Job title: Executive Assistant & Governance Officer to the Executive Leadership Team & Trustee Board.

Salary/Rate: £30,000 pa (pro rata £15,000)

Hours: 0.5 FTE, flexible working required subject to requirements and demands of the role.

Status: Permanent

Reporting to: CEO (Direct), Chair of the Board (Indirect)

Background

The Felix Project is a dynamic London charity that works with food suppliers and charities and schools to reduce food waste and food poverty. We were set up in 2016 by entrepreneur, Justin Byam Shaw. 

More than eight million people in the UK struggle to afford to eat every day, while our food industry generates 100,000 tonnes of edible food waste each year. 

We rescue good food that cannot be sold and would otherwise go to waste.  This is high-quality and nutritious, including a high proportion of fresh fruit and vegetables, baked goods, salads, meat and fish.  We collect or receive food from 170 suppliers, including supermarkets, wholesalers, farms, restaurants and delis. 

We sort and then deliver this food to charities that cook meals and prepare food parcels for vulnerable people and to primary schools to distribute to children and their families. In 2019 we delivered over 2,700 tonnes of food to more than 310 London frontline charities and primary schools. This is enough food to make over 6.6 million meals. 

We have 40 staff, 500 active volunteers, and a fleet of 22 vans.

We currently have 3 main operations: our 2 depot operations at Enfield and Park Royal and our Central London operation.  The depots are open during the day and from these we collect, sort, deliver and store surplus food using our own vans completing pre-configured routes.  Our Central London operation runs in the evening and does point to point re-distribution directly from food retailers to charities, without the need for depot storage.  The Central London operation is fully “green” and uses electric vans and walking and cycling routes to extend our reach.

In October 2020, The Felix Project will be joining forces with FareShare London, with staff and volunteers from FareShare London becoming part of the Felix Family. This exciting partnership means that all current FareShare London volunteers will join us as The Felix Project volunteers, and will involve a transition period as we begin working more closely together and learning from each other. The goal of this partnership is to ensure that we are able to deliver more food to the Londoners who need it most.

Role Overview

This is a new post at the charity that will play a key role in supporting, advising, and coordinating the very busy workloads and schedules of the charity’s 4 person leadership team of CEO and 3 Directors. You will also provide support to a very senior, committed but remote voluntary board of trustees. You will be a very highly organised and diligent professional with an eye for detail, strong administrative and communications skills, together with a strong knowledge and understanding of charity governance and administrative management.

You will be expected to adopt a very flexible working routine, attend meetings throughout the month and prepare and disseminate documentation in an efficient, timely and effective manner.

You will establish pro-active working relationships with the Personal Assistants and support staff for some of the trustees. In meetings you will be on hand to offer advice and guidance regarding charity governance matters and/or take actions to seek clarity on governance matters for the leadership team or board members.

Specifically, your role will require you to provide administrative and personal assistant support to the charity Executive Leadership Team and Trustee Board, as well as act as advisor and administrator on matters of governance. This role will help plan, organise and manage all senior management team, board and board sub-committee meetings as well as ensure that all charity governance requirements are met and charity commission and other regulatory standards are maintained by advising and guiding the board and senior management.

Duties & Accountabilities

• Plan, organise and manage all senior management team meetings and other key events; Timetable meetings, co-ordinate diaries, source and book venues and ensure that all meeting documentation is prepared, communicated and managed in a timely and efficient manner
• Support the CEO and senior management team with administrational and other assistance, including diary management and co-ordination, communications with external people and organisations and other general support
• Attend all Trustee board, board sub-committee and senior management team meetings as clerk and administrative support including taking minutes and actions; Timetable meetings, co-ordinate diaries, source venues and ensure that all meeting documentation is prepared, communicated and managed in a timely and efficient manner
• Support the Chair of Trustees with occasional administrational and other assistance, including diary management and co-ordination, communications with external people and organisations and other general support;

Person Specification

Essential Skills & Capabilities

• Highly organised; Able to manage colleagues diaries and support and co-ordinate busy, varied work schedules
• Very strong administrative skills; Able to produce structured concise and clear reports and board documentation and meeting minutes and actions
• Strong working knowledge and understanding of general charity governance and regulatory requirements, including providing advice to board members and the leadership team
• Strong Communicator with very good professional verbal and written skills
• Capable of using various technology platforms (e.g. Microsoft; Outlook, MS Teams and Sharepoint) and other communications tools and approaches
• Able to work in a flexible, self-driven manner working remotely using technology to stay engaged with a wide range of stakeholders and partners

Desireable Skills & Capabilities

• Strong research and investigative skills to provide information and clarification on matters to the leadership team and board
• Great customer service approach: Friendly and solutions focused, with a can do attitude and problem solving skills.
• Committed and passionate about the cause of the charity

Interviews

First round interviews will be w/c 7 September. This is likely to be followed by second round interviews w/c 14 September.

Sexual Violence First Contact Navigator

SALARY:  £24,174.00 per year

HOURS: Full time – 37.5 hrs per week

CONTRACT: 2 years

LOCATION: Thurrock, Essex and some travel across Essex

CLOSING DATE: 5pm 16th August 2020

INTERVIEW DATE: Monday 24th August 2020 and will take place online or in person in Thurrock.

This post is subject to satisfactory references and Enhanced DBS checks.

SERICC is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9 and Part 1

The First Contact Navigator service is run by SERICC in partnership with SOS Rape Crisis and Centre for Action on Rape and Abuse (CARA) providing a single point of access into specialist sexual violence services.

Navigators support clients to access bespoke assistance around their needs after having experienced sexual violence including support with advocacy, counselling, criminal justice, drugs and alcohol support, housing, etc. The Navigators work with survivors across Essex. The role is a fast-paced role delivering short-term intensive casework to survivors, and in some instances, advocating on their behalf with statutory and non-statutory services.

This is a unique opportunity for an experienced practitioner to work in an innovative service which improves responses, access and support for survivors of sexual violence in Essex.  Navigators work from a person-centred, trauma-informed and survivor-led, integrated approach ensuring individualised care pathway.

The successful candidate will have specialist knowledge in sexual violence as well as frontline experience supporting survivors. You will need exceptional communication skills, strong IT skills and the ability to work in a fast-paced, telephone-focused role. If you have these skills, and want to join this unique and innovative service, we would love to hear from you.

The role is office based and we offer staff benefits including generous annual leave, 3% pension, access to workforce assistance programme and comprehensive training and support.

Please read the application pack before applying.

For full job description and application process please download application form

Please note if you have not received a response to your application by 5pm 20th August 2020 you can unfortunately assume your application has not been successful on this occasion.

Age UK Lewisham and Southwark offer high profile services supporting people aged 50+ in the borough of Southwark and Lewisham. A large part of what makes the services a success is due to the work of our Navigators, who support people using a person centred approach to address issues with isolation, malnutrition, safety at home and helping people to access the services they need.

The Community Navigator is an exciting new role working closely with older people, Rehab and Re-ablement team, support staff and local partners to ensure people are being supported holistically following discharge from services.
Navigators’ will support older people during the transition from care homes and other bed based settlements into clients own home and link them with local services. There are increasingly challenges to older and frail people and to Health and Social Care services where demand for services, and particularly those of hospital services increase.  It is during this period that it becomes even more critical that there are a range of appropriate, timely and proportionate services in place.

This is a busy, fast paced and rewarding role; giving you the opportunity to make a real difference. The role is largely home based with some days at our main office and Southwark Council office. You will be working closely with the rehab team and a team of friendly and knowledgeable Navigators, Coordinators and Advisors. Working hours are Mon – Fri. You will need to be able travel across the borough of Southwark.

If you are a good listener, a positive thinker and passionate about supporting older people we want to hear from you.

Closing date for applications is 18:00pm on Friday 28th August 2020.

Interviews will take place on Tuesday -1st September via Zoom.

The role is 3 months fixed term (may be extended dependent on funding)

Are you looking to progress to the next stage of your career in marketing communications in an exciting and challenging role? If so, we want to hear from you!

We have a fantastic opportunity available for a Marketing and Communications Assistant who is enthusiastic, has a creative flair and wants to contribute to making a real difference to children and young people with autism.  

As the national charity for children and young people with autism, we are ambitious in name and in practice. With a new strategy, an innovative approach, and exciting plans ahead, this is a great time to join team Ambitious.

Children and young people with autism are at the heart of everything we do. Through TreeHouse School, The Rise School and Ambitious College we provide specialist education and support. We also have a trusted track record in providing a range of services from employment and training, to youth participation programmes and online resources to raise awareness of autism.

As Marketing and Communications Assistant, you will help us promote everything we do, and no two days will be the same. Working with colleagues across the organisation, you will support and coordinate our marketing campaigns, produce copy and content and update our websites, in addition to monitoring our organisational social media accounts. You will also help produce and distribute marketing material (online and offline), plan events and provide administrative support.

What you will bring to the team

Social media savvy and digitally confident, you will embrace our digital-first approach to content creation and communications. You are a strong communicator, producing content that's accessible and has an impact. You will also be a confident communicator able to work effectively with external stakeholders and colleagues across the organisation.

Well organised, you're used to working on multiple marketing projects. You pride yourself on your attention to detail and enjoy working as part of a busy yet friendly marketing and communications team.

What's in it for you?

Did we mention we're a friendly marketing and communications team? Although we have a busy workload, we make time to check in on each other regularly. You will benefit from the support of a management team who are keen to offer new opportunities, training and mentoring.

In terms of employee benefits, we offer a generous 27 days annual leave per year, flexible working, professional development opportunities and a comprehensive wellbeing programme.

We trust and value our team members as experts in our in respective fields. You will be given autonomy on your projects and how you build relationships across the organisation. We want you to feel challenged yet rewarded at the end of a busy week.

What next?

Interviews will be held via Microsoft Teams video call and the full details can be found in the recruitment pack.

During the current restrictions, we are not working in our usual office space so the successful candidate will be required to work from home. We will provide support to ensure you have the technical resources you need, as well as actively supporting your wellbeing while working from home.

If you're not already convinced, this is a fantastic opportunity for an ambitious individual who's keen to learn and wants to be part of a forward-thinking, open and honest organisation. If you'd like to chat more about the role, please contact Stephen Vickers.

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. 

The Organisation - The Open University Students Association serves the interests of around 170,000 part-time and distance-learning students spread across the UK, continental Europe and beyond. Our role is to represent and support the interests of this vast and diverse community of students. The OU Students Association is an independent registered charity, governed by elected student leaders. Our team of vibrant, friendly and dedicated professional staff provide the vital support needed to deliver. Our new strategy includes a strategic aim to ‘Influence and Transform’ by empowering students to take a leading role in influencing the decisions that impact their study journey and their student experience.

The Job - As part of the Volunteering and Representation team, the Events and Projects Officer will lead the planning and delivery of a range of events and projects to promote Volunteering and Representation to students, staff and volunteers. This role will sit in a newly restructured team who work together to support a large team of volunteers, and support the student engagement and student voice activity the Association are involved in.

As a member of a new team and with an exciting remit, this role will be working closely with the Volunteer Training and Wellbeing officer, to create a varied calendar of regular events both to support volunteers and to highlight the great work they are doing to others, creating awareness and engagement with the work of the team. This role is perfect for someone looking for a varied and exciting role in an open and inclusive environment.

Please note that this job is milton keynes based however staff are currently home working until October 2020. 

The Person - You will be educated to degree – level standard and have experience of project management, ideally with training or qualifications in this area, though relevant experience is just as important. You should be a self-motivated and hard-working team player with good organisational and communication skills. This role requires you to be flexible and adaptable with a positive approach and excellent interpersonal skills. The right candidate should be able to plan, prioritise and manage their own time and workload as this role offers the opportunity to work autonomously on your own ideas, with the support of a great team. If you’re looking for a challenging and varied role in a stimulating and unique environment, then this is the role for you.  A full person specification can be found in the Job Related Information whn you click 'apply now'. 

For more details - The full the role description and person specification and details to apply is available on the OU Website. Click on 'Apply now' to get further details. 

Closing date for applications: 5pm Wednesday 12 August 2020

We are recruiting for a Community and Events Officer to join the small fundraising team of this homelessness charity. Their community and events programme is reasonably small and they want an ambitious and creative fundraiser to join them to help develop this area.

The role will focus on building strong relationships with various community groups including schools, faith groups, small businesses etc and looking after events participants. You will need to be a pro-active and positive person who loves working with people.

You will be responsible for:

• Generating new relationships with all community groups including faith groups, schools, rotary clubs etc.

- Maintaining and up-lifting the value of relationships with all existing community supporters, thinking of new and exciting ways to engage them.

• Developing new virtual events and community fundraising products

You will have:

• Some experience in community or event fundraising


• Experience of public speaking and working with volunteers


• Excellent relationship building skills and genuinely enjoy working with new community groups and supporters

Closing date: 7^th August

Salary: £26,000 - £28,000

If you would like to have an informal discussion, please call me on 020 30 062787or email [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we are experts in charity recruitment and excel at matching fundraisers to charity jobs. We take a relationship-led approach to recruitment, working ethically and supporting people to find their perfect fundraising jobs.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here.

This is a fantastic opportunity for someone who is looking for a new challenge in the West Midlands.

Arden Place is a brand new supported living accommodation for adults with learning disabilities and autism in Tile Cross, Birmingham.  Arden Place is a Bromford My Place Service. My Place, is a unique Supported Living model created to provide appropriate accommodation for people with long term conditions such as learning disabilities or autism. Bethphage are the care provider, providing on site care and support for people living at Arden Place and helping them to connect with their community through meaningful activity.

These brand new purpose built flats are designed to meet people's current and future needs, providing a safe and secure long-term home in the heart of the community. The scheme has 14 purpose built self-contained one bedroom apartments.

Arden Place has a community hub with a lounge, meeting room and kitchen which not only provides a social area for people living in the scheme, but it also provides facilities to deliver training, employment advice and activities to both the people we support and the wider community.

This great opportunity has opened up for an Assistant Service Manager in our Supported living services in Birmingham.

As well as supporting the service manager in Arden Place, we require you to also support with our established supported living services for four adults with learning disabilities in North and South Birmingham. 

The people we support in all these areas have varying needs of support some of which require personal care. All services will be supporting people with Learning disabilities, Mental Health and Autism. The Assistant Service Manger will also be expected to support in all of these areas. 

Evening and Weekend Work may be required as part of the role and participating in our on-call rota.

All services will focus on a person centred approach and promoting people’s independence

About our organisation 

Bethphage is a registered charity which was established in 1994 and provides support to adults with learning and physical Disabilities in Shropshire and the West Midlands.
Everything we do is individually designed to enable people to achieve their potential and meet their objectives and need for support. The people that we support may live in their own home, a home that is shared with other people, their family home or a shared care home.
It is the aim of Bethphage to provide outstanding care and support throughout the organisation so it essential that you will be dedicated to providing the highest levels of care that you can.

You will be required to create a team that champions excellent support by actively coaching and modelling respectful positive approaches to achieve the greatest possible independence and quality of life for the people we support, based on an understanding of what is important to and for them.

If this opportunity sounds like you, and you can demonstrate the following attributes, please get in touch

• Open and Honest.
• Committed.
• Person Centred Approach.
• Proactive and innovative

Essential Requirements

• Level Three in Health and Social Care
• Previous Supervisory Experience
• Driver
• Car Owner

Desirable Requirements 

• Experience of developing new services for adults with a learning disability, Autism and/or Mental Health
• A good understanding of partnership working.

Benefits of Working for us

• Competitive pay
• Simply Health Cash Plan
• Long service rewards
• Contributory Pension scheme
• Development opportunities
• Recruitment awards
• Paid enhanced DBS certificate
• Paid training

*Please note, interested applicants must complete an application form

Closing date - 14th July (this may be extended) 

Interview Date - 22nd July - (this may change)

“To stay safe in your job search we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.” 

We’re an award-winning charity that runs local learning centres which provide an education programme addressing underachievement and social exclusion. We target children and young people most at risk of failing to meet their potential to go to university due to economic, social, cultural, or linguistic disadvantage. IntoUniversity provides practical learning support and motivational and confidence-building activities for children and young people aged 7-18.

As the UK’s leading university access organisation, our staff are transforming the fortunes of thousands of young people each year. We currently have thirty-one centres and extension projects across the country, with ambitious plans to scale-up our provision further over the coming years.

We are looking for a high-calibre candidate to be an Executive Officer (Governance, Events and Projects). You will support the Senior Management Team in ensuring the smooth governance of the charity, and you will work closely with the charity’s management committees, Trustee Board and Advisory Panel members. You will work with the Senior Management Team to organise events for external stakeholders and supporters of the charity, and conferences and team days for the charity’s entire staff team. You will also provide important generalist support for the Senior Management Team on a series of ad-hoc projects and tasks.

This role is genuinely exciting: you will have the inside track on how the charity plans and implements both its strategic growth and its day-to-day operations. You will work with the highest level of management at the charity, interacting with the Senior Management Team and Trustees on a daily basis. You will work with a range of senior contacts, both internal and external, so it is essential that you have strong interpersonal and communication skills. You will need strong organisational and analytical skills for your day-to-day work, displaying meticulous attention to detail and a high level of efficiency.  You will exhibit exceptional diplomacy and tact, and a high level of professionalism. Most importantly, you will have a genuine passion for the mission and values of IntoUniversity.

As a charity with social mobility as its core objective, IntoUniversity is wholly committed to equality of opportunity. We work with children and young people from a diverse range of backgrounds, and we believe that our staff team should be similarly diverse and representative. The more inclusive we are, the better our work will be, and we recognise that we have much more to do in this regard. We are committed to building a culture where students, staff and volunteers are valued for the unique people they are. We therefore encourage applications from candidates from as wide a range as possible of ethnic, cultural and social backgrounds. In particular, we actively and warmly welcome applications from Black, Asian and minority ethnic candidates and/or male candidates as they are currently under-represented within IntoUniversity.

The full job description is attached, and you can apply via the link on this page. The deadline for applications is 9am on 10 August 2020, and the selection day will take place on 19 August 2020.

Thank you very much for your interest and we look forward to receiving your application.

Executive Assistant – Part Time
Central London (initially home based due to COVID-19)

About Us

Animal Free Research UK is the leading charity working towards a world where human diseases are cured faster without animal suffering. By pioneering excellence, inspiring and supporting scientists and influencing change, we are improving medical research and putting an end to animal testing.

By 2040, we aim to transform medical research and regulation in the UK so that the development of treatments for human diseases can be entirely animal free and breakthroughs can be achieved faster.

We’re currently looking for an Executive Assistant to join us on a part-time basis, working 21 hours per week.

The Benefits 

- Salary of £28,000 pro rata 
- Pension
- Flexible/home working options
- Join a charity that places ethics at the heart of science

If you are an articulate Executive Assistant seeking your next challenge, this is a fantastic opportunity to join a forward-thinking charity that’s dedicated to abolishing animal testing. 

You’ll play an integral role in enabling our senior management team to operate as efficiently as possible, which will allow them to work towards our strategic goals and transform the way in which disease is combatted. 

The Role

As an Executive Assistant, you will provide PA and business support to our Chief Executive and senior management team. 

Reporting to the Director of Finance and Operations, you will:

- Make travel arrangements, organise meetings and manage diaries 
- Manage a range of projects and research activities 
- Deliver high-quality HR administration to the organisation 
- Act as the first point of contact for any facilities issues 
- Manage relationships with key stakeholders 
- Handle confidential information with discretion 

About You

To join us as an Executive Assistant, you’ll need: 

- Demonstrable experience as an Executive Assistant, including managing the daily operations of the office, organising and maintaining files and records, planning and scheduling meetings, managing projects and conducting research, preparing and editing correspondence, creating reports and presentations, making travel arrangements, and providing high-quality customer service
- Experience of producing relevant reports and dashboards for senior colleagues, with appropriate recommendations
- Experience of managing supplier relationships
- Demonstrable success in networking/building relationships 
- Excellent literacy and numeracy skills and proficiency in MS Office 
- To be educated to Level 3 (AS/A Levels) or equivalent through experience 

Other organisations may call this role EA, PA, Personal Assistant, EA to MD, EA to CEO, PA to Chief Executive, Secretary, or Senior Administrator. 

The closing date for applications is the 1st September 2020. Interviews are scheduled to take place on the 14th September 2020. 

Webrecruit and Animal Free Research UK are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are seeking your next challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

There has never been a more important time to join the Age UK fundraising team. Against a backdrop of a broken social care system and millions already turning to Age UK for help, older people are amongst those hardest hit by the current pandemic. Calls to our trusted Advice Line have doubled and requests for telephone friendship have trebled. We have been moved by the public support for our Coronavirus Emergency Appeal, but we must raise vital future funds to ensure we can be there to help and support older people as they rebuild their lives.
Our Fundraising team has an ambition to grow our income beyond £60M in the next five years. We are investing in an ambitious Fundraising strategy to help us deeply engage more supporters and partners in our work, so that we can be there for the millions of older people who need someone to turn to.
This is an exciting new role in the fundraising team at Age UK. We're looking for a Digital Marketing Manager to grow Age UK's digital fundraising (revenue generating) activities including paid social, email, Adwords, search and display to drive key audiences to engage with fundraising campaigns and products. To do this you'll develop digital campaigns and propositions for fundraising to drive acquisition and grow loyalty of supporters including developing engaging digital supporter journeys. Whilst based in the Individual Marketing team, you will help guide and support other fundraising teams to help them achieve their digital objectives as a digital subject matter expert.
At Age UK we use audience insight to find the moments that are important for supporters and understand their motivations to best engage them with our cause. This is an exciting opportunity for an individual who has experience working as a digital specialist in either fundraising or direct online sales with a solid understanding of using audience insight for decision making. In this role you will be able to develop your management skills, build a strategic digital fundraising framework for Age UK and work as part of an ambitious and collegiate Fundraising division.

You will:

* Oversee and develop the digital fundraising strategy and be a digital fundraising expert for Individual Marketing, Innovation, Events, Major donors and Legacies.
* Manage the digital budgets for Individual Marketing to drive revenue growth and engagement.
* Develop excellent working relationships with the Digital Marketing team to support cross functional working and the sharing of learnings.
* Create online user journey models with the Acquisition and Loyalty teams to build out holistic data driven conversion experiences.
* Report on digital fundraising activities to senior stakeholders.
* Use analytics, user research and audience insight to develop and optimise activity.
* Take a bold approach to innovation to engage online audiences including audience driven propositions.
* Focus on increasing email opt-in rates across all channels.
* Continually test and learn to inform new product development.
* Responsible for effective line management of an Email Marketing Executive, Fundraising.
* Complete financial reporting for your budget areas.
* Have an understanding of Charity and Data Protection Regulation legislation, including but not limited to, FRSA, IOF, DMA, TPS and Charity Commission guidelines.

We can offer:

* 26 days annual leave plus Bank Holidays
* Annual leave purchase scheme
* A fantastic pension
* Health cash plan
* Annual Season Ticket loan (spread the cost of your commute)
* Cycle to work scheme

Additional Information

For a full list of benefits please click here https://www.ageuk.org.uk/about-us/jobs/employee-benefits/

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the minimum criteria. We welcome requests for flexible working.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

For over 50 years the National Children’s Bureau (NCB) has been building a better childhood for all.

We are looking for a Project Assistant to support our diverse and high profile portfolio of health programmes and projects.

Position Title: Project Assistant – Health
Reference: 2016 
Location: London Fields, Mentmore Terrace (Currently virtual/work from home) The post holder may start the position while NCB is working remotely due to Covid-19, therefore all candidates must be able to work at home temporarily
Status: Full Time, Permanent
Salary: £21,814 Per Annum

As Project Assistant you will play a vital role keeping programmes and projects on track. Excellent organisational and communication skills are essential. You need to be passionate about what you do, enjoy working in a fast paced environment and be comfortable working both independently, and with other team members.

You will have administrative and writing skills, an interest in how health services can better support children and young people, and experience of supporting meetings and training events online and face to face. You will have strong IT skills including experience of updating and editing web based materials, updating databases and preparing material for publication.

Applications close at 11:59pm on Sunday 23rd August 2020.
Assessment and interviews to be conducted virtually on Thursday 27th August 2020

Please note that only shortlisted candidates will be contacted.

To Apply

To apply for this position, please click 'Apply' to be redirected to our website where you can download the Job Description and Application Pack.

NCB is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, political opinion, marital status, pregnancy and maternity, paternity, and carer status.

No agencies please.

PA to CEO

Democratic Progress Institute

London based

Unique opportunity to get involved in a conflict resolution and peace building organisation based in central London. DPI aims to foster an environment of sharing information, ideas, knowledge and concerns for furthering of democratic solutions and outcomes. Our work supports the development of a pluralistic political arena capable of generating consensus and ownership over work on key issues at political and local levels.

The role includes the provision of administrative, logistical and research assistance to the CEO. Responsibilities will include liaising with staff, arranging meetings, travel, and accommodation; preparing speeches and presentations; maintaining the schedule of the CEO.

Specific Tasks include but are not limited to:

- Maintain CEO’s diary and communicate to appropriate individuals and institutions

- Prioritise all incoming events inquiries for CEO and manage extensive travel schedule, visa applications and logistical support both for CEO and other participants as necessary, often within short time frames

- Draft, edit, and prepare correspondence from CEO’s office

- Respond to and coordinate responses to inquiries for CEO by mail, e-mail and phone

- Update database and contact lists for CEO’s office, including data entry, reports and tracking, fundraising efforts, organisational partners, and others

- Carry out ad hoc small scale research and analysis

- Prepare briefing papers and speeches as necessary

- Organise and maintain the department and files of the CEO’s office including registering and archiving materials

- IT and technical assistance for phones, computers (desktop, laptop, iPad and iBook) and any other equipment used by the CEO

- Ensure smooth organisational communication and at times makes changes in procedures to deal with variations in work-load

- Prepare for and take minutes at meetings, including Board meetings

- Deal with, follow up all DPI communication outputs, including editing assessments, research and publications

- Other tasks and responsibilities as necessary.

Qualifications and Person Specification:

The successful candidate should need to meet the following criteria:

- Holds a university degree in international relations, political sciences, law or related fields

- Has minimum two years experience in a similar role

- Excellent written and spoken English plus analytical skills

- Strong administrative skills

- A keen attention to detail and ability to prioritise as well as multitask

- Flexible and resourceful approach to work and a “can do” attitude

- Professional demeanour when giving and taking information in writing, in person, and over the phone

- Capacity to work in a highly pressured environment, while remaining calm

- Ability to take initiative and prioritise tasks, excellent time-management, problem-prevention and problem solving skills

- Ability to maintain confidentiality of sensitive information

- Proficiency with Microsoft Office

- Willingness to travel as necessary

- Ability to work on their own initiative as well as work as a team player.

The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

NEA, the national fuel poverty and energy efficiency charity, is recruiting for a Finance Assistant to work on a job share basis, for a minimum of 2 days per week, from its Newcastle upon Tyne office.  Working in partnership with central and local government, fuel utilities, the health sector, consumer groups and NGOs, NEA aims to eradicate fuel poverty and promote energy efficiency to low-income and other vulnerable households.

This post is located in the Directorate of Support Services and the post-holder will be line managed by the Finance Manager.

Candidates will be able to demonstrate a good all-round financial support background with experience in undertaking financial tasks up to trial balance stage, and the role essentially involves undertaking book-keeping tasks using Sage accounting software as well as some manual records, issuing and coding sales invoices, processing and matching purchase invoices to purchase orders, processing payroll records and undertaking debt chasing activity.

NEA is looking ideally for an experienced candidate who has a proven track record of working in a small, dynamic finance environment and has prior experience of Sage accounting software.

The job description provides a list of the duties of the post and the person specification provides the list of essential and desirable criteria. This, and an application form can be downloaded below or from our website.

The closing date for all applications is Monday 10 August 2020 at 5pm.  Interviews will be held on Monday 17 August 2020, please indicate in your letter that you are available on this date.

NO AGENCIES PLEASE.    NOTE THAT WE DO NOT ACCEPT APPLICATIONS VIA CV - YOU MUST APPLY USING OUR APPLICATION FORM