The Data Entry/Junior Administrator works with Database Manager to assist with the data entry process and administrative tasks in support of the Graham Tour. This position serves to process and enter information into the Tour database and provide efficient and accurate data processing functions in various areas including: manually sorting information, maintaining and updating records and database, collecting data from field operations and web forms, assist in preparing contact data for project communications, assist in the data analysis of project developments and ensuring accuracy is maintained throughout the process. This position may also be required to assist with additional ad-hoc duties which include, but are not limited to, responding to both internal and external telephone/email enquiries and other administrative duties.
Responsibilities and Duties:
- Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
- Faithfully upholds BGEA in prayer
- Consistently participates in daily BGEA staff devotions
- Demonstrates behaviour aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
- Effectively represents Jesus Christ to those within both personal and professional spheres of influence
- Communicates effectively with team members and when dealing with people externally
- Phone calling as necessary, to confirm information
- Maintain accuracy and follows procedures when performing functions
- Maintains the protection and confidentiality of records database information in line with current data and privacy laws, including age of consent
- Processes information and/or data entry functions based on requirements needed and as assigned by the Database Manager in ONE OR MORE of the following areas:
- Accurately process and enter data into the database.
- Check databases for data quality and integrity.
- Address database related queries from staff and field team.
- Maintain and adhere to user access and permission levels for database segments.
- Perform administrative duties and assist in gathering information for various reports or Tour needs.
- Report database system problems in a timely manner so that problems, bugs or errors can be resolved.
- Contribute feedback and make recommendation for improvements to be considered for future data processing, setup and/or changes required to the procedures
- Servant Leader: Upholds Christian values with the ability to lead by example and have a heart for service.
- Communication: Strong communication skills; ability to express oneself professionally, both written and verbally when interacting with people internally and externally.
- Teamwork: Ability to work well within a team and individually.
- Proactive: Proactively carry out administrative tasks and support the team where needed.
- Problem Solving: Ability to assess problems and seek to implement solutions.
- Flexibility: Ability to adapt quickly to fit with changing conditions, tasks, responsibilities, or people.
- Thorough: Have good attention to detail, with emphasis on communication, time management and accurate record-keeping.
- Multi-task: Ability to multi-task, be well-organised and work well under pressure.
Skills and Knowledge:
- Qualification in related discipline or equivalent work experience
- Experience in working with databases such as Raiser’s Edge or Microsoft Dynamics CRM
- Proficient in MS Office Suite
- Strong data entry skills
- Ability to work independently and as part of a team
- Ability to work with people at all levels both internally and externally
- Ability to handle multiple interruptions throughout the day
- Ability to maintain strict confidentiality
- Ability to work under stress and pressure
- Flexibility and adaptability
- Ability to travel to Tour Cities if required.
There is a requirement for the job holder to be a committed Christian and demostrate a personal commitment to the Christian faith.
The client requests no contact from agencies or media sales.
Bishopsgate Institute is the delivery arm of the Bishopsgate Foundation, founded in 1894 for “the promotion of the education of the public”. We are a small, independent charity with our own extraordinary premises at the crossroads of the City, Spitalfields and the East End. Our motto is “I grow old, but not lazy” and we apply this philosophy throughout our work.
This is a part-time standalone role for 21 hours per week; you will have solid generalist HR experience and will give pragmatic advice and practical support on a variety of HR issues, as well as being responsible for coaching our managers in delivering across these areas. You will have strong recruitment experience and come up with new ideas for finding and attracting the best talent. There will be a range of HR projects into which your contribution will be valuable, such as revamping our learning and development offer, ensuring our policies and procedures reflect best practice and leading on complex employment relations issues, so experience in these areas will be highly useful.
In addition to managing all aspects of HR admin and record-keeping, ensuring data protection compliance, this role is responsible for providing accurate and timely information for payroll, as well as ensuring excellent management of organisation-wide general administration. This role line manages the Administration Officer. Therefore, ability to assert authority and retain accountability for the areas under your remit is essential, motivating and leading others to deliver performance.
The successful candidate will have a CIPD qualification (minimum level 5).
Please download and consult all of the information available on our website before beginning your application
** CVs alone will not be accepted **
The application deadline is Sunday 06 October 2019 (17:00), but we look at early submissions and may withdraw the vacancy at any time.
Late applications will not be considered.
We welcome submissions from previous applicants.
parkrun is one of the world's biggest physical activity interventions, with over 300,000 people taking part in nearly 2,000 events in 21 countries every weekend. As we continue to grow, we’re looking for an organised and dependable Junior Administrator to join the parkrun team. Are you a solutions-driven team player, brilliant at juggling multiple priorities?
This is an entry level job so would be ideal for someone at the start of their career.
We are looking for a Junior Administrator to join our team. It's a fixed term (12 month) internship, offering the successful candidate a great opportunity to gain experience and build their CV.
The candidate will have:
Excellent organisational and planning skills
Excellent communication skills
Competence in IT with preferable experience of Microsoft Office and/or Google Docs (G Suite)
Energy, determination and enthusiasm
Willingness to learn
Assist the team at the Twickenham office and ensure projects are running smoothly
Organise meetings, appointments and arrange travel
Compile stats and reports using a variety of software (Sprout Social, Google Analytics etc)
Project management assistance across a range of business functions
Help manage the Twickenham office and meeting room - maintain office supplies.
Other tasks as appropriate
Team Member Responsibilities
We want everyone who is employed by parkrun to be immediately recognisable for their professionalism, positivity and passion. They will be of exceptional calibre; motivated by social impact; and excited by our mission to create a healthier and happier world.
Act with humility, integrity, respect and understanding
Are reliable and accountable
Have pride in work
Seek efficiency in working practices
Help one another to excel
Take care of the health, welfare and wellbeing of self and others
Have a thirst for learning and developing
This job profile is not intended to be an exhaustive list, but aims to highlight the typical responsibilities of the post. It may be reviewed at any time, in agreement with the post holder.
The post holder will be required to comply with all policies and procedures issued by parkrun Ltd.
parkrun Ltd is an equal opportunities employer and the post holder is expected to promote this in all aspects of their work.
This job profile will be subject to discussion and review on a regular basis within the performance and development review process. It is an accurate reflection of the main requirements of the job at the date shown below.
The client requests no contact from agencies or media sales.
Unicef ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.
The Corporate Partnerships team at Unicef UK manages partnerships with major UK companies, including easyJet, arm, Manchester United, and Unilever. We firmly believe that companies can play a crucial role in creating a better world for children. Our vision is to be the partner of choice for the UK’s leading companies, securing and developing strategic, long-term relationships that align with business objectives to deliver for the partner and for children.
As Corporate Partnerships Team Administrator, you will provide proactive administrative support across the entire team, helping us to deliver on our ambitious income targets. This will involve developing and maintaining systems and processes that enable effective and efficient ways of working. Other components of the role include support for fundraising activities and database management.
Our ideal candidate will be highly efficient with a flexible approach and proven administration experience. You enjoy providing support to colleagues, possess strong organisational skills and you have the ability to prioritise your workload with minimal supervision.
Fixed term contract - 12 months
Together is an amazing place to work. And it’s not just because we’re one of the UK’s oldest and most respected mental health charities. It’s because we put the people who use our services at the heart of everything we do – supporting and enabling them to take control of their lives and make a positive contribution to the community.
Together for Mental Wellbeing are recruiting for a full time Data Administrator role based at Together’s National Office in Central London (with fortnightly travel to Norfolk required). This role is a 12 month fixed term contract. Organised and diligent, you’ll enjoy knowing that your work reporting on and supporting staff with recording the work we do is helping us to track the progress of the people we support.
We have an exciting opportunity for you to draw upon your extensive administrative and database experience to support us to maintain and update our records and work as part of our Quality Improvement team alongside Together’s Norfolk service to collate, analyse and report on the work we do.
You will also use your knowledge to develop, improve and maintain databases and administrative systems, as well as coordinating and collating relevant information to produce regular reports. You will support the team with general administration support including communicating via a range of channels and settings to staff across Together and externally.
You will have excellent communication skills, a thorough knowledge of using and maintaining databases and of Microsoft Office, with a focus on Excel, the ability to prioritise and manage your time and an understanding of the importance of maintaining confidentiality.
We have a firm commitment to encouraging fairness and diversity in our work force and we welcome applications from disabled people and those from BAME backgrounds.
Overview of the role
The Operations Team Administrator is a new and critical role in our Operations Team. You will be at the beating heart of our work across both Koreo’s portfolio and the Hub Islington. This key role is responsible for providing outstanding administration support across all areas of our delivery including:
Team Administration support
- You will help support the administration of our programme of work including but not limited to:
- Creating, editing and proofing reports and documents
- Maintaining the operations team diary and arranging team and organisational meetings
- Sending out pre-arranged communications and messages to external stakeholders
- Support the team with room booking and venue enquires for our programme
- Support the team with travel and accommodation bookings
- Prepare materials for training sessions
- Prepare and support team with pulling together information required for reports and bids
- Responsible for the physical and electronic storage of all documents, records and files
- Responsible for the effective coordination of financial administration across the team such as processing and raising of invoices, submitting participants expenses
- To support with the operational delivery of Koreo office and Hubs space bookings and events programme including room set up, delegate welcome and event cleardown
- Responsible for maintaining a high-quality office space including managing of the cleaning of the space through our contracted cleaners
- Managing our supplies, coordinating orders for and organising office supplies
- Organisation, time management and task efficiency – You are reliable and thrive on responsibility. You will be expected to manage competing priorities, delivering at pace to a high standard. Effective planning and strong organisation skills will be key to the success of this role
- Ability to take initiative and effectively solve problems – You are able to work independently and use initiative when needed. You are a natural problem solver, and you are able to quickly spot and manage key risk areas
- Attention to detail – You are an excellent proof-reader and you are able to work confidently with large quantities of complex data
- Customer service – You should understand who our customers are and show a commitment and desire to anticipate, meet and exceed their needs and expectations
- Build positive relationships – You are comfortable in a small, busy and ambitious team. You are be a good team player and able to build and maintain strong interpersonal relationships with colleagues and our community
- Written and verbal communication – You can communicate clearly and effectively, both verbally and in writing. You should be confident in conversing with a variety of people and be able to adapt your style to different audiences and through different mediums
- Adaptable – You cope well with competing demands and changing environments. You maintain your effectiveness and productivity throughout. You will be flexible and able to work in different settings and with different people.
- Previous experience in space or office management
- Previous experience of providing administration support
- Advanced knowledge and use of Microsoft Excel, Word and PowerPoint
- Competent at using Microsoft Office and Google suite
- Comfortable using a variety of online platforms and database systems
- Experience in managing policy compliance and risk
- Previous experience of using CRMs, ideally Nexudus or Salesforce
- Previous experience using financial management platforms
The client requests no contact from agencies or media sales.
Job Title: Administrator
Location: Kew, Richmond, Surrey
Responsible to: Director
Hours: 9 – 5pm
We are seeking a dynamic individual for immediate start at our Kew-based charity helping terminally ill children living in the UK.
Job specification includes:
Minimum two years office experience
Ability to work on own initiative
Excellent communication, interpersonal and literacy skills
Excellent telephone manner
Good computer skills including Word, Excel and Outlook
Flexible and pro-active approach
The successful candidate will be responsible for a variety of tasks and need to be a highly organised individual and enjoy being part of a small team.
The client requests no contact from agencies or media sales.
Part-time and full-time positions available
We are seeking a Meetings Administrator and Database and General Administrator to join us and provide administrative support to our team.
Both positions will involve you providing assistance to our Secretary General and other senior staff with administrative duties.
In the Database position, you will assist with meeting management in support of the Anglican Safe Church Commission, a small international medical grants fund, and the Secretary General’s office team. You will also maintain our global database of senior Anglican clergy and staff.
In the Meetings position, you will assist with preparation for a wide range of international Anglican meetings initiated or supported by the ACO. The role includes arranging travel, visas and accommodation, providing meeting papers and joining information to delegates, and hospitality.
To succeed, you should have flexibility, drive and personal resilience, as well as first-class skills.
The Anglican Communion Office is the permanent Secretariat for the Instruments of Communion of the Anglican Communion. We serve the Anglican Consultative Council, the Primates’ Meetings, and the Lambeth Conference, as well as commissions, committees and groups that emerge from time to time, as the need arises. Currently we are working hard in preparation of the Lambeth Conference, which takes place in 2020.
For further information and to apply, please visit our website via the Apply button.
Closing date: Monday, 23rd September 2019.
Interview date: Tuesday, 1st and Wednesday, 2nd October 2019.
You’ve got good administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.
We are looking for someone like you to play a vital support role at our Holloway Road head office.
Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.
So, are you ready to take on this rewarding role that comes with some really great benefits including 25 days' holiday, contributory pension scheme, employee assistance programme and childcare vouchers, plus exceptional professional development and training opportunities? Apply now via our website.
So, are you ready to take on this rewarding role that comes with some really great benefits, including a smartphone? Apply now via our website.
This is a rolling recruitment process, shortlisted candidates will be interviewed as and when they apply.
Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.
Our client is a London based charity that supports homeless and vulnerable people to find decent homes, build supportive relationships and lead fulfilling lives. They are currently looking for an Administrator to support with a range of administrative and logistical tasks and duties. This role is offered on a temporary basis, initially for a month.
As an Administrator, you will support the team in admin related duties ensuring high quality support to service users with a history of rough sleeping. Supporting both customers and internal colleagues, you will ensure an effective customer service by inputting, recording and monitoring data. Representing the charity, you will liaise professionally with external stakeholders, such as partner agencies and auditors. Ideally, you will be knowledge in using EPJS systems. Finally, you will be the focal point for the day-to-day management of the operational duties, and health and safety of the building.
To be successful, you must have experience of working in an admin capacity, ideally in an environment supporting complex needs coupled with knowledge of safeguarding. Candidates must also have a good level of computer literacy and numeracy.
To be considered, you must be available immediately and be in possession of a fully enhanced DBS check that is registered to the online update service
We are looking for a candidate that has a background in Facilities maintenance administration, proven experience of working with an online financial system, advanced knowledge of Microsoft office and is an excellent communicator.
This post will primarily be supporting the Operations/helpdesk team in their day to day functions to deliver FM services and compliance across the site, whilst also helping deliver value for money.
Kew is the world’s leading botanic gardens, at the forefront of plant and fungal science, a UNESCO World Heritage Site and a major visitor attraction.
We want a world where plants and fungi are understood, valued and conserved – because our lives depend on them.
We use the power of our science and the rich diversity of our gardens and collections to provide knowledge, inspiration and understanding of why plants and fungi matter to everyone.
There will be occasions when admin support and cover is required for the helpdesk, any experience of working with an FM helpdesk would be advantageous but is not essential as training will be given.
Experience of using a Computer aided facilities maintenance (CAFM) system would also be desirable as the chosen candidate will be using this regularly, again training will be given.
The role calls for an individual that is highly enthusiastic, committed and willing and able to operate in a fast-paced environment. You will have exceptional interpersonal and communication skills, a keen eye for detail and figures, and the ability to engage with internal and external stakeholders at all levels. The candidate will be part of a small team of administrators and on occasion will be required to provide cover in their absence.
We have most recently insourced our Facilities maintenance, so it is an exciting time to be joining Kew in this capacity and to help shape the future of Kew Estates and Capital Development Department.
We offer a fantastic range of benefits including a broad range of Learning and Development opportunities, with access to the Civil Service training curriculum, generous annual leave entitlement for new starters, family friendly policies, a choice of competitive pensions and flexible benefits scheme.
If you are interested in this position, please visit our website via the Apply button for more information and to apply.
Closing Date: 22/09/2019
We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.
No agencies please.
RedR UK is seeking a pro-active and enthusiastic Administrator to provide administrative and logistical support to RedR UK's Programmes, Fundraising, and Facilities functions. This is a fantastic opportunity for someone looking to break into the humanitarian and international development sector. The successful candidate will work closely with a cross section of staff in RedR, and gain invaluable experience and insight into the day to day operations of a busy NGO.
Ideal for those looking to start their careers and searching for that breakthrough. This is initially a fixed term post up until 1st April 2020, with the possibility of extension thereafter.
For full details, please see job description attached.
The client requests no contact from agencies or media sales.
Closing date: 23 September 2019 at 11:30pm
Do you have excellent administration skills and a typing speed of at least 70wpm? Then join Shelter as a Legal Administrator and you could soon be playing a vital role ensuring our legal team have the administrative and secretarial support they need to help more people whose housing rights are at risk or denied.
A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.
About the Role
As a Legal Administrator, you'll be responsible for ensuring the smooth running of the legal team's work, enabling them to maximise their casework hours. On any given day that could involve providing a swift and extremely accurate audio typing service to solicitors, file management including photocopying and filing, entering information onto our case management systems and communicating with clients and third parties. It will also see you prepare and deliver bundles and documents for court, manage our legal billing process and maintain accurate financial records and petty cash.
Your outstanding administrative and organisational skills will be critical to your success in this role. As well as proven audio and copy typing skills, with a minimum speed of 70wpm, you will have ideally worked in a legal environment so you are used to legal documents, but training can be given. You're proactive, creative and commercially aware with great written and verbal communication skills and enjoy working as part of a busy team.
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.
Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.
To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our Legal team and be the change you want to see in society.
Safeguarding is everyone’s business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.
At Shelter, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. We are facing diverse problems, so need diverse people to tackle them.
Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.
We are Rethink Mental Illness, a leading charity provider of mental health services in England. We support tens of thousands of people through our groups, services, policy, campaigns and advice and information. Our work supports us in delivering on our mission: “A better life for everyone severely affected by mental illness.”
We're currently recruiting for a CEO Office Admin Support in our London office. We’re looking for someone with exceptional skills to provide administrative support to Rethink Trust Corporation and the wider team.
Rethink Trust Corporation is a subsidiary company of the charity Rethink Mental Illness. RTC acts as a professional trustee, managing discretionary funds which have been set up to primarily benefit people affected by severe and enduring mental illness.
Duties and Responsibilities:
Rethink Trust Corporation:
- Respond to enquiries from settlers, co-trustees and other relevant stakeholders
- Organise and attend meetings with relevant stakeholders
- Proactively follow up interested parties for new business at set intervals and accurately record information on progress on the relevant system(s)
- Prepare documents, reports, promotional material or proposals
- Take receipt of payment for newly created trusts and ensure all paperwork is circulated for signature
Chief Executive’s Office Support Team:
- Provide general administrative support
- Ensure the Executive team has papers for all meetings.
- Make travel and accommodation arrangements as required.
- Organise meetings as required, including distributing papers.
Skills and Experience:
- Experience of general administration with effective knowledge of administration practices.
- Experience of effectively managing competing priorities.
- Proactive with strong organisational skills.
- Effective communicator (verbally and written).
- Proficient in MS Office, particularly Word, Outlook and Excel.
- Experience of coordinating activity between teams to support effective working.
- Ability to work well independently and between different team
- Experience of working in a customer focused environment.
- Excellent attention to detail.
- Experience of working with electronic case recording systems is desirable.
- Familiarity with relevant data protection legislation is also desirable.
What we offer:
- Competitive Salary
- Contributory Pension Scheme
- Life Assurance
- 33 days Annual leave including statutory/bank holiday
- Your "Rethink Day" 1 day additional leave (pro rata) on your Birthday
- Where appropriate paid eye test plus up to £55 towards the cost of new glasses or lenses
- Excellent Career Development Opportunities
- The opportunity to make a real difference
The Phoenix Futures Group is a charity and housing association which has been helping people overcome drug and alcohol problems for more than 40 years. We are now seeking an outgoing Receptionist/Administrator to oversee our Central Office Reception.
If you are looking for an administrative position where you can add value in a worthwhile organisation, or if you are just starting out in your working life and want to gain experience in what is involved in running central office premises such as reception, supplies, invoice processing and security, then this could be the job for you.
You will work within the Finance Directorate and have the opportunity to learn about various strands of finance, insurance, procurement and business administration.
We also welcome applications from volunteers who would like to further their office experience in a permanent paid position.
The client requests no contact from agencies or media sales.