Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people

Wakefield Safe Space Administrator
NJC Scale Points 7 – 11, starting at £20,092 pa / pro rata
15 hours per week
This role is fixed term for up to 2 years, with the possibility of extension.

We are looking for someone to assist in provision of effective administrative support to the staff and management of the Wakefield Safe Space, including collating and producing data for reporting purposes and servicing meetings.

You will undertake administration, including responsibility for identifying, developing and maintaining administrative systems and carrying out general admin duties.

The successful candidate will be a self-starter and able to work on their own initiative. They should have effective organisational, ICT and excellent communication and literacy skills. This role requires excellent attention to detail, the ability to meet deadlines and be flexible and adaptable in working across different office and other environments.

Closing Date: 4 November 2020
Interviews will be held on: 16 November 2020

TO APPLY AND FOR MORE INFORMATION
Please click ‘Apply’ to be redirected to our website, where you can download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone. Further information can be obtained from our equal opportunities policy.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role. If appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

No agencies please.

Administrator

Part-time 15 hrs/week, 6 months with possibility for extension;

Salary: London Living Wage (Currently £10.75/h)

Application closes on 4 November 2020

Interviews will be held remotely on 6 and 9 November 2020

Please note that you must have the right to work in the UK.

In the first instance, the role will be remote due to COVID-19. Circumstances allowing, there will be the opportunity to be based in an office.

About BASIC

BASIC promotes meaningful dialogue amongst governments and experts in order to build international trust, reduce nuclear risks, and advance disarmament. We envision a world that uses cooperative measures, rather than the threat or use of force, to achieve peace and security. This world will be achieved by taking steps that promote mutual security at the international, regional, national, and individual levels, and sustained through resilient international norms and law.

Role Description

The successful candidate will become an important part of a vibrant and growing think tank team. This role offers the opportunity to support the smooth running and growth of the organisation. The appointed person will be expected to be able to carry out work independently to a high standard.

Day-to-Day Responsibilities

• Board administration

  • Drafting board papers for review

  • Scheduling meetings and liaising with board members

• Communications

  • Scheduling social media content

  • Website management e.g. uploading content

• Finance support

  • Supporting annual financial examination

  • Budget management

• Fundraising support

  • Monitoring grant deadlines

  • Supporting grant writing

• Human resource support

  • Providing administrative support for HR matters 

  • Handling month-to-month contact with payroll accountant

• Office management

  • Looking after office equipments/contracts

  • Supporting office policy development

• Other similar tasks as required

Please find a full person specification on our website.

30 hours per week

RAF LEEMING NORTH YORKSHIRE

A fantastic opportunity has arisen for a part time Regional Administrator in the RAF Leeming office of the Personal Support and Social Work Service, at SSAFA, the UK’s oldest national tri-service military charity.

About the role

This is a great opportunity for a and enthusiastic and self-motivated person to join our team and contribute to further development of the service

You will develop and maintain an efficient and effective administrative system that supports the Social Work Regional Manager and fieldworkers in the delivery and promotion of a direct welfare service to the RAF Community. 

You will also join a rota to operate a telephone call handling service for our Single Point of Contact telephone service.

About the Team

Our Personal Support & Social Work Service (PS&SWS) RAF aims to provide a professional confidential and comprehensive range of Social Work and Welfare support services to the RAF Community within the UK. 

This role covers the North Region which covers a wide geographical area in the North of England and North Wales and Scotland.

About You

To carry out this role successfully you will have: -

• Level 3 NVQ in Business Administration or equivalent experience
• A proven track record of excellent IT skills including Microsoft Office and Management Information Systems
• Demonstrable administrative experience including data entry
• A systematic, methodical and orderly way of working

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

For further information

If you have any queries or would like to speak to someone about this role, please contact Alison Arnold, Social Work Regional Manager,  for an informal discussion.

To apply, visit SSAFA’s website.

Closing date:  Midnight on 29th October 2020. SSAFA reserves the right to close the vacancy earlier if the target number of applications is reached.

Interviews: 18th and 19th November If you are invited to attend an interview you will be required to undertake an aptitude test as part of the selection process.

SSAFA is an Equal Opportunities Employer and is committed to using the Disclosure & Barring Service.

If you wish to apply for any of our vacancies you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years. Further details are contained in SSAFA’s Privacy Statement on our website.

Creative Support is a national, fast growing not-for-profit organisation providing support to individuals with a wide range of care needs. We are committed to providing responsive, person-centred care which promotes the independence, wellbeing and social inclusion of the people we support.

The successful applicant will provide a high-level professional administrative support and assistance to our supported living and outreach services in the Shropshire area. The post holder will report directly to the Registered Service Manager for the Telford and Shropshire services. The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries.

The main purpose of the role is to provide an efficient and effective business support function to the local registered office. It is essential that all of our services maintain excellent and accurate records, using systems that support the service to evidence CQC Requirements and Contract Requirements. Developing and maintaining robust recording systems with Service Directors guidance is a key function of this role.

Having launched a new strategic direction, The Brokerage is entering an exciting phase of development as a social mobility charity committed to help disadvantaged young people fulfil their potential through improved awareness and access to professional career opportunities.

The Brokerage is looking a Delivery Administrator to support our Delivery Team in the successful delivery of quality programmes to young people. This role will work closely with different members of the Delivery Team as well as provide support for the Head of Service Delivery and Employer Engagement.

If you are a highly organised experienced administrator with excellent communication and IT skills who is passionate about supporting young people and improving social mobility then we would love to hear from you.

Please click here for a job description and more details.

Please apply by sending a CV along with a covering letter (no more than one A4 page), stating how your skills and experience match the person specification for this role to Eri Arakawa.

Please note shortlisted candidates will only be selected according to their CV and supporting statement in the cover letter, stating how your skill and experience match the person specification.

Closing date: Friday 30 October 2020 at 5pm

Interviews will be conducted ASAP via Zoom on a rolling basis. We reserve the right to close applications early if the right candidate is found.

Sufra NW London is a Community Hub that provides a lifeline to people in crisis – including families living in extreme poverty and people who are vulnerable, homeless or socially isolated. We provide them with the food and support they need to survive, empower them to learn new skills and improve their wellbeing, and help them to find work and become financially stable. 

We are recruiting an Office Administrator to take responsibility for the administrative procedures relating to the charity’s operations and provide ongoing support to volunteers and staff. The post holder will be responsible to the Finance and Administration Manager and will carry out general administrative and office management duties as well providing volunteer and services support and financial administrative support. 

A minimum of 3 years office administration skills and advanced IT skills are required for this role. The post holder must have excellent communication skills and be able to prioritise a varied work load. 

This is an immensely rewarding role working in a dynamic charity built on an ethos of sharing, hospitality and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has an adaptable and flexible attitude. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable people and help the charity transform the lives of beneficiaries.

Typical duties involve:

• Answering incoming calls; taking messages and re-directing calls as required
• Dealing with email enquiries
• Taking meeting minutes
• Diary management 
• Data entry 
• General office management such as ordering stationary
• Arranging events

To apply for this role, please read through the full Job Description and Person Specification attached.

Richmond Advice and Information on Disability (Richmond AID) is an organisation of and for disabled people, working to improve access, choice, quality of life and independence for disabled people in the London Borough of Richmond upon Thames and surrounding areas.

Richmond AID are looking for an enthusiastic and highly organised Office Administrator to join our team. We need someone who is a real team player with an excellent attitude to supporting other members of the team.

You will manage the building, day to day IT and office and reception duties. You will be extremely IT proficient. You will also have a keen interest in marketing and communications and ideally have experience in this area. You will be a people person and enjoy working within a busy team.

Please note this is not a remote working/home working role. We are currently running a number of services operating out of the building. Your presence in the building will be vital to the smooth and efficient running of our services during the Covid period.

Send a CV and Cover Letter telling us how you meet the Job Description.

Office Administrator  

Salary: £22,000 to £28,000 incl OLW depending on experience

Hours: full time – 36 hours per week

Closing Date: 10am on Tuesday 27th October 2020

Richmond AID offer 25 days annual leave plus eight bank holidays. Normal office hours are 9am to 5.15pm Monday to Thursday and 9am to 5pm on Fridays.

You will be based at our offices in the Disability Action and Advice Centre, 4 Waldegrave Road, Teddington, TW11 8HT but may need to work from other locations as needed.

Harris Hill are proud to be partnering with The Insurance Charities as they recruit their Welfare Administrator and Assistant to the Chief Executive Officer. In this new, exciting and varied role, you will be an integral part of the Welfare Function in the daily assessment of applications from individuals for help. You will also undertake study with The Chartered Governance Institute to benefit the Charity and further your professional career.
A competitive salary, generous pension scheme and the opportunity for flexible working awaits together with the satisfaction of being an instrumental element of a charity which has already improved the lives of many thousands of individuals.
Key responsibilities
Helping in the assessment of applications for and reviews of financial support
General administration in support of the team including use of Microsoft Office, photocopying, filing, and updating of the Charity's electronic database (Icaris)
Dealing with general telephone enquiries and correspondence to the welfare department and forwarding to the appropriate department as appropriate
Drafting routine letters and e-mails
Assistance with administration of the Charity's meetings including quarterly Board and Committees and Annual General Meeting
Any other duties commensurate with this level of post as required by the CEO

Person specification
Educated to degree level or equivalent
Sympathetic to the needs of those in distress
Strong numerical and literacy skills
Able to follow procedures and undertake tasks in an ordered way, with excellent attention to detail
Strong administration background
Able to prioritise a range of work in a busy office environment
Ability to communicate effectively with a wide range of stakeholders by phone, email and face to face
Reliable and self-motivated

Closing date: 9AM, Monday 26th October 2020

About Migrant Help: 

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

Purpose of the job:

• To contribute to the overall success of the Organisation in accordance with Migrant Help's aims and objectives.
• To provide professional administration support for Asylum Services.
• To assist the Business Support Manager - Regions and team colleagues with their day-to-day work in the provision of the AIRE contracts regional services. 

Main duties and responsibilities:

• Maintain an efficient up to date recording and monitoring system.
• Maintain logs for appointments for the completion of Asylum Support Forms, Change of Circumstances and Inductions on a national basis.
• Assist in making appointments for clients where required.
• Keeping accurate records on Service User location and contact details.
• Keeping accurate records of any vulnerabilities and monitor any changes to location working with all regional officers.
• Liaise with the Submissions team regarding completed and returned documentation.
• Support the timely and accurate allocation, recording and distribution of ASPEN cards in line with agreed processes. 
• Monitor the completion of scorecards for quality purposes.
• Ensure that the ASF main spreadsheet (or alternative) is accurate and reflective of the current situation. 
• Ensure that the Inductions spreadsheet (or alternative) is accurate and reflective of the current situation.
• Assist with Data entry.
• Maintain operational statistical information as directed by operational need.
• Maintain accurate records of invoices, delivery notices received from contractors and service commissioners.
• Monitor stationery, consumables and office supplies, ordering on a regular basis.
• Maintain diaries for appointments and briefings and circulate these to the appropriate members of the team.
• Open, sort and record all incoming and outgoing mail.
• Ensure monthly petty cash return and other documents are posted timely to finance team.
• Circulate, update and file information received via admin email inboxes as appropriate.
• Participate in regular team briefings/meetings and take accurate records.
• Responsible to take minutes of team meetings, daily briefings and external partnership meeting as required.
• Provide administrative support to other colleagues as and when required. 
• Any other reasonable duties assigned, including administrative and operational tasks within the post holder’s competency.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process. 

Special Requirements:  

• This post is subject to an Enhanced Disclousure and Barring Service (DBS) Check.
• This post is subject to a Counter Terrorism Check (CTC).
• Suitable candidate must be OISC registered or, have the willingless to work towards OISC qualification.

 Therefore the applicant must:

• Hold a valid, full current 10 year British passport; full EU passport or have indefinite leave to remain in the UK.
• Provide full UK address history for the last five years. 

This is an exciting new role created thanks to funding from the National Lottery Community Fund. We are looking for a flexible, experienced all-round Office Administrator; someone who can quickly become a core member of a dedicated, professional, and friendly team.

You will be valued for who you are and the essential job you do. This job would suit someone with some general administration experience looking to develop a career in human rights or migration.  As an organisation we offer opportunities for professional development, through formal and informal pathways.  Flexibility and adaptability are vital to work, as are a commitment to Human Rights and Equality and Diversity.

The ideal candidate will have:

• Experience of record-keeping, finance and HR and office administrative functions, using offline and online systems and processes
• Excellent organisational skills and the ability to manage and prioritise a varied workload
• Experience producing concise, accurate notes and minutes of meetings
• Excellent use of computers/software, particularly Office 365, and understanding of web-based technology and social media

Administrator - Health and Safety Compliance

ROLE: Lead Health and Safety Compliance Administrator
LOCATION: Bolton (BL1 1RZ)
DURATION: Permanent
HOURS: Monday to Friday, 35 hours per week

WHO ARE THEY?

Our client is a nationwide charity and a leading provider of residential centres, foyers, supported accommodation and move-on housing for single and homeless people across the UK.

They are on a transformation journey, striving to assist their residents and staff alike, to help them in Transforming Lives. Their hard work has been rewarded as they have been awarded a spot in the Times Best Companies Top 100 Not-For-Profit Organisation To Work For 2020.

WHAT ARE THEY LOOKING FOR?

They're looking for you (if you’re someone who is looking for a meaningful job that makes a difference in the community, whilst being provided with flexibility and real potential for growth).

They're looking for someone to join their family, to assist the Health & Safety Compliance team in administering contractual arrangements against service delivery, maintaining technical documentation associated with the management of landlord and corporate health and safety, whilst managing the Health & Safety Compliance Administrator(s).

Previous experience in a health & safety compliance administration role within the housing industry and people management skills are preferred. Ideally, you’ll have good knowledge of UK health & safety compliance legislation and best practice and with a strong focus on attention to detail and accuracy.

WHATS IN IT FOR YOU?

If return for your support, we’ll reward you with:

SALARY: £24,710 to £29,070 per annum, paid monthly
BENEFITS: 26 days’ annual holiday, plus bank holidays, increasing one day a year for the first five years, Life Assurance, pension scheme, an employee health assistance programme, professional development opportunities, flexible working arrangements and more!

DATES FOR THE DIARY

CLOSING DATE: 08 November 2020. Please note that this role may be closed earlier than the closing date if a high number of candidates is recieved.
INTERVIEW DATE: TBC

THEIR COMMITMENT

They are an equal opportunities employer. They celebrate diversity and they are committed to creating inclusive environment for all current and future team members, working together to continue to help Transforming Lives.

Closing date: 20 October 2020 at 11.30 pm (We will be reviewing applications as they come in and may close the role before this date).
Interview date: 6 November 2020.

Do you have a demonstrable understanding of administrative support processes and good practice and a real desire to develop as part of an inclusive and supportive team at one of Britain’s leading housing charities? Then join Shelter as an Administrator - Shop Support Team and you could soon be fulfilling your ambition.

A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change — with individuals, in communities, across society – and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.

About the Role
Providing comprehensive support to our Shops and Retail function is what’s required here. Indeed, we’ll rely on you to help ensure we achieve the most effective delivery and continually strive to improve our processes. The first point of contact for staff, customers and supporters, you’ll also be responsible for all aspects of the shop supplies orders process - from price checking to placing orders. And, when it comes to finance or new goods admin – stuff like processing invoices, raising new product codes or assisting with stock takes, again we’ll count on you. Ensuring new shops have the necessary supplies and signage, maintaining till number records, updating spreadsheets and managing the shop’s online handbook – all are aspects of this interesting, varied and vital support role

About you
To succeed, you’ll need a background in admin, excellent communication and time management skills and a proven ability to work across a range of tasks simultaneously while maintaining strong attention to detail. You’ll also need a proactive approach, lots of initiative and a flair for solving problems, completing task and overcoming obstacles. The ability to respond quickly and positively to change is important too, as is a willingness to challenge the status quo and introduce new ideas, methods or processes where appropriate. Commercially aware, customer focused and happy to work collaboratively for the good of a business, it goes without saying that you’re proficient using Microsoft Office applications such as Word and Excel, SharePoint, Outlook and the internet.

Benefits
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

Shelter promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities),gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We also encourage applications from people, who have been homeless or have been at risk of homelessness. We are facing diverse problems, so need diverse people to tackle them.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Recruiting for a Housing Administrator to join our Head Office in Westminster!

£23,500 per annum, 35 hours per week plus 25 days Annual Leave, Pension schemes, Staff discounts, healthcare and more.

Each year, Look Ahead receives/collects c£21m of rent and service charge from the c2,500 units of property that we own and manage. This amount represents roughly a third of Look Ahead's annual income and therefore it is essential for us to maximise our income collection.

The Housing Administrator will provide an effective and efficient administration service to the Landlord Services Team and will support the Housing Officers and the rest of the team to provide a customer focused service to both internal and external customers.

Acting as the first point of contact for the team, the Housing Administrator will need to be approachable and willing to support their colleagues to ensure smooth service delivery of the team. Excellent organisational skills are essential to the role as the post holder will be expected to maintain multiple systems and coordinate tasks between the team and Operations.

As part of the application process please upload your supporting statement within your CV. Please answer the following two questions in your supporting statement:

- What skills, knowledge and experience you would bring to this post

- What specifically interests you about this Housing Administrator post

Key Responsibilities:

- To provide an administrative service to the team
- Act as the first point of contact for the team; answering queries and providing information and advice promptly and in a helpful manner
- Monitoring and maintaining team mailboxes
- Distributing queries as appropriate to the relevant team member
- Order rent cards promptly
- Maintain housing management systems, ensuring customers are set up promptly and accurate details are maintained including customer's personal details
- Set up new tenant files and ensure records are filed regularly to avoid the build up of paperwork in the office
- Advise and assist with setting up appropriate payment methods for customers
- Preparing rent composition and adjustment forms as necessary
- To distribute post to team members, identifying legal documents to be scanned and sent to avoid delays
- Maintaining the logs and recording systems such as legal logs, void logs and patch lists
- Liaising with colleagues in the Implementation team to ensure patch lists are kept up to date as services are implemented / deimplemented
- To work with the Housing Manager to improve internal information sharing including updating team intranet pages
- Preparing and issuing occupancy agreements and keeping template documents stored appropriately
- Promote the sign up process with Operations and to highlight concerns to Housing Manager .
- To supply breakdown of rents and service charges to tenants and Housing Benefit Departments
- To assist with the annual rent increase/review processes, including ordering stationary, printing and preparing letters for posting
- To maintain spreadsheets of rents and service charges, liaising with Finance over queries
- To produce and send out rent statements on a quarterly basis and upon request
- To maintain and keep up-to-date residents' records and other administrative records
- Prepare reports as requested
- To process home loss and disturbance payments
- Check and prepare Housing Benefit over payments ready for the Finance team to process, querying with the relevant HB department where necessary
- Liaising with external departments such as Housing Benefit, Local authorities, Social Services when required and updating useful contacts
- To process and record council tax invoices and contact local authorities to confirm liability periods and refunds
- Arrange team meetings for agreed frequency and take accurate minutes for distribution
- To assist in drawing up and reviewing team procedures
- To develop and maintain understanding of policy and procedure relevant to the team and to supervise the use of safety procedures such as lone working
- To provide support to the Housing Officers in the raising and chasing of Social Services invoices
- To complete SHiP returns or any other performance monitoring forms for the landlords that we work with every quarter
- Provide office cover (and occasional reception cover) as requested
- To carry out any other duties consistent with the post and as assigned by the Manager

For more information or to apply please visit our website.

The primary role of this post is to provide administrative support to the Deputy Head Academic, whose role it is to deputise for the High Master on all academic matters in the school, and to provide administrative support to the Learning Support Department.

The Administrator will act as a first point of contact for the Deputy Head Academic with parents, staff and pupils; therefore, excellent customer skills are essential. They must be approachable, friendly and be willing to learn and to be flexible.

The Administrator will also be responsible for efficient and accurate keeping of records (both hard and electronic copy) in the LS department, so must have excellent administration and organisational skills with the ability to use their initiative and make the job their own.

Salary: £27,000 per annum

9.00am - 5.30pm, Monday to Friday (full time post)

Further details and an application form can be obtained from the School’s website, via the ‘Work with Us’ link.

The closing date for all applications is midday on Wednesday 4 November 2020.

Interviews will take place during the week commencing 9 November 2020.

St Paul’s School and St Paul’s Juniors are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post including checks with past employer and the Disclosure and Barring Service. St Paul’s School and St Paul’s Juniors are an equal opportunities employer.