Administrator jobs

Fundraising Administrator

Muslim Charity Helping The Needy

Location: 9 Hessel Street, London E1 2LR

Salary: £25,000–£28,000 | Hours: 37.5 per week | Type: Full-Time

The Fundraising Administrator is a key support role within Muslim Charity’s Community Engagement and Fundraising Team. You will help deliver smooth, effective fundraising operations by supporting events, campaigns, volunteer engagement and community activities. The role combines administration, community hub management, volunteer coordination and frontline communication, ensuring our supporters, partners and beneficiaries receive an excellent experience.

You will maintain departmental fundraising plans, support the organisation of events, campaigns and challenges, and act as the first point of contact for fundraising and volunteer enquiries across phone, email and social media. The role requires strong coordination with the Programmes Team for project updates and reporting, along with maintaining databases and online fundraising pages such as JustGiving, LaunchGood and Enthuse. You will also support national and international fundraising activities as needed.

We are looking for someone with administrative experience, ideally gained within a charity, fundraising or community-focused environment. You will have strong organisational skills, excellent written and verbal communication, and confidence in handling enquiries through multiple channels. Strong interpersonal skills and the ability to engage positively with volunteers, supporters and community members are essential, along with good IT skills, including Microsoft Office, online forms, cloud tools and CRM/database systems. Experience supporting events and an understanding of safeguarding, data protection and health and safety are required, as well as flexibility to occasionally work evenings or weekends.

To find out more or to apply, visit our vacancies page via the apply button. 

Closing date: 26 December 2025.

At Muslim Charity, we believe diversity strengthens our community and enriches our mission. We are committed to fostering an inclusive environment where all individuals, regardless of background, race, gender, age, disability or faith, are valued. By embracing diverse perspectives, we enhance our ability to serve those in need. Please note that Muslim Charity reserves the right to interview and appoint a suitable candidate before the stated application deadline.

Salary: £27,500 – £29,187 per annum
 

Part time, Permanent (9 - 5 or 10 - 6)
 

Location: East Croydon (2 days per week in the office)

About the Role
 

Rape Crisis South London is seeking an experienced, passionate, and professional People & Culture Administrator to join our team.
 

You will play a vital role in supporting our HR function by managing recruitment, onboarding, payroll administration, and compliance, ensuring that all People & Culture processes run smoothly and effectively.

Reporting to the People & Culture Manager, you will be a key member of the People team, working closely with our frontline services to ensure they have the support and working environment they need to deliver services to survivors.
 

We are looking for someone with a strong track record in HR processes, excellent organisational skills, and a commitment to fostering a supportive, inclusive workplace.
 

Key Information
 

This post is open to female applicants only, as the role is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010.
 

To apply, please upload an up-to-date CV and a cover letter (maximum 1,500 words) outlining how you meet the essential and desirable qualifications, skills, and experience.

Interviews will be held on a rolling basis.
 

Equality & Diversity
 

RCSL is an equal opportunities employer. We particularly welcome applications from women underrepresented in management and leadership roles within the violence against women and girls movement.

EDI Statement
RCSL is an equal opportunities employer, and we are particularly keen to receive applications from women underrepresented in leadership roles in the violence against women and girls movement. Particularly if you have experience working in diverse background.

Safeguarding and Confidentiality
RCSL is committed to creating and maintaining a safe, respectful, and trauma-informed environment for all survivors who use our services. We recognise our responsibility to protect adults and young people at risk from harm, abuse, and exploitation, and we understand that safer recruitment is a vital part of safeguarding. We welcome candidates in particular who have experience understanding of issues affecting women and girls.

Charity values and ethos

A world free from sexual violence, where survivors are believed, respected, and supported. 

Mission Statement 

Providing specialist support to women and girls who have experienced rape and/or childhood sexual violence and abuse.

Interview process
Shortlisted candidates will be invited to a one stage interview process:

Stage one: MS Teams

As part of our values-led interview process, we will explore your experience and approach to safeguarding, EDI, wellbeing, feminism, role-specific responsibilities, and trauma-informed practice. For management positions, we will also discuss your people-leadership skills.

 

Learning and Development
As a charity currently going through an exciting period of transformation, we welcome people who are enthusiastic about continuous learning and development.

Please note: All positions are UK-based and require the right to work in the UK.
 

If we receive a sufficient number of suitable applications, we reserve the right to close the position before the advertised closing date.

Job Title: Team Administrator

Location: Hybrid-Office (London Bridge) and home

Contract type: Permanent

Hours: 37.5

Leave: 25 days holiday per annum, plus bank holidays, plus discretionary leave between Christmas and New Year

About the organisation

We are an extraordinary company that believes in extraordinary recruitment. We work with a variety of non-profit organisations to help them recruit more effectively, more efficiently, and more inclusively. Since being established in 1990, we have placed over 30,000 people into paid and voluntary roles, with inspirational organisations making real and tangible difference to society, locally, nationally and internationally. Today, we are proudly a B Corp and an Employee-Owned Business. We're not interested in quick wins, instead we're driven by delivering impactful recruitment, appointments that can genuinely change the world.

About the role

The role will support our varied and diverse teams across all things administration with a focus on supporting a specific team for part of the week. This might involve helping us to book interviews for our clients, supporting the candidate journey, formatting CVs or it could include administering our database and intranet. The role would also support the teams with business development tasks and projects.

At the heart of this role is a variety of administration tasks so we're seeking candidates who enjoy supporting colleagues with organising, editing and communicating. You will need to be proficient using a variety of IT programmes, including MS applications and Adobe.

About you

We're looking for someone who genuinely enjoys working with people and creating positive experiences for everyone they interact with. You'll thrive in this role if you're friendly, approachable, and confident speaking to a wide range of individuals - whether that's colleagues, candidates, or external partners.

You'll be adaptable and highly organised, with a great eye for detail, and you'll enjoy being busy in a dynamic environment where every day brings something different. You'll naturally communicate with warmth and clarity, both in writing and in conversation, and you'll take pride in helping others and providing excellent service.

You're someone who can take initiative, work independently when needed, and bring creative, solution-focused thinking to your work. It's really important to us that you share our commitment to Equity, Diversity and Inclusion and the importance of making everyone feel valued and respected.

What You'll Bring

You'll have a minimum of 1-2 years of experience in an office or administrative role and feel confident supporting a variety of people in a dynamic environment. Your strong writing, editing and verbal communication skills will help you communicate clearly and professionally, and your excellent attention to detail will ensure nothing slips through the cracks.

You'll bring solid organisational skills, good problem-solving instincts, and a proactive, can-do approach. You're comfortable working both independently and as part of a small, supportive but high-performing team. You'll also be confident using applications such as Adobe, Microsoft Office tools (Excel, Word, Teams and SharePoint), and able to analyse information, conduct research and think creatively when challenges arise.

Most importantly, you'll be reliable, discreet, and committed to delivering high-quality work with integrity.

A bit about us and our values

We strive to ensure our workplace is inclusive, supportive, successful and fun. We are passionate about our role in supporting the non-profit sector to recruit more effectively, efficiently, and inclusively. We support diversity recruitment efforts because at the executive level minoritized groups are hugely underrepresented in our sector. An essential part of our success is our ability to hire an individual who shares our passion for making a difference and who wants to build a business dedicated to the relentless pursuit of that ideal. That is our motivation and our mission.

Remuneration

We offer a starting salary of £29,500, a bonus scheme and an excellent benefits package, personal development, career opportunities and an excellent, high growth working environment.

To find out more and to see a copy of our Job Description, please send your latest CV through to us by clicking apply. If we think it looks like you have the type of experience, we are seeking then we will then be in touch with the JD and details of how to formally apply.

Closing date Monday December 8th.

We anticipate holding interviews online on Thursday December 11th and second stage-interviews on Tuesday December 16th.

Our head office is near London Bridge though all of our staff work flexibly. We anticipate candidates needing to come into the office 1-2 days per week with this role.

We want our workforce to be more representative of all sections of society at all levels in the organisation. The range of perspectives and experience diversity brings is an asset and we want to create an inclusive, welcoming environment for our staff team, candidates and the charities we work with. We particularly encourage applications from disabled people and people from Black, Asian and minority ethnic backgrounds, as these groups are currently under-represented in the charity and cultural sectors in which we operate.

As a disability confident committed employer, we actively encourage applications from disabled people. As part of this commitment, we offer a guaranteed interview to anyone who meets the essential requirements of a role and declares their disability. This is an entirely voluntary disclosure, if you are not comfortable disclosing your disability, you can choose to not participate in this scheme.

We will let everyone know the outcome of their interest by mid-December. However, if you haven't heard back from us by December 9th, it is likely that we will have had a number of applicants with skills and experience closer aligned to this role and so were unable to shortlist you on this occasion.

We are Hestia. We make a difference.
At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a Team Administrator to play a pivotal role in our Complex Needs Service in Aldgate.
Sounds great, what will I be doing?
Providing administrative support to the SHPS team looking after the financial administrative tasks, whilst helping to source landlords and properties.
What do I need to bring with me?
You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application.
Here's what the team will be looking for
You bring proven experience as an Administrator, with the ability to manage a wide r
ange of tasks efficiently and professionally. You are highly proficient in Microsoft Office—including Word, Excel, PowerPoint, and Outlook—and confident using databases and computer systems as part of your daily work. Your excellent organisational skills, strong attention to detail, and ability to prioritise tasks enable you to work effectively in fast-paced, outcome-driven environments.
You communicate clearly and confidently, both in writing and verbally, producing professional correspondence, clear documentation, minutes, and letters suited to varied audiences. You engage persuasively and diplomatically with internal staff, external partners, clients, and stakeholders, whether face to face or over the phone. You are comfortable working independently or as part of a team, contributing to shared goals while managing your own workload proactively.
You bring valuable knowledge and experience related to housing and homelessness legislation, including the Homelessness Reduction Act and private rented sector processes. You also understand welfare benefits legislation, enabling you to support service users effectively. Additionally, you have experience sourcing, negotiating, and maintaining positive relationships with landlords and agents in the private rented sector.
Solution-focused, proactive, and results-driven, you consistently work toward achieving daily outcomes while maintaining high standards of professionalism, accuracy, and service quality.
When will I be working?
Monday to Friday 09:00 to 17:30
Interview Steps
We keep our interview process simple, so you know exactly what to expect.
Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do!Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.Don't be alarmed if there are other stages in the process, it's all part of the plan for some of our roles.
Our commitment to Equality, Diversity, and Inclusion
Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.
We are a disability confident employer
Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.
Safeguarding Statement
Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.
Important Information for Candidates
If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.
We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.

A rewarding new role within our Volunteering Team, providing administrative support as we enhance the experience for our incredible volunteer community.

Volunteering Administrator
Location: Aylesbury. Hybrid role with options for flexibility
Hours: Part time, 21 hours per week (0.6 of FT)
Salary: £24,000 per annum (£14,400 for a 21-hour week)
Contract: Permanent

Do you have administration experience, excellent people skills and want to make a difference supporting people affected by lymphoma? We’re looking for a proactive and highly organised individual to join our Volunteering Team at an exciting time of growth and development.

This is a varied and rewarding role where you’ll help deliver a high-quality experience for our invaluable volunteer community, so that together we can help make sure no one faces lymphoma alone.

Working closely with colleagues across the organisation, you’ll provide effective administration, communication and support for our volunteering programme. You’ll also champion volunteering, helping to embed its value and impact across all areas of our work. The is the perfect role for someone who is:

• Highly organised and process-driven with a flexible and responsive approach to work.
• An Excellent communicator with a warm and empathic manner to engage with the Charity’s volunteers and supporters, most of who are affected by lymphoma.
• Digitally confident with great IT skills and a willingness to learn new systems.
• Collaborative team player able to work effectively with colleagues across the organisation.

Lymphoma Action is an employer of choice, with staff receiving excellent benefits such as life assurance, an employee assistance programme, flexible working, generous holiday entitlement and enhanced entitlements to sick pay and paternity/maternity leave.

We are the UK’s only charity dedicated to lymphoma, the UK’s most common blood cancer. We’ve been providing expert information and wide-ranging support for almost 40 years, helping thousands of people affected by lymphoma. We have developed a great working culture that focuses on our key values, as well as prioritising a creative, inclusive and supportive environment.

This is a hybrid role, offering the flexibility of office-based and homeworking. Proximity to Aylesbury is essential, as the postholder will be required to attend the office a minimum of once a week and more frequently during the induction period as needed for meetings or to meet the needs of the role.

Please note that applicants need to be resident in the UK and have the right to work in the UK.

Closing date: Monday 15 December 2025, 12pm

Interviews will be held on Wednesday January 7 2026 in Aylesbury

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

We actively welcome applications that will help increase the diversity of our workforce, welcoming applications from those with disabilities and from minority groups and from different backgrounds and experiences.

No agencies please.

Contract type

Part time, permanent

Location

Whittington

Hours

Part time (22.5 hours) 

Annual salary

B – 2 £25,947.56 - pro rata for part time hours

Review Date

30/11/2025

The Group Volunteer Administrator reports into the Group Volunteer Manager and is responsible for the smooth operation of our group volunteer services. They will play a vital role within the volunteer function by ensuring the smooth running of the volunteer lifecycle from recruitment to offboarding. 

They will support the Group Volunteer Manager in the delivery of workshops to volunteer leads and ensure an overall positive experience for our volunteers. 

Knowledge and experience

Essential

·Experience of working in an administrative role

·Experience of working with a HR or Volunteer information system

·Demonstrated ability to handle sensitive information with confidentiality and professionalism.

Desirable

·Experience of working in a volunteer role

Values

·Exhibits our hospice values and behaviours

Skills

Essential

·Time management

·Attention to detail

·Excellent communication abilities and problem solving

·Excellent mathematical skills

·Strong organisation skills

·Proficient in Microsoft packages, especially excel

·Ability to multi-task

Personal Attributes

·Empathetic

·Team player

·Able to work under pressure

·Collaborative

·Ambassador for St Giles Hospice

Other requirements

·Valid driving licence

·Eligibility to work in the UK

·Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests

Just so you know:

This post is subject to a Disclose and Barring Service (DBS) check.

We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role; this may be earlier than the closing date.

If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time.

As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months. If you would like to see this in full, please visit our website for our Privacy Policy. This is in extension to Charity Job Privacy Policy.

Are you an organised, solution-focused administrator who is looking to develop your career?

We are looking for someone to join the St Mungo’s Property Services Team as an Administrator. In this role you will help us deliver a high-quality service that makes a real difference to our residents. At St Mungo’s, we believe good quality, safe and secure housing is essential to rebuilding lives. Every repair and maintenance request you help manage contributes to someone feeling at home.

You will join the team during a period of positive change, as we introduce new systems and processes to enhance our service. In the role of Property Services Administrator you’ll work as part of a busy team, working together to provide great administrative support and excellent customer service.

Key responsibilities include:

• Staffing the service desk and handling queries via phone and email from residents, contractors, and colleagues.
• Processing maintenance requests and reactive repairs.
• Using relevant IT systems and processes including our Asset Management System.
• Working closely with internal teams, contractors, and residents, you’ll ensure robust systems are in place for clients and tenants in Supported Housing and the Private Rented Sector (PRS).

In this role you will be required to work flexibly for at least 2 days per week from our Central Office in London. This allows for training, in person collaboration, team building, line management and other relationship building opportunities. We support a flexible approach to work with opportunities for agile working for the rest of your week; from home, or other St Mungo’s London or regional locations. 

About You

We’re looking for proactive people with a positive, can-do attitude and strong communication skills. You enjoy working in a busy team and delivering great service.

Experience in admin, housing, or charity work is helpful, but enthusiasm to learn and take on a new challenge matters most. If you can demonstrate the below we encourage you to apply:

• Strong organisational skills and the ability to manage a busy workload.
• Experience of using IT systems and Microsoft Office packages to complete admin tasks.
• A team player who can build constructive relationships with colleagues and partners.
• Ability to prioritise tasks and resolve issues in a customer-focused way.
• Understanding of housing options available and the challenges these can create, such as semi-independent housing, and supported accommodation.  

Above all, you’ll share our commitment to providing an excellent service, and supporting people to rebuild their lives. We value people who take responsibility, build strong relationships, and care about the experience of our clients.

How to apply

To view the job description and guidance on completing your application form, please click on the ‘document’ tab on the advert page on our website.

To find out more and apply please go to the St Mungo’s careers page on our website.

Closing date: 10:00 am on 1st December 2025

Interview and assessments on: 10-11 December 2025

St Mungo's are committed to creating a diverse and inclusive workplace. We strongly encourage applications from all under-represented groups.

What we offer

• Excellent Development and Growth Opportunities
• A Diverse and Inclusive Work Place
• Great Pay and Other Benefits

Are you organised, proactive, and enjoy being a reliable support to a busy team?

Join NASS as our Administrative Assistant and provide essential administrative support that helps our team work towards better diagnosis and care for people living with axial SpA - an invisible, often misdiagnosed inflammatory condition affecting the spine.

WHAT MAKES THIS ROLE SPECIAL

This is an exciting time to join our small but dedicated team as we approach our 50th anniversary in 2026. We're passionate about transforming lives for people with axial SpA, and this varied role provides essential administrative support that helps us deliver on our mission. The role is 21 hours per week with flexible working arrangements across the week to suit your needs, with at least one day par week in our London office. We need someone who enjoys variety, is comfortable working independently, and takes satisfaction in contributing to the team's success.

WHAT YOU'LL DO

You'll provide varied administrative support including managing correspondence, processing post, sending membership materials, and helping with event administration. You'll maintain accurate records by entering data into Salesforce- our customer database, checking reports match, and organising documentation. You'll also help keep the office running smoothly by liaising with suppliers and assisting with health & safety compliance.

WHO WE'RE LOOKING FOR

You'll have experience in general administrative roles with strong organisational skills and excellent attention to detail. You'll be proficient in Microsoft Office (particularly Excel), reliable, proactive, and able to work independently whilst being a supportive team player. Experience with Salesforce is desirable but not essential.

WHY CHOOSE NASS

NASS is the only UK charity dedicated to axial SpA. Recently shortlisted for Medium Charity of the Year, we campaign for early diagnosis, work with the NHS, and support thousands across the UK.

Benefits: Competitive salary, flexible working, 10% pension contribution, 15 days annual leave, plus bank holidays and additional leave over Christmas, hybrid working, professional development, employee assistance programme, and more.

Our culture: We truly value our people. You'll become part of a dedicated team doing meaningful work that directly impacts the lives of people living with axial SpA. This is a role where you will be supported to succeed and genuinely appreciated for your contributions.

Commitment to equality, diversity & inclusion: NASS is proud to welcome everyone. We aim for a truly inclusive culture with talented, diverse teams that represent a variety of backgrounds, perspectives, and skills. We celebrate difference and individuality and encourage everyone to join us and be their whole selves always.

We particularly encourage applications from individuals with lived experience of axial SpA and from underrepresented groups in the charity sector.

HOW TO APPLY

To apply, please submit:

• Your CV highlighting relevant experience
• A one page covering letter explaining why you're interested in this role and how your skills and experience match our requirements

Application Deadline: 5pm on 7 January 2026
Interviews: Week of 12-16 January 2026 (in person at our London office)

CONTACT INFORMATION

For informal enquiries about this role, please contact Justyna Potiopa, Head of Finance and Administration.

NASS is an equal opportunities employer. This appointment is subject to a 6-month probation period and receipt of two satisfactory references.

Membership Administrator
Salary: £27,254 pro rata per annum
Hours: 20 per week
Location: Northampton
This role is fully office-based at our Northampton headquarters.  As this is not a remote or hybrid role, we are ideally looking for applicants who live locally or can reliably commute.  Please note that travel costs for your commute are not reimbursed.

About Us

The Psoriasis Association is the UK’s leading charity for people affected by psoriasis.  We’re looking for a friendly, organised Membership Administrator to help support us deliver our mission of supporting people with psoriasis, advancing care, and driving research. 

In this varied role, you’ll be the first point of contact for members, process new and renewing memberships, maintain accurate database records, and support our events including Information Days and the Annual Conference.  You’ll also help keep our office running smoothly and provide administrative support across the team. 

We’re a small, supportive charity, so this role is ideal for someone who enjoys helping people, has great attention to detail, and thrives in a collaborative environment. 

What you’ll need:

• Strong organisational skills
• Confident communication and customer-service approach
• Good IT skills and accuracy with data
• A friendly, proactive attitude

Desirable: experience in admin, membership or charity roles, familiarity with databases, event support experience.

What we offer:

• 34 days (pro rata) annual leave (inc. bank holidays), rising to 39 after 5 years
• Extra day off for your birthday or another special day of your choice
• 6% employer pension contribution
• Health insurance (after probation)
• Flexible, family-friendly working patterns

Apply by Sunday 30th November 2025

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

Applicants must have the right to work in the UK at the time of application, as we are not able to provide visa sponsorship.

CVs alone will not be considered.

No agencies please.

We are seeking someone with great administrative and people skills to join our friendly team (16 hours per week) to support our Administration and Supporter Relations functions while being the welcoming face of Yeldall Manor. This is a fantastic opportunity for someone with excellent great attention to detail and a passion for helping others to join a Christian organisation dedicated to supporting men in their recovery.

As Administration Assistant, you will provide crucial administrative support for the Administration & Supporter Relations Manager and other staff with tasks such as processing and recording residents’ leave applications, preparing thank you letters, assisting in the preparation and despatch of the monthly prayer diary and supporting the wider staff team with other administrative tasks as applicable (copying, laminating, data entry, document creation and editing).

As Receptionist, you will be the first point of contact for visitors, callers, and residents. You'll warmly welcome guests and help direct enquiries as needed, and handle reception duties with professionalism. This includes staffing the reception desk, accessing calendars, sending emails, and performing other basic administrative tasks to keep the front office running smoothly.

Yeldall Manor is a Christian organisation, and this role requires a committed Christian faith to meet the occupational requirements (in accordance with Schedule 9 of the Equality Act 2010). We ask all staff to engage with and support our residents in their recovery journey, offering encouragement in both practical and spiritual matters.

This is a part-time, permanent position (16 hours per week). You will share Reception duties with the existing Administration Assistant/Receptionist, based in the ground floor Main Office of Yeldall Manor, located in a beautiful rural setting. Lunch is provided daily with staff and residents.

If you're interested in this opportunity and feel you have the skills to help support the work we do, we’d love to hear from you. Please submit your CV along with a covering letter explaining your suitability for the role as outlined in the job description.

Yeldall Manor is committed to safeguarding and promoting the welfare of its residents, so the successful candidate will be subject to a satisfactory enhanced DBS check. If you are in recovery, you must have a minimum of two years’ clean time.

We look forward to hearing from you!

We’re looking for a Corporate Services Administrator to play a key role in supporting our Corporate Services work. You will be someone who is able to maintain order, craft professional materials, and build positive relationships with colleagues and business partners alike.

Working closely with the Head of Business Development, you’ll ensure the smooth running of our corporate services by managing administrative processes, coordinating training events, and supporting partner engagement. From handling enquiries and maintaining records, to preparing proposals and scheduling meetings, you’ll be at the organisational heart of our corporate facing work.

This role also offers room for creativity: you’ll assist in producing clear, attractive marketing materials, contribute to social media content, and help Lifecentre present a professional, values-led brand to our corporate audiences. It’s a wonderful opportunity for someone who enjoys combining efficiency with design and communication.

About Wikimedia UK

Wikimedia UK is a registered charity committed to enabling people to engage with open knowledge and access reliable information to understand the world around them. We work in partnership with the Wikimedia Foundation and support a wide range of projects, including Wikipedia, to create and preserve open knowledge that is freely shareable and reusable by all.

Role Overview

Are you organised, enthusiastic, and eager to learn?  This role is perfect for someone at the start of their career who enjoys working with numbers, systems, and people.

The Finance & Operations Administrator will help ensure the smooth running of Wikimedia UK’s finances, office, and day-to-day operations. You’ll gain experience in finance, HR, and charity administration - learning from a supportive and experienced team while contributing to the charity’s mission.

Key Responsibilities

Operations & Office Support

• Provide administrative support to ensure the smooth day-to-day running of the office.

• Act as the main contact for British Library staff in relation to office matters.

• Coordinate with external service providers (IT support, facilities, etc.).

• Manage office supplies and equipment, keeping everything organised and running efficiently.

• Assist in developing and improving office systems, policies and procedures.

Financial Administration

• Process invoices, receipts and other payments; ensure proper authorisation and accurate recording in Xero (training provided).

• Support the reconciliation of bank statements and maintain accurate financial records.

• Assist in preparing documentation for audits and liaising with auditors.

• Support the Head of Finance & Operations with general bookkeeping and financial reporting tasks.

HR & Team Support

• Assist with payroll processing and employee benefits administration.

• Maintain employee records and ensure compliance with HR policies.

• Support recruitment processes, including scheduling interviews and onboarding new starters.
   

Person Specification

Essential

• Strong organisational and time-management skills.

• Excellent IT skills - confident using Microsoft Excel and quick to learn new systems.

• Great attention to detail and accuracy in work.

• Friendly, professional communication skills (both written and verbal).

• A positive, proactive attitude with a genuine willingness to learn.

• Ability to manage multiple tasks and prioritise effectively.

• A collaborative approach, with the confidence to ask questions and seek support.
   

Desirable

• Some experience in administration, finance, or customer service — ideally in a charity or public sector setting.

• An interest in finance, operations, or business administration.

• Experience using accounting software (e.g. Xero – training provided).

• Awareness of UK charity accounting or HR practices (advantageous but not required).
   

Personal Attributes

• Enthusiastic about learning and developing new skills.

• Proactive, reliable and adaptable.

• Interest in culture, heritage or the open knowledge movement.

• Commitment to Wikimedia UK’s values — equity, inclusivity, collaboration, creativity and boldness.

How to Apply

Please send your CV and a cover letter explaining how you meet the criteria by 9am on Friday 5th December. [PLEASE NOTE: APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED]. Interviews are scheduled for Wednesday 10th December.Please Note: Applicants must have the right to work in the UK, as we are unable to provide visa sponsorship for this role.

In your cover letter, it’s helpful to list each point under “Essential Criteria” and briefly explain how you meet it, with examples where possible.

We know that people from underrepresented backgrounds sometimes hesitate to apply unless they meet every requirement. If you’re excited about this role but aren’t sure you tick every box, we still encourage you to apply - we’d love to hear from you.

We recognise that some candidates may use AI tools to help prepare their application. If so, please include a brief note in your cover letter to let us know how you used them. We appreciate transparency and are most interested in hearing your authentic voice.

Wikimedia UK is an equal opportunity employer. We welcome applications from all individuals regardless of age, disability, gender identity or expression, marriage or civil partnership status, pregnancy or maternity status, race, religion or belief, sex, or sexual orientation. We particularly welcome applications from people with protected characteristics.

Supporter Care Administrator

Temporary Contract until March 2026 (possibility to extend)
30 hours per week (4 or 5 days)
Home-based with weekly travel to Lingfield, Surrey
£14.30ph

Harris Hill is delighted to be recruiting a Supporter Care Administrator on behalf of a fantastic children’s charity. This role sits within a friendly and passionate Fundraising & Development team and plays a vital part in delivering an exceptional supporter experience.

About the Role

The Supporter Care Administrator helps ensure every supporter feels valued, inspired and well looked after. You will be the first point of contact for donors, manage enquiries with warmth and professionalism, and support the smooth processing of donations.

Key responsibilities include:

• Delivering excellent supporter care via phone, email and post

• Preparing and sending personalised thank-you messages

• Stewarding supporters to maximise engagement and fundraising potential

• Maintaining accurate donor records on the CRM (Beacon)

• Processing donations, Gift Aid and supporter data

• Supporting fundraising campaigns, appeals and stewardship events

• Providing general administrative support across the Fundraising team

• Liaising with Finance to process purchase orders and invoices

• Assisting with fulfilment of fundraising materials and online shop orders

About You

We’re looking for someone who:

• Has experience in supporter care or customer service

• Has strong administrative skills and excellent attention to detail

• Is confident working with CRM systems or databases

• Communicates clearly and warmly, both verbally and in writing

• Is proactive, organised and able to manage multiple tasks

• Enjoys working collaboratively as part of a team

Experience within the charity or fundraising sector is desirable but not essential. Beacon CRM experience is also a bonus.

To Apply

If you’re passionate about supporter experience and enjoy bringing structure and care to a busy fundraising function, we’d love to hear from you. 

Applications will be reviewed on a rolling basis, so please apply without delay. 

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

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