About the role

This is an exciting time to join Shropshire Partners in Care, the care association for Shropshire, Telford & Wrekin, with social care in the spotlight both nationally and locally. We are a not-for-profit organisation representing approximately 240 independent care/nursing homes, supported living and domiciliary care providers in Shropshire and Telford & Wrekin. We are the local voice for the independent adult social care sector and offer a wide range of services for care providers including training, a Disclosure and Barring Service and a wide range of workforce initiatives.

We are seeking a Business Operations Manager to support the leadership and governance of the organisation, with specific focus on financial management, governance, IT and facilities, and HR and staff management.

You will play a pivotal role in supporting the Chief Officer and our Board of Directors in the financial management and governance, and the operational management, of the organisation to ensure that it is effectively managed.

About you

You will have knowledge and experience in financial management, corporate governance, IT management and facilities management.

You will need effective interpersonal and influencing skills, excellent communication skills, and strong organisational and management abilities.

Knowledge and experience of working with a Board of Directors/Trustees, and of managing external accreditations/membership required as a training provider, would be desirable.

How to apply

To apply, please submit your CV and a supporting statement of no more than 3 sides of A4 by no later than 11.30pm on Sunday 5 December 2021. Your supporting statement should describe how you meet the essential and desirable criteria in the person specification for the role, as this will be used to shortlist applications.

Please also complete and return the following documents:

• Equality and Diversity Monitoring Form.
• Staff Recruitment Consent Form and Privacy Notice.

Please also read our Statement on Recruitment of Ex-Offenders before submitting your application.

Position Title:  Operations and Communications Administrator

Location: The Trust’s office in West London

Reporting to:  Office Manager

Grade and salary: Grade B £31,659 (pro rata)

Contract terms: Full Time

Closing date:             11.30pm on Sunday December 12th.

Background

The Sigrid Rausing Trust is a grant-making foundation based in London. Founded in 1995, its purpose is to promote the values and principles of human rights, equality and the rule of law, and to preserve nature from further degradation. In pursuit of these goals, the Trust had committed approximately £429 million to organisations all over the world by the end of 2020. Its current annual budget is approximately £47million. The Trust is led by nine Trustees and currently employs 24 staff. More detail on the Trust’s work can be found on its website.

The Operations and Communications Administrator is part of the operations team of 7 staff, who provide a range of infrastructure services and support to the Trust, including finance, information and communications technology, grants management, governance, compliance, facilities and office services, health and safety, and human resources. The Operations and Communications Administrator provides a range of support to the operations team and wider Trust, and is key in ensuring the smooth running of the Trust’s day to day activities.

Working for the Trust

The Trust is committed to staff development. We offer various opportunities for staff to learn and develop, including an individual training budget, and management devoted to coaching and development. We encourage staff to attend events such as conferences, expert and donor meetings, to keep abreast of the developments in the human rights and philanthropic fields. The Trust is committed to being a good practice employer. We offer flexible working arrangements and are currently undertaking a wide-ranging review of staff benefits.

It is important to us that our organisation is diverse, so we actively encourage applications from people of all backgrounds and identities.

Purpose of the Role:

• To provide administrative support to the Office Manager and wider Operations team in the delivery of tasks at key periods and provide cover as required;
• To provide administrative, communications and other operational support to the Trust;
• To undertake administrative tasks in support of the Finance Officer and Manager as required.

Key Responsibilities:

Operations

• Present a professional front of house service to visitors, telephone calls and emails; including monitoring of key Trust email inboxes.
• Support the Office Manager with recruitment processes which may include posting of adverts; dealing with enquiries from applicants; filing and anonymising applications; scheduling interviews and communication with applicants in general.
• Provide scheduling support to the Trust overall including team meetings, managers meetings, board and Trustee meetings, assistance to the Executive Director and Deputy Executive Director on scheduling and other scheduling tasks as they arise.
• Administrative work associated with ensuring office provision and resources are fit for purpose. This will include support to staff working remotely as well as maintenance of the Trust’s central office. Tasks include organising stationery and equipment orders, keeping ordering records up to date, assisting with the scheduling and management of building maintenance; maintaining equipment and IT logs and list etc.
• Provide administrative support to the Office Manager on HR projects relating to staff benefits and policies.
• Work alongside the office manager providing administrative and logistical support with the daily running of the office. 
   

Communications

• Update and maintain website content in coordination with members of the programme team, the COO and external communications consultants. This includes monthly changes to grants data as well more static elements of the website.
• Add news stories and relevant Trust updates as they are developed;
• Be responsible for the Trust’s twitter account and send out tweets as needed and in coordination with the senior management team and communications consultant.
• Assist the COO and Grants Manager with the monthly preparation of the devolved grant making minutes

Finance

• Assist with initial processing of all supplier invoices
• Assist with gathering of grantee bank details for review by the Finance Officer
• Assist with initial checking of staff expenses claims and paperwork

Travel

• Occasional support of programme staff in organising travel for complex trips (for example higher risk locations or trips with Trustees), including travel and accommodation booking and trip scheduling and background research for travel risk assessments as necessary;
• Assistance in keeping up to date on COVID restrictions in relevant locations to assist programme staff in planning travel

Relationships and reporting lines

• Receives line management and development from the Office Manager
• Works closely with the Office Manager and Finance Office
• Works collaboratively with colleagues in the operations team, sharing information and learning and mutual support;
• Works supportively with colleagues across the programmes team.

PERSON SPECIFICATION

Knowledge, qualifications and experience

• Bachelor’s degree in a related field (such as social sciences, human rights, environmental sciences, sociology etc.) or equivalent experience.
• A demonstrable understanding of human rights issues or interest in developing this further;
• High level of literacy and numeracy;
• At least two years of work experience in an administrative role, preferably in a related field;
• Strong and demonstrable administration skills. Any experience of financial work would be an advantage;
• Some experience of working with website content management systems or other equivalent communications exposure;
• High level of computer literacy, including experience of using Microsoft Office particularly excel, and ideally customer relationship management (CRM), grant-making or other databases.

Key Competences, Skills and Abilities

• Excellent analytical skills and outstanding communications skills; ability to write concisely and persuasively and to present ideas confidently in English;
• Excellent interpersonal skills and ability to work with people at all levels and from a variety of ethnic and cultural backgrounds;
• Excellent attention to detail and commitment to high standards of delivery;
• Strong planning and organising skills and ability to project manage complex activities to time and to a high standard;
• Ability to manage multiple competing priorities, to work on own initiative proactively identifying problems and potential solutions;
• Team player, and flexible approach to supporting others in a small team.

Personal qualities

• Demonstrable interest in and commitment to human rights;
• Commitment to respect and value equality and diversity and inclusion, and understanding of how this applies to own area of work;
• Commitment to own continuing personal and professional development;
• Commitment to the vision, mission and values of SRT;
• Flexibility and a sense of humour.

Other requirements

SRT is only able to consider applications from candidates who already have the right to live and work in the United Kingdom. SRT is currently allowing staff work flexibly either in our Holland Park office or at home. This arrangement will apply to this post though office attendance from time to time may be required as part of the role’s duties.

How to apply:

Please submit a 2-page CV and 2-page cover letter to apply. 

Closing date for applications is 11.30pm on Sunday December 12th.

We expect to hold first round interviews during the week starting 17th January 2022.

PURPOSE: To provide varied support to the Events Director and Chief Operating Officer. This is a key role in a fast developing and exciting organisation, with passionate people committed to protecting freedom of speech. The role involves various supporting tasks and active involvement in event planning and delivery as well as membership engagement.

Who are we?

The Free Speech Union is a non-partisan, mass-membership public interest body. We stand up for the speech rights of our 8,000+ members. Our in-house legal counsel, working with our casework team, coordinates legal representation for members in difficulty. Our research arm publishes briefings on where free speech needs to be better protected. Our events arm organises events in pubs (“speakeasies”) and stages regular public debates.

We are also collaborating with the Battle of Ideas charity on the Free Speech Champions programme, an exciting new initiative which aims to educate young people, particularly university students, about the importance of free speech.

In the last six months, the FSU has expanded overseas, with affiliates in the US and New Zealand – further expansion is to come. We have an exciting journey ahead and we’re looking for more talented individuals to join our organisation.

The role

KEY RESPONSIBILITIES

• Duties will include (but are not limited to):

Events 

• Setting up zoom events for online speakeasies and supporting with technical issues. 
• Preparing documents, ordering materials and sending out reminders for events. 
• Mail merging email invites to members. 
• Monitoring events inbox and responding to queries. 
• Opportunities to be involved in fundraising.
• Assisting in other ad-hoc administrative matters as needed.

Operations 

• Acting as administrator for Outlook365, SharePoint and annual leave accounts.
• Minute taking for in-person and online meetings. 
• Booking meeting rooms, lunches for monthly meetings, travel and accommodation for all staff members. 
• Checking receipts and processing expense forms. 
• On-boarding new staff. 
• Managing the recruitment. 

PERSON SPECIFICATION

Essential

Work experience in an admin role.IT Proficient: Outlook 365, SharePoint, PowerPoint, Word, Teams.

Use initiative and take a pro-active approach. 

Extremely well organised, calm, discreet and comfortable working with strong personalities. 

Communicator – excellent standard of literacy and written communication skills for the purposes of communicating with members and third parties. 

The ability to work flexible hours which will include occasional evenings and may include weekends.

Agreeable – good interpersonal skills with people at all levels. 

Homeworking – has premises, equipment and systems to enable productive working from home. 

Desirable

Experience with Zoom or Eventbrite.

Experience with WordPress.

Experience with SalesForce.

Experience with Mailgun.

TERMS AND CONDITIONS

Benefits

• Employer pension contribution of eight per cent.
• The autonomy and flexibility of a remote-first business or a co-working space.
• Full access to our learning and development programme.
• 28 paid holidays per calendar year (pro rata) including public holidays (annual allotment increases with tenure).
• The chance to get together with the entire FSU team face-to-face, at our away days and events. *Depending on restrictions in place due to Covid-19.

Probationary Period

This post is subject to the requirements of a three-month probationary scheme for new staff only.

Review of this Job Description

This job description is intended as an outline of the general areas of activity and will be amended in the light of the changing needs of the organisation. To be reviewed in conjunction with the post holder.

The FSU values diversity. We are an equal opportunity employer and consider qualified applicants without regard to Age, Disability, Gender Reassignment, Marriage or Civil Partnership, Pregnancy and Maternity, Race, Religion or Belief, Sex.

Supporter Services Assistant 

Permanent 

Salary: £20,000 - £23,000 per annum

Full time – 37.5 hours a week 

London N1 

Closing date: 5pm, Monday 6th December 2021

Interviews: w/c 13th December 2021

An exciting opportunity for a Supporter Services Assistant has arisen at World Cancer Research Fund (WCRF). 

World Cancer Research Fund champions the latest and most authoritative scientific research from around the world on cancer prevention and survival through diet, weight and physical activity, so that we can empower people to make informed lifestyle choices to reduce their cancer risk.

We are looking for an experienced and enthusiastic individual with excellent communication and organisational skills, along with practical experience in dealing with telephone enquiries and making outbound calls. You will also need to be proficient at data administration.

The role will include building strong relationships with WCRF’s supporters and the general public to enhance the charity’s reputation and encourage future support.

The successful candidate will work as part of our friendly Supporter Services Team, which sits within the larger Fundraising team.The successful applicant will ultimately contribute to World Cancer Research Fund’s goal of preventing and surviving cancer. 

Application Details:

If you are interested in this role and feel you possess the necessary requirements, please submit a current CV and covering letter (maximum 2 pages) by the closing date. You must have current right to work in the UK.

Please note: Your cover letter should highlight how your skills and experience will benefit WCRF and equip you for the role.

Due to the high volume of applications we receive, we are only able to provide feedback to shortlisted candidates. If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. 

We have an opportunity available for a highly motivated Director’s Office Assistant to join our team based in Kensington. This is a full-time permanent position and in return, you will receive a competitive salary of £24,000- £26,000 per annum plus benefits. 

The Royal Geographical Society (with the Institute of British Geographers) is the learned society and professional body for geography and geographers, and it has charitable status. The Society was founded in 1830 and has been one of the most active of the learned societies ever since. It was pivotal in establishing geography as a teaching and research discipline in British universities and continues to play a key role in geographical and environmental education. The Society is a leading world centre for geographical learning – supporting education, teaching, research and scientific expeditions, as well as promoting public understanding and enjoyment of geography and providing advice to policymakers.

The Society is based in a listed building in its own grounds in Kensington opposite Hyde Park. There are 53 permanent staff, together with part-time, temporary and volunteer staff.

We offer fantastic benefits in return for joining us as our Director’s Office Assistant:

• 35-hour working week with Flexi time between 10:00- 16:00.
• Option to work from home on Thursdays and Fridays.
• 25 days annual leave per annum plus public bank holidays.
• Society closure between Christmas and New year, in addition to the basic annual leave allowance.
• Generous pension scheme- 3% employee, 7.5% employer.
• Group Life assurance at x4 basic annual salary.
• Corporate eye care vouchers.
• Cycle to work scheme.
• Free 24-hour Employee Assistance helpline with available counselling support.

About the role of Director’s Office Assistant:

You will be responsible for the smooth running of the office. S/he provides essential clerical and administrative support and provides cover in the absence of the Executive Assistant. Additionally, the role supports the Executive Assistant in organising the Monday night lecture series and other key events in the Society’s calendar.

Key responsibilities as our Director’s Office Assistant include:

• Managing the Lectures inbox, responding to lecture proposals, researching potential speakers and topics, liaising with publishers and speakers, assisting with Director’s drinks receptions and coordinating practical arrangements for lectures, of which there are 30 annually between September and May
• Coordinating VIP guest lists and invitations, booking catering, musicians, flowers, assisting with launch events; planning the staff summer and Christmas parties
• Management of the Director’s public inbox, processing extensive incoming correspondence; replying to standard enquiries, assisting with drafting responses for the Director; monitoring forwarded correspondence to ensure prompt reply
• Some internal communications with staff providing relevant event details for the Society’s regular Bulletin
• Maintaining Director’s Office filing system, booking refreshments, overseeing office equipment and maintaining office supplies, checking and processing Director’s expenses, maintaining contacts database, welcoming visitors, booking travel for the Director
• Acting as Secretary to the Medals and Awards Sub-Committee by organising and minuting meetings, collating and checking nominations, ordering and checking medals and certificates,  liaising with Medal and Award recipients, planning and coordination of Medals and Awards celebration
• Administration for the Committee including booking rooms and refreshments, sending out papers, minuting meetings
• Any other duties as requested by the Executive Assistant or Director

 What we are looking for in our ideal Director’s Office Assistant:

• Educated to degree level, with a good geography degree (or related discipline); evidence of an active interest and engagement with relevant subjects such as environment, development, and sustainability
• A willingness to do routine tasks, and to turn a hand to whatever is needed. Ability to be quick-thinking and flexible in dealing with the unexpected
• Experience of working in a professional or similar environment
• Positive, friendly attitude
• Well organised and efficient approach to work; the ability to meet tight deadlines and good attention to detail
• Excellent communication skills, in person and on the telephone, and ability to draft well-written and appropriate formal email and letter responses
• A tactful and diplomatic approach; ability to handle confidential information
• Good IT skills including working knowledge of Microsoft Office suite and accurate keyboard skills

Closing date: 5pm, Sunday 5th December 2021

If you feel you have the skills and experience to become our Director’s Office Assistant, then please click ‘apply’ today.

Do you thrive in a varied environment where you are juggling different topics? Are you happy combining meticulous administrative work with bigger projects and strategic thinking? Do you want to work for a campaigning human rights organisation? We’re offering a rewarding opportunity for a highly motivated and efficient person to work as Assistant to the Executive Director of Survival International.

This is a fascinating role where you will have insight into all aspects of the operation of a mid-sized, international campaigning organisation, and the chance to make a significant impact on our crucial work to uphold Indigenous Peoples’ rights. The right candidate will be able to develop the role in line with their strengths. Previous holders of this position have gone on to varied roles inside and outside Survival, and include the current Executive Director.  

The role encompasses a wide variety of tasks, subject to change as the organization evolves, and as the post-holder develops their skills. The following list is not exhaustive; but please note that this role will combine routine administrative support alongside other, more varied projects.

RESPONSIBILITIES

Administrative support

• Manage the Director’s schedule and calendar, and support travel arrangements.
• Manage the flow of documents and processes needing sign off by the Director (and, on occasion, other departments), ensuring no bottlenecks arise.
• Organize our biweekly (virtual) global staff meeting, our annual global staff gathering (once Covid precautions allow), and other internal events.
• Administer our board of trustees, including sharing relevant information, arranging meetings, preparing relevant papers, taking minutes, etc.
• Provide some basic HR support, including sending reminders on annual processes, keeping internal records up to date, and supporting recruitment as needed.
• Support the Director and leadership team with other administrative tasks as they arise.

Communications and relationship management

• Maintain relationships with high-value donors and support the Director in maintaining communications with these donors, and with high-profile / celebrity supporters (in coordination with Head of PR).
• Deal with email correspondence for the Director, and assist the Supporter Services department with more complicated correspondence requiring Director input.
• Serve as an internal communications focal point for the organization, sharing updates and organizational priorities with all staff as needed.
• Help to manage our intranet and ensure it is kept up to date.
• Lead production of our annual report.
• Possibly manage any future Executive Director social media channels.

Project management

• Coordinate between departments and act as a focal point when the organization as a whole is planning major events, initiatives or reactions to external happenings.
• Provide coordination or other support for major projects, as these arise and in line with the strengths of the post-holder.

SKILLS, ATTRIBUTES AND EXPERIENCE

Required

• Excellent attention to detail and ability to manage processes meticulously.
• Excellent personal and networking skills, and the ability to build strong relationships.
• Ability to plan and prioritize effectively; strong time management.
• Flexibility and the demonstrated ability to manage a varied workload.
• Good written and oral English, and numeracy.
• Demonstrated problem-solving and analytical skills.
• Good IT skills.
• Ability to handle confidential information with absolute discretion.
• A desire to serve the cause of Indigenous Peoples’ rights.
• Commitment to Survival International's vision, mission, and values.
• Availability for occasional travel.

Preferred

At least one (or more!) of the following would greatly strengthen your candidacy, although the job can evolve in line with the particular skills and interests of the successful candidate, and we are willing to consider supporting an excellent candidate in developing their skills in areas of interest to them.

• Outstanding writing, editing or copy-editing skills.
• Competence in any of Survival’s other working languages (Spanish, French, Portuguese, Italian, German, Hindi, Oriya).
• Skills and experience in training and/or meeting facilitation, (including virtual).
• Visual / graphic design skills.

WHAT CAN WE OFFER YOU?

When you join Survival International, you’re getting more than just a career: you’re gaining a unique opportunity to join an exciting and unique campaigning organization. You will be working with an international team of passionate people who really care about human rights and want to change the status quo.

Being part of such a small (but growing!) team offers the opportunity for real variety in your day-to-day work and the development of your role.

We have generous annual leave (25 days plus bank holidays) and a cycle to work scheme.

Salary range: £26,000-£28,000 per annum, depending on experience
Hours of work: This is a full-time position (Monday – Friday, 10am – 6pm)
Location: London head office, with remote working*
To apply: Please visit our website
*Our staff are currently largely working remotely because of Covid precautions; we are assessing this on an ongoing basis.

DIVERSITY & INCLUSION

Survival is committed to building a diverse and inclusive workplace and actively welcomes applications from candidates of all backgrounds. We will not discriminate on the basis of any aspect of your identity.

TERMS: Full time. 9 months fixed term contract (maternity cover) with immediate start
LOCATION: London, Cardiff, or remote within UK. (currently all our staff are working at home and can attend offices on an optional basis)

We are looking for a proactive administrator to step into the role of HR and Operations Assistant in a maternity cover role. This is a great opportunity for someone interested in developing their knowledge of HR, finance and operational processes to put their skills to good use within our small, friendly charity.

This is a very broad role providing support predominantly to the Human Resources Manager with a variety of HR administrative processes including recruitment and onboarding, learning and development, facilities management and information systems, as well as supporting with financial processing supporting the Finance Manager. The role requires the ability to work autonomously using initiative, discretion and excellent problem solving skills.

The ideal candidate will need to show strong administrative experience with the ability to successfully coordinate different tasks simultaneously. To achieve this you will need:

• Knowledge of the main HR processes
• Excellent attention to detail with a high degree of accuracy
• Good organisational skills with a flexible mindset for changing priorities
• Good knowledge and experience of using MS Office and other systems including SharePoint.

If you are passionate about developing your experience within the humanitarian sector then join us and we’ll give you every opportunity to succeed. 

Please review the full job description for further details. Please ensure you tailor your CV to highlight appropriate skills and experience to the role and complete the personal statement to explain how you feel you meet the requirements of the role and why you feel this is the next career move for you.   

About Elrha  

Elrha is a global charity that finds solutions to complex humanitarian problems through research and innovation. We fund and support projects that go on to shape the way in which people across the world are supported during a crisis. We are based in the UK, but our roles have a global reach. We’re an established and respected part of the humanitarian community, working closely and meaningfully with our fellow networks and actors to make change happen. 

Elrha is a wholly owned subsidiary of Save the Children. We are able to benefit from a range of support services provided by Save the Children UK, including recruitment systems. For this reason you will be directed to Save the Children UK’s job portal upon clicking ‘apply’. 

Remote Working  

Elrha employees are currently working remotely within the UK in line with UK Government guidance. In Spring 2022 we will transition to flexible and hybrid ways of working (i.e. a mixture of remote/home and office-based working) as social distancing restrictions ease.  

We are happy to discuss flexible working options at interview. 

Commitment to Diversity & Inclusion  

Elrha is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds. 

Benefits  

Elrha also has a comprehensive benefits package including 25 days holiday entitlement which increases year on year, 5% employer pension contribution (3% employee contribution) and life cover. 

Pre-employment Checks  

We have a responsibility to ensure that all our employees have the right to work in the UK before and during their employment. Proof of right to work will not be undertaken at the initial stage but all necessary checks to confirm the eligibility to work in the UK will take place prior to employment.  

Any Employment with Elrha will also be subject to the following checks prior to your start date:  

• a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International Criminal Record Check (If applicable)  
• receipt of satisfactory references  

Closing date: 30 November 2021 
Interviews: 6 December 2021 

Start date: As soon as practical 

Head of Operations

Organisation: Babbasa

Job Title:  Head of Operations

Hours: 35 hours a week 

Salary: Starting £30,900 (potential salary upto £35,000 upon completion of probation and dependent on experience)

Start Date: Immediate

Deadline: Please apply as soon as possible as the vacancy will close dependent on suitable applicants

Employment term: Permanent

Location: Babbasa Hub, Backfields House, Upper York Street, St Pauls, Bristol BS2 8QJ with some remote working.

About Babbasa 

Babbasa is an award-winning, Bristol-based, social enterprise with a vision to create a world where all people are inspired and able to realise their employment and enterprise ambitions, irrespective of where they live, their nationality, ethnicity, gender, race, sexuality or faith. Babbasa realises its mission through its subsidiary enterprises including Babbasa’s Youth Empowerment Programmes and Recruitment & Inclusion Services (BRIS) and our core values of Imagination, Determination and Kindness.

Babbasa supports low-income and ethnic minority young people to prepare for the workplace as well as support employers to recruit diverse talent, develop cultural competencies and create inclusive work environments for all to thrive. The direct support for young people includes soft skills training, mentoring, and information and guidance support. The direct support for employers includes Recruitment, Inclusion Advisory Support, Cultural Competency Training, Research, Inclusion Needs Analysis and Onboarding Support. Over the next decade, Babbasa plans to grow its services to both young people and employers to respond to the pressing imperative to overcome the structural barriers to workforce inclusion and associated social inequalities in Bristol and beyond.

Job Purpose

The role of Babbasa’s Head of Operations is to ensure efficient and effective management of organisational resources, systems and processes that enable Babbasa to provide a great experience for staff, young people and other stakeholders and to achieve greatest impact in our mission. You will play a vital part in achieving this purpose by leading on Babbasa’s financial administration, facilities and information management. The Operations Manager will also lead the Operations Team and manage relationships with external suppliers of financial, legal, HR and ICT ensuring compliance with relevant law and regulation (including Health & Safety and GDPR). This role is a member of Babbasa’s Senior Leadership Team. 

Core Responsibilities

Financial Management

• Provide effective financial management and control of bank accounts, accounting systems and records of the organisation using the SAGE finance system

• Implement and maintain accounting policies, procedures and systems necessary to provide high quality financial support to the organisation (working with external advisors, Babbasa Finance Non-Executive Director and Auditor)

• Develop and monitor annual budgets, produce monthly financial reports from the SAGE system and ensure accurate management accounts

• Manage the organisation’s payroll (with external support)

• Advise and support the development of project budgets and ensure all project, programme and service budgets are monitored accurately and spent in line with grant  agreements

• Develop colleagues’ understanding of finances to embed a culture of financial accountability across the organisation

Information Management and ICT

• Liaise with relevant team leads to ensure that agreed management reports are completed within set timelines

• Ensure quality assurance systems are in place across the organisation

• Lead on embedding information management policy and practices e.g GDPR-compliant data security and information retention across the Babbasa systems and team

• Commission and/or manage relationships with external legal and ICT suppliers for service support and software systems including the CRM, Google Space for Business and other contractual agreements

• Work with Operations Team and managers to ensure the effective management of ICT hardware, systems, usage and maintenance

Human Resources

• Work with our external supplier to implement and lead the organisation’s HR policies and processes, that ensure compliance with employment law, contractual matters and create a fair and transparent framework for staff to achieve Babbasa’s goals in line with Babbasa Values and Manifesto

• Working with the CEO and managers, ensure appropriate staffing capacity and capability through effective management of staff and volunteer recruitment, induction, development and progression, pay review and reward

• Provide leadership in implementing and embedding the Babbasa Manifesto that sets expectations of Babbasa people in line with our core values of Imagination, Determination and Kindness

Health, Safety and Facilities Management

• Ensure safe and accessible arrangements and procedures for day-to-day use of the Babbasa Hub including undertaking health & safety risk assessments, checks, and overseeing duty management rotas

• Lead relationships with the Landlord (Emmaus), sub-licensees and external pro bono venue providers

• Manage ongoing improvement of the Babbasa hub as a positive working environment including maximising opportunities for income generation

Leadership and Team management

• As a member of Babbasa’s Senior Leadership Team, be accountable for delivery of key aspects of the organisational business plan and work collaboratively to increase Babbasa’s impact in line with the organisation’s mission

• Role model the values and behaviours of Babbasa’s Manifesto

• Provide direct leadership, management and supervision for up to 5 people (including Operations Assistant and Operations Associate) and other members of the Babbasa team as may be required

• Identify, mitigate and manage key organisational risks, ensuring the Senior Leadership Team and Babbasa’s Board are notified and briefed through Babbasa’s risk register and procedures

Person Specification

You are financially literate – You may have a finance or accountancy qualification, be part-qualified or  have experience to this level. You understand SORP accounting rules and have applied them previously and have a track-record of financial management experience. You are highly numerate and have an analytic approach to your work. You are able to train and explain finance to non-finance team members.

You have a good understanding of Operations – Able to manage people, teams, and coordinate external consultant contracts. Can conduct IT projects from beginning to end, independently, with a variety of stakeholders. General understanding of HR, GDPR and H&S processes. Ideally you have experience of managing and developing staff. 

Working with others - You proactively identify business needs, scope and plan minor and major projects to address them, and successfully drive the project to completion, involving and engaging colleagues appropriately throughout. You develop and maintain excellent working relationships with formal and informal stakeholders at every level – with the young people on our programmes, with staff in each department, with our external consultants, with our Board and with others. You build trust and can stand in the shoes of others. 

Organised - You are well-organised and have good attention to detail. By doing so, you manage your own time well and respect the time of others. You juggle multiple deadlines and have a track-record of balancing multiple tasks and responsibilities. You are meticulous and able to prioritise conflicting needs. Effective and efficient – You are constantly reflecting on working practices and improving where necessary. A completer-finisher - you are able to work to deadlines, take initiative and are proactive in your approach to work. You create change that benefits all and is aligned with organisational strategy. Problem solving – You are able to problem solve in a complex and rapidly changing environment. Personal resilience and have the ability to stay focused in a rapidly changing environment. 

IT knowledge – You have sufficient  IT know-how to support strategy, troubleshooting, dealing with suppliers and administration of our CRM system. Ideally, you are able to use excel to a high level, including pivot tables and charts to create user-friendly reports.

You’re aligned with our mission - You have lived experience and/or an understanding of the critical issues surrounding equality, inclusion and diversity, including structural issues around race and class, and how they impact young people with specific reference to their leadership and employability experiences. You believe that, with the right support, everyone has potential to achieve excellence, whatever that means for them.

Incentives and Benefits

Opportunity to: 

• Live and work in Bristol - a buzzing multicultural city of 460,000 people, speaking 91 languages. An economic powerhouse of the Southwest, voted the kindest city in UK; European Green City (2017); best culinary destination (2019) and happiest city to work in the UK (Guardian, 2016)

• Build your leadership and enterprise skills in a safe working environment

• Be part of building an innovative, Queen’s Award For Enterprise (Social Mobility) winning, organisation

• Be part of transforming the lives of low-income and ethnic minority young people in Bristol, to help directly address the city’s stark ethnic inequalities and of a welcoming and supportive team

Benefits

• 31 days annual leave (including bank holidays)

• 3% employer pension contribution

• Access to flexi-working arrangements

Sustainable development is the key to the work of Kids for Kids, the only charity founded specifically to help children in one of the most challenging regions of the world - Darfur, Sudan. For the past 20 years we have been transforming the lives of children through a unique package of integrated project, working closely with the communities themselves. Life in the remote villages is measurably amongst the most deprived in the world and Kids for Kids projects save lives and helps them to escape from the trap of poverty.

We have a small dedicated team including the Founder/CEO, based mainly in Dorking, Surrey, 3 part-time assistants all working remotely, accounts and IT support plus a US volunteer based in Chicago. This role has the flexibility of working remotely but ad hoc meetings with the CEO and assistants will be required as necessary.

You will manage all aspects of Kids for Kids UK operations providing oversight, shaping and undertaking fund-raising and awareness-raising efforts, as well as event management and compliance and administration. You will play a key role in running communications campaigns and engaging with donors and other stakeholders including our high profile Patrons. 

You will work alongside the Founder/CEO as she shifts to a more strategic role, focussed on profile awareness raising and enhancing the impact of Kids for Kids in North Darfur. You will supervise the work of the charity's part-time assistants and volunteers in the UK and USA. You will work with the CEO and Trustees to take Kids for Kids into its third decade, leading its expansion and ensuring its sustainability as we move away from a Founder led organisation.

The successful candidate will:

• be experienced in managing people, administration, managing and running publicity campaigns and fundraising, self-motivated, efficient, good at mobilising support from others
• have a strong sense of justice for the underpriviledged, especially children and a determination to help change their lives long-term
• be IT  and social media literate
• have first-class communication and presentational skills
• be highly organisied, good at delivering at pace , focussed on attention to detail and high-quality results

And preferably 

• have a Batchelor's university degree or higher
• have a previous track record in working in the charity sector or a strong interest in helping those less fortunate

This is a challenging but immensely rewarding and varied role, requiring someone who is hard-working, efficient and accurate. Its is essential you are good at managing your own time. You will need to be dedicated, determined and ambitious, both for yourself and for the charity.

CPAS is seeking to recruit a PA to the General Director and Director of Ministry. This is a significant post, working alongside senior leaders within CPAS, in order to support the ministry of the organisation.

The ideal candidate will be someone with exceptional administrative, organisational and personal skills who has a commitment to evangelical life and witness, and a passion to serve the wider church.

Hopefully the application pack has all the information you need, but if you want to find out more, please feel free to contact John Dunnett, General Director, for a discussion (07792 571538)

About TAA:

The Audience Agency (TAA) is an entrepreneurial, non-profit supporting the cultural sector and creative industries to increase their reach, develop their relevance and boost their resilience in the UK and internationally. We work with arts, cultural, heritage and creative organisations to help them understand their audiences, develop their strategy and evaluate their activities.

We are also the developers and custodians of Audience Finder, the free national audience data and development tool and service, which allows organisations to understand, compare and apply audience insight. 

About the Role:

The postholder will play a key role in the smooth running of the organisation by providing leadership of the finance and operational services. You will manage the day-to-day financial processes of the organisation; work closely with the senior management team to support budgeting, management accounting and reporting; and improve the HR and operations infrastructure to support the whole organisation's work. Through this work, you will ensure our financial and operational processes are effective and efficient as well as contribute to the development and support of a healthy working culture.

We are looking for someone who wants a varied role and can manage competing priorities. You will need to be strong on process and detail, with excellent organisational skills, but equally be able to work with a varied group of staff and deal with sensitive issues from time to time. You will have led a small Finance team or worked at senior level in a larger team. You will have the ability and interest (and ideally experience) in wider HR and operational issues.

Key requirements are:

• Leadership / Management experience and knowledge
• Sound knowledge and understanding of financial management procedures.
• Able to communicate effectively with finance and non-finance colleagues at all levels
• Able to manage HR operations, governance and office management.

We are interested to hear from applicants from a range of backgrounds and with a variety of experiences. Currently our organisation is majority white, cis-gender and non-disabled. We believe our work will be stronger with greater diversity and welcome applications from those who bring difference.

Assistant Director of Services

Contract length – 10 months with possible extension to 12 months (maternity cover), commencing February 2022

Salary – [£60,000 - £62,870 per annum] - subject to skills and experience

37.5 hours a week over five days

Base - mix of home working and office - based at one of our locations in North London: Royal Free Charity, The Pears Building, Pond Street, NW3 2PP with occasional travel to Chase Farm Hospital and Barnet Hospital.

The Royal Free Charity stands at the threshold of its most important period of development. The pandemic has shown the importance and necessity of the support the Royal Free Charity can and has provided to staff and patients across our three hospitals sites, and the need for our globally important research has also never been so clear.

The Assistant Director of Services will report to the Director of Grants and Services.

The purpose of the role

Is to oversee the Royal Free Charity’s strategic direction and delivery of patient services. Manage all services delivered by the Charity including:

• Volunteering, Support Hub, Complementary Therapy Services

Required Experience

• Extensive experience of service design and delivery
• Ability to manage high volumes of varied work and operating to tight deadlines
• Experience of leading and line managing others to develop and grow and building and maintaining a high performing team culture
• Experience of building relationships, and influence, with a diverse range of internal and external stakeholders
• The role is heavily focused on customer service

If you have the right experience, confidence and if you feel excited about this role, we would like to hear from you.

Benefits:

28 days’ paid holiday plus UK bank holidays each year.

Enrolment into the pension scheme.

To apply for this post, send a CV in Word document with a maximum 500-word statement addressing how you meet the criteria set out in the job description and person specification: qualifications, experience, skills, knowledge and personal qualities. Please ensure you include your last employer and dates of employment within your CV.  Also please complete and return the Equal Opportunity Form.

Closing date for application: 8 December 2021 - 12 noon

Interview date: 15 December 2021

(The successful candidates from the first round will attend a second interview held on 20 December 2021)

As an equal opportunities’ employer, the Royal Free Charity is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Royal Free Charity.

Stroke Service Operations Manager

We are looking for a skilled and motivated Operations Manager to lead an exciting new service supporting stroke affected people adapt to life after stroke. You will be joining a long established local charity with a close and committed team in this exciting new role.

Position: Operations Manager

Location: Homebased

Hours: Part-time 21 hours per week, flexible working (but must work Fridays)

Salary: £34,492 pro rata

Contract: Permanent

Benefits: 25 days’ annual leave plus bank holidays pro rata. Employee pension scheme.

Closing Date: 1st December 2021

Interview Date: 8th December 2021

The Role

As Operations Manager, you will be working with the Chief Executive to ensure that a newly created Stroke Key Worker service is effectively planned, developed and delivered.  You will be responsible for ensuring the efficiency of service delivery and operations and monitoring long and short-term plans.

You will support, develop and direct a core team of staff and ensure that they are meeting the needs of the individual and ensure legal and organisational compliance and that the right processes and practices are implemented. 

Main duties include:

• Manage delivery of the service specification
• With the CEO, monitor budgets and the control of expenditure relating to operations
• Ensure Safeguarding is managed effectively, taking on a lead position within the organisation
• Ensure that activities meet with the organisations requirements
• Liaison and ultimately integration with the Integrated Community Stroke Service,
• Deal with complaints from service users or other agencies
• Ensure equal access to services

About You

As Operations Manager, you will need to have excellent people management skills, knowledge of wider community support and a passion for supporting people rebuild their lives after stroke. 

You will need to be confident in monitoring, reporting and communicating key aspects of the service in a wide range of professional settings and have strong management, communication and coaching skills alongside a passion for supporting stroke affected people adapt to life after stroke.

You will have experience of:

• Working with people who have had a stroke and aphasia or disability.
• Assessing safeguarding concerns.
• Working in the community and voluntary sector.
• Managing budgets and monitoring projects.
• Effective partnership working (internal and external).
• Delivery of presentations, chairing and coordinating meetings, producing and communicating reports.

You will have a valid driving licence and access to a car for work. To apply you will be asked to complete and application form and an equalities form. 

About the Organisation

The charity is a small friendly team of Stroke Coordinators, Group Organisers, Counsellors and volunteers, providing information, practical support, friendship and counselling in the months and years following a stroke.

The organisation is committed to equal opportunities and celebrates diversity and is committed to creating an inclusive environment for all employees.

You may also have experience in areas such as Service Manager, Service and Operations Manager, Health Service Manager, Service Supervisor, Service Assistant Manager, Service Lead, Service Coordinator, Service Lead, Registered Manager, Service Support Manager, Service Support Officer, Caseworker, Operations Manager, Stroke Recovery Service, Recovery Service, Patient Recovery Service, Rehabilitation Service, Support Worker, Care Worker, Social Care, Social Welfare, Health, Stroke, Charity. 

London School of Theology (LST) has been providing academic evangelical theological education since 1943. It is committed to serving the Church globally and training Christian disciples who transform wider society through their life and witness. We are at an important moment in the life of the School, with a re-envisioning process underway and a new strategy being developed.

The Role - PA to Principal and Academic Dean

LST is seeking to recruit a PA to provide administrative support for all aspects of the roles of the Principal and Academic Dean. 

This is a role requiring previous PA experience at executive level and will suit someone who will enjoy the opportunity to provide support at the most senior level with a busy and varied workload needing high levels of discretion and confidentiality.  The role needs someone who is pro-active, confident and has excellent organisational, interpersonal and communication skills.

Specific duties include diary management, administration support, research support and acting as Secretary to two Committees and the Executive Team.

Application Details

A complete Job Description, Person Specification and full details of the application process can be found at LST's website.

Applications are welcome from both full-time and part-time candidates as the tasks within the JD can be separated for those interested in a part-time position only.

All successful candidates must have the right to work in the UK.

LST is a Christian college and as such it is a requirement of the Person Specification that the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

Candidates are encouraged to apply early as applications will be considered upon submission.