Assistant director jobs

Reporting to the Finance Manager, the Finance Assistant will assist all aspects of the finance function. This role will include purchase ledger, processing expenses, processing credit card transactions, managing purchase orders, cash book entries and general administration duties. In addition to this, you will support the Finance Team, maintaining an efficient and accurate finance function within The Children’s Trust.

This role is not open to sponsorship.

Duties and Responsibilities

• Expenses processing and payments
• Credit card processing and reconciliation
• Assisting with the Purchase Ledger Function (Holiday cover only)
• Reconciling supplier statements
• Assist Fundraising Finance Lead with Fundraising daily banking and processing (Two days per week and holiday cover)
• Raising Fundraising invoices
• Monitoring the accounts inbox and supporting suppliers with any queries (Holiday cover only)
• Responding to queries and requests from other staff members within the organisation
• Cash book postings onto finance system
• Month-end journals
• Manage the paper filing
• Answering the telephone
• General bookkeeping and administrative duties
• Manage and monitor capex spend (monthly)
• Manage and maintain PO accrual and Invoice approvals
• Petty cash
• Assist in preparing year end accounts and with help, deal with auditor queries
• Help cover other areas of the finance team especially during busy periods
• Restrictions will apply on annual leave over year end and audit periods annually

 Management of self and others

• Develop and maintain strong relationships with key internal stakeholders including all budget holders.

Education

• AAT part-qualified

Experience

• Experience in an office role ideally within accounts
• Microsoft Office skills
• Experience of working within a non-profit setting

 Skills & Knowledge

• Well organised, prioritising and working within key deadlines in a fast-paced environment.
• Ability to work thoroughly, methodically with an excellent attention to detail.
• Work collaboratively with other members of the team as well as key stakeholders across the group.
• Have the natural ability and enjoy building and maintaining strong working relationships.
• Excel within a team environment as well being able to work autonomously when required.
• Proactive in looking for ways to improve processes and have the initiative to put them forward and where possible into practice.
• Intermediate Excel skills
• Competent writing and reporting skills
• Previous experience of accounting software packages
• Actively seek ways to enhance knowledge and improve performance.
• An understanding of the voluntary sector

Personal Qualities

• Commitment to the vision and values of The Children’s Trust.
• Flexible and ‘can do’ attitude to competing commitments in workload.
• Highly motivated and reliable.
• Ability to cope working in a demanding environment.

About Us

The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits on our staff flexible benefits platform, on-site nursery, free eye tests, enhanced Maternity and Paternity Pay, time out days for those experiencing menopause symptoms and time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable), Teacher’s pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offenders

Many roles at The Children’s Trust are exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020) and as such, are subject to an Enhanced DBS check.  Successful applicants will be required to complete an Enhanced Disclosure & Barring Service (DBS) check, which will disclose all unspent convictions and adult cautions and any spent convictions or adult cautions that would not be protected.  The exceptions to this are our retail roles within The Children’s Trust shops, which are subject to Basic DBS checks which will disclose unspent convictions or adult cautions.

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.

ID: 1543 Assistant Director Services and Innovation

Service: Gloucestershire Hub (and surrounding areas) Central Region

Salary: Grade 5 Point 39 – 46: £47,264 - £54,728 FTE per annum (£28,358.40 - £32,836.80 per annum, pro rata)

- Additionally, £480 home-based allowance FTE per annum

Location: Home based with travel to various locations in Gloucestershire and surrounds (the post holder is also expected to regularly spend time at our delivery sites within Stroud and the Cotswold’s).

Hours: 3 days – part time (22.2 hours per week)

We offer flexible working arrangements - please see below for more details

Contract: Permanent Contract

Family Action & the Role’s Impact:

At Family Action we support people through change, challenge or crisis. It’s what we’ve done for over 150 years. We protect children, support young people and adults and offer direct, practical help to families and communities.

We see first-hand the power of family to shape lives, for better or worse, so we speak up for the

importance of family in national and local policymaking, amplify family voices and represent the changing needs of families in the UK today.

We are seeking a highly skilled and strategic leader to provide high-level leadership across Family Action’s services in Gloucestershire and surrounding areas, ensuring the safe, high-quality, and financially sustainable delivery of children, youth, and family services.

You will bring significant experience in managing services for children, young people, and families with complex needs. You will have a strong track record of leading and developing multidisciplinary teams, while driving continuous improvement and service excellence.

As a system leader and convenor, you will build and maintain strategic relationships across local authorities, health, and the voluntary and community sector. You will play a key role in driving Family Hub transformation, promoting innovation, and contributing to the ongoing growth and strategic development of Family Action’s work in the region.

Family Action are forward looking, ambitious and have a commitment to continuous improvement and development. We are a people-focused, can-do organisation that strives for excellence in all we do, and operates with mutual respect. If you share these values and have the necessary skills we want we look forward to hearing from you.

At Family Action we transform lives by providing practical, emotional and financial support to those who are experiencing poverty, disadvantage and social isolation. We have been building stronger families since 1869 and today we work with more than 60,000 families in over 150 community based services, as well as supporting thousands more through national programmes and grants.

Responsibilities:

Leadership, Performance and Strategic Delivery

· Lead strategic partnerships

· oversee service performance and safeguarding, and drive innovation across Family Hubs and related services.

Line Management

· Manage recruitment, development, and performance of staff, supporting a high-performing and learning-focused culture.

Financial Responsibility

· Oversee budgets, manage financial risks, and contribute to sustainable service development.

Internal/External Relationships

· Represent Family Action externally and build strong partnerships to support integrated service delivery.

Quality Assurance

· Ensure high-quality, safe, and compliant services through effective monitoring and continuous improvement.

Main Requirements (for details check the job description and person specification):

· Proven experience leading services for children, young people, and families with complex needs.

· Strong track record in stakeholder engagement and cross-sector partnership working.

· Ability to manage teams, budgets, and service performance to a high standard.

· Knowledge of safeguarding, regulatory frameworks, and quality assurance processes.

· Commitment to equity, diversity, and inclusion, with an understanding of structural disadvantage.

· Appointments are subject to Family Action receiving a satisfactory disclosure from the Disclosure and Barring Service – Enhanced

Benefits:

- an annual paid leave entitlement that commences at 25 working days, rising each April by one day, subject to a maximum of 30 working days plus bank holidays

- up to 6% matched-pension contributions

- flexible working arrangements and new starters have the right to make flexible working requests from day one of employment

- enhanced paid sick leave and paid family leave provisions

- eye care and winter flu jabs vouchers

- cycle to work scheme

- investing in your professional development with ongoing quality training and career development opportunities

We are forward looking, ambitious and committed to continuous improvement. We are a people focused, can-do organisation, which strives for excellence in all we do and operates with mutual respect.

To Apply:

· complete an application form on the Family Action portal

· Closing Date: Sunday 7th September 2025 at 23:59

Interviews - week commencing 15th September and 22nd September - dates to be confirmed.

For direct queries or if you would like to discuss any aspect of the selection process or flexible working requests, please email: Gabriel Hall (full email address in advert document)

Our commitment to Equality, Diversity & Inclusion:

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process and you will be asked whether you require any adjustments if shortlisted for interview. We also make reasonable adjustments on the job, where required.

We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. Intersectionality is important to us and we particularly welcome applications from ethnically diverse communities, LGBTQIA+ candidates and disabled candidates because we are committed to increasing the representation of these groups at Family Action. We know that greater diversity will lead to even greater results for families and children and strive for our workforce to be truly representative of the diverse communities we support. We offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria for the role, and will reimburse your travel cost if you attend an interview.

For this vacancy, we are also applying positive action to improve the representation of people of colour in senior operational management roles at Family Action. As such, the guaranteed interview scheme is extended to applicants of colour who meet the minimum criteria.

*Ordinarily Family Action appoints new starters at the starting point of the salary scale (with subsequent annual pay progression), unless you have experience that would justify appointment further up the salary scale or there are any other exceptional reasons.

This exciting role of an Executive Personal Assistant (PA) has opened within Karrek Community. 

About Us:

Karrek Community is a leading care provider dedicated to delivering exceptional care services that support individuals in living independently, safely, and with dignity. Our executive office drives strategic initiatives, oversees operational excellence, and fosters growth in a dynamic and fast-paced environment.

Job Summary:

We are seeking a highly organized, proactive, and professional Personal Assistant to support the Executive Office. The ideal candidate will thrive under pressure, handle confidential information with discretion, and manage multiple priorities with efficiency and attention to detail. This role is pivotal in ensuring the smooth running of executive operations and requires a flexible, can-do attitude.

Key Responsibilities (In summary, further information in job description):

• Provide high-level administrative and organizational support to the Directors
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Liaise with internal departments, external partners on behalf of the executive team.
• Organise events, and staff engagement activities on behalf of the Directors
• Handle confidential documents and information with the utmost discretion
• Support project tracking and follow-ups, ensuring deadlines are met
• Manage incoming communications and prioritize urgent matters for the executive team
• Assist in organizing internal and external events, board meetings, and strategic planning sessions

Requirements (In summary, further information in job description)::

• Proven experience as a Personal Assistant, Executive Assistant, or similar role in a fast-paced environment
• Experience in the healthcare or care services sector is highly desirable
• Exceptional organizational and multitasking skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and demands
• Proactive and solution-oriented mindset

If becoming the Executive Personal Assistant (PA) to the Directors for Karrek sounds interesting to you and you would like to have an informal chat with one of our Directors, please contact us.

(Please only apply if you have the right to work in the UK. We do not offer sponsorship for this or any other role)

The role of Personal Assistant (PA) is a key opportunity to work alongside and support the Senior Leadership Team (SLT) and the Board of Trustees (BoT) as they lead Church Army forward. The SLT comprises the CEO and three Executive Directors with multiple demands on their time and multiple responsibilities so a PA who can help them work efficiently and effectively is really important. The PA is a trusted and valued colleague who can assist the SLT maximise the impact of their time.

To perform well in this role, you need to be someone who has excellent interpersonal skills and able to engage confidently and effectively with a range of people. The PA works closely with the SLT and will be handling confidential information, so the role requires someone who understands the importance of confidentiality, works with discretion, and always acts professionally. You will need excellent organisation skills and consider what information the SLT need to make the best use of each meeting and event. You should be able to manage busy diaries and multiple projects and tasks have a flexible approach prioritising and responding to requests as they present.

This role sits within our Co.Lab team which refers to the team of people whose roles have an operational focus on facilitating the work of CA across the UK and Ireland. The team come together at regular times over the year to develop connection, collaboration and community to help us better serve the wider Church Army community. Therefore, you will get to be part of a team that works hard and is passionate about making a difference.

Creative Support has an established Head Office based in Stockport. Creative Support has over thirty years in successful operations supporting over 6,500 vulnerable people nationally. We have ambitious plans to continue our successful, and person-centred services. The successful post holder will support one or two senior team members, including directors or head of departments based at Head Office and the CEO with a range of PA tasks.

Personal Assistant Duties:

· Arranging and supporting meetings.

· Minuting meetings and ensuring accurate records are kept.

· Diary management for senior staff.

· Support to organise meetings virtually and minute take some of the board meetings which will be on a scheduled basis in the evenings periodically.

The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries.  The post holder will be required to handle information of a confidential nature and must observe the highest standards of professionalism, discretion and confidentiality.  The post holder will demonstrate excellent communication skills and the ability to liaise professionally with service users, staff and external stakeholders.

You will also form part of the Head Office PA team. The spirit of the PA department is very much a team approach and a high degree of flexibility will be required to deputise for colleagues in their absence and support with peaks in workload. As part of your responsibilities, it is required that holiday periods are coordinated to ensure that there is sufficient PA cover to meet corporate requirements. Progression into specialised areas of the business will also be considered as you develop in this role.

The role will be diverse and satisfying with excellent career opportunities and a range of employee benefits.

Full time hours are 37.5 hours per week, Monday to Friday. Hours of work are generally 9am till 5 pm, to be worked flexibly dependant on the requirements of the organisation and the trustees.

Some evening and occasional weekend working is required. Part-time applications will be considered subject to a minimum of 3 days (22.5 hours a week). The role is largely office based, with some travel to meetings and home working when managing reports or minutes as agreed in advance.

Vacancy Reference Number: 82939

Applications for this role must be submitted via the Creative Support website using the above vacancy reference number.

Benefits of working with Creative Support include a probationary bonus, pension contributions, 28 days Leave and company paid enhanced DBS.

We are a passionate, inclusive, and anti-racist organization - Stonewall Diversity Champion, Disability Confident Employer who have recently received Investors in People Gold award.

We can only accept applications from candidates who are located in and eligible to work within the UK

The Nuffield Foundation is recruiting an Executive Assistant to work closely with, and support, our Chief Executive, Leadership Team, Trustees and members of our governance committees.

The Executive Assistant will work at the intersection of strategic leadership and effective operational administration, working as a lynchpin within the organisation to provide high level administrative and operational support to the Nuffield Foundation’s Leadership Team (LT) and Chief Executive. They will be a trusted partner responsible for delivering high-level strategic, operational, and administrative support to the CEO and LT.

This will include:

• Scheduling, coordinating and supporting all Trustee and other Committee meetings and events, including the preparation of papers and agendas, taking detailed minutes and tracking agreed actions.
• Managing the CEO’s diary, providing briefings and drafting documents and presentations as required.
• Scheduling, planning and preparation of Leadership, staff and other large/organisation-wide meetings.
• Managing the overall governance calendar, and key governance documents and records.
• Working with the Directors of Strategy, Finance and HR on strategic and operational planning
• Providing diary management and other general administrative support to members of the LT where required.

This role acts an extension of the CEO’s office, ensuring alignment across leadership priorities, and effective and timely follow-through on strategic and operational initiatives.

The successful candidate will be experienced in providing executive and administrative support to leaders, ideally within a similar organisation or setting. They will demonstrate professionalism and a strong work ethic, and will have excellent interpersonal skills, including the ability to collaborate with a broad range of colleagues and use tact, discretion, influence and diplomacy when required. They will also have excellent verbal and written communication skills, including the ability to draft correspondence and short papers as well as take minutes of meetings. The ability to demonstrate political acumen and experience of providing company secretary/governance-type support is also desirable.

About us

The Nuffield Foundation is an independent charitable foundation with a founding purpose to advance social well-being.

We achieve this by funding and undertaking rigorous research, encouraging innovation, and supporting the use of sound evidence to improve people’s lives. We tackle pressing, complex questions. Our aim is to open up opportunities and to improve lives for individuals, families and communities, within a just and inclusive society. Our work addresses the inequalities, disadvantage, discrimination and vulnerabilities that people face, and considers the social and ethical implications of scientific and technological advances.

We are the founder and co-funder of Nuffield Council on Bioethics, Nuffield Family Justice Observatory and the Ada Lovelace Institute.

Further information and how to apply

For further information about the role, please click through to the vacancy listing on our website. The closing date for applications is 09:30am (BST) on Monday 8th September 2025.

We are committed to inclusive working practices and during the application process we commit to:

• As a Disability Confident employer, we will offer an interview to a fair and proportionate number of disabled applicants that meet the essential criteria for the job.
• making any reasonable adjustments – for example providing documents in different formats, arranging for a sign language interpreter for interviews etc
• reimbursing reasonable travel costs (and any childcare or care costs) for interviews where in-person attendance is required.

Our benefits package includes:

• 28 days holiday per annum and all public holidays (with the option to buy or sell up to 5 days).
• A salary exchange pension scheme that offers employer contributions of up to 11%.
• Life assurance scheme.
• Family-friendly leave policies and enhanced maternity, adoption and paternity/partner leave.
• Cycle to work scheme and loans towards season tickets.
• Ongoing opportunities for learning and development (including options for coaching and mentoring, and 4 personal development/reading days each year).
• Support with your physical, mental and financial wellbeing including an employee assistance provider, a private GP service, personal health reviews with Bupa, a will and funeral planning service and a staff network of trained Mental Health First Aiders.
• Staff peer groups and social networks.

Job title: Deputy Director of Global Development, Asia
Salary: circa £80,000 to £90,000
Location: Hybrid/South Kensington and White City (with travel to other Imperial campuses/meetings as required).

This role is based at Imperial’s White City campus. This role is a hybrid role, and the post holder will normally be expected to work 60% of their time onsite or out on university business.

Imperial College London seeks an accomplished and strategic development professional for the position of Deputy Director of Global Development, Asia – a key position as we prepare to launch our first university-wide fundraising and alumni engagement campaign.

Imperial is one of the world’s great universities, ranked second globally and first in the UK and Europe. Our excellence in research and education is matched by our commitment to solving global challenges - from climate resilience and global health to transformative technologies and sustainable innovation.

As a member of the Principal Gifts and Global team, you will lead our development efforts across Asia and also oversee fundraising in the Middle East and Africa. Working closely with colleagues in Advancement and in partnership with senior academic and university leadership, you will shape and deliver the College’s philanthropic strategy in these regions. The role will be central to cultivating major philanthropic relationships, supporting regional engagement for Imperial’s President and senior representatives, and contributing to the wider success of our global campaign.

Reporting to the Director of Development: Principal Gifts and Global and working closely with senior leadership across the university and the Advancement Division, you will lead a high-performing team focused on principal gifts and international development. You will also serve as the strategic lead for Asia, while overseeing development efforts in the Middle East and Africa.

This is a unique opportunity to shape and lead our engagement with high-net-worth individuals and stakeholders across these regions, connecting them to Imperial’s world-leading research and innovation ecosystem.

This position is an opportunity for an experienced fundraiser with international vision, deep cultural awareness, and a strong record of securing significant gifts. The role will require diplomacy, strategic insight, and the ability to operate effectively within a complex global institution. Experience working across Asia and fluency in one or more Asian languages would be advantageous.

If you share our belief in the transformative potential of STEMB and are inspired by the chance to help deliver lasting global impact through education and research, we encourage you to consider this unique opportunity.

This is one of three exceptional opportunities to join our dynamic team. As we continue to expand our international presence, we are recruiting for the following key leadership roles:

• Director of Development: Principal Gifts & Global
• Deputy of Global Development, North America

Each of these roles offers a unique opportunity to shape our strategic direction and build impactful partnerships.

Interested?

Please familiarise yourself with the attached Candidate Pack.

To apply, please submit a CV and covering letter.

Further Information

Imperial College is partnering with Constellate Global Talent on this search.

No agencies please.

About us

We’re Breast Cancer Now, the research and support charity. We’re the place to turn to for anything and everything to do with breast cancer. However you’re experiencing breast cancer, we’re here. 

The brightest minds in breast cancer research are here. Making life-saving research happen in labs across the UK and Ireland. Support services, trustworthy breast cancer information and specialist nurses are here. Ready to support you whenever you need it. Dedicated campaigners are here. Fighting for the best possible treatment, services and care for anyone affected by breast cancer.

About the role

The health information team produces high quality, accessible health and patient information for people affected by breast cancer or worried about their breast health.  Our printed information is used by healthcare professionals across the UK and our online information includes over 200 webpages.  For this new role, we’re looking for an organised and collaborative individual to support the administration functions in the team, communicate effectively with healthcare professionals and people affected by breast cancer and help monitor and report on the impact of our activity.

About you

You’re an excellent communicator with good customer services skills, who enjoys working with others. You’re organised and able to juggle multiple projects. You’ll ideally have experience of using Excel to show statistical information and are familiar with the use of a CRM database.

Job description and benefits

Please download the job description and our attractive benefits package.

Primary location of role and hybrid working

This role is primarily based in our London office. Our hybrid working model allows you to work up to 3 days per week at home.

When applying

We hope you choose to apply for this role. To support your application, you’ll be asked to submit your anonymised CV and a supporting statement. Please refer to the essential criteria on the person specification and clearly provide as much information as you can with examples, to demonstrate how and where you meet the criteria. If you’ve any immediate questions please contact the Breast Cancer Now Recruitment team

Our commitment to equity, diversity and inclusion

We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who we support.

Closing date

Tuesday 9 September 2025 9am

Interview date

18 and 19 September 2025

We reserve the right to close this advert early. Therefore, to avoid disappointment please submit your application as soon as possible, if you’re interested in this opportunity.

About Women in Prison

Women in Prison is a national, women-led, feminist organisation. We deliver front line support to women harmed by the criminal justice system, through our work in prisons, in the community and ‘through the prison gate’ as they resettle back into their communities. We also campaign for systems change that addresses the root causes of offending, reduces the harmful impact of prison, and creates workable, community-based alternatives to imprisonment.
 

Job Description:
Job Purpose:

The Fundraising Assistant will play a vital role in supporting the day-to-day operations of Women in Prison’s Fundraising Team. This role will focus on providing high-quality administrative and operational support, ensuring smooth and efficient team functioning. Working closely with the Director of Fundraising and other team members, the postholder will manage key administrative processes, coordinate internal systems, and assist with supporter care, events, and data handling.

This is an ideal role for someone with strong administrative experience who is highly organised, detail-oriented, and committed to social justice.
 

Key Responsibility Areas

1. Administrative support
2. Supporter stewardship
3. Data information and management
4. Research and reporting
5. Financial Coordination
6. General responsibilities

For full job description, please download the recruitment pack.

Executive Assistant

We are looking for a driven self-starter with a varied skillset to join the team, acting as an integral part of the success of the organisation by providing administrative support and operational insight to the Director and wider team.

Position: Executive Assistant

Location: London/Hybrid, office 2–3 days a week, with flexibility to work from home

Hours: Full-time

Salary: £28,000–£33,000 depending on experience

Contract: Permanent

Closing Date: 31 August 2025

Interview Date: The first round is online on 15 September 2025 and the second round is in person at our London office on 22 September 2025.

The Role

The Executive Assistant is a varied role, and would suit someone who loves to make things happen, is helpful and co-operative, and takes initiative; someone able to prioritise a range of tasks and commitments. The role involves supporting the Director of the organisation to be as effective as possible, and needs someone skilled in diary management, team and finance administration, project management and office management systems to support the day-to-day operations of this busy team. The role holder will play a crucial part in enabling the team to function as a well-oiled machine, and will make a key contribution to team culture.

About You

The successful candidate will have experience in using their administrative and operational skills within a team setting, as well as being a proficient MS Office user. We’re looking for someone who is excited about the work the organisation does and is eager to contribute to the mission.

Please provide your CV and a 250-word statement that sets out your interest and suitability for this position.

In Return…

Commitment - As a Christian organisation, the charity believe you have gifts and abilities that are all your own. So they’re willing to explore how what you have might fit what’s needed.

The checklist – There’s no such thing as the perfect candidate. You don't have to tick every box on the job description before you apply!

It's personal - You have a life outside work, and the organisation want you to be able to live it well. So are happy to talk to you about flexible working hours and working from home.

Learn and grow - When you're trained in a new skill, or learn a different perspective, it benefits everyone. The organisation is committed to making it possible for everyone to flourish, with a huge variety of learning resources available.

Together and apart - The charity believe in home working where it’s appropriate, and during lockdown they made that work really well. But know how important it is to meet face to face, too and are committed to making the office an enriching environment, where people are glad to be.

Celebrating difference - Universal acceptance for everyone, everywhere is at the heart of the organisation and it promotes diversity of thought, culture and background. Diversity is valued and this is reflected in the workforce.

Level ground - We want you to bring your best to the application and selection process. If you need any adjustments to be made for that to happen, let us know and we'll be glad to help.

Benefits include: Flexible Working, Pension, Employee Assistance Programme, Family Time benefits including TOIL, 28 days (plus bank holidays) after 2 years’ service (plus holiday trading, office closed at Christmas, additional closure the day before Good Friday and as day after Easter Monday), gym membership, Health Cash Plan or Private Medical, Cycle Scheme, Life Assurance, Staff Seminars, All Staff Gatherings, Access to LinkedIn Learning platform, Tastecard, Childcare Vouchers, Loyalty Awards, Staff Events, Free tea and coffee

Working in over 200 countries and territories, the organisations parent charity, is on a global mission to bring the Bible to life for everyone and believes that when people engage with the Bible lives can be changed, for good.

The charity is proud to be an Equal Opportunity Employer and values diversity and aspires to reflect this in its workforce. Applications are welcome from people representing all sections of the community.

You may also have experience in areas such as PA, EA, Personal Assistant, Executive Assistant, Secretary, Clerical, Administrator, Senior Administrator, Administration Manager.

Vacancy Reference Number:
HRA/HR/UK-R1
 

Position title:
HR Assistant
 

Reports to:
Head of HR
 

Location:
Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE
NB:- We are open to discuss Flexible Working Arrangements
 

Hours of Work:
Full-time, 35 hours per week
 

Salary guideline:
(Up to) £31,000.00 per annum (commensurate with experience)
 

Terms of Employment:
12-Months’ Fixed-Term Contract (with a 6-Month Probationary Period)
 

Application Process & Closing Date:
Send an up to date CV and supporting Covering Letter by Email by no later than 3rd September 2025
 

Approx. Interview & Role Commencement Date(s):
Interviews: as and when suitable applicants are identified
Start: ASAP thereafter
 

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold an Online or Telephone Interview with Muslim Hands; therefore, please include your contact number and familiarise yourself with MS Teams and Zoom prior to submitting your application.
 

Other Information:
Please see Full Person / Role Specification.

Muslim Hands is a UK based international relief organisation working in over 40 countries worldwide. The Head Office is in Nottingham with frequent fundraising events and activities held throughout the United Kingdom. Muslim Hands UK is seeking an enthusiastic and passionate individual to join our team during an exciting period of growth and change as we have ambitious plans to grow our activities by 2030.
 

Main Responsibilities:
The HR Assistant will work closely with line manager as part of the HR team to provide effective administrative and operational support across all HR functions. The role will be responsible for assisting with the day-to-day activities of the HR department, ensuring smooth operations, accurate record keeping, and timely delivery of HR services, while progressively taking ownership of routine administrative and coordination tasks to maintain high standards within the department.
 

This role would suit someone who thrives working in a fast-paced environment and who enjoys facing challenges; often working to tight deadlines.
 

NB:

• Deadline for applications is 3rd September 2025,however, we reserve the right to end the application procedure early should the right candidate(s) be found.
• We are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship
• Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by the closure date unfortunately your application will have been unsuccessful.

Job title: Development Assistant

Hours: 35 hours per week full time. We are open to flexible working and hybrid options for this role.

Reporting to Development Manager

Salary £24,000

Wells Cathedral is a masterpiece of English Gothic architecture, renowned for its astonishing beauty, historical significance and its international reputation for music.

It stands as one of the most impressive cathedrals in the UK and is a world-class centre for worship and mission, inspirational music and creative engagement with young people and visitors from around the world.

Are you an ambitious, pro-active and confident self-starter looking for a new challenge?

Are you keen to expand your knowledge of fundraising and help to conserve and maintain Wells Cathedral for future generations?

Would you like to bring your exceptional administration skills to an important place of worship and a world renowned heritage organisation?

The Development Assistant is an essential part of the Cathedral’s fundraising function and provides important support to the team, streamlining processes, acting as a first point of contact and managing the fundraising database for the organisation.

As Development Assistant you will:

· Have fantastic communication skills and excellent customer service as the first point of contact for all enquiries and managing the Fundraising inbox.

· Enhance the development team through robust administration processes and providing essential administrative support across all income streams, including administering the Cathedral’s Planned Giving scheme.

· Work with the Finance team to efficiently manage payment processes and administration and ensure timely acknowledgement of gifts.

· Support excellent donor engagement and stewardship through thank you letters, mailings, creation of literature and event co-ordination and support.

· Assist collating information and co-ordinating regular supporter communications across different channels to inspire people and demonstrate the impact of support.

· Deepen supporter relationships through accurately recording all income and activities on the Cathedral’s CRM system. Maximise the effectiveness of the CRM and keeping records up to date. (We are currently reviewing our systems, and this role will be instrumental in supporting implementation of any new systems.)

· Assist in the preparation and analysis of data and reports for use by the wider team to support future plans and activity.

· Amplify the prospecting work of the team by undertaking preliminary research and preparing briefing materials, in consultation with members of the team.

· Showcase the work of the Cathedral through supporting event organisation.

· Be keen to develop your fundraising skills and undertake relevant training and skills development to keep up to date with the changing requirements of the role.

· Support the team through additional duties as reasonably required to assist the smooth and efficient running of the Development Team and maximise the impact of the fundraising function. Some weekend and out of hours working may be required.

We would like to hear from you if you:

· Have enhanced the work of a team by providing excellent administrative support.

· Are passionate about working for Wells Cathedral and making an impact on an important heritage organisation.

· Are keen to expand or develop your fundraising experience. Previous fundraising experience is not essential for this role. We welcome applicants with enthusiasm and a willingness to develop your skills in an exciting and supportive environment.

· Enjoy building relationships with people and offering exceptional customer service.

· Have experience of using a CRM or a similar database system and can process data accurately and efficiently and in line with all appropriate regulatory requirements.

· Realise the importance of accurate record keeping and have excellent attention to detail and strong numeracy skills.

· Enjoy connecting with people and inspiring them through strong written and verbal communication skills

· Enjoy a varied workload and can meet deadlines and prioritise.

· Have a positive and creative approach, with experience working collaboratively.

The successful applicant will also be expected to share in Wells Cathedral’s commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.

We currently operate a hybrid model of working and are open to discussing flexible ways of working. This is because we want the best people for our roles, and we recognise that sometimes those people need more flexible working patterns. Please get in touch to arrange an informal conversation ahead of applying to learn more about us and why this opportunity is right for you.

To apply, please fill in the Application Form and Equal Opportunities Monitoring Form available on the Vacancies section of Wells Cathedral's website and return them to the HR Manager.

In return we offer:

· 6.6 weeks of annual leave per annum inclusive of bank holidays. The holiday year runs from 1 January to 31 December.

· A discount of 10% is available in the Cathedral Shop and Café.

· Staff training and opportunities to develop your skills.

· Pension Defined Contribution Scheme. Contributions as % of salary:

Age Employee Employer

<50 3% 5%

50–55 4% 8%

>55 5% 10%

· Parking spaces are available in the Cathedral car park. Cars are parked at the risk of the owner.

· All reasonable working expenses will be met in line with Cathedral policy.

The appointment will be conditional on the satisfactory completion of all pre-employment checks, including a basic DBS check. A probationary period of 6 months will apply to this post.

Timetable

Closing date: 7 September 2025

Interviews: 24 September 2025

Part time Personal Assistant- (28 hrs a week, Sustainability Charity, once a week into the London office)

The Organisation

Our client is a purpose-driven organisation that works at the forefront of responsible investment. Through research, campaigns and investor engagement, they seek to drive long-term positive outcomes across the financial system. They support a range of initiatives focused on social and environmental impact, with a dynamic and collaborative team culture.

The Role

An experienced and highly organised Personal Assistant is sought to provide proactive support to three members of the senior Leadership Team. This is a critical role that will enable the Directors to focus on strategic priorities by ensuring efficient and seamless operational support. The post-holder will be confident working across multiple diaries and systems and able to build trust quickly with colleagues and stakeholders.

Responsibilities will include diary and inbox management, meeting coordination, document drafting, travel arrangements and general executive support. The role will also involve acting as the first point of contact for internal and external stakeholders, handling correspondence with discretion and professionalism. There will also be opportunities to support wider team operations and assist the Executive Assistant as needed.

The Candidate

The successful candidate will bring prior experience in a Personal Assistant role supporting multiple senior leaders. You will be highly organised, calm under pressure and adept at managing competing demands. Strong written and verbal communication skills, alongside excellent attention to detail and discretion in handling confidential matters, are essential.

You will be confident using Microsoft Office, diary and inbox management tools, and supporting hybrid meetings via platforms such as Zoom or Teams. The ability to work independently, use initiative, and demonstrate sound judgement is key. Experience in the non-profit or charity sector, and familiarity with tools like Salesforce or Cascade, would be advantageous but not essential.

Application Process

Please apply immediately or for further information, contact Syed at Civitas Recruitment. We welcome applications from candidates with diverse backgrounds and experiences. Interviews will be scheduled on a rolling basis.

Are you a highly organised, approachable, and motivated by work that makes a difference?

Do you have recent experience in an office-based role and an interest in working within a faith-based environment that supports young people to thrive?

If this sounds like you, our client would love to welcome you as their new Part-Time Admin Assistant.

You will play a vital role in keeping the office running smoothly, providing reliable admin support to the Operations Manager and Charity Directors. This is your opportunity to use your skills in a values-led environment, where your contribution will directly support education, growth, and community wellbeing.

The Contract

Hours: 25 hours per week
Location: Forest Gate
Contract: Permanent
Salary: £27,300 – £30,940 PA Pro Rata
Work pattern: 5 hours per day (on-site; hybrid options may be reviewed after probation, with potential for some home working)
Start date: September 2025

About the organisation

This faith-based organisation has a long tradition in education and community life. Rooted in Catholic values, the culture is centred on respect, service, and shared purpose. Staff are asked to engage with and respect the organisation’s ethos, and an interest in faith and community life will help you feel at home here.

As the Part-Time Admin Assistant, you will…

• Be the friendly and reliable first point of contact in the office
• Keep accurate records, policies, and systems up to date
• Support meetings through minute-taking and document preparation
• Update the website and social media with news and information
• Welcome and coordinate international visitors
• Assist with events and organisational activities

Essential criteria – what you’ll bring

• To succeed as a Part-Time Admin Assistant, you will need:
• Proven recent experience in an office-based role
• Strong ICT skills, with confidence using Microsoft Office and digital systems
• Excellent communication skills, both written and verbal
• A calm, respectful, and professional approach when working with colleagues, partners, and visitors
• Attention to detail and accuracy, ensuring admin tasks are completed to a high standard
• A collaborative mindset, with the ability to work independently and take initiative
• An interest in faith, values, and community life, with openness to working in a Catholic context

Desirable qualities

• Confident using social media to create posts or adapt content for websites
• Flexible and proactive in supporting others and managing priorities
• Keen to engage with the organisation’s culture and ethos

How to apply

If you are looking for a meaningful role where your organisational skills and interest in faith can make a genuine difference, apply today to join our client as a Part-Time Admin Assistant. We are reviewing CVs as they come in and would be happy to share the full job description and discuss the role further.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.