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HR Administrator
Location: Edinburgh, Stepps, Rachel House (Kinross) or Robin House (Balloch) (Hybrid)
Salary: £28,703 - £30,869 per annum (pro rata)
Contract Type: Temporary for ~12 months, Part time: 30 hours per week
Closing Date: 14/06/2026 23:59
The Vacancy
People are at the heart of everything we do. We are looking for an experienced HR Administrator to join our HR team who shares that belief. As our new HR Administrator, you will be the friendly, organised, and detail focused backbone of our HR and Recruitment operations.
You will provide a full range of transactional Human Resources (HR) administrative tasks to support the functioning of the People Team. Main tasks include recruitment and selection, payroll and contractual administration and data management.
The role sits within the People and Strategy Directorate, working alongside our Learning and Organisational Development, Strategy and Volunteering colleagues.
This is a temporary post for approximately 12 months to cover a period of Maternity Leave.
Role Overview
As an HR Administrator, you will play a pivotal role in shaping our organisational success. Working as part of a friendly team, you'll provide essential support to our colleagues across CHAS. Your responsibilities will include:
- Fostering a positive work environment that values diversity and inclusion
- Managing HR processes to ensure seamless operations and compliance
- Providing support to employees, helping to create an environment where they can thrive
- Managing a busy HR inbox, dealing with a variety of queries, including access requests, management information, payroll queries, contractual changes and reporting/compliance requirements.
- Delivering a compliant and positive pre-boarding experience, ensuring new starts feel supported and well-informed from the moment they accept their offer
- Work with our HR Coordinator to provide Payroll Support: Repackage and prepare HR data for submission to our payroll provider, ensuring deadlines and data quality standards are met.
- Maintain and update our HR Information System (HRIS), ensuring data accuracy and integrity.
- Generate regular and ad-hoc reports from the HRIS to support decision-making and compliance.
- Collaborating with our wider team to develop and implement initiatives that align with our organisational purpose
About You
To be successful in this role, you will have skill and experience in the following areas:
- Demonstrable knowledge of HR and/or Recruitment administrative processes and procedures
- Systems experience including HRIS and/or ATS.
- Demonstrable working knowledge of Microsoft Office software, specifically Outlook, Word, Excel and SharePoint
- Advanced keyboard skills
- Excellent verbal and written communication skills, and the ability to interact with people at all levels
- Highly developed planning and organisational skills
- Ability to prioritise and manage own workload and work on own initiative
- A calm, logical and methodical approach, often working under pressure to tight deadlines
- Excellent degree of accuracy and attention to detail
- Good time management skills
About CHAS
At CHAS, we support families during the toughest of times. Our ambition is to reach every family in Scotland who is living with the heart-breaking prognosis that their child is dying and offer them our care and support to empower them to make the most of the short time they have together. As an HR Administrator, you will be instrumental in achieving this vision by providing valuable HR and recruitment administrative support and guidance to employees throughout their employment with CHAS.
We offer
- Flexible Working: our team works flexibly and in a hybrid manner with time split between at home and onsite in our various locations. CHAS offers flexible and family friendly working. and are happy to discuss working arrangements that work for you
- Development Opportunities: exposure to a wide variety of HR and recruitment business as usual activities as well as projects, with regular opportunities to engage in continuous structured internal and external learning.
- Professional Growth: Work with industry leaders in a high-performing team where you will be encouraged and supported to excel and develop your skills.
- Comprehensive Benefits: Including generous annual leave policy and pension, incremental salary progression, access to Blue Light discounts, and health and wellbeing support.
Further Information and How to Apply
If this sounds like you, we would love you to apply! Click apply and you will be redirected to our careers site where you can complete your application.
Registered Charity 
101 - 500
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for an experienced Salesforce Administrator to expand capacity and play a key role in the next phase of our organisation-wide Salesforce rollout. Having successfully implemented Salesforce for donor management, we are now expanding the platform to support our international field operations.
Working as part of our International Salesforce team, you will configure a brand‑new Salesforce NPC platform, integrate it with our existing NPSP donor system, and provide day‑to‑day support to users across 18 countries. You’ll be a Salesforce product champion - triaging support tickets, delivering configuration changes, supporting testing, and helping drive continuous improvement across the organisation.
This is a highly collaborative role, working closely with our Salesforce Developer & Product Owner, Project Manager, and stakeholders around the world. Occasional travel to our London office and internationally may be required.
About you
You are a certified Salesforce Administrator with strong experience building and configuring Salesforce from scratch. You’re a confident communicator, an excellent problem solver, and comfortable supporting and training users in an international environment. Experience with NPSP and / or NPC is required. You must be a fluent English speaker with the right to work in one of the following countries: UK, Albania, Bosnia-Herzegovina, Bulgaria, Denmark, Germany, Moldova, Netherlands, Norway, Romania or Ukraine.
About us
Mission Without Borders is an international Christian organisation working with poor and marginalised families and children across Eastern Europe. We support communities through practical, emotional, and sustainable development initiatives - serving people regardless of religion or ethnic background.
Rewards and benefits
-
Up to 30 days annual leave plus bank holidays
-
Pension scheme
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Flexible working, with occasional travel
Help develop a new international Salesforce platform, transforming the lives of families, children, and communities in Eastern Europe. Working with 18 countries, this is a real opportunity to make a difference.
The client requests no contact from agencies or media sales.
Thank you!
Are you an experienced senior administrator or operations professional who wants to use your skills to support a meaningful cause?
My client is a Black-led charity with a long track record of supporting Black and racialised women and children affected by domestic abuse and Violence Against Women and Girls. They are entering a busy period of growth and transition and are now seeking an Interim Senior Admin Officer to step in quickly, stabilise systems and support the organisation through change.
The role As Interim Senior Admin Officer, you will play a central role in ensuring the organisation runs smoothly, safely and compliantly. You will take stock of existing systems, put clear processes in place and provide practical support to staff and trustees during a period of onboarding and recruitment.
You will also work closely with the Admin Officer and Receptionist, offering day-to-day guidance, support and coaching to help them deliver to a high standard.
Key responsibilities include
- Reviewing and improving operational systems across administration, record-keeping, filing, archiving and IT
- Leading supplier and contract management, including reviewing value for money and setting up clear contract processes
- Supporting recruitment activity and onboarding of new staff and trustees, including inductions, equipment and access
- Developing, reviewing and updating organisational and HR policies in line with UK employment law and best practice
- Advising on employment matters such as contracts, grievance and disciplinary procedures and staff entitlements
- Ensuring strong governance and compliance, including Charity Commission and Companies House requirements
- Overseeing GDPR compliance, health and safety and statutory obligations
- Supporting facilities management, including getting the reception area fully operational
- Providing hands-on support and coaching to the admin team
- Producing a clear written recommendations report by the three-month point to support continuity
- Strong experience in senior administration, operations or office management, ideally within the charity or third sector
- Experience or knowledge of organisational and HR policies
- Knowledge of UK employment rights and employment law
- Hands-on understanding of charity governance and regulatory compliance
- Working knowledge of GDPR and health and safety
- Experience managing suppliers and contracts
- Confidence supporting recruitment, onboarding and HR processes
- A supportive, coaching-style approach to working with others
- The ability to prioritise, work at pace and get things done
- Strong cultural competence and commitment to equality, diversity and inclusion
- Role: Interim Senior Admin Officer
- Organisation type: Black-led charity supporting Black and racialised women and children affected by domestic abuse and VAWG
- Rate: £15–£18 per hour, depending on experience
- Hours: 20 hours per week, Monday to Friday
- Location: Newcastle upon Tyne (NE4), with on-site or remote working
- Contract type: Temporary
- Duration: 6 months
As a Black-led organisation, my client strongly encourages applications from Black women and women from racially minoritised backgrounds, who are under-represented in senior operational roles.
Why apply? This is a rare opportunity to step into a trusted interim role within a values-driven organisation doing vital, life-changing work. You will have the space to make meaningful improvements, support people to succeed and help shape a stronger future for the organisation.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
