The Position

The Development Team Administrator is responsible for a range of administrative and development activities that support Lewa UK’s fundraising goals and provides Executive Assistant support for Lewa’s International Executive Director. **To apply please provide a CV and covering letter**

The Role

The Development Team Administrator will be detail-oriented, familiar with fundraising processes and the importance of data management, a team-player, self-driven, and passionate about contributing to high standards of excellence. A commitment to and interest in wildlife conservation and community development is advantageous. This full-time position is based in London close to Hammersmith underground station.

Broadly, the Development Team Administrator is responsible for supporting the UK team in meeting ambitious annual fundraising targets, overseeing operations of Lewa’s London-based office, and ensuring excellent donor stewardship and data management. 

This position reports to the Deputy Director of Development Europe, Middle East & Asia (DDofD EMEA), currently based in London. Lewa’s International Executive Director (IED) has overall responsibility for all staff and consultants who are hired to work on Lewa’s behalf outside of Kenya. 

Responsibilities

Administrative Duties

• Schedule meetings, set up conference calls via Zoom, keep global calendar up to date;
• Handle mailing requests from donors including mailing of impact reports, donation receipts, special gifts and other items;
• Implement new filing system and ensure ongoing proper filing practices under guidance of the Global Data and Administration Officer;
• Arrange conference rooms and food catering when needed;
• Provide administrative support to DDofD and IED for scheduling meetings, data entry, arranging travel, etc.

Donor Information and Support Management

• Enter donations and detailed notes into Salesforce and process donor acknowledgement letters under the direction of the DDofD;
• Ensure tasks and deadlines assigned to consultants are entered and updated in Salesforce;
• Monitor general Lewa email account for follow up tasks and responses;
• Support in data management via Salesforce and Dropbox by logging call notes, next steps, donor information, and follow-up tasks;
• Support all fundraisers on data entry, especially during heavy workload times of the year.

Travel and Event Planning

• Provide travel support to Lewa staff and partners visiting the UK, under direction of DDofD and Global Data and Administration Officer, including booking internal flights and hotels when needed; developing and keeping a travel itinerary up to date; requesting meetings; arranging in-country travel; and fulfilling special travel or hosting-related requests;
• Event support including planning, guest list creation and management (with the Global Data and Administration Officer) set-up and overall administrative management. Specific tasks may include logging auction items, photos and descriptions; helping to coordinate and deliver purchased auction items; posting purchased auction items; preparing and printing table place cards; updating attendance lists; delivering supplies to event location; assembling gift bags; ordering thank you gifts for committee members, etc; 
• Coordinate quarterly board committee calls and attendance at three annual board meetings, including polling board members about date availability, setting up Zoom calls, ensuring technology needs are in place for meetings, etc;
• Responsible for planning all UK board meetings and International Advisory Council meetings annually including booking hotel room blocks, arranging catering if necessary, answering questions from board and staff who are traveling to the meeting, distributing schedules and materials, etc.;
• Assist with meeting material preparation including proofreading, editing, and organizing board books via PDF;
• Attend board meetings and take detailed meeting minutes.
• Assist the DDofD in supporting the Lewa Next Gen programme and on average two events annually and associated Communications.

Fundraising Support

• Play a key supporting role in annual direct mail activities including mail merges, formatting, printing letters, troubleshooting, etc.
• Draft emails and donor correspondence as requested;
• Respond to donor and board member queries in a timely, professional manner.
• Proof read proposals and other communications text
• Assist the Fundraising and Communications Officer in writing Social Media posts and other Communications relevant to Lewa UK/ EMEA.

Office Oversight

• Office oversight and management including making sure the office has proper supplies and functioning equipment;
• Coordinating IT support for the team when necessary;
• Track expenditures for key staff and events in cooperation with Global Data and Administrative Officer and Senior Finance Manager;
• Pricing research for supplies, services, travel, etc.;
• Manage vendor relationships for UK under direction of Global Data and Administrative Officer and DDofD;
• Research and query common HR and administrative practices to establish better office and employee management systems when needed;
• Other duties as assigned.

The Person

This challenging role demands a highly organized, detail-oriented, entrepreneurial individual with strong communication skills and the ability to work with limited supervision.  We are looking for someone to join our growing team who has a genuine passion for the cause and pride in their work, as well as understanding the vital contribution this role makes to a busy team!

Qualifications and Competencies

The Development Administrator must demonstrate:

• Attention to detail and willingness to carefully track data related to donors and office management.
• Strong writing and editing skills to assist on proposals.
• Ability to keep to budget
• Should be skilled in Microsoft Office, including Word and Excel, and a CRM database.
• The ability to initiate and complete long-term projects as well as manage time-sensitive daily activities, and the flexibility to work as part of a collaborative office environment. 
• The ability to foster a healthy organizational culture in a multinational, multicultural environment.
• Entrepreneurial spirit and problem-solving skills.
• Strong interpersonal skills and the ability to work effectively and efficiently against pressing deadlines.
• Ability to work in harmony with teammates and enthusiastic about contributing to team goals.
• The ability to handle sensitive information with discretion and integrity. 

Education, Training, and Experience 

• University degree preferred; strong professional experience without a University degree also considered.

Compensation 

Lewa UK provides a competitive salary, benefits and holiday compensation package.

**To apply please provide a CV and covering letter**

CANDIDATES

Lewa Wildlife Conservancy UK is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding Lewa’s constituents in Kenya and globally. Lewa UK is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. Lewa UK is not able to sponsor employment visas.

Overview:The Lewa Wildlife Conservancy

Established in 1995, the Lewa Wildlife Conservancy (Lewa, or the Conservancy) is an award-winning catalyst and model for community-centric conservation in northern Kenya. Lewa has been inscribed as a UNESCO World Heritage Site, and features on the IUCN Green List of Excellence in protected area management. The Conservancy is the heart of wildlife conservation, sustainable development and responsible tourism in northern Kenya. Lewa’s successful working model has inspired replication by other conservation organizations in the region, notably through its close partner organization, the Northern Rangelands Trust, which now comprises 39 community conservancies.

Lewa is home to 14% of Kenya's rhino population, the world's largest resident population of the endangered Grevy's zebra, and many other species. The Conservancy also promotes landscape connectivity for wildlife, especially for more than 6,500 elephants that move from the high-altitude areas in the Mount Kenya Forest, through Lewa and the neighboring Ngare Ndare Forest Reserve, to habitats in Samburu and areas further north. 

Lewa’s success can be attributed to its close working partnership with neighboring communities through education, clean water projects, health clinics, microcredit programs, and sustainable agriculture work. Through a broad range of programs, the Conservancy benefits more than 60,000 people in surrounding communities who in turn have become Lewa’s first line of defense against poachers and criminal elements who seek to profit from illicit trade in rhino horn, ivory, and other wildlife products.

The Role

nasen is looking to recruit an experienced Website Administrator to administer nasen’s website and CRM systems. If you have a high level of programming and analytical skills, excellent technical understanding, with the proven ability to handle pressure whilst meeting tight deadlines then we would love to hear from you.

Who We Are

nasen (National Association for Special Educational Needs) is a membership charity organisation that supports all education practitioners. We provide: Continuing Professional Development (CPD), resources, advice, information and much more to enable all staff to meet the needs of all their pupils.

Role Objectives

• To ensure nasen’s websites and the CRM system are operating effectively and meeting the needs of the organisation.
• To support users of nasen’s IT systems and to be the main point of contact with the relevant external support services.
• To be responsible for familiarising users with the website and CRM and making sure it functions smoothly and efficiently.

Responsibilities

• Oversight of the support and maintenance of nasen’s websites and CRM.
• Coordination of support requests with external providers and leading on staff technical support and nasen membership technical customer support as required.
• Designing and delivering nasen’s website and CRM infrastructure in consultation the Head of Operations and the Head of Sales and Marketing.
• Exploring and developing new capabilities to support the growth and development of nasen.
• Communication of plans and strategies across the team and with senior staff as required.
• Provide support and added features for a technology loaded web space.
• Ensure the compatibility of the website with the full breadth of user interfaces.
• Managing the accessing rights of different users to the website and CRM.
• Management of the settings of the website, including site navigation.
• Analysing website traffic and responding to feedback on the website and/or CRM.
• Overseeing website functionality and performance.
• Responsible for the overall security of the website under the guidance of the Head of Operations.
Other
• To undertake relevant training and development, as required.
• To undertake other duties and responsibilities as required, appropriate to the grade of the post, as agreed with the Head of Sales and Marketing.

Person Specification

Please see attached.

How To Apply

To submit an application, please select 'Apply Online' and submit your CV and covering letter addressed to the Chief Executive, Professor Adam Boddison.

The first round of interviews will be conducted electronically.

Current Benefits

• 25.5 Days annual leave excluding public holidays (plus one additional day at Christmas and Easter)
• Flexible hours (to be agreed)
• 8% Employer Pension contribution
• Enhanced parental leave
• Employee Assistance Programme
• Supported professional development
• 10% London weighting
• Friendly and relaxed atmosphere
• Dog-friendly workplace

Privacy Notice

Please visit our website.

We are looking for an outstanding leader to work with the Trustees in leading and further developing the charity. The successful candidate will be someone who will inspire and empower others to share in achieving continued success in all our work.

If you have a passion for working with a great team who make a real difference for families across Essex, we would be delighted to receive your application and look forward to hearing from you. 

Families InFocus (Essex) is a forward thinking and caring organisation dedicated to improving the quality of life for all Essex families with children and young people with any special educational need or disability (SEND).

Our mission is:-

“to provide support for children and young people (aged 0 to 25) with any special educational need or disability (SEND) by ensuring that they, their families and carers receive quality information, advice, practical and emotional support. In particular, through the provision of advice, information and support to improve the education and development of, and relieve the poverty for children and young people with SEND, to enhance the stability and quality of life for the whole family. A central consideration will be the emotional needs of all concerned”.

Our excellent reputation and established relationships within the local Essex community have been earned over many years delivering quality services to meet the needs of our service users.

We are looking for an exceptional individual who will lead and drive the continuous development of Families InFocus (Essex) and ensure that its work makes a real difference for families.

You will be:

• An experienced and empathetic leader

• A strategic thinker

• A proven relationship builder

• Someone who has a track record of successful income generation

Full Job Description

Purpose of the Job 

To work on behalf of the Board of Trustees, in accordance with our mission, aims, values and objectives:-

• To develop and deliver the strategic and operational plan and financial budget to ensure the ongoing sustainability, growth and success of Families InFocus (Essex).

• To raise our profile and act as a strong figurehead for the charity, a positive ambassador with our stakeholders, clients, partners, funders and networks and a confident, inspiring and empathetic leader for staff and volunteers. 

• To ensure service users’ views and aspirations are taken into account for all service delivery and development. 

  Main responsibilities 

  Strategy planning and development: 

• To develop the charity’s strategic plan in conjunction with the Board of Trustees in response to key strengths, weaknesses, opportunities and threats.

• To manage the charity effectively, ensuring that its financial security and risk management is maintained and enhanced. 

• To lead the development and implementation of strategic goals, objectives and financial plans to meet both the short term and long term goals and aspirations. 

• To take overall responsibility for achieving, monitoring and reporting on performance against funders’ targets and in all areas of the charity’s activities. 

• To develop a culture of continuous improvement throughout all aspects of the charity’s work including maintaining and building relationships with key partners, funders and community networks. 

• To keep abreast of the opportunities and challenges facing local third sector organisations and keep up to date with changing legislation/developments in local or national government initiatives which could affect the charity.

  Operational Leadership: 

• To lead the development and implementation of operational plans in support of our strategic and accountability frameworks ensuring the organisation provides high quality services and meets its charitable objectives.

• To ensure that the organisation has effective policies and procedures including the management of human resources, safeguarding, finance, health and safety, information, communication and premises, and that these meet relevant legislative requirements and agreed quality standards.

• To manage the day to day operations of the charity, ensuring that staff and volunteers are effectively deployed and receive regular supervision, support, training and annual appraisals.

• To lead key projects including those bringing significant changes for the organisation, ensuring that risks and threats are robustly managed. 

  Financial management: 

• To be accountable to the Board of Trustees for the overall financial health of the charity, controlling budgets, expenditure and management accounts ensuring that income and expenditure is within financial plan targets. 

• To secure adequate funding and resources to meet income targets and objectives, including through bid submissions to grant making trusts, foundations and statutory funders, charity fundraising events and other fundraising activities.

• To maintain and build excellent long term relationships with funders, donors and supporters.

• To develop and implement an effective sustainability plan to identify and diversify income streams and maximise new fundraising opportunities for income generation.

• To identify and put in place an effective and robust risk management strategy and framework to enable the charity to support its objectives. 

  Robust governance  

• To foster excellent working relationships and ensure systems and structures are in place for the Board of Trustees to fulfil its statutory and regulatory requirements and exercise effective control of the charity’s affairs. 

• To report to the Board on progress against key strategic objectives, providing information and answering for organisational performance. 

• To advise the Board in all aspects of leading the charity, including short term and long term strategic planning for the financial welfare of the organisation. 

  Person Specification

  Qualifications

  Essential

• Educated to degree level or professionally qualified by suitable demonstrable experience e.g. management, health, education, social care, or community development. 

  Experience and knowledge

  Essential

• Minimum of 3 years’ experience in a senior management role. 

• Demonstrable experience of strategic and operational planning, service development and project management, including monitoring and evaluation. 

• Demonstrable experience of human resources management and good practice in the recruitment, management and development of staff and volunteers.

• Demonstrable experience and a proven track record of bid writing and successful funding applications to generate income and meet challenging income targets.

• Demonstrable acumen and experience of organisational financial management including budget control and reporting.

• Demonstrable experience of effective fundraising within the non-profit and charity sector.

• Experience of developing and maintaining relationships with a diverse range of clients, stakeholders and partners including local third sector organisations and statutory agencies.

• A good understanding of the governance, legal requirements of a charity and company limited by guarantee.

• Understanding of quality assurance frameworks and standards. 

  Desirable

• A good understanding of the needs of families of children and young people with any special educational need or disability.

• Experience of working in the voluntary and/or statutory sector. 

• Experience of delivering front line services in a community setting. 

• Experience of service level agreements, contracts, tendering and commissioning. 

  Skills & Abilities

  Essential

• Ability to inspire and lead an organisation. 

• Excellent people management skills. 

• Excellent interpersonal, oral communication and written communication skills. 

• Excellent skills in financial management.

• Excellent IT and presentation skills. 

• Ability to think strategically. 

• Ability to prioritise and work effectively towards strategic service goals, meet funders’ targets and deadlines.

• Ability to remain calm and focussed under pressure. 

• Ability to manage own learning and attend training courses as needed.

If you are interested in applying please click the ' Apply button' and send your CV and a covering letter explaining why you're suitable for this role. 

Theatre Hullabaloo is one of the UK’s leading children’s arts organisations, making, producing, promoting and programming world-class theatre for young audiences. Our purpose-built venue for children and families, The Hullabaloo, presents a year-round programme of performances, creative play installations, family-focussed activities, and participatory work with particular emphasis on early years creativity.

Theatre Hullabaloo is a small team fired with passion and commitment to impact the lives of our local audiences and also to contribute to national and international conversations about the role of the arts and creativity in children’s lives. We are a friendly and inclusive organisation who work hard to support and meet the varying needs of people who work with us to ensure we employ the best people to do the job and that they represent the communities we serve. We are now looking for a dynamic, resourceful and ambitious Executive Director to help shape our next chapter.  

Title:               Executive Director

Salary:           £35,000 per annum

Hours:               40 hours per week

Contract type:   Full time, permanent

Annual leave: 27 days per annum plus bank holidays

The Executive Director, reporting to the CEO/Artistic Producer, will play a major part in the development of the company’s mission and strategy as appropriate for a registered charity and a company limited by guarantee.The Executive Director is part of the Senior Management team at Theatre Hullabaloo, alongside the Chief Executive/Artistic Producer and the Finance and Administration Manager. The post reports directly to the Chief Executive but will be expected to work and liaise closely with the Board of Trustees independently as well as in partnership with the CEO.  

This is a senior position at Theatre Hullabaloo with management responsibility for finance, development (relationships with corporate partners, trusts, foundations, and other donors) organisational legal/contractual matters, building/theatre/premises management, office systems and marketing/public relations activity.  The following areas are within the remit of the Executive Director: 

• Develop and implement systems for monitoring and improving organisational performance, working with the Board of Trustees to ensure agreed objectives are delivered 
• Coordination of long-range and annual financial and delivery planning in collaboration with the CEO/Artistic Producer and the Board of Trustees to increase organisational resilience
• Management of the Darlington Borough Council operational partnership for The Hullabaloo
• Overseeing financial sustainability, including oversight of budget setting, financial reporting and forecasting, cash flow management, expenditures review and approval (delivered by the Finance and Administration Manager)
• Developing and directing operational plans for administrative operations, ensuring good internal communication and liaison
• Providing leadership for and actively participating in fundraising activities, donor development, grant seeking and grant reporting
• Engaging in stakeholder relationships and partnership development (with an emphasis on regional multi-agency relationships)
• Ensuring the organisation implements strong audience development and engagement, marketing and brand development, working with the Marketing Manager
• Internal communication and leadership
• Be accountable for the implementation of all statutory and non-statutory policies and procedures to ensure Theatre Hullabaloo meets its responsibilities to funders, stakeholders and audiences (e.g. access, inclusion, environmental monitoring etc)

For further details, including full job description and person specification, please visit our website to download the job pack and application form. Please note the the closing date of Friday 3rd April 2020.  We want to help applicants to fully represent what they can offer the organisation, so if you feel our application form isn't the best format for you, please contact us so that we can give you access to what you need to apply or attend for an interview.

Theatre Hullabaloo is an Equal Opportunities Employer and recognises the importance and advantages of diverse workplaces and communities. We particularly welcome applications from people of colour, those who identify as LGBTQI+, or who are d/Deaf or disabled.

If you would like to discuss the role prior to application, please see the job pack for contact details to arrange a phone call with Miranda Thain, CEO/Artistic Producer. We look forward to receiving your application.

Specifications: Part Time (0.6 FTE), Permanent

Salary: £24,500 FTE, 14,700 pro rata

Location: Flexible – Preferably London or Freiburg

Application Closing Date: 29th March 2020
 

This role is an exciting opportunity to use your experience as an Administrative Assistant to make a difference in the field of health care research. 

The Administrative Assistant will provide effective and efficient administrative support to the Chief Executive Officer’s Office, primarily supporting the Governance and Strategy Unit and the External Affairs and Geographic Groups’ Support Unit.

The key areas of this role include:

1. Support to the Head of External Affairs & Geographic Groups’ Support:

• Scheduling quarterly meetings between the Head of Unit and Geographic Groups;
• Administrative/logistical support for Cochrane Geographic Network meetings (including US, China and India);
• Maintaining the fundraising database and other Excel databases;
• Maintaining Centres and Directors profiles on our membership database.

2.  Support to the management of Cochrane’s Governance, strategic planning, monitoring, evaluation and reporting Unit, including:

• Assisting the CEO Office’s governance support to the Cochrane Council and Executives;
• Organising in-person and online meetings or teleconferences, including co-ordinating agendas, circulating papers, organising refreshments and taking minutes;
• Maintaining administrative systems (databases/spreadsheets);
• Assisting the CEO Office’s governance support to the Cochrane Council and Executives.

3. Support to both Units:

• Diary support for the Head of Governance and Strategy Unit and the Head of External Affairs and Geographic Groups Unit, as required;
• Arranging travel and accommodation for the Heads of Units;
• Administration of the annual financial monitoring of all Cochrane Groups;
• Assisting with the production of PowerPoint presentations and other materials for use at meetings;
• Minute taking and following up on action points;
• Management of mailing lists related to the CEOO;
• Providing support to and cover for other administrative staff as and when required in order to ensure continuity of service;
• Undertaking other duties as necessary.

We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world.  The successful candidate will also have:

• Previous experience of providing administrative support to a team, many of whom are remote workers;
• Experience in complex scheduling and diary management;
• Intermediate level IT skills, including Word, Excel and PowerPoint;
• Strong organization and prioritization skills;
• Excellent written and verbal communication skills;
• Excellent interpersonal skills;
• Professional telephone manner;
• Ability to work methodically and accurately;
• A flexible approach with the ability to respond quickly to issues as they arise;
• A pro-active approach to problem-solving;
• Awareness of handling confidential and sensitive information.

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.

If you would like to apply for this position, please send a CV along with a supporting statement with “CEOO Administrative Assistant” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

For further information, please download the full job description from the attachments.

Deadline for applications: 29th March 2020 (12 midnight GMT)

Interviews to be held on: From 17th April 2020 onwards

An exciting opportunity to be an EA to CEO at a housing association based within London.

Client Details

A housing association in London.

Description

The EA to CEO will be responsible for:

• Diary and inbox management
• Undertaking research on behalf of the CEO
• Organising events
• Preparing agendas, reports and presentations
• Managing the CEO budget

Profile

The EA to CEO will have:

• EA experience
• Experience of working in a busy and demanding work environment
• Microsoft office skills
• Great communication skills, both written and verbal
• A can-do attitude

Job Offer

A salary of £35,000, plus annual leave and pension

The Role

nasen is looking to recruit an experienced Personal Assistant to support the Chief Executive and service the Board of Trustees. If you have a high level of administrative competency, excellent time-management skills, with the proven ability to prioritise tasks then we would love to hear from you.

Who We Are

nasen (National Association for Special Educational Needs) is a membership charity organisation that supports all education practitioners. We provide: Continuing Professional Development (CPD), resources, advice, information and much more to enable all staff to meet the needs of all their pupils.

Role Objectives

• To provide administrative, executive and secretarial support for the Chief Executive Officer.
• To service the Board of Trustees.
• To provide day-to-day logistical support for the London office.

Responsibilities

The Personal Assistant provides high quality support to the Chief Executive in all areas, anticipating needs and ensuring that support provided is fit for purpose and high quality. The Personal Assistant will:
• Manage and maintain the Chief Executive’s diary, including helping to make the best use of time through effective weekly, termly and annual calendar management.
• Manage the Chief Executive’s telephone calls, email and wider correspondence including sensitive and confidential correspondence, on a daily basis.
• Prioritise correspondence for action, giving consideration to deadlines and making judgements about which items need to be dealt with by the Chief Executive and which can be more appropriately dealt with by other staff.
• Co-ordinate workflow, including providing written or verbal briefings that may be complex in nature.
• Use initiative and judgement to anticipate and research information needed by the Chief Executive to inform planning and preparation for significant internal and external meetings, conferences and events.
• Organise travel arrangements, including reservations, appointments and itineraries for the Chief Executive’s journeys within the UK and overseas.
• Organise meetings, including any associated administration and arrangements for catering/hospitality.
• Draft selected memos, emails and other documents (e.g. policies and procedures) on behalf of the Chief Executive for a variety of internal and external audiences.
• Complete expenses paperwork and other paperwork as required by the Chief Executive.
• Proof-read documents and publications prior to distribution.
• Maintain and develop filing systems, operational procedures and technological solutions for the secure retention of information and the retrieval of such information as required.
• Prepare agendas and papers and ensure agreed actions are tracked and completed through maintaining an action log.
• Organise Leadership Meetings and take minutes for these and other meetings as required.
• Service the Board of Trustees and be the main contact for the Chair and other board members.
• Organise and service other meetings as required by the Chief Executive.
• Provide support for the wider Executive Leadership Team as agreed by the Chief Executive.
• Provide day-to-day logistical support for the London office, as required.
• Undertake other duties and responsibilities as required, appropriate to the grade of the post, as agreed with the Chief Executive.
• Undertake training and development as requested.

Person Specification

Please see attached.

How To Apply

To submit an application, please select 'Apply Online' and submit your CV and covering letter addressed to the Chief Executive, Professor Adam Boddison.

The first round of interviews will be conducted electronically.

Current Benefits

• 25.5 Days annual leave excluding public holidays (plus one additional day at Christmas and Easter)
• Flexible hours (to be agreed)
• 8% Employer Pension contribution
• Enhanced parental leave
• Employee Assistance Programme
• Supported professional development
• 10% London weighting
• Friendly and relaxed atmosphere
• Dog-friendly workplace

Privacy Notice

Please visit our website.

We are looking for an experienced, personable Executive PA who also has HR experience to join a national childrens charity.

The Charity A national childrens charity.

The Role
Act as executive PA to the CEO providing diary management and proactive PA services as required. This will require a solid understanding of the business of the charity and the ability to assist in the prioritisation of the work load of the CEO. There will also be a requirement to support the other directors (x3) as required but to a lesser extent.
Issue prepared Board papers in advance of Board meetings and arrange meeting details. Attend Board of Trustee meetings and act as minute taker.
Minutes to be written up and approved by the CEO.
Maintain central file of all employment contracts and employment related correspondence including offer letters, PDRs etc.
Responsible for BreatheHR holiday and sickness reporting and access to Staff Handbook.
New starter inductions and onboarding paperwork including arranging DBS checks.
Office Manager responsibilities including Landlord liaison for the office premises; ordering of office supplies and equipment maintenance; and, ad hoc projects.

The Candidate
Experience as an Executive Assistant with some HR experience or a HR manager who is happy to provide EA support.
Office Manager experience.
Knowledge of the on boarding process and employment contracts.
A flexible individual who has a hands on approach.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

22.5 hours per week - Normal working days Wednesday to Friday, some flexibility and evening working required/occasional cover for the PA to the Chief Executive.

About us:

Princess Alice Hospice is one of the top ten adult hospices in the UK, providing specialist palliative care and support to a community of more than a million people living in Surrey, south west London and Middlesex.

About the role:

We are looking for an executive assistant with recent experience of coordinating and providing a full range of administrative support at non-executive board and senior executive level.

As a registered charity our trustees, who are volunteers, are responsible for the oversight, governance and strategic direction of the Hospice. They discharge these duties through a non-executive Board and five key committees, Clinical Strategy & Governance, Finance & General Purposes, People & Communities and Income Generation.

You will be responsible for administrative support to the Board and committees – ensuring that the meeting cycle runs smoothly, servicing meetings and acting as a key point of contact and liaison between trustees, volunteer committee advisory members and the organisation. You will also be providing administrative support to the Chief Executive and other members of the senior management team.

You will be an experienced executive assistant, with excellent organisation, prioritisation and planning skills. IT literate and comfortable with technology, you will be used to taking meeting notes in real time using a laptop and producing accurate and concise minutes promptly for review by the Chair. We are adopting a “paper light” approach to all of our meetings, so experience of board/meeting management software or systems would be an advantage. You should also have an understanding of corporate or charity governance, or be willing to learn.

This role would suit someone who can be flexible on their working hours/days. Board and committee meetings are held in the early evening and on meeting days you would be required to start and finish later in the day. You will also be required to cover for the PA to the Chief Executive who works Monday to Wednesday, so need to be able to work additional hours or spread your hours over the full week on an occasional basis.

Closing Date:  22nd March 2020 Interview Date: 31st March 2020

Please visit our Privacy Notices section to understand and be aware of how we use the data you provide to us.

An exciting opportunity to be an Executive Assistant to CEO and Chair, working for a not-for-profit organisation based in London.

Client Details

A not-for-profit organisation based in London.

Description

The EA to CEO and Chair will be responsible for:

• Managing the diary of the CEO and Chair
• Travel arrangements
• Managing relationships on behalf of the CEO and Chair
• Managing the budget of the CEO and Chair
• Supervising other PA's

Profile

The EA to CEO and Chair will have:

• Extensive EA experience, managing multiple dairies in a busy work environment
• Strong communication skills, both written and verbal
• Strong time management and organisational skills
• Experience in dealing with private and confidential information
• Microsoft Office abilities

Job Offer

A salary of £36,235-41,458, including annual leave and pension.

We are looking for a very organised individual, with strong written and verbal communication skills, to support the CEO, team and Board of Trustees and ensure the smooth running of the Community Foundation. 

You will join a small, busy, friendly and capable team and have opportunities to work across a variety of projects and spheres, including contact with other community foundations nationally.

PLEASE NOTE THAT BECAUSE OF THE CORONAVIRUS CRISIS WE ARE UNABLE TO PROGRESS RECRUITMENT FOR THIS ROLE. WE ARE LEAVING THE ADVERTISMENT UP AND WILL LOOK AT YOUR APPLICATION SHOULD YOU WISH TO SEND IT IN, BUT WE ARE UNABLE JUST AT PRESENT TO GIVE A TIMESCALE FOR A RESPONSE. AS THE SITUATION REMAINS SO UNCERTAIN, WE ARE NOT YET SURE WHEN AND IF WE WILL READVERTISE. 

WE ARE SORRY ABOUT THIS AND LIKE EVERYONE ELSE HOPE TO BE BACK TO NORMAL AS SOON AS POSSIBLE. TAKE CARE.

Christ Church London are looking to recruit an Executive Assistant to support the Senior Leader of Christ Church London. The post holder will be expected to provide comprehensive and efficient organisational and administrative support, and assist with a wide variety of tasks that fall within the remit of the Senior Leader.

Christ Church London is a multi-site church that is committed to making this city a great place to live by working for its cultural, social and spiritual renewal. The church began in late 2004 and draws people from across London with attendance of around 600–700 each Sunday. The church currently meets in six locations across the city every Sunday: Bethnal Green, Central London, Covent Garden, Stockwell, and Sutton. We also run a number of smaller groups throughout the week, which are focused on community, growth and purpose.

Additional Application Instructions

For a copy of the job advert with more information on the role including responsibilities, general duties, skills and experience desired and person specification please email Nate Sence.

Christ Church London operates as a faith community. We pray together in the office as a staff, and share prayer requests and praise reports throughout our working week. We regularly pray in meetings and seek to ensure everyone on our team thrives both professionally and personally; Our roles, therefore, have a genuine occupational requirement to protect our strong Christian ethos and values, and our charitable objective of advancing the Christian faith.

Please send a CV, including pastoral and professional reference details, and a covering letter to Nate Sence by Wednesday 15 April. Successful applicants will be invited to an initial interview and then further selection testing will follow. We are hoping for the successful candidate to start as soon as possible. Please get in touch with Nate if you require further information. Thank you for considering joining the work of Christ Church London. For further information, please see our website.

The OLLIE Foundation is a St Albans based Suicide Prevention Charity operating across the Home Counties. The Foundation provides a range of early intervention and prevention, as well as crisis intervention and post-vention training to young people, parents and professionals. As experts in our field, we routinely train GPs, teachers and A&E staff and give talks and wellbeing assemblies in schools and to community groups. Although driven by our commitment to prevent youth suicide, our training and talks are relevant to EVERYONE. 

The successful candidate will be a highly motivated and passionate individual able to manage their own diary, working mainly from home but with weekly office days and flexibility to work across Herts and work some weekends and evenings when needed. Would suit ambitious graduate or experienced administrator. As the Executive Assistant to the CEO you will also provide administrative support to the wider team, including diary management, maintaining and improving existing systems, procedures and records along with setting up new systems as required.

This job requires great communications skills and there is an expectation to be able to network and work closely with a range of partners, including the Police, NHS staff, teachers, parents and carers, as well as young people.

As Executive Assistant to the CEO you will:

1. Line manage staff and volunteers

2. Help manage the office and all associated admin tasks

3. Oversee orders for resources and merchandise and ensure they are delivered as needed

4. Support bid and report writing

5. Closely monitor and evaluate the impact of the work we do and outcomes achieved.

6. Work effectively from home but able to travel to a range of meetings and talks across the Home Counties

7. Work in a fast-paced environment, able to manage competing deadlines

8. Maintain attention to detail with a high level of accuracy

9. Have a proactive approach to working from home and able to interface with the public as needed

The ideal candidate will have the following experience, skills and qualifications:

• A confident public speaker.
• Success in building relationships and working collaboratively with a range of partners.
• Ability to work on their own, plan and organise effectively, prioritise workloads and meet deadlines.
• Ability to contribute towards internal and external evaluation processes. 
• Proficient IT skills.  
• A passion to make a difference through mentoring and training. 
• A full and valid UK driving licence with access to a vehicle for business use.
• Excellent communication skills.
• Emotionally mature, able to manage their wellbeing in an environment where suicide and bereavement is a constant.

Applicants will need to have a flexible approach to work, available to attend or manage weekend and evening events as needed.  In return for their dedication and commitment, we will support and develop the successful candidate with options to train to deliver curriculum and talks.  This role has the potential to develop and for working hours to extend.

There is an opportunity to develop the role to include community advocacy, training and workshop delivery. As demand for our services grow, the post holder will become a crucial and highly valued member of our team, supporting the CEO, providing admin support, and often acting as the first point of contact for our charity. This is a unique position for the right person to be part of a dynamic and growing organisation making a difference to the communities it works with. 

Owing to the nature of this position, any offer of employment will be subject to a satisfactory disclosure report from the Disclosure and Barring Service.

Islamic Relief Worldwide is an independent humanitarian and development organisation, serving humanity for over 36 years. With an active presence in over 40 countries, we strive to make the world a better and fairer place for those affected by poverty, conflicts and natural disasters.

Our Head office based in Birmingham, UK, is currently recruiting for the position of ‘Executive Assistant (Director of External Relations and Advocacy)’. The division’s responsibilities include brand protection and reputation management; international media relations and advocacy; IRW’s website, publications and social media platforms; internal communications; and staff training.

In close cooperation with the other divisions of the organisation and the direct line reports of the Director of External Relations and Advocacy (ERA), the Executive Assistant will help the ERA Director achieve the Division’s agreed strategic aims and objectives.

The successful candidate must have or be:

• Ideally degree educated, and particularly useful if this is in a relevant discipline (such as international development, NGO management, policy development, communications/marketing)
• Significant previous experience of providing senior executive support
• Some knowledge of the social media landscape, coupled with some experience in creating social media content
• Previous experience of analysis and research
• Good knowledge and sound understanding of the needs, sensitivities and professional discipline of public communications and external relations
• Skilled in exercising discretion and sound judgement when dealing with unexpected issues
• Willingness to travel and work outside normal office hours

Islamic Relief promotes equality and meritocracy, and seeks individuals who are sympathetic to the IR values of Sincerity, Excellence, Compassion, Social Justice and Custodianship – together with our policy standards on Anti-Bribery and Child Protection and our extensive staff Code of Conduct. If you would like to be a part of an organisation striving to make a difference in the world and are looking for a meaningful career, we will be glad to hear from you.

Please Note: Interviews are expected to take place Mid-April 2020. Only shortlisted candidates will be contacted.

Pre-employment checks:

Any employment with Islamic Relief will be subject to the following checks:

• screening clearance
• proof of eligibility to live and work within the UK
• receipt of satisfactory references

For UK based roles, we are only able to accept applications from candidates who have the right to work in the UK. We are unable to progress applications which would require sponsorship.

Islamic Relief is an equal opportunities employer