Assistant finance officer jobs

We are seeking a dynamic and highly motivated individual with excellent administration skills who will be the first point of contact for Chair, Trustees, CEO and Senior Management Team. 

This role will work closely with the CEO to develop and maintain effective administrative procedures that ensure excellent communications, support organisational governance and contribute to the successful development of the organisation 

You will ideally have experience of working within the charity sector and a strong awareness of Governance activities. 

You will forge and maintain strong working relationships across the team, membership, and stakeholders. 

You will be central in supporting HLP’s administrative function and will help to progress continued growth. 

You will have experience of working within a fast-paced and proactive team and enjoy engaging with a wide range of stakeholders. 

The role is predominantly home-based with some travel to meetings and events.  

We offer attractive staff benefits including 25 days’ annual leave (pro rata to 15 hours per week), a company pension scheme, free life assurance and an employee assistance programme.  HLP is committed to equality of opportunity. 

Role Purpose

To provide steady financial leadership, ensuring stability, compliance, and continuity during a period of transition. The postholder will maintain strong financial control and reporting, support delivery of agreed structural changes to the finance team and ensure a smooth handover to the incoming post holder.

Key Responsibilities:

Financial Leadership and Control

• Maintain strong financial control, reporting and cashflow management.

• Advise CEO and Treasurer on financial stability, risk and reserves.

• Oversee fund management, compliance and key external relationships (auditors, banks, suppliers).

• Responsibility for managing and reviewing financial policies, procedures, standards, systems and processes to guide the charity’s financial decision-making.

• Oversight and administration of the payments & banking process & addressing queries as necessary. Including management of the bank mandate. 

Team Leadership and Development

• Line manage and mentor the Assistant Accountant, maintaining morale, clarity, and professional standards during change. 

Business Planning and Reporting

• Lead the preparation of the FY2026-27 budget, with a focus on three year financial planning. 

• Lead quarterly reforecasting and scenario planning to ensure alignment with strategic priorities and maintain at least three months’ free reserves.

• Prepare clear financial analysis and documentation to support a smooth transition and effective handover. 

Governance and Compliance

• Ensure financial obligations are met on time.

• Maintain documentation to support due diligence, risk management and compliance assurance to the Treasurer. 

Person Specification Essential

• Qualified accountant (ACA, ACCA, CIMA, CIPFA or equivalent). Strong record of senior charity or not-for-profit financial management.

• Proven hands-on ability in safeguarding and maintaining financial control, and compliance during organisational change.

• Understanding of SORP, restricted funding, and grant reporting.

• Calm, credible, and pragmatic, able to command confidence of trustees and senior colleagues.

Desirable

• Experience in environmental, research, or education sectors.

• Familiarity with Sage or similar finance systems.

• Experience in change management and business improvement, ideally within a not-for-profit setting. 

Values and Approach

The successful candidate will combine technical strength with a collaborative, solutions-focused approach, ensuring continuity, supporting staff through transition, and handing over a stable, well-functioning Finance team to their successor.

For over 30 years, we’ve pioneered the use of beekeeping as a sustainable development tool, helping communities across Africa escape poverty while protecting biodiversity. Now we’re ready to scale our impact significantly — growing from £900K to £1.4M income within three years and expanding to new locations using our proven model.

The Opportunity:
This is a rare chance to lead a mission-driven organisation with huge potential. You’ll work with influential patrons including The Queen, Monty Don, Martha Kearney, Kate Humble, and Hugh Fearnley-Whittingstall, all ready to actively support our ambitious goals. You’ll manage a talented team of seven and work alongside seven committed trustees.

What we’re looking for:
We need a leader who

• Is genuinely passionate about environmental sustainability and poverty alleviation
• Can develop and execute ambitious fundraising strategies, including corporate partnerships and major donor relationships
• Brings financial acumen and strategic planning experience
• Enjoys managing and developing people—our small team is excellent and is keen to welcome great leadership
• Thrives on networking and relationship-building, actively seeking opportunities
• Is comfortable being the external face of the organisation with donors, corporates, and partners
• Has senior leadership experience (ideally in the third sector, though we welcome strong leaders from any sector)

Key Responsibilities:

• Lead strategic planning and organisational growth in partnership with the Board
• Act as chief fundraiser and spokesperson, personally engaging with high-level donors
• Develop corporate partnerships and ESG opportunities
• Manage and inspire our team of seven, fostering a culture of excellence
• Oversee a ~£1M+ budget and ensure strong financial management
• Deepen relationships with international partners in Ethiopia, Ghana, Uganda and beyond
• Build BfD’s profile and brand visibility

What we offer:

• Salary of £65,000-£70,000 (negotiable based on experience)
• 25 days holiday plus bank holidays
• Pension (flexible package)
• Hybrid working possible with minimum 3 days in our Monmouth office (important for team collaboration and partner engagement)
• The chance to lead a respected organisation through an exciting growth phase
• Opportunity to make a real difference to communities and biodiversity worldwide

Timeline:
Application deadline: 13th April 2026

Bees for Development is committed to equality, diversity and inclusion in our workplace.

We are seeking an experienced Finance Manager to join our small, professional finance team in a complex and demanding charity environment.

What is the role?

Working at both operational and strategic levels, you will play a central role in supporting the Director of Finance & Assets and contributing to the financial health, governance, and long‑term sustainability of the organisation. The work is varied, intellectually engaging, and meaningful. You will lead key financial processes while supporting strategic planning and decision‑making across the organisation. As a key point of expertise, strong technical ability, initiative, organisation and interpersonal skills, are essential.

What are we looking for?

You will be a qualified accountant (ACA, ACCA, CIMA) or be AAT qualified with significant experience and have management finance experience in the charity or not for profit sector. You will be skilled in preparing management accounts, budgets and forecasts, managing competing priorities and deadlines, and developing and implementing systems and processes. You don’t need to be a practising Christian, but you do need to be aligned with, and willing to develop an understanding of, the values, ethos and mission of our organisation.

Why join us?

• A role with genuine purpose and impact across local communities.
• A supportive, close‑knit Finance Team where your expertise is valued.
• Supportive and engaged staff in a organisation where your wellbeing matters.
• Varied work combining operational delivery with high‑level strategic insight.
• Hybrid working and a welcoming organisational culture rooted in Christian values.
• Additional benefits such as flexible working, a range of wellbeing activities and the Church of England Pension Scheme with 9-15% employer contributions.

The closing date for applications is 12noon on 13 April 2026 with interviews being held on 21 April 2026 in Truro.

We welcome applications from all suitably qualified persons. However, we would particularly welcome applications from those with a disability, or from a UK minority ethnic background, as these groups are currently under-represented in our staff.

SAFEGUARDING – EVERYONE MATTERS – EVERYONE’S RESPONSIBILITY

The Diocese of Truro strives to be trauma informed, and is committed to developing safer policies, cultures, and practices.

Hours: Full-time

Pay: Up to £51,100 GBP gross per annual (dependent on experience)

Duration: Permanent

Location: UK-Med Office, Manchester, UK with hybrid working (approximately 30% on-site)

Do you have the strategic insight and operational expertise to ensure strong and effective financial leadership in a fast-growing humanitarian organisation?

UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit.

As UK-Med continues to grow and scale its impact, we are strengthening our financial capacity to meet rising humanitarian needs. In this context, the new Head of Finance (UK) will play a pivotal role in ensuring the strength, integrity and effectiveness of UK-Med’s financial management.

You’ll lead the operational finance function overseeing budgeting, financial reporting, payroll, treasury and grant management, and support for fundraising, ensuring the organisation has the financial resilience to deliver life-saving humanitarian responses around the world.

Based in the UK, this role is central to maintaining high standards of financial governance, supporting sound decision-making, managing risk and ensuring effective systems, policies and processes. You’ll work closely with our Associate Director of Finance and senior leadership team, while leading and developing a high-performing finance team.

This is an exciting opportunity for someone who thrives on supporting operational delivery, ensuring high-quality financial reporting, and strengthening systems. You’ll bring together technical excellence and strong leadership skills, working collaboratively and effectively in a complex, fast-changing environment. Your contribution will directly enable UK-Med to respond rapidly to emergencies and make a tangible impact on people affected by crises.

We offer a competitive salary and benefits, a collaborative and supportive working environment, and the opportunity to make a real difference through humanitarian work.

UK-Med is a growing and ambitious organisation with a passionate team of staff, members, and volunteers. This is a truly exciting opportunity to shape the future of our financial function and support our mission to provide healthcare in emergencies worldwide.

How to apply

We strongly recommend that you read the Candidate Information Pack – Head of Finance (UK) - March 2026before applying for this role.

To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.

Response to the following question:

• A detailed explanation of your suitability for this post with specific reference to the essential criteria in the person specification

Please apply as soon as possible and no later than Thursday 2nd April 2026.

Candidates who meet the eligibility and salary thresholds for visa sponsorship may be considered. However, it’s important to note that the role is based in the UK, and regular attendance at our Manchester HQ is expected. Therefore, candidates currently based outside the UK would need to be willing to relocate if successful.

UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.

UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.

This is a a unique opportunity has arisen within a national breastfeeding charity to support the organisation through an exciting new phase of development. 

The ABM is a small but growing national charity. To support our expanding activity, we are creating a new role that provides comprehensive administrative and operational support across the organisation. The Team Support Officer will ensure the smooth running of core processes while also assisting colleagues working across all functions, including but not limited to, fundraising, communications, training, governance, and events.

This new post integrates and expands on previous administrative functions, providing flexible operational support across all areas of ABM’s work. It replaces the former Administrator and Admin Assistant roles, bringing together core administrative functions with additional capacity to support ABM’s strategic growth.

RSPCA Little Valley Animal Shelter is seeking an exceptional Chief Executive Officer to guide us through an exciting period of growth, transformation and renewed strategic ambition.

At Little Valley, our purpose is clear: to promote kindness, prevent cruelty, and provide outstanding welfare for the animals who rely on us. Our next Chief Executive Officer will inspire staff and volunteers, strengthen community partnerships, and lead with clarity, compassion and courage.

About the role

Our team is united by our compassion, collaboration, integrity, excellence and deep connection to our community - values that guide every decision we make. We are looking for a Chief Executive Officer who will champion these values in everything they do.

We are in a pivotal moment of investment and cultural renewal, with major developments underway - including improved facilities, modernisation of systems, strategic income growth and strengthened community engagement. This is your opportunity to lead an ambitious and much‑loved charity into its next chapter.

Key Responsibilities

(Full Job Description and Person Specification attached.)

• Lead the organisation’s strategic direction, ensuring alignment with our mission, values and long‑term goals.
• Drive high‑quality, compassionate animal welfare services across all operational areas.
• Provide visible, empathetic leadership that supports a positive culture for staff and volunteers.
• Ensure strong financial stewardship, diversifying income and securing long‑term sustainability.
• Strengthen partnerships, community profile and external relationships across the region.
• Champion innovation, operational excellence and continuous improvement at every level.

About You

You’ll bring proven senior leadership experience, exceptional communication skills, strong financial and governance capability, and the emotional intelligence needed to lead a complex and values‑driven organisation. Above all, you’ll bring a genuine passion for animal welfare and a commitment to ensuring values remain at the heart of everything we do.

Why join us?

As our Chief Executive Officer, you will lead a dedicated team, steward an organisation with strong foundations, and be at the forefront of shaping a more compassionate future for animals across Devon. This is more than a leadership role - it’s a chance to create lasting impact.

How to apply

Please submit your CV and a supporting statement (maximum two pages) outlining how your experience, leadership and values make you the right person to become our next Chief Executive Officer.

Application deadline: Tuesday 7 April, 5pm

We encourage applications from leaders who are motivated by purpose, committed to impact and inspired by the opportunity to shape the future of Little Valley Animal Shelter.

#Chief Executive Officer #Chief Executive #CEO #Chief Executive Officer

Do you want to work for a dynamic, creative, fast-paced charity?

At Action Together we see the amazing things people achieve when they work together to make the lives of others better. If you share our values: believe it’s possible, strengthen others, and be true, we’d love you to consider joining our team.

Finance Director

The ideal candidate

We seek a finance leader driven by values, with extensive experience directing finance operations and delivering top-tier financial planning, reporting, and governance. This role requires strong technical accounting abilities, exceptional communication skills, and the talent to explain complex concepts to diverse audiences.

You should be a collaborative, inclusive leader who excels at developing team members, managing risks, negotiating effectively, and guiding the organisation through periods of change. Most importantly, you must be committed to Action Together’s mission of social justice, equity, and community empowerment.

The role

The Finance Director will play a pivotal role in ensuring Action Together remains financially robust, sustainable, and compliant as a charity and employer. As a key member of the Senior Leadership Team, you will partner closely with the CEO and Board to shape a resilient business model, strengthen financial governance, and provide strategic direction that supports our mission and values.

You will lead and develop a high performing finance function, oversee annual budgeting and long‑term financial planning, and ensure high‑quality financial insight is available to the CEO, SLT and Board. The Finance Director has responsibility for the production of monthly accounts package, annual audit and statutory accounts, risk management, payroll assurance, investment strategy, and organisational compliance with Companies House, the Charity Commission, and all financial governance requirements.

You will play an integral role in supporting strong governance, working closely with the Treasurer and Board to provide clear, timely, and insightful financial performance updates, forecasts, and risk assessments.

You will also work with the Treasurer to shape investment strategy, strengthen financial controls, and uphold governance across all statutory, regulatory, and organisational requirements

Equality , Diversity and Inclusion

At Action Together we value diversity, promote equity and challenge discrimination. We encourage and welcome applications from people of all backgrounds. We are committed to ensuring that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.

In order to ensure that our workforce reflects our communities across all levels of seniority, Action Together is offering a guaranteed interview to any candidate who meets the essential criteria listed in the person specification and who is also:

• A disabled person and/or
• A member of a community experiencing racial inequality

Action Together is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom we work. We expect all of our employees to demonstrate this commitment.

Right to work

We do not hold a Sponsor License and are unable to accept applications which require sponsorship to work in the UK

Please note, the successful candidates will be required to undertake a basic Disclosure and barring Service (DBS) check. A positive Disclosure of Offences will not automatically bar an applicant from being appointed and suitable applicants will not be refused employment because of offences that are not relevant.

ETO are seeking a Finance Officer to join our busy, friendly team. The role works closely with the Executive Director and alongside the Administrative Assistant, supporting the finance function for the whole organisation. This is an ideal job for anyone wanting to work in an exciting and well-established cultural organisation. Knowledge of opera and theatre is not essential, but an interest in the arts, and curiosity to learn more, would be beneficial. We welcome applications from people who have worked outside the cultural sector as well as those from within. We actively encourage applications from disabled people, working class people and people from global majority backgrounds, as these groups are currently under-represented in the cultural sector.

We are looking for an experienced bookkeeper or part-qualified accountant, an organised person with excellent bookkeeping and Excel/spreadsheet skills, an attention to detail and accuracy with numbers, as well as an ability to work well to tight deadlines. You will be able to explain financial information clearly to non-finance colleagues and handle confidential information responsibly. You will have a methodical and organised approach.

The Finance Officer will work full-time from our Sheffield office (address below). Some hybrid working (combining office- and home-based working) can be considered if desired, with the expectation that at least 60% of the work will take place in the office.

Finance Assistant & Receptionist

Do you love tidy spreadsheets and welcoming people with warmth? Would you like your work to make a real difference in people’s lives?

International Care Network (ICN) is a Christian charity walking alongside asylum seekers and vulnerable migrants as they rebuild their lives in the UK. We’re looking for a dependable, kind, and detail‑driven team member who’s just as comfortable reconciling petty cash as they are greeting visitors and supporting colleagues.

If you’re organised, calm under pressure, great with people, and enjoy keeping things running smoothly, we’d love to hear from you.

The role at a glance

• Hours: 15 hours per week, split as:
  • Finance Assistant – 7.5 hours/week (flexible across the week, ideally Tuesday and/or Wednesday; not the reception day)
  • Receptionist – 7.5 hours/week (one day, ideally Friday)
• Salary: £25,747.50 FTE (pro rata)
• Contract: Permanent
• Location: Bournemouth (office-based, with a warm, supportive team)
• Reports to: Finance Officer and Director of Operations

What you’ll be doing

Finance (7.5 hrs/week)

• Enter invoices and payments accurately in Xero, analyse by department and fund
• Keep records spotless: scan and upload documents, reconcile petty cash monthly
• Prepare cash allowances for a small number of service users
• Process staff/trustee expenses and occasional card payments
• Record and bank cash/cheques, file everything properly, draft fee invoices

Reception (1 day/week, ideally Friday)

• Be the first warm welcome: phones, door, inbox - logging enquiries and passing to the right person
• Keep the reception and shared spaces tidy and friendly
• Sort and distribute post (and take mail to the Post Office, including special deliveries)
• Support small admin tasks, make external calls, and help keep the office running (incl. lights/CCTV on/off)
• Top up staff refreshments (small things, big impact!)

You’ll thrive if you

· Have a finance/admin qualification or equivalent experience

· Are confident using Xero (or similar) and have strong Excel skills

· Are methodical, accurate, and fast with paperwork and data

· Can juggle tasks, manage your time well, and use your initiative

· Communicate clearly and kindly - whether at the door, on the phone, or by email

· Understand (or are willing to learn about) the challenges facing refugees, asylum seekers and vulnerable migrants

· Are happy to uphold clear boundaries, confidentiality, and health & safety

· Are supportive of ICN’s Christian ethos and values, and respectful of people of all cultures and faiths (or none)

Why you’ll love working with ICN

· A genuinely supportive, purpose‑driven team who care about each other

· Flexibility within the Finance Assistant hours

· Training relevant to your role

· Staff wellbeing opportunities (including socials)

· Company pension scheme

· You’ll see the impact of your work - every single week

Our commitment

ICN is committed to being an inclusive and welcoming employer. As a Disability Confident employer, we encourage applications from people with disabilities and will make reasonable adjustments where needed. We value diversity and ensure all current and potential employees are given equal opportunities. No one will ever be disadvantaged or discriminated against because of gender, age, marital or civil partnership status, race, nationality or ethnic origin, disability, religion or belief, sexual orientation, gender reassignment, pregnancy or maternity, trade union membership or political beliefs. Only requirements that can be clearly justified are applied.

We are also deeply committed to safeguarding. ICN has robust policies and procedures in place to protect service users, staff and volunteers, and all roles working with children and/or vulnerable adults require the appropriate DBS checks.

Assistant Diocesan Secretary
Based at the Diocesan Office, Rochester (with travel across the Diocese)
Full time (35hrs) | Salary from: £66,485

Are you an experienced senior leader who thrives in complex organisations and enjoys bringing clarity, coordination, and strategic oversight to challenging programmes of work?

The Diocese of Rochester is seeking an Assistant Diocesan Secretary to work closely with the Diocesan Secretary at a significant moment of transformation. Following successful investment through the Diocesan Investment Plan, the Diocese is delivering an ambitious programme of work to support the Called Together vision and strategy.

This is a key leadership role providing oversight of governance, risk, and organisational coordination, ensuring the effective delivery of strategic priorities across the Diocese.

About the Role

You will play a central role in supporting the Diocesan Secretary and senior colleagues in managing governance, risk, and organisational capacity. Your key responsibilities will include:

· Overseeing governance planning, ensuring effective scheduling and coordination of diocesan committees and boards

· Monitoring implementation of actions arising from governance bodies to support organisational delivery

· Leading on the maintenance and monitoring of the diocesan risk register

· Supporting the Diocesan Secretary in responding to national policy developments affecting diocesan functions

· Helping manage internal capacity and performance monitoring as programme activity expands

· Supporting preparation for General Synod and Bishops Council, including planning and correspondence

· Advising colleagues on responding to emerging national policy developments

· Representing the Diocesan Secretary in internal and external meetings when required

· Line managing the Head of Property and overseeing the work of the DAC, Surveyors, and Net Zero teams

About You

We’re looking for someone who:

· Has proven experience in a senior management role, ideally within a charity or values-led organisation

· Has strong governance, risk management, and organisational oversight skills

· Is highly organised and able to manage complex priorities and competing demands

· Has excellent interpersonal and communication skills and can work effectively across teams

· Is resilient, discreet, and able to approach challenges with a solution-focused mindset

· Understands and supports the aims and ethos of the Church of England

 It would also be helpful if you:

· Have experience working within the Church of England or a similarly complex organisation

· Are familiar with General Synod, Bishops Council, or equivalent governance structures

· Have experience supporting senior executives or board-level leadership

What we can offer:

• Flexible working and TOIL

• Generous holiday entitlement

• Contributory pension scheme

• Access to an Employee Assistance Programme and counselling service

The Diocese is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment.

The wider a group’s diversity, the smarter, wiser, and more compassionate and creative its decision making becomes.
We are committed to achieving diversity throughout our Diocese by seeking UKME/GMH colleagues and those from a wide range of backgrounds, to help us create a culture of inclusion and belonging.

Closing date for applications: 26 April 2026

Interviews will be held on: TBC

Are you an experienced senior Executive Assistant looking for an opportunity to work for a Christian charity with a heart for seeing an end to extreme poverty? Do you have proven experience of providing Board level / Senior EA support at Director level in a demanding environment? Then this may be the perfect opportunity for you!

As Executive Assistant you will support Tearfund's Finance Director and Finance Leadership Team in the following areas: diary management, communications, meeting coordination & minutes, arranging travel, administrative support to the Finance Director, Audit Risk and Finance Committee and the Finance Leadership team and undertaking specific projects within the Finance group. You will need to be able to work across different cultures and time zones, being flexible and proactive.

This role requires:

• excellent organisational and administrative skills 
• a natural relationship builder with exceptional communication skills
• the ability to prioritise and work under pressure with high attention to detail
• Proactivity and ability to coordinate across multiple tasks simultaneously

All applicants must be committed to Tearfund's Christian beliefs.

We particularly welcome applications from people with disabilities and those from Black, Asian or Minority Ethnic (BAME) backgrounds (in our UK workforce) as these groups are currently under-represented at Tearfund.

Hybrid working: This role is eligible for hybrid working and you will be required to work from the Teddington Tearfund office and from your home by agreement with the line manager.

Please note: This is a part time (28 hrs per week) permanent role - with some flexibility over the working hours/days.

The recruitment process will include specific checks related to safeguarding. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

Be a part of a collective and supportive team by joining the London District.

Our Operations Support Assistant will be a core member of the team and will have the opportunity to engage with the many workstreams in the life of Methodism in London. We’re looking for someone who is a great organiser (of themselves and others), fab at administration, but you’ll also need some skills in IT applications. We value independent thinkers, working on your own initiative, but also those who can work collaboratively with a team, and bounce those ideas.

Why work with us?
A brilliant central office in Westminster, ability to work remotely, great (supportive) colleagues, flexible working, learning and development opportunities, pay, pensions and generous down time, committed to equality diversity and inclusion, and, did we mention the great colleagues?

Take a look at the job description. If this is for you, complete an application form, or give us a shout with any questions about the role. Please note, at least one day of this role should be worked from home.

JOB DESCRIBTION

Job title: Executive Assistant to the CEO

Contract: Part time, 3 days. Flexibility regarding working pattern: hours could be worked across 3 or 4 days in the week. Permanent contract.

Salary: £17, 398 pro rata (£29,000 full time equivalent)

Manager: Gestalt Centre CEO

Location: Hybrid working. In-person at London Kings Cross and remotely.

ABOUT US: THE GESTALT CENTRE

We are the Gestalt Centre, an established therapy not-for-profit organisation, supporting the mental and psychological well-being of individuals, groups, and organisations. We are a dynamic charity that runs, accommodates, and supports a number of counselling, psychotherapy, personal and professional development courses, and a range of therapeutic practices that enhance mental and psychological wellbeing.

As Gestalt Centre, our relationship with people who work for the centre starts from a place of trust. We see our structure as an organisational shape that we use to organise ourselves. What matters for us is how we all work together. We prioritise collaboration and ‘horizontal’ consultative decision making with individual and collective responsibility and accountability.

OUR VISION is a world were meaningful and fulfilling relationships lead to wellbeing  and positive change in people’s lives.

OUR PURPOSE is to promote the mental and psychological well-being of individuals, groups and organisations through Gestalt education, training and practice.

Gestalt is a life-changing approach to life, counselling, and psychotherapy. It enables people to develop meaningful relationships, navigate change and lead fulfilling lives by creatively utilising their own resources, skills and strengths.

OUR VALUES IN PRACTICE 

Diversity, equality, inclusion and anti-discrimination: We value equity and inclusion and welcome diversity and difference in backgrounds, identities, cultures, and voices. We also commit to anti-discriminatory action and encourage personal and collective awareness, reflection, and learning. It is integral to who we are and how we work and study together.

Kindness and respect for each other and the space we cohabit. Our relationship with people who work, learn and access therapy at the centre starts from a place of respect and kindness. This way we create a space where we can show up, work, and learn authentically and meaningfully. Feel seen, heard, and included.

Collaboration and mutuality: We work and study together, collaboratively and with respect and appreciation for each other. Every person matters and so does the collective.

Community, awareness, and personal responsibility: We are a community of staff, students, practitioners, and clients; working, studying, and accessing therapy at the centre. Individually and collectively, we are responsible for our presence and behaviour. Also responsible for our community and the space we inhabit.

ABOUT THE JOB

Job Purpose 

We are looking for an exemplary people-oriented administrator to provide administrative support to the Gestalt Centre CEO and the workstreams she manages. An important role in the organisation, working with senior leadership and across teams, in a welcoming and supportive environment with opportunities to learn and grow on the job.

Areas of work and responsibility

• Administrative Support to the Gestalt Centre CEO
• Coordinate and support projects and workstreams the CEO leads on: Operations, Communications and Marketing, Short Courses and Post Graduate Qualifications, HR, Finance, Policies, Fundraising and Health & Safety.
• Liaise with the CEO and the leadership team to update the organisational plan and workstream plans, also keep track of relevant priority actions and progress.
• Provide administrative support for governance processes such as the Annual Financial Audit, Trustee Board meetings, the Charity Commission and Companies House submissions.
• Provide administrative support to the organising and running fundraising activities and events.
• Administrative support and coordination for the annual planning of Short Courses and Post Graduate Qualifications programmes. 
• Organise, provide administrative support, and attend as appropriate, weekly operational meetings, monthly Executive meetings, and other project meetings, led by the CEO. Prepare meetings set up, information and any required papers in advance. Organise dates, taking and sending out minutes and coordinate follow-up actions ensuring progress and completion.
• Liaise with the CEO to prepare, format, edit and update reports and policies for internal and external audiences to a high standard.
• Provide a professional first point of contact for the CEO and as required liaise with her and the leadership team in order to respond to emails or phone calls and organise follow up meetings.
• Office team support such as reception/admin cover or support with events, as and when occasionally required.
• Carry out responsibilities with due regard to the Gestalt Centre values, policies and procedures.

Please note that this is not an exhaustive list of responsibilities.

PERSON SPECIFICATION

Key Competencies and Qualities

• Educated to degree level or equivalent with good English and Maths.
• Experience working with and assisting senior leadership professionals.
• Excellent organisation and planning skills and experience, including balancing competing demands and prioritising effectively, forward planning and working to tight deadlines.
• Excellent coordination skills and good experience of coordinating projects, workstreams or activities.
• Excellent communication skills, including conveying information clearly and adjusting approach, manner, and language to suit varying situations.
• Excellent interpersonal skills (‘people person’) such as developing good working relationships with colleagues, working collaboratively and initiating relevant discussions to progress with work tasks.
• Experience and able to work well with senior professionals and in a positive professional matter.
• Able to work in a confident, calm, diplomatic and confidential way in a senior role and a therapy setting. Reliable and mature with a sense of personal responsibility for the role and the work involved.
• Flexibility and proactive problem-solving, always working with kindness and respect.
• Excellent attention to detail and confident with numbers.
• Good working knowledge and experience of databases and online administration systems, including information and files management.
• Able to plan and organise own work effectively and able to work well in a dynamic busy setting.
• Able to work collaboratively and independently on own initiative.
• Experience working effectively and appropriately with confidentiality and data protection in mind and in line with organisational policies and practice.
• Good working knowledge of MS Office applications such as MS Word, Excel and PowerPoint, email, and the internet.
• Commitment to Equal Opportunities and Equality, Diversity and Inclusion.
• Preferably experience working within an educational, training or therapy setting (desirable).