonal skills and a collaborative working style.
• Willingness to work outside standard hours when required

Post Title: West Yorkshire Programme Manager

Responsible to: Strategic Operations Manager

Salary: £35,000 per annum

Holiday entitlement/Pension: Holiday entitlement will be 33 days per annum (inclusive of Bank Holidays), Employee Assistance Programme and access to an employee perk-based platform. The Tutor Trust also provides a contributory Government-backed NEST pensions scheme, which is offered to our employees after the qualifying period.

How to Apply

To apply, download an application form, an equality and diversity monitoring form and send your completed documents to the email provided on the website.

This is an exciting opportunity to join the Education team in the Diocese of Chester in managing the DBE’s financial operations and overseeing its legal work and schools’ capital projects.

The Finance and Operations Officer is a key member of the Diocesan Education team, responsible for the financial management and operations of the company.   This also incorporates overseeing legal matters, liaising with the DBE’s lawyers, and working with our partner company on school capital projects.

The role offers hybrid working that includes working from Church House at Daresbury Park, Warrington (at least three days a week).  This is a full-time position, although part-time may be considered for the right candidate.

The job description, person specification and application form can be downloaded from the Diocesan website: please see website address in the attached documents or via the apply/redirect to recruiter button.

If you wish to have an informal conversation about this role, please contact Susan Kemp, PA to the Director of Education - contact details in the attached documents or via the apply/redirect to recruiter button.

Completed application forms should be returned by email - contact details in the attached documents or via the apply/redirect to recruiter button. 

Closing date: 16th September 2026

Interviews: 28th September 2026

We are looking for a motivated and experienced Senior Administrator to oversee the day to day functions of the Kent and Medway administration team within Victim Support. This role is full time and based at our multi agency shared space called Compass House in Ashford Kent.

What we offer

At Victim Support, we are committed to attracting and retaining the best talent. Our competitive rewards and benefits package includes:

• Generous Annual Leave: 28 days plus Bank Holidays, increasing to 33 days plus Bank Holidays, with options to buy or sell annual leave.
• Birthday Leave: An extra day off for your birthday.
• Pension Plan: 5% employer contribution.
• Enhanced Allowances: Enhanced sick pay, maternity, and paternity payments.
• Exclusive Discounts: High Street, retail, holiday, gym, entertainment, and leisure discounts.
• Financial Wellbeing: Access to our financial wellbeing hub and salary-deducted finance.
• Wellbeing Support: Employee assistance programme and wellbeing support.
• Inclusive Networks: Access to EDI networks and colleague cafes.
• Sustainable Travel: Cycle to work scheme and season ticket loans.
• Career Development: Ongoing training and support with opportunities for career progression.

About the Role

As a Senior Administrator you will manage a team of five administrators known locally as 'Service Delivery Assistants' to oversee the support to the Kent and Medway Victim Support Operational Teams including the Triage and Early Intervention team, the Multi Crime Service Case Workers and the Specialist Services Case Workers (Stalking, Hate Crime and Child and Young Persons)

You will manage performance and staff motivation, ensuring that the administration function operates effectively and efficiently carrying out tasks as directed by the Operations Manager. The post holder will need to be flexible and prepared to meet conflicting work demands, prioritise workloads and ensure timeframes are met whilst ensuring attention to detail.

As the role involves providing support to administrators and actively working to improve performance, you will need experience of managing people and working in a statutory, voluntary or community work setting. You will also have an understanding and knowledge of confidentiality and safe working.

Key Responsibilities

• Coordinate and participate in all administrative functions to ensure the smooth and effective running of the service, monitoring quality standards for the team through auditing and reporting where required.
• Provide effective line management of staff to ensure performance targets and agreed outcomes are met by the service.
• Act as first point of contact for key stakeholders, ensuring administration is dealt with efficiently and meets quality standards and lead by example on good working practices
• Ensuring all confidential and sensitive data is stored securely in accordance with VS Data Protection Policy and compliance with GDPR.

About You

You will need:

• Experience of working in an administrative position ideally within the criminal justice field.
• Previous experience of managing and supervising people
• Experience working with local communities, statutory and voluntary sector organisations and an understanding of how agencies work to protect victims of crime.
• Experience of performance reporting and training delivery.
• To be proactive, self‑motivated, confident working independently and able to use you own initiative
• Good IT skills, proficient in data management and Microsoft Office (Word, Excel, Outlook, SharePoint)
• Strong time management and organisational skills including the ability to meet tight deadlines.

About Us

Victim Support is an independent charity dedicated to supporting people affected by crime and traumatic incidents in England and Wales. We put them at the heart of our organisation and our support and campaigns are informed and shaped by them and their experiences.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

At Victim Support, we're proud to celebrate diversity and create a workplace where everyone feels they belong. We're committed to being an antiracist organisation, and we actively welcome applications from people of all backgrounds, including those from Black and Asian and other minoritised communities.

As a Disability Confident Employer, we will offer an interview to disabled candidates who meet all essential criteria for a job where it is practicable to do so. We are also happy to make reasonable adjustments during the recruitment and selection process.

How to apply

To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date. If you have already registered & started an application, then we will contact you to advise of the amended closing date wherever possible.

Working within Baobab's welcoming and dynamic admin team in our Therapeutic Community, the Engagement and Administrative Assistant is a dual role. In your Admin assistant role you will provide comprehensive administrative support to operational, research and advocacy teams. In your Engagement Assistant role, you will lead on developing a successful programme of youth activities at the Baobab Centre (as Baobab Youth Activities Coordinator) and will focus on prioritising young people’s engagement in advocacy and research.

Harris Hill is delighted to be partnering with a leading UK charity that works to increase the flow of philanthropic funding to charities, not-for-profits and social enterprises around the world. We are seeking an experienced Executive Assistant & Board Administrator to join its growing and entrepreneurial team.

This is a varied opportunity for an experienced Executive Assistant who enjoys working in a fast-paced environment with senior stakeholders and has strong Board governance experience. Reporting to the Deputy CEO, you will provide comprehensive support to the CEO and Deputy CEO, while also playing a key role in the effective administration of the organisation’s Board and Committees. You will manage senior diaries, meetings and travel, prepare papers and presentations, handle confidential information and act as a key point of contact for internal and external stakeholders.

You will also coordinate the full Board and Committee meeting cycle, including scheduling, meeting logistics and Board packs, attending meetings, producing accurate minutes and tracking actions through to completion. Alongside this, you will support Foundation Boards, shared inboxes, governance and compliance activity, and a range of executive projects.

We are looking for someone with significant experience in an Executive Assistant or similar role, ideally supporting C-suite executives. You will have proven experience preparing Board meeting minutes, excellent organisational and communication skills, meticulous attention to detail and the ability to manage competing priorities effectively. Discretion, sound judgement and the ability to work independently are essential.

This is an excellent opportunity to join a purpose-driven organisation with a strong reputation in the philanthropy sector and play a central role supporting its executive and governance functions.

To apply, please submit your up-to-date CV by 26 August 2026 at 23:59. Shortlisted candidates will be asked to submit a tailored cover letter after reviewing the full job description.

Please note that only applicants with an unrestricted right to work in the UK will be considered for this position.

Please note, only successful applicants will be contacted with further information.

As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Executive Assistant to the Operations Director, Head of Legal & Risk and the Head of Internal Audit

Are you an experienced Executive Assistant looking for an opportunity to work for a Christian humanitarian and development charity witha heart for seeing an end to extreme poverty? Do you have proven experience of providing EA support at Director level in a demanding environment? Then this may be the perfect opportunity for you!

As Executive Assistant you will provide strategic administrative support to Tearfund's Operations Director to enable them to operate effectively and meet the global objectives of Tearfund. This role also supports the Head of Internal Audit and the Head of Legal & Risk with timely and proactive administration of confidential and sensitive information. You will need to be able to work across different cultures, functions and time zones, being flexible and creative.

This role requires:

• Excellent organisational and administrative skills 
• A natural relationship builder with exceptional communication and intercultural skills
• The ability to prioritise and work under pressure with high attention to detail
• Proactivity and ability to coordinate across multiple tasks simultaneously
• Ability to work with confidential and sensitive information
• Competency in travel planning
• Experience of Project Management
• Experience of managing the administration of organisational policies

All applicants must be committed to Tearfund's Christian beliefs.

We particularly welcome applications from people with disabilities and those from Black, Asian or Minority Ethnic (BAME) backgrounds (in our UK workforce) as these groups are currently under-represented at Tearfund.

Hybrid working: This role is eligible for hybrid working and you will be required to work from the Teddington Tearfund office and from your home by agreement with the line manager.

Please note: This is a Full time permanent role - with some flexibility over the working hours/days.

The recruitment process will include specific checks related to safeguarding. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

Grade 4 Salary £37,160 per annum

Interviews will be scheduled for 10th and 11th September. 

We particularly welcome applications from people with disabilities and those from Black, Asian or Minority Ethnic (BAME) backgrounds (in our UK workforce) as these groups are currently under-represented at Tearfund.

Applicants must be committed to Tearfund's Christian beliefs

Are you an organised person with an eye for detail and a talent for keeping things running smoothly?

Bristol Cathedral is looking to recruit a part-time Administration Assistant to provide vital support to our Operations team. This varied and rewarding role will help ensure the Cathedral can fulfil its mission as a place of worship, welcome and community engagement in the heart of Bristol.

Working closely with the People Coordinator, Finance Assistant and Finance Director, you will provide administrative support across a range of areas including HR, finance, databases, compliance and general office administration. You will also play an important role as a first point of contact for staff, volunteers and visitors.

We are not looking for a specialist in one particular field. Instead, we’re seeking someone who is highly organised, comfortable using IT systems, able to manage multiple priorities, and keen to learn new skills. If you enjoy variety, take pride in accuracy, and like helping others, we’d love to hear from you.

Oriau: 28awr yr wythnos (0.8 Cyfwerth â Llawn Amser) | Cyfnod penodol: Blwyddyn o’r penodiad

Gradd B: £25,178 – £27,241 (pro-rata)

Dyddiad cau ar gyfer gwneud cais: hanner nos ddydd Sul 23 Awst

Dyma gyfle cyffrous i chwarae rhan hollbwysig o ran gyrru Cymdeithas Ddysgedig Cymru yn ei blaen: sicrhau ein bod yn gweithredu hyd gorau ein gallu – fel sefydliad effeithiol a phroffesiynol sy’n cael ei reoli’n dda – fel y gallwn gyflawni ein strategaeth uchelgeisiol er budd Cymru. Bydd ein Cynorthwyydd Gweithrediadau yn darparu cymorth amhrisiadwy i’r tîm Gweithrediadau, Cyllid a Llywodraethu i sicrhau bod ein sefydliad yn cael ei redeg yn ddidrafferth.

Byddai’r swydd hon yn addas ar gyfer unigolyn rhagweithiol, trefnus sy’n rhoi sylw i fanylion ac a fyddai’n mwynhau swydd amrywiol yn cefnogi tîm deinamig, a bod yn rhan ohono. Ar gyfer rôl lefel Cynorthwyydd, nid ydym yn disgwyl i chi fod â phrofiad sylweddol o waith blaenorol, ond rydym yn chwilio am rywun sy’n gallu ysgogi ei hun, sydd ag awydd i ddysgu, ac mae agwedd ragweithiol wrth gynorthwyo pobl eraill a dod o hyd i ddatrysiadau yn hanfodol.

Mae CDdC yn cefnogi unigolion sydd wrthi’n dysgu Cymraeg. Nid yw bod yn rhugl yn y Gymraeg yn ofynnol ar gyfer y swydd hon, ond mae’r gallu i gyfathrebu yn y Gymraeg yn ddymunol, a’r parodrwydd i ddysgu yn hanfodol.

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Hours: 0.8FTE (28hrs per week) | Fixed term: 1 year from appointment

Salary: Grade B: £25,178 – £27,241 (pro-rata)

Application deadline: midnight on Sunday 23 August

This is an exciting opportunity to play a key role in taking the Learned Society of Wales forward: ensuring we are operating at our very best – as an effective, well-governed and professional organisation – so that we can deliver our ambitious strategy to benefit Wales.  Our Operations Assistant will provide invaluable support to the Operations, Finance and Governance team to ensure the smooth running of our organisation.

This post would suit a proactive, organised and detail-focussed person who would enjoy a varied role supporting, and being part of, a dynamic team. For an Assistant-level role we do not expect you to have substantial previous work experience, but we are looking for a self-starter with a keenness to learn, and a proactive attitude to assisting others and finding solutions is essential.

LSW supports active Welsh learners at all levels. Fluency in Welsh is not a requirement of this post, but the ability to communicate in Welsh is desirable and a willingness to learn is essential.

The Operations Assistant provides the coordination, administration and organisational support that enables New Wine's Operations Team to flourish. 

Working closely with the Head of Operations, this role supports the smooth running of the charity by coordinating recruitment administration, governance processes, office operations, compliance records, events and organisational systems. 

This is an exciting opportunity for someone at the beginning of their career who enjoys organising people and projects, improving processes and making things happen behind the scenes. You'll gain experience across HR, safeguarding, governance, operational planning and charity management while helping create the infrastructure that enables local churches to change nations. 
 

Roles and Responsibilities 

1. Operational Administration 

• Provide day-to-day administrative support to the Operations Team.

• Coordinate operational workflows, ensuring tasks and priorities are delivered efficiently.

• Maintain operational documentation and filing systems.

• Support the implementation of new operational processes and improvements.

• Maintain shared operational trackers and action plans. 

2. People and HR Administration 

• Coordinate recruitment administration, including arranging interviews and communicating with candidates.

• Prepare contracts, offer letters and onboarding documentation.

• Complete safer recruitment checks including references, DBS applications and Right to Work documentation.

• Coordinate new starter and leaver processes.

• Maintain accurate employee records and HR systems.

• Support staff training records and mandatory compliance tracking.

3. Governance and Board Support 

• Coordinate Board, Trustee and Committee meetings.

• Prepare meeting packs and distribute papers.

• Take minutes and maintain action logs.

• Maintain governance registers and organisational records.

• Support the annual governance calendar and policy review programme.

4. Policies and Compliance 

• Maintain New Wine's policy library, ensuring documents remain current and version controlled.

• Coordinate annual policy review schedules.

• Maintain compliance trackers for Health & Safety, GDPR, safeguarding and organisational requirements.

• Support the administration of insurance renewals and operational documentation.

5. Office and Operational Systems 

• Coordinate the day-to-day running of the office.

• Manage office supplies and equipment.

• Coordinate new starter IT equipment and software access.

• Liaise with office, facilities and IT suppliers regarding day-to-day operational matters.

6. Meetings and Internal Coordination 

• Manage meeting bookings, room reservations and logistics.

• Coordinate agendas and supporting documentation.

• Maintain operational calendars.

7. Events and Logistics 

• Support operational planning for the Summer Festival, Leadership Conference and other events.

• Coordinate logistics for staff team including catering, accommodation and travel.

• Prepare operational documentation and event packs.

• Support the Site Command Team through administrative coordination.

8. Operational Records 

• Maintain organisational register 

• Ensure records remain accurate, organised and up to date.

9. Team Contribution 

• Contribute positively to the wider Operations Team.

• Look for opportunities to improve systems and ways of working.

• Support colleagues across New Wine

• Participate in staff prayer days, team days and other gatherings.

• Model New Wine's values in all aspects of your work. 

The above list of job deliverables is open and partial, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. 
 

Person Specification 

Essential Skills & Experience 

• Excellent organisational skills and attention to detail.

• Able to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills.

• Confident using Microsoft 365, including Outlook, Word, Excel and Teams.

• Able to build positive working relationships across teams.

• High level of discretion when handling confidential information.

• Proactive with a willingness to learn and develop.

• Strong problem-solving skills and a positive attitude.

• Committed to the vision, values and Christian ethos of New Wine.

Desirable 

• Previous experience in an administrative, operational or customer-facing role.

• Experience working in a charity, church or events environment.

• Knowledge of HR administration, safeguarding or governance.

• Experience using Microsoft 365, SharePoint or CRM systems.

Role Particulars 

Working Pattern 

Full-time, including weekly (Tuesday) in-person team meetings in London. The rhythm is as follows: All-staff meetings on 1st and 3rd week of the month, and individual Operational team days on the 2nd and 4th week of the month. The nature of this role means that some travel and working away from home will be required, as agreed in advance. Specifically, the post holder must be available for the annual leadership conference and the New Wine summer festival. 

Places of Work 

This role is eligible for hybrid and flexible working, with a minimum of 1 day in the London office a week 

Supervision 

The post holder will receive regular supervision from the Head of Operations. 

This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010. 

This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is not intended to include all duties an individual in this position might be asked to perform or all capabilities that may be required now or in the future. New Wine reserves the right to revise the duties outlined in this job description at its discretion. 
 

Application process 

Key Dates 

The application deadline is 9:00am on Wednesday 9 September 2026. We reserve the right to close applications early if a suitable field of candidates is identified before the closing date. 

Shortlisted applicants will be notified by 5:00pm on Friday 11 September 2026 and invited to a first-stage online interview, which will take place on Friday 18 September 2026. 

Candidates successful at the first stage will then be invited to a second-stage interview at our London office. 

How to Apply 

Please email the following:

• A copy of your CV.

• A supporting statement (maximum one side of A4) answering the following questions:

1. Why would you like to work for New Wine?

1. Tell us about your Christian faith and how it shapes your life, work and sense of calling.

1. What relevant experience, skills and strengths would you bring to this role?

1. Why do you believe this role is the right next step for you?

As this role is subject to a Genuine Occupational Requirement that the post holder be a practising Christian (under Part 1 of Schedule 9 of the Equality Act 2010), we ask all applicants to include a brief description of their Christian faith as part of their supporting statement. 

The Part-Time Facilities and Operations Assistant plays a key role in the smooth day-to-day running of The Thornbury Centre. Working alongside a small team of staff and volunteers, the postholder will help ensure that the Centre remains safe, clean, welcoming for all users, tenants, staff, volunteers, and visitors.

This is a varied and hands-on role, involving assisting the Centre Manager in building operations, room set-up, health and safety checks, basic maintenance tasks, and supporting the delivery of activities and events. As a public-facing member of the team, the successful candidate will be friendly, approachable, reliable, and committed to providing an excellent experience for everyone who uses the Centre.

The role offers an opportunity to make a meaningful contribution to the life of the local community by helping to create an environment where people feel welcomed, supported, and able to participate in a wide range of activities and services.

START are recruiting for an Operations Manager.

Job Title: Operations Manager
Location: Salford
Employer: START
Hours: 4 Days per week (28 hours) worked across Monday to Friday, specific work pattern to be agreed, with flexibility required)
Salary Band: £33,860 - £40,000 FTE (£27,088 - £32,000 per annum actual for 28 hours per week)
Contract Type: Permanent
Pension: 5% employer contribution
Annual Leave: 30 days plus statutory holidays (pro rata for part-time staff)

About Us

START is a Salford based mental health charity, of over 30 years, that uses creativity, connection and recovery interventions to help improve people's lives.

Job Overview

We are looking for an experienced, proactive and highly organised Operations Manager to join our Senior Leadership Team. This is an exciting opportunity to play a pivotal role in shaping the future of START by ensuring the organisation operates safely, efficiently and in line with best practice.

Core Responsibilities

As Operations Manager, you will oversee the day-to-day operational management of the charity, leading on health and safety, facilities management, information governance, H.R, organisational policies and procedures, and the continuous improvement of our operational systems. You will also manage operational staff, lead key organisational projects and work collaboratively with colleagues, trustees, partners and external contractors to support the delivery of our strategic objectives.

This varied and rewarding role requires a confident leader with excellent organisational, communication and problem-solving skills, who can manage multiple priorities while maintaining high standards of compliance and service delivery. You will be passionate about creating efficient systems, fostering a positive working environment and ensuring the organisation remains compliant with relevant legislation and best practice.

Additional Information

If you are an experienced operational leader who thrives on driving improvement, building strong relationships and supporting an organisation that makes a real difference in people's lives, we'd love to hear from you.

Closing date for receiving applications will be Tuesday 25th August 2026 at 12 noon.

Interested?

If you believe you have the right skills and experience to join our exemplar charity, please apply in writing with an up to date CV and a supporting statement which outlines your suitability for the role in line with the attached person specification. It will be sent automatically to us. 

START are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. With this in mind, we welcome applications irrespective of age, disability, race, religion and belief, gender identity, sex or sexual orientation

No agencies please.

People Assistant

Location: London, UK (Hybrid)

Contract: Fixed-term – 12 months

Hours: 22.5 hours per week

Salary: £29,512 gross per annum FTE / £17,707 pro rata R

Reporting to: Head of People (with oversight from the People Coordinator)

Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. Our people are central to our mission, and we are committed to ensuring our systems, processes and staff experience support a high‑performing, values‑led and inclusive working environment. We are now seeking a People Assistant to provide high‑quality administrative, systems and coordination support across our People function.

About the role

The People Assistant will play a key role in maintaining accurate HR data, systems and records, supporting smooth and consistent employee lifecycle processes, and acting as a first point of contact for routine People queries. Working closely with the People Coordinator, you will support recruitment, onboarding, induction, contract changes, payroll updates, staff communications and wider People Team priorities. This is a varied role that suits someone organised, proactive and committed to strengthening employee experience across a global organisation.

Key responsibilities

People systems, data and records

• Lead day‑to‑day administration of People systems (including Cascade), ensuring accurate and timely updates.

• Maintain HR trackers, staff files, recruitment records, onboarding checklists, leave records and contract change documentation.

• Support preparation of routine people data, monthly updates and reports.

• Monitor data quality and follow up on missing information.

• Provide first‑line support on HR systems queries.

• Contribute to process improvements that strengthen accuracy, efficiency and compliance.

Support to the People Coordinator and employee lifecycle

• Provide coordination support across recruitment, onboarding, induction, probation, contract changes, leave processes and exits.

• Prepare adverts, schedule interviews, communicate with candidates and support reference checks.

• Draft HR letters, templates and documents for review.

• Support induction arrangements, systems access and onboarding documentation.

• Track probation, contract end dates, leave and exit actions.

• Assist with staff engagement, wellbeing and employee experience administration.

Processes, policies and internal platforms

• Support maintenance of People processes, templates and guidance.

• Keep People content on SharePoint and internal platforms accurate and up to date.

• Assist with policy updates and document management.

• Support audit recommendations, compliance checks and process improvement actions.

• Provide content for routine People communications and updates.

Payroll, compliance and administration

• Support accurate and timely payroll changes in collaboration with Finance.

• Assist with preparation and checking of employee change information and final pay inputs.

• Maintain confidentiality and ensure compliance with data protection and employment requirements.

• Track routine HR deadlines, training records and contract administration.

Team coordination and wider support

• Provide flexible administrative support to the People Team.

• Build effective working relationships across global teams.

• Support meetings, workshops and training sessions.

• Contribute to People projects and organisational priorities.

About you

You will bring:

• At least 2 years’ experience in HR, People administration or coordination.

• Strong systems and data management skills with excellent attention to detail.

• Experience supporting recruitment, onboarding and employee lifecycle processes.

• Good understanding of HR administration, confidentiality and data protection.

• Strong organisational, communication and coordination skills.

• A proactive, solution‑focused approach and willingness to improve processes.

• Ability to work collaboratively across teams and cultures.

• Commitment to Saferworld’s values, safeguarding principles and inclusive working culture.

How to apply

Apply through our vacancy portal on the Saferworld Jobs website. Please upload your CV and a covering letter addressing the person specification and explaining how your experience matches the requirements of the role.

Closing date: 20 August 2026

We're looking for an experienced PA to join our team to work with our Chief Mission Officer. You'll be organised with excellent administrative skills and a strong communicator.

The Chief Mission Officer is a member of our Executive Team, who report into the CEO. The Exec Team help shape and deliver organisational strategy ensuring alignment with our vision, values and mission. The PA to the CMO provides operational and administrative support across a wide range activities, which could include mission development, partnerships, training, resource development, digital innovation and strategic projects.

Key Responsibilities

Administrative support for the CMO

• Manage and coordinate the CMO’s diary, meetings, travel, accommodation, and key commitments.
• Ensure the CMO is adequately prepared for meetings, including drafting agendas, papers, and tracking follow up actions.
• Assist in the prioritisation of the CMO’s workload, ensuring deadlines are met.
• Provide administrative support for the CMO, including draft correspondence, reports, presentations, and other documentation on behalf of the CMO.
• With the CMO, translate ideas and discussion into clear action plans and deliverables.
• Develop and maintain systems that improve organisation, communication, and operational efficiency.
• Attend meetings and events, both remotely and in person, taking accurate notes/minutes and translating them into action plans for the CMO.
• Maintain organised records and filing systems.

Audio transcription and document preparation

• Transcribe audio recordings into written documents.
• Format, proofread and edit documents and correspondence.

About You

Please note that there is a Genuine Occupational Requirement that the post holder is a committed Christian under Part 1 of Schedule 9 to the Equality Act 2010. 

Skills and Abilities  

• Excellent administrative and organisational skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks at once and prioritise well.
• Ability to maintain confidentiality.

Knowledge and Experience

• Experience supporting a senior leader in a similar role.
• Experience taking meeting minutes, producing action logs and preparing professional documentation.
• Experience transcribing audio recordings.
• Knowledge of CRM systems and project management tools.

 Personal Approach and Attributes

• A genuine passion for youth leaders and the mission of Urban Saints.
• Proactive and self-motivated with the ability to work independently. 
• Positive and professional attitude. 
• Maintain focus in a dynamic, mission-driven environment.

Location

The role is home-based with travel as required. All full-time Urban Saints employees are required to attend two team residentials per year.

How to Apply

Please fill out our application form which you can find on our website. The closing date for applications is Monday the 24th of August at midday. Please note, we will be actively reviewing applications ahead of the closing date and reserve the right to close applications before this date.

DBS Check

Due to the nature of this position, any offer of employment with Urban Saints will be subject to a satisfactory DBS check.

People Assistant – Recruitment
Ref: 000043
Location: Home-based, UK Nationwide occasional travel will be required as part of this role (may include team meetings or other work-related meetings)
Hours: 35 hours per week (worked over 5 days a week, Monday to Friday)
Contract: 12-month fixed term contract (maternity cover)
Salary: circa £26,800 per annum (inner London weighting £3,950 per annum or outer London weighting £2,457 per annum may be applied in accordance with where you live)

We’re looking for an enthusiastic, highly organised and proactive People Assistant to join our fast-paced, friendly People Team. Focusing mainly on the recruitment side of practice, you will act as the first point of contact for all recruitment related queries while supporting managers through the recruitment and onboarding process. This is an exciting time to join our team as you will play a key role in supporting the implementation of a brand new Applicant Tracking System.

You’ll also to support the wider People team, as and when needed, with general HR related queries, including absence and volunteering.

Key Responsibilities

As a vital member of our People team, you will play a central role in delivering a smooth and efficient recruitment experience for all involved. Your responsibilities will include:

• Acting as the first point of contact for all recruitment related queries while monitoring all recruitment inboxes.
• Acting as the primary support for all recruitment administration including requesting right to work checks, drafting offer letters and contracts and requesting references.
• Advertising job and volunteer adverts both internally and externally
• Liaising with recruitment agencies as and when needed.
• Supporting the implementation of our new applicant tracking system (ATS), helping to streamline and modernise our recruitment processes.
• Raising purchase orders and managing goods receipting processes.
• Maintaining accurate HR systems and databases, including updating recruitment trackers and personnel records.
• Working closely with the People Advisor to ensure a seamless, supportive, and efficient People function across the organisation.

About You

You are a proactive, detail-oriented professional with:

• A CIPD level 3 qualification and/or proven experience in HR administration, with a focus on recruitment.
• Experience of delivering excellent customer service in a busy administrative environment
• Excellent time management skills and the ability to manage multiple priorities with ease.
• Strong communication and interpersonal skills—you thrive in a people-focused environment and build positive relationships at all levels.
• A high level of accuracy and attention to detail
• Confident IT skills, including use of Office 365, HR systems and databases, and cloud based systems.

Due to the nature of this role and recruitment process deadlines, we require someone to work 35 hours a week over 5 days Monday to Friday.

To fulfil the role, you must be a resident of the UK and have the right to work in the UK.

About Us

The Stroke Association is the only charity in the UK providing lifelong support for all stroke survivors and their families. We provide tailored support to tens of thousands of stroke survivors each year. This support includes one-to-one and group support, funding vital scientific research into stroke prevention, acute treatment, recovery and long-term care, and campaigning to secure the best care for everyone affected by stroke.

We’re here for stroke survivors and their loved ones, from the moment they enter the new and frightening post-stroke world, supporting them every step of the way as they find their strength and their way back to life.

We believe everyone deserves to live the best life they can after stroke. And it’s a team effort to get there.

Closing Date: 30 August 2026 (Midnight)
First round interview: 7 September 2026
Second Round interview: 10 or 11 September 2026

N.B. Interviews will be held via video conferencing. Please let us know if this will present any challenges when you email your application.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

Stroke Association is driven by our ambition to improve the lives of everyone affected by stroke. This means we’re determined to create an equitable and inclusive workplace that benefits from the difference, and thrives on the diversity, of our people. Guided by Our approach to solving inequity in stroke, we are prioritising listening to, and learning from, lived experience across our charity.

We are working to improve the representation of this lived experience at all levels within the Stroke Association and we are eager to recruit applicants from a variety of communities and backgrounds. We are keen to receive applications from people affected by stroke, people of colour, members of LGBT+ communities, and disabled people because these identities and experiences are underrepresented and would add enormous value to how we work.

We are a Disability Confident employer, and we are making great progress focusing on flexible working, reasonable adjustments and access to work. Our charity has a variety of staff network groups and we're committed to continuously improving our diversity and inclusion efforts. If you have questions, or access needs, we’re happy to discuss any support and adjustments we can make throughout the recruitment process so that you’re able to contribute your best in a way that meets your needs.

No agencies please.