Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies development finance institutes, private sector and non-profits on how to maximise the impact of their investments. We have a 35-year track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives. Our knowledge and expertise are grouped around four practice areas: Inclusive Growth and Climate Change, Fragile and Conflict-affected Settings, Human Development and Governance and Institutional Strengthening.

The Team

The Project Management Unit (PMU) is central to Itad’s delivery of the project portfolio. As a team we work closely with Itad consultants, clients and a range of chosen external suppliers for the technical delivery of our growing project portfolio. We’re a highly supportive team, working across the full Itad business with a strong commercial focus and pride ourselves with efficient operational delivery.

The Role

As a Procurement & Contract Support Administrator you will provide support to Project Officers and Project Managers across Itad’s live portfolio in the procurement and subcontracting of our trusted Suppliers including:

• Follow document management and registration processes for new and existing Suppliers, applying established templates and procedures including compliance checks.
• Ensure quality in the input of Supplier information within Itad’s Navision and M-files document management systems.
• Produce draft contracts based on templates and project specific information.
• Draft invoicing templates and timesheets alongside contracts.
• Be the first point of contact for Supplier contract queries and clarifications.
• Manage the contracting documents accurately and timely within Itad’s systems.
• Support with any auditing and reporting requirements as necessary.
• Provide across the team administration support for a wide variety of tasks and activities.
• Proactively raise areas of improvement within Itad’s Procurement and Contracting systems and processes relevant to the role.

The Candidate

You will be a procurement professional with experience of contracting a range of Suppliers within consultancy projects preferably in the International Development or UK Government sector.

You will bring your experience of working in a commercially astute and effective way through your own active planning and prioritisation together with strong attention to detail. You will have a track record in delivering document quality and coordination against fast-paced workplans and deadlines. You will be a team player who can demonstrate strong communication skills and relationship management with our Suppliers. You will have a track record in executing instructions from colleagues to ensure the delivery of key procurement and contract activities across a range of live projects and programmes.

The salary for this role is up to £25K.  We also offer a comprehensive learning and development programme, 24 days holiday plus additional time off over Christmas and a matched company pension up to 5%.

The role is based in our offices in Brighton & Hove (East Sussex) and as lockdown eases, we would anticipate this is where you will spend at least 2 days a week working alongside the rest of the team. Successful candidates will already have the right to live and work in the UK.

 

The deadline for applications is August 20, however please note we will be interviewing successful candidates on a rolling basis with a view to joining the team as soon as possible.

You could be the person we are looking for.  

This is a new and exciting opportunity for an experienced Office Manager or PA to join the team at our head office in Tunbridge Wells.  

It’s a busy office environment, with multiple spaces occupied by members of the Leadership Team, central services and project staff. You will support the organisation and running of the office, maintaining daily routines and facilitating ad hoc activities, as well as  purchasing office and other supplies. You will be required to support the wider central services team with tasks such as recruitment and facilities administration.

In this role, you will provide direct support to the Chief Executive, as well as providing cover for their PA during school holidays; arranging meetings, responding to emails, communicating with trustees and others, and monitoring and updating key organisational documents.

The post holder will manage and develop administrative and junior staff, providing comprehensive induction, supervision and appraisal, and mentoring.  

Applicants must have experience of office management or being a PA, as well as managing staff. You should be organised, adaptable and a proficient administrator who is ready to hit the ground running.

The role is based in Tunbridge Wells but will require some travel to other offices, so a car driver is essential.

Are you up for the challenge?

Are you a proactive, organised, and friendly team player with a background in administration? Are you committed to working towards a world where women have equal rights to men, and have the economic independence they need to participate fully in society?

If so, then you could be the Cherie Blair Foundation for Women’s new Corporate Services and Partnerships Administrator!

The Cherie Blair Foundation for Women is looking for an enthusiastic and energetic individual who is eager to make a difference. This will be a position that you can truly make your own, and where you will play a key role in the daily operation of the charity and its fundraising.  This is a dynamic and engaging position which offers the unique opportunity to work and gain experience within two key departments. The Administrator position reports into the Corporate Services (CS) team, but your time will be split equally between the CS team and the Partnerships (fundraising) team. Given the wide variety of support required you will need to be willing to adapt and respond to the needs of both departments and the wider organisation if needed. However, if you are looking for a space in which to learn and develop in a values -driven and fast-paced charitable environment, then this is the organisation for you.

The Foundation offers a fantastic annual leave package of 28 days of annual leave (which includes 3 that must be taken at Christmas). We truly try and take care of our staff and offer a great benefit scheme that includes an EAP service, childcare benefits, as well as many others. Our organisation works hard to be collaborative and engaging and as such we run training sessions, ‘lunch and learns,’ as well as opportunities for the staff to come together and have some fun – whether it is something nice to eat being delivered to your home, or the annual Christmas party!

The Foundation is an equal opportunity employer, however we ask that you review our essential criteria:

• A working knowledge of using databases e.g. Raiser’s Edge, and solid skills on Microsoft Word, Excel, and PowerPoint
• Basic knowledge of office equipment like printers, screens etc.
• Comfortable working in a fast-paced office environment
• Excellent verbal, written and communication skills
• High attention to detail and able to work independently and within a team when needed
• Maths and English GCSE Grade C or above (or equivalent)
• Numerate, with an ability to analyse team targets/budgets, interpret and communicate data and financial information
• Organised and able to juggle multiple priorities at the same time
• Strong interpersonal skills, high levels of professionalism, initiative, energy, creativity and flexibility

If this sounds like the sort of challenge you have been looking for, please read our attached job description. We welcome your application.

This is a fulltime position split evenly across the Corporate Services and Partnership Teams, with a salary range of £20,442 - £24,531 pa.

To apply, please download the job description and send us the following:

• Covering letter addressing relevant experience for the role
• Current CV – no more than two pages

Apply by midnight, 2nd August 2021. Interviews will be held via Zoom on the 5th - 6th August 2021.

The Foundation is an Equal Opportunity Employer and actively encourages candidates of all backgrounds to apply for this position – diversity is important to us. All applicants should have the right to work in the UK. We are open to receiving applications from individuals who are interested in flexible or remote working options. Please let us know if you have any access requirements of which you would like us to be aware during this process.

Due to the large number of applications we receive, please note that you will only be contacted should we wish to invite you to interview.

Thank you for your interest in the Cherie Blair Foundation for Women. We look forward to receiving your application.

Job Title: Therapy Administrator
Accountable to: Chief Executive
Responsible to: Assistant Head of Operations
Reporting to: IAPT Service Manager
Salary: £18,795.00
Hours: 35 Hours per week (Full time)
Location: Gaddum House and other locations as required

Job Purpose

Working as part of the Gaddum Therapy Administration Team your role will be to undertake all administrative tasks required to ensure the smooth running of the therapy services, including Improving Access to Psychological Therapies (IAPT), Child Bereavement and Palliative Care.

You will also be responsible for ensuring that new referrals are given the earliest appointment; clinical diaries are managed, capturing DNA’s/Cancellations and discharges and ensuring that all administration tasks are completed with a high level of accuracy.

You will demonstrate an appropriate professionalism and empathy towards clients both face to face and over the phone. A keen eye for detail, good  organisational skills and the ability to multi-task is key to the success of this role.

Oxfordshire Community Foundation (OCF) is an independent charity that has been working to improve the lives of Oxfordshire’s most disadvantaged people since 1995. We do this by bringing together people with the passion, resources, and expertise to tackle the most pressing social problems facing our county. We are a leading member of the 460-strong UK Community Foundations (UKCF) movement and recognised for our management quality and innovation.

OCF is seeking a new administrator for a permanent role. We are a small, friendly team who are supportive and ambitious. The Administrator will work with the whole team to provide support across all aspects of the organisation’s work. You will need to be bright, capable and keen to learn on the job. We offer generous holiday, pension and other benefits and strong potential to develop and grow in the role.

Work-life balance is important to OCF, and therefore flexible working is supported by the Foundation. An arrangement will be discussed with the Office Administration and Governance Manager and CEO on appointment. A laptop will be provided and other support if needed in order to enable this.

Accountable to: Office Administration and Governance Manager.

Key Relationships: Team, Trustees, Patrons, Presidents and other supporters and partners of OCF.

Hours: 35 per week (part time will be considered but with a preference for the hours to be spread over five days a week)

Salary and other benefits: Starting salary £19–23,000 depending on experience. 3% pension (increasing to 5% after five years). 25 days holiday plus additional time off between Christmas and New Year.

Main tasks

1. General office work to support the team including answering calls, opening and distributing the post, managing supplies and office services as well as other administrative tasks
2. Managing email inboxes for OCF, Oxfordshire Homeless Movement and others as required; sorting, replying, updating consents and forwarding as required
3. Administration, data entry and management of Salesforce records, including creating new contacts, updating details, managing and updating campaigns, memberships and consents, running reports and providing support and training to the team
4. Financial administration and processing including payment reports, supporting integration between Sage and Salesforce, online giving platforms (e.g. Enthuse), processing cheques, administration on Gift Aid
5. Marketing and communications – supporting the team with bulk emails, updating contacts, GDPR as well as social media and other comms as requested
6. Working with the grants team to ensure OCF processes operate smoothly and applications are incorporated into Salesforce, checking supporting information and documentation; following up on references, requests for clarification or further detail, producing and editing grants panel papers and monitoring and reporting as required; supporting the grants team and trustees with assessment and summaries when required
7. Fundraising and patrons – ensuring there is a clear plan for communications and updating of patrons and other potential supporters, interfacing with Salesforce and liaising with trustees and the team as required
8. Support to trustees to organise meetings, minute, prepare papers and agendas etc. 
9. Support to the office team and committees to organise meetings, minute taking, prepare papers and agendas etc.
10. Other activities as required in line with the job purpose and role

Key competencies

1. Strong organisational skills and ability to manage own workload
2. Good written and spoken English sufficient to draft letters, reports and other paperwork in collaboration with others
3. Numerate with an eye for detail to ensure accurate processing of financial and other data
4. Experience of or ability to develop strong database skills in order to take on the administration of Salesforce
5. Good IT skills including the ability to set up documents, reports, presentations and spreadsheets
6. A self-starter who is keen to develop, learn and grow in the role
7. Ability to carry out basic research
8. Experience of organising meetings and events including diary coordination, invitations, compiling meeting packs, name tags, refreshments etc
9. Professional and able to represent OCF externally at receptions, meetings etc.

Deadline for Applications 9am on Monday 16th August with interviews to be held during the week of 23rd August and a preferred start date of Monday 4th October.

Can you help run our office smoothly to support our dedicated staff tackling the climate emergency and ending the misery of cold homes?

The purpose of this role is to provide effective and efficient administrative support to the growing number of project delivery staff at CSE who depend on the admin team for a smoothly run and safe office environment, including IT, phones, desk space, equipment, stationery etc. 

We particularly welcome applications from the Black, brown, minority ethnic and disabled communities, as they are under-represented at CSE. Appointment will always, however, be made on merit and judged against the job description and person specification.

Flexible within England & Wales

Do you want to work for an organisation that makes a difference, every single day, to people from all walks of life? The people that turn to Citizens Advice need help overcoming an obstacle in their lives – from debt to evictions to trouble at work – and you can be key to them getting the support they need in the quickest, easiest, and most effective way.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented throughout Citizens Advice. We are a member of the race equality campaign at Business in the Community, the Prince’s responsible business network and are committed to improving employment opportunities for ethnic minorities across the UK. We also welcome applications from, LGB and Trans and non binary candidates.

We have made a positive commitment to employing disabled people and guarantee to interview all disabled candidates who meet the minimum essential criteria for the role as set out in role profiles.

Citizens Advice offers confidential advice online, over the phone, and in person, for free. Through our national network of charities, we give people the knowledge and the confidence they need to find their way forward – whoever they are, and whatever their problem.

We’re looking for an administrator to join the executive support team which looks after our executive team and directors, making sure they have everything they need to successfully lead Citizens Advice.

You’ll work alongside 5 personal assistants, and an executive support officer in a small, busy but very supportive team, managed by the Executive Support Manager.

This is a great opportunity to use your administrative and planning skills to assist us with the organisation of a large number of business and governance meetings for senior managers in our operations directorate. 

You’ll be working closely with the Business and Governance Manager (in the operations directorate) and the PA to the Executive Director of Operations to get these meetings in diaries, make sure they happen at the right time, collate and distribute papers and attend them to take notes.

You’ll also be helping with setting up new ways of communicating within the directorate - both through organising events but also by collating and distributing written updates.

Finally, you’ll provide some finance and administrative support to the executive support team. 

You’ll be working in a busy environment so you’ll need to be flexible and have a proactive approach to problem solving with good organisational and excellent IT skills. 

Closing date: 28/07/2021

Interview date: 10 or 11 August 2021

Team Administrator (Operations)
Salary: £20,000 (based on 36 hours)
Hours: Full-time - 36hrs per week, flexible working patterns considered.
Contract: Initially Fixed Term, Until October 2022
Location: Home or office based, with regular (likely weekly) travel to the Leicester office required. Occasionally broader UK travel may be necessary.

Home-Start provides a lifeline of support to over 26,000 families each year through our network of local Home-Starts and volunteers across the UK. At Home-Start UK our team are our most important resource as we help a network of over 180 local Home-Starts to deliver real and lasting impact.

Your role will provide support and co-ordination to the rapidly expanding Operations Team. Key elements of the role include project administration support for the Head of Projects and executive support to the Chief Operating Officer. You will work flexibly and proactively across the Operations Directorate to undertake and hold administrative tasks and responsibilities to underpin and drive team performance.

Closing date for applications: 5pm, Thursday 12th August 2021
Interviews will be held on Friday 3rd September 2021 online or physically in Leicester (tbc)
(We may close this earlier if sufficient applications are received)

To Apply and for More Information:

Please click the 'Apply' button. You will be directed to our website where you can download the job description and complete your application for this position.

Home-Start is committed to Equality of Opportunity and Diversity.  We wish to encourage applications from all parts of the community irrespective of gender, race, colour, age, sexual orientation or disability.  Appointments will be based on merit, following an open and clear selection process.

Home-Start UK, a charitable company limited by guarantee. Company No. 5382181.
Charity No. in England and Wales 1108837 and in Scotland SC039172.

No agencies please.

I am looking for a part-time (21 hours per week) Team Administrator to provide support to the central services function for an influential youth charity. This role will see you provide administrative support to ensure the effective functioning of the Finance and Fundraising and team.

Main duties:
To provide efficient and effective administrative support to colleagues, including data entry and event support.
To take responsibility for the general email inbox, ensuring that all emails are dealt with swiftly and professionally.
To deal with enquiries by telephone, post and email, and pass relevant information to the appropriate staff member or volunteer.

Finance & Fundraising:
Support the Head of Fundraising in maintaining accurate records of donors and supporters.
Contribute to the drafting and distribution of supporter engagement materials.
Be responsible for the co-ordination of regular finance information liaising with the bank, team managers on expenditure, code allocation and debt management.
Manage weekly and monthly finance information flow and records between customers, members, funders and finance department.
Support the CEO in quality assurance of financial information, and the wider team in terms of invoicing, monitoring debt and debt recovery.

Membership:
Support the upkeep of the membership database, including processing of new member applications.
Manage the administrative process of membership renewals, working with the relevant Programme Officer for content and messaging.

If you are immediately available and have the above skills and experience, please apply online today!

Within easy reach of Liverpool Street, Moorgate, Old Street and Shoreditch High Street Station. This is a great role for anyone looking to work in a really friendly team.

Responsible for the smooth running of our Head Office (at full capacity approximately 25 people), duties can entail anything from taking calls and sorting mail to liaising with contractors and suppliers and a lot more. Additionally, you will provide secretarial support to Trustee and team meetings, arrange travel and meetings, take a key role in health and safety compliance at Head Office and carry out office administration.

Ideally you have previous office management experience.

Good office and administration skills are essential as well as IT, numeracy and literacy skills.

You will be a strong communicator, both written and verbal, and understand the need for sensitivity and confidentiality.

You are organised and have the ability and flexibility to prioritise to meet changing organisational and operational needs.

Previous experience of project work is essential as the post holder must be able to plan and implement a range of projects from changes in office procedures to arranging team meetings and staff away days.

If you are interested please submit your CV with a covering letter stating how you meet the person specification for the role. 

We are reviewing applications as they are submitted and will contact all shortlisted candidates within a week of receipt of their CV.

Closing date 3 August. We reserve the right to vary the closing date.

Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.

FFI is seeking an exceptional and talented individual to carry out the critical role of Senior Executive Assistant to the CEO within a well-established, dynamic, global conservation charity. Your responsibilities will include providing comprehensive executive support to the CEO, supporting the CEO in the management of key stakeholder relationships, managing CEO projects, and facilitating the nexus between the CEO and all facets of the organisation. You will also ensure the smooth running of the CEO office and manage other members of the CEO team.

You will have outstanding interpersonal and communication skills to develop positive, productive work relationships, as well as the ability to maintain a high degree of confidentiality and act with tact and diplomacy at all levels. You will have the ability to make administrative and procedural decisions and have sound judgement on sensitive, confidential, urgent issues, whilst working under minimal supervision and in a fast-paced environment. Outstanding organisational and time management skills, a methodical, efficient approach, and a real attention to detail are essential for this role.  With a keen interest in conservation issues, you will be committed to and enthusiastic about FFI’s mission.  International experience and good experience working in a similar role are essential.

In return, we offer the opportunity to work for a ground-breaking organisation at the forefront of global conservation, with generous pension contribution, attractive annual leave allowance, life insurance and salary exchange schemes.  Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.

For further details and to apply please click on the link.

The closing date for applications is Sunday 1 August 2021.

Are you passionate about improving communities, changing lives and the power of volunteering?  Do you have strong leadership experience, excellent understanding of relevant legislation and good knowledge of communications?

About Pets as Therapy

Formed in 1983, Pets as Therapy (PAT) enhances health and well-being in the community through the facilitation of visits of trusted volunteers with their behaviourally assessed animals. Visiting hospitals, hospices, nursing and care homes, schools and a variety of other venues throughout the UK, we enable an improved quality of life for thousands of people every year.

Our therapeutic visits:

• Enhance lives in our communities by providing companionship and friendship and helps to tackle loneliness and stress;
• Improve the lives of people suffering from physical psychological and social health conditions and illnesses such as Autism, Dementia and Stroke by including animal assisted interventions as part of a holistic approach to treatment;
• Improve literacy in children by developing their confidence, interest and enjoyment in reading through our Read2dogs and Write2dogs schemes.

Our model of facilitating thousands of volunteers to make visits nationwide enables us to have a major impact in an incredibly cost-effective way. Pet owners’ willingness to share their beloved animal with other people enables PAT to change lives for the better.

The CEO is responsible for the leadership, the overall strategic direction of the Charity, working with the Chair and Board, and the delivery of all its activities to ensure it meets the needs of the people it exists for in the most effective way for the future.

MAIN PURPOSE OF JOB

• Provide clear Leadership to deliver the strategic vision and values of the charity and be a visible and powerful advocate for the cause the charity represents; 
• Be responsible for all employees and volunteers ensuring best practice is adhered to;
• Deliver effective management of the Head Office team and prioritise their workload;
• Support profile raising and income generation for the Charity to enable it to deliver its strategy and plans;
• Take overall responsibility for the Charity’s management and administration within the governance and accountability frameworks established by the Board of Trustees, supporting the development and delivery of strategic plans, and annual operational plans and budgets;
• Work with the Chair of the Board to enable Trustees to fulfil their duties and legal and other responsibilities for the proper governance of the Charity, ensuring the board receives advice, recommendations and information in an effective, thorough and timely manner.

KEY RELATIONSHIPS

• Accountable to the Board of Trustees;
• Reports to the Chair of the Board of Trustees;
• Where appropriate draws on the experience and knowledge of the Trustees;
• Leadership and management of the team;
• Advocate for the Charity with all stakeholders to engage and retain them, especially our volunteers;
• Ongoing management of Partnerships;
• Own key external relationships;
• Be a spokesperson for the Charity on public platforms including on/offline media;
• Be the main link to our volunteers and the ongoing relationship and communication to them;
• Representation on Board Meetings and Sub Committee Meetings.

DUTIES AND RESPONSIBILITIES

Leadership & Strategy

1. Ensure the Charity has an effective vision, mission and long-term plan and that there is a clear and common understanding by all key stakeholders including staff and volunteers.
2. Work with the Board to develop the Charity's strategic vision and be responsible for leading implementation.
3. Be responsible for the development and delivery of the Charity's agreed business plans.
4. Ensure that the Charity’s values, ethos and policies are relevant, fair and consistently implemented.
5. Keep the voice of the people the Charity exists for at the heart of the organisation’s work and vision.
6. Set the vision and culture for providing excellent volunteer and supporter care, strong and effective communications, high volunteer and supporter retention and acquisition of new volunteers / supporters/ influencers.
7. Develop the Charity’s profile by seeking out and exploiting opportunities for innovation and ensure PAT is at the forefront of positive change in our charity sector.
8. Influence key opinion leaders and stakeholders, developing appropriate relationships to further the vision of the Charity in all aspects of its work (support, campaigning, volunteering and income generation).
9. Keep up to date with developments in the UK relevant to the achievement of the Charity’s vision.

Management & Operations

1. Ensure the Charity has an appropriate and effective staff structure and systems to fulfil its short and long-term objectives and carry out its work effectively, with all staff understanding their role and accountabilities.
2. Develop and deliver against effective annual operational plans and budgets (approved by the Board) in the context of the Charity’s strategic plan and vision.
3. Utilise effective methods for monitoring the performance of the Charity and enable appropriate reporting to the Board against strategic and operational plans and budgets.
4. Understand all systems and processes to support and direct staff and volunteers.
5. Ensure effective recruitment, leadership, management, training and development of staff, directed at achieving short and long-term goals of the Charity, and fully compliant with employment law.
6. Develop and maintain an environment that attracts, retains and motivates good quality staff, constantly seeking ways to learn and improve performance.
7. Ensure the Charity is aware of best practice and that it constantly strives to achieve this within the constraints laid down by the Board and resources available.
8. Ensure the Charity's services, contracts and projects are delivered to the highest standard with due regard for timescales, targets and budget.

Finance & Risk

1. Responsible for the overall financial health of the Charity, ensuring appropriate and effective financial control, audit and reporting systems are in place.
2. Ensure effective cash management in the context of budgets, forecasts and reserves policy approved by the Board.
3. Ensure an unqualified audit opinion and no major issues being raised in the post audit report, with compliance with all accounting standard requirements and appropriate transparency in reporting to key stakeholders.
4. Support the achievement of income budgets including through profile raising, use of networks, and ownership and development of specific relationships including with major donors, corporates and trust/grant makers as well as key influencers.
5. Ensure the effective management and support of volunteers, recognising their critical nature to the Charity.
6. Ensure that the major risks to which the Charity is exposed are understood, regularly reviewed and have systems in place to mitigate these risks.

Governance & Compliance 

1. Provide the Company Secretarial role for the Charity, ensuring it meets all legal and statutory requirements with Companies House, Charity Commission, OSCR and any devolved nation charity authorities that are established.
2. Attend all Board meetings and prepare a written report in advance of each meeting detailing matters of interest and concern regarding the Charity's activities during the previous period.
3. Oversee the development and practical application of all organisational policies and processes e.g. with regard to health and safety, equality and diversity, and safeguarding.
4. Ensure the Charity complies with best practice in all areas of its operation.
5. Ensure that collection and protection of personal information complies with current Data Protection regulations.
6. Ensure all the Charity's activities are conducted safely at all times and that Health and Safety policies are understood and followed by everyone including volunteers.
7. Ensure all major risks are identified and regularly reviewed and that systems and procedures are in place to mitigate all such risks; be responsible for the development and implementation of the Charity's Risk Register.

Partnerships & Business Development

1. Seek out, develop and nurture beneficial partnerships with supporters, donors and other charities and maximise the Charity's reach and opportunities.
2. Develop long-term sustainability, building the Charity's business model and maximising income through strategic partnerships, alignment to similar organisations and creative fundraising.
3. Oversee research to identify and exploit the value the Charity brings to the communities it serves.
4. Adopt a creative and innovative approach and be open to new ideas and opportunities.
5. Identify opportunities and understand how to manage grants, including bid writing.

ACTIVITIES WITH THE CHAIR OF THE BOARD OF TRUSTEES 

• Attend Board meetings and regularly liaise with the Chair.
• Ensure the Board regularly reviews the Charity's governance structure and its own performance.
• Ensure the Board's delegated authority is recorded in terms of reference for sub committees, job descriptions for honorary officers and key staff, and ensure there are regular reporting procedures.
• Ensure the Board have the necessary skills required to support the achievement of the Charity's goals and can access external professional advice as and when required.
• Ensure new trustees receive appropriate induction, advice, information and training.
• Ensure appropriate policies are approved by the Board, in place and regularly reviewed.
• Provide the Board with regular and appropriate reports of relevant activity in the UK and performance of the Charity (financial and non-financial) against plans and budgets.
• Ensure the staff understand and support the governance role of the Board.

PERSONAL SPECIFICATION

1. Qualifications

Educated to degree level or equivalent professional qualification or experience.

2. Essential experience

• Minimum of 3 years’ experience of working at a senior level in the charity sector.
• Experience in the development and delivery of strategies, operational plans and budgets.
• Extensive staff management experience with evidence of team development and strong performance management.
• Experience of working with volunteers.
• Experience of fundraising.
• Proven track record of managing the delivery of great volunteer / supporter/ customer care.
• Experience of working with a Board of Trustees,
• Proven track record in influencing, building and managing high level relationships with supporters and key opinion leaders.

3. Essential knowledge

• Excellent knowledge of relevant legislation and best practice in the sector.
• Good understanding of on & offline communications.
• Understanding of the principles of maintaining a strong brand and creating effective communications materials.
• Understanding of Salesforce and/or other relationship management databases.
• A commitment to equal opportunities and diversity.

4. Essential skills

• Inspirational leadership, management and motivational skills.
• Ability to think and work strategically.
• Strong decision making, highly organised and personally effective.
• Exceptional relationship management and interpersonal skills including with volunteers, beneficiaries, key opinion leaders, funders/donors and corporates.
• Excellent verbal and written communication, networking and negotiating skills.
• Excellent time-management, organisation and prioritising skills.
• Flexible and adaptable to the needs of the organisation.
• Demonstrable diplomacy and conflict resolution skills and ability to work in confidence.
• Clear track record of delivering projects to time and budget.
• High degree of numeracy and good attention to detail.
• Ability to use Microsoft Office suite.
• Full driving licence.

5. Personal Attributes

• Strong empathy and commitment to the goals and values of the Charity.
• Person centred.
• Self-motivated, positive, pro-active and dynamic.
• Innovative and creative leader with ability to motivate and develop staff in a high challenge/high support environment.
• Able to deal confidently with staff, trustees and volunteers including resolving differences of opinion in a positive way.
• Resilient.
• Collaborative, working well within a team and open to new ideas.
• Capable of maintaining external networks and stakeholder groups to the benefit of the Charity.
• Commitment to best practice and with a drive for continuous improvement.

6. Desirable selection criteria

• IT literate with experience in social media platforms.
• Experience of working with the media and acting as spokesperson for the organisation.
• Willing to work weekends and evenings if required.

Safeguarding Statement

Pets as Therapy is committed to safeguarding and protecting the adults and children we work with. As such, posts maybe subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have policies and procedures in place which promote safeguarding and a safe working environment.

This is a key role in a small and ambitious think-tank which has established a significant track record and reputation for thought leadership on understanding attitudes, forging effective narratives and promoting constructive policy solutions on issues of immigration and integration, race and identity in Britain today.

Joining a small and dedicated team, you will be responsible for the effective management of the office which involves lead responsibility for office systems and procedures with responsibilities across finance, governance, HR, grants management and executive support to the Director.

You will manage the communication and information flow between the Director and stakeholders, responding directly to enquiries and managing the Director’s diary. You will need to minute meetings and organise events, training courses and travel arrangements.

With significant experience as an Office Manager or EA/PA at the senior level, you will be a confident and discreet professional with demonstrable experience in office management and senior administration and confidence in dealing with finances and budgets. You will have experience facilitating all aspects of Board level meetings, liaising with various internal and external contacts and stakeholders and prioritising busy workloads. With exceptional communication and interpersonal skills you will have strong IT proficiency and a commitment to social inclusion and fairness.

Fixed Term Contract

North Wales

Ref: PAW-212

Are you a highly organised, efficient and proactive self-starter able to work on your own initiative? Looking for an exciting new challenge? If so, join St Giles as an Administrator, where you will provide vital administrative support and contribute to ensuring compliance with systems and procedures, relating to the administrative functions.

About St Giles and the St Giles Wise Partnership  

St Giles is an award-winning social justice charity using expertise and real-life past experiences to empower people who are not getting the help they need. People held back by poverty, exploited, abused, dealing with addiction or mental health problems, caught up in crime or a combination of these issues and others. We show people there is a way to build a better future for themselves and those they care about and help them create this through support, advice, and training.

The Wise Group is a leading social enterprise working to lift people out of poverty. As an enterprise, we build bridges to opportunity for the most vulnerable in our society. Our team does this through mentoring support, employment, skills, and energy advice.  St Giles and The Wise Group came together to form a partnership with the aim of supporting the Probation Resettlement reforms by offering a high-quality service underpinned by staff who have lived experience and cultural competency. As a result, we have been awarded contracts to deliver Personal Wellbeing Services for North and South Wales. These services will involve a range of support to community offenders and prison leavers including families, emotional wellbeing, lifestyle and associates and social inclusion (including meet at the gates).

About this exciting opportunity

This key role will see our successful candidate undertake a broad range of essential tasks such as providing administration for meetings, monitoring and managing our database system, developing and maintaining processes for recording purposes. A key part of the role will be to liaise with external stakeholders to arrange appointments, referrals and to ensure information being exchanged is clear and carried out in a timely and effective manner whilst at the same time being GDPR compliant.

You will also be the primary contact for all enquires, external and internal to ensure communication channels are clear an effective. In addition, you will positively represent the St Giles Wise partnership in all external meetings including conferences, seminars, and other events.

What we are looking for:

• Strong IT skills including proven experience of using Word, Excel, and Outlook in a similar work environment.  This includes ability to use online video communication platforms (eg. Microsoft Teams, Zoom)
• Experience of managing Customer Relationship Management systems including inputting data and creating reports
• Experience of working in services providing administrative support in a busy, pressurized environment
• An excellent communicator, verbal and written, with impressive interpersonal skills
• Ability to work resiliently under pressure, meet deadlines, work on own initiative and part of a team

In return, you can expect a competitive salary and generous leave allowance, staff pension scheme, flexible working, a mentoring programme, an advice and counselling service, season ticket loan and much more besides.

We positively encourage applications if you have previously worked on a client-led support project, have had personal adverse experiences such as homelessness, substance misuse, debt, involvement with gangs etc. This includes experience of the criminal justice system, having served a prison sentence, or still be serving a prison sentence in a prison.

Closing date: 11pm, 26th July 2021.

St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.