Fundraising Assistant

6 month Fixed Term Contract

£21,500 - £23,250pa

London and currently remote (we are a hybrid working organisation)

As part of the Schools and Community Fundraising Team, the Fundraising Assistant will provide essential support to ensure the team is well supported and the Red Nose Day campaign is delivered successfully.

Key responsibilities:

• Support the Fundraising Managers and Associates with multiple fundraising stewardship campaigns across the team.
• Deliver proactive outbound communications with fundraisers in the public, as well as schools, on the phone, over e-mail, by post.
• Work with our supporters in a friendly professional manner helping to maximise their engagement in Red Nose Day.
• Carefully  record / log  all interactions and communications with supporters using our fundraising database.
• Utilise triage tools to help identify new key accounts that will most benefit from additional stewardship and support.
• Support the Community Fundraising Team to identify interesting and engaging fundraisers and stories for potential media and promotional use and gather and store the appropriate permissions.
• Liaise with the media team about promotional trade press opportunities and manage approval process.
• Undertake any appropriate work related to stewardship and administration including creating reports, tracking income and briefing on activity.
• Support the Community Fundraising Associate in delivering the Community Thanking and Retention strategy for supporters.
• Assist the wider team with administrative support as required.
• Coordinate any School and Community Fundraising Team meetings, events and internal communications.
• Assist the Supporter Services team in busy campaign periods responding to enquiries from Red Nose Day fundraisers
• Lead on schools social media management for Red Nose Day fundraisers
• Support the team on sign off of campaign assets

Essential Skills and Competencies:

• Strong attention to detail – to produce work, which is consistently accurate, and which fits the purpose for which it was intended
• Excellent communication skills – written and verbal
• A proactive and positive individual with a “can do” attitude
• Good knowledge of the Microsoft office suite
• Proven interest in fundraising – either a personal challenge or group activity
• Experience in a customer facing role·

Desirable Skills

• Experience of delivering fundraising strategies and propositions for fundraisers

Perks and benefits

• Flexible working hours

• Work from home option

• Wellness programs

• Employee Assistance Programme

• Enhanced maternity and paternity leave

• Paid emergency leave

• Sabbatical Opportunities

• Professional development

• Mentoring/coaching

• Paid volunteer days

• Payroll giving

• Team social events

• Extracurricular clubs

• Cycle to work scheme

• Candidate happiness

To apply please visit our website via the link and apply online

Closing: 12:00pm, 3rd November 2021 BST

Inclusivity at Comic Relief

We recognise diversity and inclusion are a source of strength in achieving our mission. We therefore welcome everyone, trusting what makes us different brings creativity, styles and experiences to help us collectively do our best work. That’s regardless of your gender, ethnicity, age, disability, religion, sexual orientation, and cultural identity. We especially welcome those from under-represented groups in modern grant-making and fundraising. We are on a journey, but if you join our team you will be part of a community that is committed to creating a diverse and inclusive environment where we want you to:

• Be valued for being yourself
• Do your best work, and be supported to break down barriers so you can succeed
• Be heard, respected, and treated as an equal, whatever your level, experience or background
• Be part of a team that is committed to making this happen – with our colleagues, partners, and contributors.

Comic Relief is committed to preventing and protecting all people from harm in their interactions with us. We expect all those that act in our name to uphold our approach to doing no harm.

Assistant Shop Manager- Acomb

Responsible to: Shop Manager

Responsible for:  Volunteers

Hours of work: Part-time: 14 hours a week

Overall Purpose of Role:

To run the Martin House Charity Shop effectively through a team of volunteers, and contribute to the annual income targets as agreed with the Shop Manager and Area Retail Manager. 

Act as an Ambassador for Martin House Children’s Hospice within the local community.

Tasks and Duties:

• To hold each member of the Martin House team in positive regard and to foster a culture of respect and consideration between all staff and volunteers.
• To take responsibility for the running of the Martin House Hospice shop, meeting sales targets and actively working towards increasing sales.
• To actively recruit, support, train and organise volunteers, providing supervision to ensure that they work within their defined role, and that there is sufficient cover on a Sunday.
• To be responsible for ensuring the health, safety and security of volunteers and the safety and security of the shop premises, including Risk Assessment and training.  To inform the Shop Manager or Area Retail Manager of any complaints, accidents or untoward occurrences in the shop.  To be a named Keyholder of the shop.
• To work with the local community to ensure a continuous flow of good quality stock.  To display stock attractively on the shop floor and ensure a robust rotation of stock in a safe manner. 
• To actively promote the Martin House Gift Aid system to all supporters and customers and to train all volunteers to do the same.
• To comply with financial procedures at the shop and accurately cash up and report figures and relevant paperwork as requested.
• To support the Fundraising Department by promoting events and the Hospice Lottery in the local community, and train volunteers to do the same.
• Any other duties as may be reasonably required.

Personal development

• To adopt a positive and reflective approach to personal and professional development.
• To participate constructively in a yearly annual appraisal.
• To undertake specific training to ensure knowledge remains updated

This job description reflects the present requirements of the post and will form the basis of performance appraisal.  As duties and responsibilities change and develop the job description will be reviewed and necessary changes made with consultation.

Equality statement

Martin House is committed to providing care and improving services irrespective of race, ethnicity, disability, gender, religion or belief, age, marital status, or sexual orientation

Safeguarding Children, Young People and Vulnerable Adults

Martin House is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees to share this commitment. Recruitment checks are undertaken in accordance with safer recruitment standards and successful applicants may be required to undertake a DBS check via the Disclosure and Barring Service (DBS).

All Martin House employees are expected to:

• Uphold the values of Martin House and behave in a professional manner at all times.
• Value equality and diversity and comply with relevant equality legislation.
• Attend 1:1s with their line manager, attend team meetings and annual appraisals.
• Take part in all relevant mandatory training and any other education and training considered necessary to carry out the role.
• Take responsibility for one’s own personal development.
• Cooperate with colleagues, encourage and support positive working relationships (both internally and externally) and foster a culture of respect and consideration at work.
• Establish and maintain effective communication with relevant individuals and groups, both internally and externally.
• Take responsibility for one’s own health and safety and the health and safety of others whilst at work, and comply with Health and Safety legislation.
• Comply with information governance requirements and maintain confidentiality at all times, as required.
• Work within all Martin House policies and procedures.
• Communicate a positive image of Martin House and protect its reputation.

Staff who support Martin House volunteers are expected to:

• Carry out effective inductions for new volunteers in your department
• Lead and guide volunteers, providing the support needed to maintain morale and enable them to work effectively
• Supervise your volunteers appropriately in their day to day work and actively work to recognise the work that they do
• Ensure your volunteers have access to some personal time with you on a regular basis
• Ensure that your volunteers have an annual opportunity to reflect on their volunteering role with you
• Support appropriate volunteer learning and development within your team
• Communicate effectively with your volunteer team, and in line with the Martin House Staff Charter
• Play a role in the recruitment of new volunteers within your area, once appropriate training has been given
• Manage performance issues with volunteers fairly and sensitively, taking advice from the HR department where appropriate

We have an exciting opportunity for a Facilities Assistant to join our team, based in London. You will be working on a full-time permanent basis and in return, will receive a competitive salary of £23,500 per annum.

Purpose of the Facilities Assistant role:

• Being responsible for the visual presentation of the premises
• Assisting the Facilities Team with keeping the building and machinery maintained effectively
• Being responsible for the day-to-day compliance with health and safety related to this role
• In the absence of the manager, co-ordinate casual staff and volunteers

Benefits include:

• Auto enrolment Pension
• Life Cover
• 26 days holiday per year plus bank holidays
• Season ticket/bicycle loan

Responsibilities of our Facilities Assistant will include:

• With the team, deliver the daily, weekly, monthly facilities duties, including cleaning, and to make sure that St Luke’s is well presented for visitors
• Supporting the Facilities Co-ordinator with overseeing the cleaning contracts and make sure that the contractors fulfil their obligations
• Helping to source and oversee facilities contractors to provide general maintenance and make repairs when this cannot be undertaken by you and/or your team
• Supporting the Facilities Team, to ensure that St Luke’s is compliant with all fire regulations, and in particular, carry out regular fire risk assessments
• Ensuring that St Luke’s complies with health and safety requirements, general health and safety for all users and staff in the Centre
• Assist with maintaining St Luke’s garden areas and Edible Yard
• Ensuring all cleaning tasks are completed in a timely and effective manner
• Complying with the Charity’s policies – including Diversity and Equal Opportunities, Fire, Health, and Safety, Safeguarding Children and Vulnerable Adults

What we are looking for in our ideal Facilities Assistant:

Essential

• A background in or experience of overseeing or working in a Facilities Team or an operational environment
• Understanding of overseeing building maintenance contractors
• An understanding of and willingness to learn on the job, of doing and overseeing minor repairs and maintenance, and controlling heating, ventilation, and other mechanical systems
• An understanding of building related health and safety and willingness to learn and do training in this area
• Experience of providing excellent customer service
• Good written and verbal communication skills, and the ability to communicate confidently and effectively
• A hands-on individual and flexible with regard to tasks including cleaning, light maintenance, and room presentation
• IT literate
• Able to work independently and demonstrate initiatives in improving facilities’ systems
• Prioritisation and planning skills
• A flexible approach to working days and hours when necessary

Desirable

• Experience of managing staff and/or volunteers
• An understanding of developing and overseeing planned preventative management systems
• Understanding of mechanical and electrical systems
• Some training in managing a building
• Understanding of IT environment
• A full UK or EU driving licence (to include being allowed to drive a minibus)

If you feel you have the skills and experience to join us as our Facilities Assistant, then please click apply today! We’d love to hear from you.

We are recruiting an Administrative Assistant to help us with the day-to-day running of the organisation, ensuring that systems and processes operate smoothly and that we are able to be responsive to our members and those contacting us. We are seeking someone who feels empathy with our cause and has good people skills to work sensitively with those who have been bereaved by Covid-19.

You will be at the centre of a small staff team working alongside our Directors and volunteers who are all personally bereaved.

Administrative Assistant Responsibilities:

• Accurately organise and maintain files, databases and email lists
• Manage communication including emails, phone calls and social media
• Schedule and coordinate appointments, meetings, and reservations as needed
• Maintain and order office supplies
• Receive invoices, review for accuracy and maintain financial records as required
• Develop new systems and processes to ensure smooth operations
• Support with projects and campaign actions e.g. by collating information and photos

Administrative Assistant Requirements:

• Strong organisational skills
• Experience of data entry and setting up and maintaining effective administrative systems
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Ability to work with people in challenging situations in a sensitive, empathetic way
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Personal belief in and support for the aims of Covid-19 Bereaved Families for Justice
• An understanding of, and commitment to, the principles of equality, diversity and inclusion

About Covid-19 Bereaved Families for Justice UK:

Covid-19 Bereaved Families for Justice is the largest organised group of people who have lost loved ones to Covid-19, with almost 5,000 members who are all personally bereaved.

We campaign to ensure lessons are learnt and lives saved through a statutory inquiry into the handling of the Covid-19 pandemic, that additional funding is provided for bereavement support services and that the bereaved are at the heart of memorialisations across the UK as well as campaigning for the National Covid Memorial to be made permanent.

Location: Home-based anywhere in the UK
Contract type: Fixed term for 6 months (possibility for extension subject to funding)
Salary: £21,000 (pro rata, £12,000)
Benefits: 3% employer pension contribution, 28 days annual leave plus Bank Holidays and additional closure days in December

You may have experience of the following: Administrative Assistant, Administrator, Admin Support, Business Support, Charity, Third Sector, Charities, NFP, Not for Profit, Data Entry etc.

Ref: 103326

The Role

London School of Theology (LST) is seeking to recruit a PA to provide administrative support for all aspects of the roles of the Principal and Academic Dean. 

This is a role requiring previous PA experience at executive level and will suit someone who will enjoy the opportunity to provide support at the most senior level with a busy and varied workload needing high levels of discretion and confidentiality.  The role needs someone who is pro-active, confident and has excellent organisational, interpersonal and communication skills.

Specific duties include diary management, administration support, research support and acting as Secretary to two Committees and the Executive Team.

Application Details

A complete Job Description, Person Specification and full details of the application process can be found at LST's website.

Applications are welcome from both full-time and part-time candidates as the tasks within the JD can be separated for those interested in a part-time position only.

All successful candidates must have the right to work in the UK.

LST is a Christian college and as such it is a requirement of the Person Specification that the postholder must be in sympathy with the Christian ethos, aims and objectives of the School.

Candidates are encouraged to apply early as applications will be considered upon submission.
 

Position Overview:

The Assistant General Counsel position is an exciting and unique opportunity for an experienced, collaborative and mission-driven attorney to join a small and dynamic in-house legal team. The Assistant General Counsel will report to the General Counsel and will be a collaborative thought partner supporting Room to Read’s complex, worldwide organization. This is a generalist role that requires the ability to quickly learn new areas of law, creatively problem solve, and efficiently meet the compliance needs of a complex organization with the limited resources of a growing non-profit.

The Assistant General Counsel will have primary responsibility for corporate governance of Room to Read’s 25 entities in 19 countries and one or more of the following: Room to Read’s publishing initiative, global data privacy, worldwide labor and employment, charitable fundraising, contract and records management, child safeguarding, and ethics and compliance.

Headquartered in San Francisco, Room to Read has offices in Europe and Asia. We will consider qualified candidates from around the world, particularly in those areas where we have offices. Permanently remote candidates will also be considered. Candidates without a U.S. State Bar license must demonstrate prior experience working with global companies or non-profits. 

Duties & Responsibilities:

• Generalist legal support

• Support corporate governance of Room to Read’s parent, branch and legally separate entities

• Oversee regulatory compliance calendar, ensuring timely filing of materials need to maintain fundraising registrations, business registrations and licenses, and other regulatory requirements

• Research and advise worldwide stakeholders on legal matters impacting the organization. Areas of law may include employment, cybersecurity, FCPA, records management, charitable fundraising, public health emergencies, international operations, intellectual property, tax, global policies, GDPR and global data privacy, child safeguarding and others 

• Develop implementation plans and materials and provide training on legal and compliance matters

• Develop ethics and compliance programs for worldwide offices. Review and update formal policies, conduct compliance training and recommend and provide trainings to foster a culture that upholds the organization’s high ethical standards and fulfills regulatory and contractual requirements

• Draft, review and advise worldwide teams on a wide variety of contracts, including programmatic agreements, government MoUs, vendor and service agreements, office leases, donor and grant agreements, cause marketing agreements, author and illustrator agreements, employment and independent contractor agreements and publishing agreements 

• Work collaboratively with People Operations team to ensure compliance with local labor law in our global offices. Proactively advise on legal requirements and best practices

• Develop and maintain worldwide network of pro bono counsel

• Support organization’s new and existing programmatic initiatives including the literacy program, Girls’ Education Program, and publishing initiative

• Advise worldwide development team on fundraising rules and regulations, including UK Charitable Act, cause marketing, India FCRA and others

• Support General Counsel in protection of Room to Read’s intellectual property through investigation and response with support from outside counsel

• Support General Counsel in development of and ensure compliance with guidelines for copyright protection for Room to Read’s programmatic materials, images, local language books, and online book resource Literacycloud

• Assist with various special projects and other ad-hoc duties, as needed.

Qualifications:

Required:

• J.D./LLB/Post Graduation in Law/or the equivalent from an accredited institution

• 7-10 years in-house, firm or government legal experience is required

• The successful candidate will have 3-5 years’ experience one or more of the following areas:

  • Book publishing

  • Open-source publishing

  • Data privacy

  • Labor & employment

  • Charitable fundraising

  • International non-profit

• Membership in good standing with one or more state or federal bar; non-US bar memberships will be considered

• Prior success working closely and building relationships with diverse groups of people

• Ability and desire to travel internationally

• Prior experience in a fast-paced, growth-oriented global or regional organization

• Ability to think strategically and possess excellent business judgment

• Excellent verbal and written communication skills in English

• Ability to juggle multiple priorities simultaneously and take initiative

Preferred:

• 3 or more years in-house or non-profit legal department experience

• Experience working in Corporate Governance in a complex organizational structure

• NGO experience

• Expertise in reviewing of a variety of agreements, including software licenses, partner agreements, donor agreements, vendor and service agreements, etc.

• Prior success in working in compliance with donor requirements, including USAID, UN agency, World Bank, private foundations and other related institutional donors

• Non-profit and tax experience

• Ethics and Compliance experience

• Experience working with outside counsel – coordinating pro bono support

• Experience working in copyright and intellectual property

Compensation:

Room to Read offers competitive pay with excellent benefits. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries by focusing on literacy and gender equality in education.

Location(s)

Global Office - Remote - United States

Global Office - United Kingdom - London

Global Office - United Kingdom - Remote

India - Delhi

To be successful at Room to Read, you will also: 

• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization 
• Be a proactive and innovative thinker who achieves results and creates positive change
• Have a very high level of personal and professional integrity and trustworthiness  
• Embrace diversity and a commitment to collaboration 
• Thrive in a fast-paced and fun environment 

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled

Church Assistant

Fixed term starting ASAP - concluding 31st August 2022. Full time, five day working week. Flexible hours, including evening and weekend work

Thinking about a career in a Christian organisation? All Souls is looking for a Church Assistant to start in ASAP to join a team of five. Come and experience a busy year working at the heart of a large city-centre "World Christian" church, with opportunities to stretch yourself and explore giftings and strengths in a safe and affirming environment. 

The year-long role involves elements of structured Christian study and ministry experience, along with practical caretaking and event hosting.  You’ll need drive, empathy and outward focus plus the ability to work with a wide range of stakeholders.

We are looking for someone who is:

• A committed Christian in sympathy with the evangelical stance and mission of All Souls.

• A hard worker with a servant heart.

• Prepared to undertake a wide range of physically demanding work.

• Able to evidence a desire to grow an understanding of the Bible and develop as a
              disciple.

• Able to join in with the Christian worship of the team at staff fellowship and
              other prayer meetings

• Excellent interpersonal skills able to communicate effectively both orally and in writing

• Excellent organizational skills with the ability to use initiative.

• An ability to handle pressure situations with tact and wisdom.

• Flexibility and an ability to work as part of a team.

• Ability to work sensitively with a multicultural staff team and church family

• Can bring their own Christian experiences and background (local or global) to help

support a diverse and international congregation.

Salary: The starting salary is £16216.20 (subsidised accommodation provided).

• Application closure: ASAP

• Interviews: TBC

• Start date: ASAP

There is an occupational requirement that the job-holder is a Christian under Part 1 of Schedule 9 to the Equality Act 2010.     

We are aware that those from ethnic minority groups (BAME) are currently under-represented on our staff team so we particularly encourage applications from these groups. Appointment will of course be based on merit alone.

Safeguarding: conditional offers will be made pending the successful completion of an enhanced DBS check which will be processed by All Souls.

Housing Support Assistant (Hostel)

40 hours per week

Living Wage £9.50  

Permanent

Scarborough

Ref: INSFO670214

Would you like to use your skills and passion to help people who have experienced the criminal justice system to forge a positive independent and successful future?

We are looking for an individual who is passionate about supporting young people to join us as a Housing Support Assistant.  

This is a fantastic opportunity for someone looking to gain the skills and experience required to develop their career in the sector.

This role will work within our Young People’s Pathway (YPP) and is crucial in supporting the young people who live with us to gain independent living skills, confront and overcome issues and challenges that act as a barrier to this and them thriving.  

The YPP provides a multi-agency service across the County, to young people aged 16-25 years who are homeless or at risk of homelessness, through supported housing in hostel and community accommodation.

Housing Support Assistants work with a team of Housing Support Workers, complementing their work with clients, by building relationships with clients to help them achieve their goals and develop their understanding of how to manage a tenancy.

This role may involve working a shift pattern which will be confirmed based on the needs of the business.

Foundation’s core values are: People, Passion, Collaboration and Integrity.

Closing Date 23:59 Sunday 31st October 2021.

Interviews to be held on 15th November 2021.  

We aim for our workforce to reflect the diverse and exciting region we serve. We want you to have every opportunity to shine and show us your talents. Please let us know if there is anything we can do to make sure the assessment process works for you.

This is a really exciting time to join Girlguiding. We have much to be proud of in our one hundred years of history, but we know that to remain vibrant and relevant to young people we must continually evolve.

We have begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people at the heart of our organisation. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our amazing adult volunteers who deliver incredible experiences to young people across the UK every week.

This summer, we have an exciting opportunity available to join a fun and vibrant team at Blackland Farm!

We are looking for a friendly, professional, and motivated individual with lots of personality to join our front office team delivering exceptional experiences to our guests. Reporting to the Front Office Manager, you will deliver first-class customer service from our onsite reception, whilst administering bookings and events, and preparing invoices.

Your time will be spent liaising with guests on the phone, by email or in person, and entering information onto our booking system. You will also process payments, show potential customers around site, and liaise with all operational departments to ensure they can meet our guest requirements. Although training will be provided, it is essential that you have some experience with booking systems, word processing, and spreadsheets.

No two days will be the same -the only guarantee is a fun, exciting, busy, and proactive working environment!

Please note that we are a 7-day operation so weekend and evening work will be required, on a rota basis.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be female only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and  sexual orientation.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, offering hybrid working and providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

You will be the first point of contact to assist team members and will provide first class support to Staff and Officeholders.

You will undertake a wide variety of tasks such as organising meetings, managing diaries, assisting with the running of events as well as other general administrative duties.

A background or interest in agriculture would be desirable.

Administrative Assistant Requirements:

- The ideal candidate will be highly organised, enthusiastic and a good team player.
- You are able to demonstrate attention to detail and can confidently communicate with a variety of people. You will have proven administrative skills and have experience of prioritising your workload.

About our client:

Our client represents the interests of farmers and growers across Wales. Promoting competitive and socially responsible agriculture and horticulture, they influence policy at the highest levels to ensure the long-term viability of their members.

Working for our client means working alongside great people who are committed to their work and recognised for their knowledge and expertise.

Why join the team?

You will become part of their friendly, dedicated working environment and work with a highly motivated team, recognised for their knowledge and expertise and passion about food and farming. In addition to this they also offer, 25 days annual leave (plus, statutory bank holidays) and an attractive contributory stakeholder pension scheme.

Our client is an Equal Opportunities employer and values diversity.

This role will be Office based but there may be some opportunity for some limited hybrid working.

Our client reserves the right to close the application window early.

Location: Based in Builth Wells
Contract Type: Permanent
Hours: Full Time, 35 per week
Salary: circa. £18,000 per annum

Closing date: 31 October 2021

Whilst there is a closing date, if a lot of applications are received, they may close this vacancy early. It is therefore advised that you apply as soon as possible.

 You may have experience of the following: HR Administrator, HR Administration, Office Administrator, HR Officer, Office Assistant, Data Entry, HR Assistant, Data Input, Human Resources, Admin Assistant, Administrative Assistant, Business Support Assistant, etc.

I am delighted to be assisting an outstanding school based in Reading with their search for a Personal Assistant to the Head. This role will see you support the Head in all aspects of his role. This includes attending meetings with the Head or on his behalf and writing emails and correspondence on the Head's behalf.

DUTIES AND RESPONSIBILITIES
Manage and lead the School Office Team.
Handling the Head's day-today correspondence, sorting and re-distributing post so that Head only sees the post that is necessary.
Managing own emails and the PA to the Head inbox. Deciding which emails can be deleted; forwarding emails to other staff for action; replying on Head's behalf and bringing necessary emails to Head's attention.
Managing the Head's diary; prioritising appointments and ensuring that the published termly school calendar does not clash with Head's absence or other events/meetings.
Setting schedule and agendas for T5 and T10 meetings; producing and distributing agenda's and any other papers for each meeting; attending meetings and producing and distributing minutes and action points when required.
Attending weekly staff briefings on staff and student matters. taking minutes and publishing on noticeboard on same day.
Arranging meetings for all student disciplinary matters; attending meetings and taking formal notes; drafting follow-up letter to parents and guardians which may be a formal notice of temporary or permanent exclusion.
Acting as first point of contact for parents with an urgent sensitive matter or grievance, arranging meetings with Head or other member of staff as appropriate.
Arranging Head's attendance at conferences in UK and abroad; booking hotels and flights and producing detailed itinerary for each trip.
Arranging events in UK and overseas for Head to meet former overseas students and parents of current overseas students.
Assisting the Head in producing articles for e-newsletter, The Park and Head's blog and proof-reading articles for OL Manager and Marketing team when required.
Arranging Head's appointments for prospective parents and students with Admissions team.
Liaising with HR department for schedules and interviews for academic appointments.
Arranging visits for Prep school Heads to meet Head and former Prep students.
Assisting the Head in producing papers and reports for Governor meetings.
Sending weekly calendar of Head's forthcoming activities to the Chair of Governors.
Acting as Clerk to the Governors when required for confidential work.
Undertaking other duties as may reasonably be required by the Head.

If you have the above skills and experience and are immediately available, please apply online today!

British Future is recruiting for a new Office Manager and Executive Assistant

• Closing date for applications: 10am on Wednesday 27th October 2021
• Salary band: £32,000 – £35,000 pa.
• Reporting to: Director

For more information about the role, please find attached a copy of our Job Specification.

About this role

This is an exciting role, running an efficient office for a small but ambitious think-tank that has established a significant reputation in policy-making over 10 years. The role is essential to the daily running of the organisation, its administrative and financial functions and its wider governance. It would suit someone who wants to develop their expertise in charity governance and finance.

British Future is an independent, non-partisan think-tank which has charitable status. Our vision is of a confident and inclusive Britain, welcoming and fair to all. British Future has built a strong track record on understanding public attitudes, forging public narratives and promoting policy solutions on immigration and integration, race and identity. The organisation works cross-party with multiple stakeholders from politicians and NGOs to business leaders in order to strengthen the common ground on these challenging issues.

Joining this team of seven, you will be responsible for the day-to-day management of the office, HR, governance and processing of the charity’s finances. You will also provide Executive Assistant support to the Director, Sunder Katwala, and organise our quarterly charity board meetings. Our London Living Wage intern will assist with the administrative tasks and you will have the opportunity to line-manage the post-holder.

What we are looking for

This role is ideal for an individual with previous experience as an Office Manager or EA/PA to a senior manager. You will be a confident self-starter and strong team player, with experience in office and financial management preferred. You will have experience facilitating senior level meetings, liaising with various stakeholders and prioritising a busy workload. Strong organisational and communication skills are key, as well as confidence in the use of IT. A commitment to social inclusion and fairness, given the nature of organisation’s work on diversity, is also important.

Training and Support

Training and development is crucial to the success of our organisation. The post holder will be encouraged to build their financial aptitude, with guidance and ongoing support from the charity’s Treasurer and through external training. We are open to candidates with less experience in finances but who have good numeracy skills, a willingness to learn and who would welcome being trained up in this aspect of the role before taking on full responsibilities. 

Flexible for you

This role is normally based in our Covent Garden office, in London, though currently the team is gradually moving from remote working to a more regular office presence. While we are advertising the post as full-time, 35-hours a week, we are willing to consider requests for job-share and are open to flexible working hours for the right candidate.

Are you looking for a job with a sense of belonging? We’re looking for people from all walks of life to join our friendly and lively community of people with and without learning disabilities based in South London.

Come and join us at L’Arche London as an Assistant supporting community members with learning disabilities in their daily lives.

We are part of a network of 150 L’Arche communities across the world, built on the values of welcome, respect and equality. Our team of Support Assistants range from former teachers and bankers to musicians and carpenters. People usually come to L'Arche because they are looking for a career break, a change of pace or a job with purpose. This is an opportunity to find community in the capital and develop your interpersonal skills in a supportive environment. Every day in this role is different as you support people with learning disabilities as equals, helping them with domestic tasks and supporting them to join in with activities at our craft workshop and garden project.

Previous experience supporting people with learning disabilities is not required as we will provide you with all the practical training you will need including the Care Certificate qualification. Our personal development programme offers opportunities for reflection, mentoring and growth for everyone in our community. Benefits include 30 paid days holiday a year, a pension, life insurance and an Employee Assistance Programme providing free confidential well-being support including counselling. We also offer opportunities to study for QCF qualifications and to participate in our nationwide leadership programme. Pre-COVID there were opportunities to travel both in the UK and internationally to visit other L’Arche communities which we hope will be possible again soon.

We are looking for people to join us for an initial minimum commitment of one year with the opportunity to renew. (Many of our team come for one year, and then choose to stay for 2, 3, 5, 10 or even 30 more!)

We were founded over 40 years ago from a liberal Christian theology. Today our community is a diverse and inclusive team of all faiths and none, a huge range of nationalities, genders and sexualities. As one of our community members with a learning disability Richard always says: “At L’Arche there is always room at the table.” 

We are interviewing throughout October and November 2021. To apply for this role, please submit a CV and a covering letter telling us how your experience, passions and values match our role description. Please visit our website to find out more about us and do get in touch if you have any specific questions or would like to chat about this role. We are looking forward to hearing from you.

(Please note we also have residential, live in roles where board, lodging and all meals are provided – do get in touch if this is something you are interested in.)

Who we’re looking for

Due to an increase in workstreams, we are looking to appoint a Communications Assistant to support our Communications team. You will:

• Be able to develop and deliver effective campaigning materials

• Have a good understanding of marketing communications with expertise in one or more areas covered by the Communications team

• Have excellent written and verbal communication skills - particularly with regards to diverse audiences

• Have an understanding of the importance of corporate identity and branding issues

The role

The Communications Assistant will provide communications, campaigns and support to the Communications team, ensuring work is completed within required timescales.
Our teams primarily work remotely with flexible working arrangements; with the occasional meetings at the central London office.

What we offer/benefits

• Pension scheme

• Hours to suit work/life balance

• Death in service benefit

• Professional training and development

• 25 days holiday (plus 8 Bank Holidays)

• Staff discount on our office premises

• Access to the Employee Assistance Programme

• Christmas closure

• Central London main office location

Helpforce encourages applications from all backgrounds, communities and industries. We're committed to having a team that has diverse skills, experiences and abilities. We are committed to equality, inclusion and diversity within our workforce and all opportunities provided by Helpforce.