ThinkForward Executive Assistant

Location: London, Islington
Salary: £29,078-£30,983 (pro rata) including London weighting
Hours: Part Time - 22.5 hours per week – semi-flexible working offered
Contract: Permanent 

Please press the 'apply' button to send word versions (not PDFs) of your CV and a cover letter of no more than one side by 9am on Thursday 12th December.In the event that a high volume of suitable applications is received the post may close prior to the specified closing date. We encourage early applications to ensure consideration.

Interviews: week commencing 16th December

Overview of ThinkForward
ThinkForward is a breakthrough coaching programme that offers young people 1 to 1 support through trusted, long-term relationships to help overcome challenges in and out of school and linking them to ready for work activities provided by a community of businesses. By the end of the programme young people develop the aspirations, skills and mind-sets needed to thrive and sustain employment.

Purpose of the role
The Executive Assistant is a pivotal role within ThinkForward, responsible for the smooth operation of the executive functions of the charity, including support for governance (board and subcommittees), office management plus team diary support.

Key Relationships: ThinkForward Trustees and Executive Team, Central Team

Responsibilities will include but are not limited to:

Governance:

• Lead responsibility for the administration of board meetings and sub-committees, including timetabling, paper collation, formatting and distribution.
• Production of board meeting and sub-committee minutes and updating of the rolling action log.
• Manage external file sharing platform, including providing access and uploading documentation
• Administration of specific project sub and working groups as required
• Liaison with trustees as required, including setting up telephone calls
• Perform charity and company secretarial duties

Office Co-ordination:

• Act as point of contact for suppliers in relation to facilities matters
• Support the Office Administrator to resolve technical & IT issues
• Manage office layout, storage and ensure Office Administrator maintains supplies of equipment and stationery
• Manage the telephone conference calling facility

• Lead for telephony relationships, including opening and closing accounts, maintenance of asset log and monthly reconciliation

Team administration:

• Timetabling of Exec Team appraisals and staff member 121s
• Organise and minute relevant team meetings
• Co-ordinate operational set-up and organisation of external events, meetings and training, co-ordinate office events calendar
• Diary management for Chief Executive, COO, Director of Fundraising and Director of Delivery
• Drafting correspondence and responding to enquiries
• Ensure accurate filing in paper and electronic form

Other responsibilities:

• Support the Heads of Fundraising & Delivery and the COO with operational and finance related duties
• Other support as could be reasonably required

Person Specification:

Qualifications/skills/experience:

• Excellent data inputting skills and keen attention to detail.
• Computer literate with intermediate skill levels in Outlook, Word, Excel and Powerpoint.
• Team player, with lots of energy and enthusiasm.
• Aptitude for numbers, data, absorbing lots of information, willing to learn a lot and take on responsibility
• At least 3 years’ relevant prior experience with knowledge of administrative and policy procedures
• Knowledge of customer service principles and practices
• Proactive in reviewing and evaluating personal performance and identifying areas for improvement and development

The Executive Assistant & Office Manager will be a confident and energetic individual with demonstrable experience in the fields of office management, governance support and administration. A skilled and confident communicator, they will be able to work on their own initiative and take a solution-focused and accountable approach. This is an external facing role and the post holder will need to identify and exhibit behaviours which promote our values and purpose.

The right candidate will demonstrate a flexible approach, have strong interpersonal skills and demonstrate an affinity and empathy with our charity. Ideally, the candidate will have provided executive support to an executive team in the past and may have worked in a charitable environment where they have managed sensitive information. Discretion and at all times maintaining the highest levels of integrity and confidentiality are paramount.

ThinkForward’s staff competency framework informs our recruitment and performance management of staff. The following behaviours for each competency define the expectations for this position:

Communication

• Ability to communicate with staff at all levels from a variety of different stakeholders
• Approachable, open and transparent with young people, stakeholders and colleagues
• Ability to deliver messages in an interesting and stimulating style, appropriate to each audience

Planning and organising

• Self-motivated, able to work independently and proactively
• Very strong organisational and project management skills, including use of appropriate tools and systems
• Excellent computer literacy

Teamwork

• Working in a team ideally in a fast pace environment, working collaboratively to achieve goals
• Building lasting relationships with different stakeholders for example suppliers, property agencies and their representatives, colleges, other charities,

Impact and quality focused

• Comfortable working to targeted outcomes/goals
• While working to targeted outcomes, ability to keep ThinkForward’s core mission at the heart of what you do
• Driven by excellent standards and high quality

Professional expertise

• Three years direct experience of working in a similar role
• High levels of customer service delivery
• Strong organisational and project management skills and the ability to work proactively and under pressure
• Experience in Outlook, Excel, PowerPoint and Word to an advanced level
• revious experience supporting senior executives essential

ThinkForward is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.​

ThinkForward is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.​

This will role will be offered subject to the outcome of a DBS check and a 6 month probation period.​

We are looking for an exceptional, highly organised Executive Assistant who will be able to provide an effective and comprehensive range of managerial and administrative tasks, including taking personal responsibility for a range of delegated projects and business to ensure the smooth running of the Chief Executive’s function.

This role sits at the heart of this energetic Charity which supports two of London's leading specialist hospitals. 

Managing much of the Charity's Governance, you will have a passion for providing exceptional customer service, be proactive, accountable and self-motivated and looking to expand your career in our growing Charity. You will handle confidential data and information in a professional manner. You will possess strong business awareness and develop a deep understanding of the challenges and ambitions facing our Charity. You will be educated to degree level or have relevant equivalent experience.

You will provide vital support to the Chief Executive. This will include working with colleagues and stakeholders to proactively arrange regular meeting meetings in advance, managing the Charity office ensuring cover at all times and. preparing agendas, minutes and action trackers for meetings involving the Chief Executive.

About You:

The successful candidate must possess high organisation skills, attention to detail and the ability to produce accurate information and above all the correct attitude and ethos to work as part of an energetic team. You will be IT competent and familiar with administration systems.

You are accustomed to having a broad spectrum of tasks and can multi-task whilst producing high quality outputs within agreed time frames. Your prioritisation skills will be flawless, and you can quickly establish and maintain good working relationships at all levels. You will be able to build and maintain effective and collaborative working relationships with internal and external stakeholders. An awareness of the Charity sector is an advantage but not essential.

You will play a key part in delivering these dynamic, cutting edge projects, making a huge difference to the lives of thousands of people every year.

Do you think you have what it takes to make a difference?  If so, we want to hear from you. Interviews will take place on Friday 13th December.  There will be a test as part of the interview. 

The Executive Assistant helps to ensure the efficient and effective function of the WFSA senior leadership, including support to the Chief Executive, the Board and the Council. Join our small but busy team and help us to achieve our vision of universal acess to safe anaesthesia.

5 billion of the world's 7 billion people do not have access to safe, affordable, timely surgery and anaesthesia. 17 million people die each year from surgically treatable conditions (that's more than 4 times the number who die from HIV, Tuberculosis and Malaria combined).

If that sounds wrong to you and you are an experienced Executive Assistant / Personal Assistant with a desire to make a difference then this could be your perfect job.

Candidate Application Information 

This is a 4 day or 5 day per week role (let us know your preference)

Guidance for submission 

• Read the attached Job Description
• Submit a covering letter and an up to date CV including contact details of two referees. 

Note: - we will not take up references before short-listing nor without your express consent.

• Your cover letter should be used to tell us how you think you meet the requirements laid out in the job description. Draw particular attention to experience, skills, achievements and knowledge gained in past employment or other activities which are relevant to the job and give examples to support what you say.
• Ensure your covering letter is no more than 2 pages long (2 sides of A4). 

Applications should be submitted no later than 12th December 2019. Any applications arriving after this deadline will not be considered for shortlisting. 

Shortlisted candidates will be invited to an interview on the 17th December (this will involve an interview and a short written exercise) with second interviews - if required - on the 19th December.

Benefits

25 days paid holiday per year (pro rata)

5% employer pension contribution

RIVERSIDE STUDIOS BACKGROUND

Riverside Studios is reopening in the autumn of 2019 after a five-year redevelopment. 

Riverside Studios is a dynamic cultural venue where audiences, artists and communities come together to discover and participate in extraordinary arts and entertainment.

Our new building will offer flexible performance spaces, TV Studio, cinemas, event and rehearsal spaces, gallery, workspaces, an archive and bars & restaurants.

Riverside Studios will be a free-flowing confluence of theatre, film, music, dance, comedy, art, enterprise, events, innovative technology and hospitality.

Riverside Studios is operated by the charity, Riverside Trust, our charitable aims are to present high-quality arts and to make them accessible to all. We believe that the arts have the power to improve and change lives. Riverside Studios will be a gateway to the arts for everyone through our bold Artistic and Community Programme.

With over 650,000 visitors, 1,000 artists, 1,000 community members, 300 live performances, 150 TV shows, and 100 films a year Riverside Studios will be making a huge impact on the arts and local communities.

POSITION PROFILE

This position will be supporting the Development Director as part of the Riverside Studios’ Development team which is responsible for delivering philanthropic income to support the charities long-term financial sustainability. The income streams which the team will manage will be individual giving, corporate partnerships, and trusts and foundations. The Development Assistant will work on across all these income streams but will focus on the individual giving which is structured mainly through a membership scheme.

The Development Assistant will be responsible for all membership activity including administration, development and growth of the membership scheme which promotes positive and enduring relationships and demonstrates the vital role of philanthropy at Riverside Studios.  

This role is well-suited to someone with membership relations and stewardship experience in the cultural sector, or a client-facing/donor recognition background with transferable skills, and who enjoys working with people, pulling up their sleeves and working in a small, but ambitious, team.

Membership Relations and Stewardship

• To be responsible for the recruitment, engagement, retention, renewal, growth and reporting of Riverside Studios’ Membership Scheme working to targets

• To administer all levels of the memberships which range from Patron’s Circle (high level supporters) to Dive In Member (community members)

• To act as a first point of contact for prospective new members, maintaining regular personal communication with all levels to ensure a high level of stewardship with a view to encouraging excellent rates of renewal and upgrading to higher levels of giving

• To support the Development Director with the cultivation, communication and record keeping for strategy for all levels of membership

• To draft copy and manage dispatch of the Membership Newsletters, communications and event invitations  

• To manage the delivery of benefits to members including priority booking and advance announcement

Events

• To support the Development Director in conceiving, developing and executing fundraising events including regular members and cultivation events

• To manage invitations, RSVPs and guest lists for all Development events

• Attending regular events, greeting and speaking with members and stakeholders of all levels, acting as an ambassador for Riverside Studios

Fundraising

• Although the Membership Scheme is the priority there will be an opportunity to work with the Development Director across all elements of the fundraising strategy and income streams 

• To assist with the development and support the implementation of special fundraising projects
• To process Gift Aid through HMRC on a quarterly basis and to maintain accurate and organised records of Gift Aid claims both on paper and in the database as required
• To check and code income on the Finance Manager’s monthly income reports

Communications

• To update and maintain accurate and up-to-date records for all members – prospective, active and past - on our database, developed by RED 61 (VIA)

• To assist in the editing and maintenance of fundraising pages on Riverside Studios’ website

• To assist the Development team to ensure the compliance of handling of data is GDPR

compliant

• To ensure that individual supporters are credited in line with funding agreements and agreed benefits policies wherever relevant

Other

• To work with other Riverside Studios team members, particularly the Communications and Marketing Manager, to ensure a consistency and strong message of the value of supporting Riverside Studios

• To attend and contribute to regular team meetings
• To attend and represent Riverside Studios at a range of events as required

• To regularly attend Riverside Studios shows and projects including performances, press nights, development events and other events

PERSON SPECIFICATION

The ideal candidate will be able to demonstrate the following skills, experience and qualities:

Essential

• An affinity for the mission, vision and work of Riverside Studios and a passion to help achieve its success.
• Ability to prioritise, organise own workload and work effectively in a busy and demanding environment.
• A positive attitude with a high level of self-motivation and ability to work using your own initiative.
• Ability to find quick and effective solutions to practical problems.
• Excellent communication skills, both written and oral, with a range of people and environments.
• Proven ability to work flexibly under pressure, to priorities and to meet deadlines and work within set budgets.
• Proven IT skills across Office products.
• Flexibility in relation to duties and working hours which will require evenings and weekends.

• Excellent time management.
• Excellent IT skills and knowledge of databases such as MailChimp and Red 61 (VIA)

Desirable

• Experience in administering membership scheme in an arts organisation

TERMS AND CONDITIONS

Salary: £25,000

Working Hours: 35 hours per week.  The post holder will be required to work flexibly with regular evening and weekend work. 

Holidays: The annual leave entitlement is 25 days plus statutory holidays.

Pension Scheme: Riverside Trust operates a stakeholder pension scheme to which the employer and employee both contribute

Probation: Six months

Contract type: Permanent

Equal Opportunities:Riverside Trust supports the principle of equal opportunity in employment and opposes all forms of unlawful or unfair discrimination on the grounds of colour, race, nationality, ethnic or national origin, gender, marital status, disability, age, sexual orientation, or religious or political beliefs. To avoid discriminatory practise in recruitment of new employee’s selection for interview is based entirely on job related criteria.  Riverside Studios complies with Equal Opportunities, Health & Safety, Personnel and other policies at all times.

Confidentiality:  To keep confidential the internal workings of the Trust.

Riverside Studios encourages attendance of performances with a discretionary allocation of complementary tickets to employees.

HOW TO APPLY

If you wish to apply for the position please provide the Recruitment Timetable (below)

Please send:

•  A comprehensive CV
• A covering letter (maximum two A4 sides) or two minutes of video describing your suitability for the position and specifically how your past experience matches the job description and person specification
• A completed equal opportunity form

Applicants should provide contact details for two references, we will seek your permission before making direct contact with any referees. Please note that it is likely we will seek to take up one reference for candidates progressing to second interview, prior to making an offer. All offers of employment will be subject to the receipt of satisfactory references. All applicants must be eligible to work within the UK.

Please submit your application by email with ‘DEVELOPMENT ASSISTANT’ in the subject line. 

Personal Assistant Coordinator

Kingston Centre for Independent Living (KCIL) is a small charity based in Kingston-upon-Thames. We have been campaigning for the rights of disabled people for over 50 years.

KCIL are seeking to add to our personal assistant recruitment service which support’s disabled people recruit and manage their own personal assistants (PA). We are looking for someone to work within our Direct Payments Team alongside our current Personal Assistant Coordinator to manage a set caseload of services users who are looking for support with recruiting a PA.

We are seeking to recruit a dynamic, pro-active and enthusiastic part-time individual to join our team. Our ideal candidate will have experience in recruitment and a good knowledge of disability related issues. We seek someone who has a good understanding of equality and diversity, equal opportunities and service user involvement.

This post is 14 hours per week (Temporary role with a possibility of extension).

What does being a PA involve?

A PA is a carer who works privately for a disabled or older person, so that they are in control of who works for them and how they are supported. A PA can help with all sorts of daily tasks at home, including domestic tasks, personal care, shopping, sorting out paperwork and can also support their employer to get out and about.

Main Responsibilities

The successful candidate will be responsible for working alongside the KCIL’s service users to develop personalised recruitment adverts, manage online advertisements and support with the interview process when required.

• To support service users with the recruitment of Personal Assistants (PAs) and to liaise with payroll companies regarding payments to PAs
• To maintain and develop PA records, both paper and electronic, that correspond to this work
• To support PAs and adult service users through the DBS process
• To assist with the organisation and facilitation of PA training sessions or events which support PA recruitment 
• To provide support, information and advice and signposting to service users, potential service users and professionals regarding employment rights and employment law.
• To support the DP team by answering queries and offering advice and guidance to our service users

• To produce performance reports for the CEO regarding recruitment and monitoring of advertising platforms

• To attend regular team meetings, supervision and any training that may be required

Benefits

•Salary - £22,849 - £25,337 pro-rata (pro rata)

•Pension scheme

•25 days’ holiday per annum (pro rata)

This post is for 14 hours per week. Days are negotiable and we are ideally looking for someone who can be flexible when required. This is an office based role with the possibility of some home visits. The successful candidate will be willing to travel in and around the London Boroughs or Kingston-upon-Thames and other local areas if required.

This role is subject to an enhanced DBS check

Closing date: Monday 9th December 2019

Interview Date: Monday 16th December 2019

KCIL is a disability confident employer and we would practically welcome applications from disabled people.

Please note we do not accept CV's. All applicants must complete an application form to be considered for shortlisting.

The Anna Freud National Centre for Children and Families supports distressed children and their families through innovative therapeutic practice and research, training and promoting awareness of mental health issues.

The Accounts Assistant will work within a busy finance team. This post would suit someone who is proactive, keen to learn and well organised. This is an ideal role for someone who wishes to start a career in finance.

Duties and responsibilities

• Processing the day to day entries from Centre's bank accounts; 

• Processing online and card machine income – bookings, donations;

• Highlighting receipts of income that cannot initially be allocated and finding an allocation;

• Liaising with training department over processing refunds;

• Administration of received cheques including processing and banking;

• Assist Accounts Payable with;

* Processing, coding and obtaining approval for purchase invoices;

* Processing, coding of for expense claims;

• Cover for Accounts Payable when on holiday.

The post-holder will be based at the Anna Freud National Centre for Children and Families, 4-8 Rodney Street, London N1 9JH.

The Centre values diversity and aims to have a workforce that reflects this. We encourage applications from all sections of the community.

Contract duration

Permanent

Closing date for applications

Midnight, Monday 25 November 2019

Notification of interview

Shortlisted applicants will be notified no later than Wednesday 27 November 2019

Please note: due to volume of applications expected, we will be unable to notify unsuccessful candidates

Interviews

Interviews will be held on the week commencing 2 December 2019

You will be joining us at an exciting time, as we look to our future and develop our strategy and ambitions around being a more ethical, sustainable, diverse and inclusive, and build on our history and reputation as a progressive organisation supporting high quality performing arts, the community and social justice. This role will be an integral part of the team helping build our capacity, providing essential support and administration for the Operations Department at this important time.

We are looking for a PA to join our vibrant organisation. 

The primary responsibility is to provide administrative support to the Clerk and Master’s office, mainly focusing on managing their social diary.

• Managing the Clerk and Master’s individual diaries.
• Maintaining an efficient recording system of all internal and external invitations.
• Maintaining a feedback record system for all internal and external events.
• Research and produce a brief for all social events where the Master is representing the Company.
• Research and book all travel and hotel arrangements for the Clerk and Master.
• Manage expenses for the Clerk and Master.
• Assist with “gatekeeping” of calls and messages for the Clerk and Master when the EA is unavailable.

Qualifications

• GCSE, C (Grade 4) and above in Maths and English
• Personal Assistant/Business Administration BETC Diploma (Level 3) - Desirable

Experience

• 1 year experience in an administrative role desirable but not essential.
• Proficient computer skills and confident with learning different IT systems.
• Attention to detail and ability to maintain level of excellence under pressure.
• Strong verbal and written communication skills (English)

Victim Support are looking to recruit an Administrative Assistant to work in our Accrington office.

Victim Support (VS) is an independent charity for people affected by crime in England and Wales. We work towards a world where people affected by crime or traumatic events get the support they need and respect they deserve.

The role will involve providing administrative support to the Victim Service's teams and those designated by the line manager in accordance with Victim Support's National standards and local policies and procedures. Main duties will include;

• Liaising with the police, primarily to gather further information
• Dealing with incoming and outgoing mail appropriately including sending out security items
• Dealing with telephone, email and general enquiries appropriately
• Providing support and guidance to Administration Apprentices
• Providing general administrative support within Victim Services

To be successful in this role you will have general administration experience, understanding and knowledge of the requirement for confidentiality and a willingness to learn about the General data Protection Regulations (GDPR). You will be able to work both independently and as part of a team. You will work in an organised and methodical manner and have good IT skills including Word, Excel, databases, internet and Email.

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are marked in the person specification as (s). In order to apply, please create a profile in our website (jobs section), complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support takes pride in being a diverse organisation, enriched by the participation of all individuals and communities. Diversity matters and we value it.

Do you have a deep personal concern for Christian world mission? Are you someone who enjoys administration, is highly organised, and thrives on the challenge and variety of working with a busy Chief Executive?

Working with partners across Africa, Asia and the Middle East, Feba is all about the creative use of radio and other audio media to inspire people to follow Jesus Christ.We have a particular focus on ‘closed countries’ and ‘hard-to-reach’ people groups, including places where Christians face persecution for their faith.

We are looking for an experienced and highly motivated person to assist the Chief Executive, ensuring he is able to deliver maximum effectiveness in his leadership role.

The Executive Assistant is at the heart of the organisation, and so this post offers a varied and fulfilling set of responsibilities and opportunities. It helps to provide a vital interconnectivity and alignment across the organisation, as well as an opportunity to use initiative and creativity.

Key responsibilities include:

• providing general administrative support to the Chief Executive, including managing all correspondence, diary and travel arrangements;
• servicing the administrative and governance needs of the Board of Feba, including agendas, minutes and meeting arrangements;
• acting as Company Secretary and ensuring compliance with all associated legal responsibilities;
• organising events including the AGM, ministry partner visits and other meetings as required;
• ensuring appropriate insurance cover and office supplies as necessary;
• covering some HR duties (as maternity cover until summer 2020) including general enquiries and holiday and absence tracking.

You will have:

• a clear and demonstrable Christian faith;
• personal alignment with and commitment to Feba’s ministry;
• experience of working in a similar role supporting a senior leader;
• a good track record of working independently on projects, and handling a wide variety of activities confidentially and with discretion;
• strong attention to detail and the ability to keep accurate records;
• ability to prioritise and work well under pressure;
• experience of organising and servicing meetings, including taking minutes.

Salary:circa £27,000 per annum

Hours:Full time

Office Location:West Sussex (currently Worthing, with a likely office move in 2020)

Closing date:5pm on 4th December 2019

First interviews:18th or 19th December 2019 in Worthing

This post is subject to an Occupational Requirement that the post holder is a committed active Christian under Part 1 of Schedule 9 to the Equality Act 2010.

The Role

Are you interested in pursuing a career in Finance?  Would you like to work in a progressive team environment?

This is an ideal role for someone starting out in an Finance career. It will provide you with a great opportunity to develop your professional skills in a progressive and dynamic environment. The role will mainly involve cash office including routine finance and administrative tasks. 

This is a very busy office, with a small team so your flexibility within the role and a commitment to high standards in all aspects of work is a real priority. This is an ideal position for somebody who is committed to developing a career in finance and is perhaps studying towards there AAT or equivalent. (Association of Accounting Technician). 

You will have GCSE passes at Grade C in Maths and English, as well as great communication skills and the ability to use your initiative and work independently.   Ideally, you will have some previous work experience in an office setting or in a cash handling position. However, this is not essential, your enthusiasm and commitment to the role are more important.

Please note, that this is a fixed-term position for one year. 

The Key Responsibilities of this role are:

• To count all income and to report any discrepancies
• Serving customers via the cash office window
• Assist with any other financial and office duties.

You would possess the following skills:

• Honest and reliable
• Accurate and have excellent attention to detail
• Enthusiastic
• Proactive and keen to learn.

Working at the Students’ Union

Here at the Sheffield Students’ Union, we employ excellent staff. Our staff follow behaviours which have been developed in line with our organisational strategy for staff to aspire to. 

Some of the key behaviours we look for in our workforce are:

• Delivers service excellence
• Communicates effectively and works as a collaborative team
• Builds strong working relationships
• Demonstrates social responsibility, recognises ethical and environmental working and complies with legal requirements
• Creates and maintains a ‘can do’ culture
• Demonstrates financial awareness and optimises the use of resources
• Demonstrates creativity and innovation
• Demonstrates effective decision-making and problem-solving
• We welcome applications from those who feel they possess these key behaviours

Your Benefits

You will work in an exciting and progressive environment and enjoy great staff benefits:

• Cycle to work scheme and cycle hub
• Flexible working hours
• Workplace pension scheme
• Sports Sheffield Gym Membership
• Wellbeing Programme
• NUS Totum Card

Hours: 35 hours per week for 31 weeks per year

Closing Date: Wednesday 4th December 2019 11:59 pm 

Interview Date: Thursday 12th December 2019

Start Date: TBC

Sheffield Students' Union welcomes applications from all candidates irrespective of age, pregnancy and maternity, disability, gender, gender identity, sexual orientation, race, religion or belief, or marital or civil partnership status.

We are seeking Cancer Information Support Assistants to work closely with the Cancer Information and Support Services Manager. We are looking for individuals to provide personalised support and information to cancer patients, carers and the bereaved through a broad understanding of information provision and counselling skills. You will need to be compassionate and empathetic individual striving to make a difference to people affected by cancer. The Cancer Information Support Assistant will be at the forefront of our client-based services, including the development of our community outreach cancer prevention work. 

To apply, please refer to the Information Pack and email a comprehensive CV and a covering letter showing evidence of how you meet the personal specification of the role.  We will not be accepting CV's only.

Executive Assistant to the CEO
Leicester, Leicestershire

About Us

Transforming lives for over 50 years, the National Youth Agency (NYA) is the national body for youth work in England. 

We believe that all young people should have the confidence and skills they need to live, learn, work and achieve. Youth workers help to unlock a young person’s potential, giving them safe spaces to explore their identity, experience decision-making and develop key skills.

We want young people to get access to the youth workers they need, so we seek to secure youth work through policy and advocacy and support youth workers to perform at their best.

We’re currently looking for an Executive Assistant to join us at an exciting point in our development and provide a high level of support to our Chief Executive Officer. 

The Benefits

- Salary of £25,000 - £30,000 per annum 
- Increase your experience within the charity sector
- Gain insight into the successful operation of an established national body

If you are a senior administrator with experience of providing a PA service at director level, this is a brilliant opportunity to support the smooth running of an organisation with a fantastic cause.

The NYA is leading the charge to restore youth services across England and is working with the DCMS to rebuild our national infrastructure. At a time when all political parties are pledging new investment in youth work there has not been a more exciting time to join the organisation driving the future. You will help to make our ambitions a reality by supporting our senior leadership team and enabling them to work at their best.

You will become a key member of a vibrant, passionate team who are working together to transform the lives of young people through the power of youth work. 

The Role

As an Executive Assistant to the CEO, you will provide an efficient support service to our organisation and CEO.

This varied role will involve: 

- Planning and managing the CEO’s daily schedule 
- Making travel and accommodation arrangements 
- Administering all Board and Committee meetings 
- Providing administrative support to the Chief Operations Manager and wider senior leadership team 
- Developing and maintaining effective information management systems 

About You 

To join us as our Executive Assistant to the CEO, you’ll need: 

- Experience of working at a senior administrative level, including experience of providing a PA service to director level
- Previous experience of organising meetings and events and ensuring that all necessary arrangements are in place
- Strong IT skills, including MS Office
- Excellent telephone skills and a professional, courteous and helpful manner
- Great written and verbal communication skills 
- At a minimum, GCSEs (or equivalent)

Other organisations may call this role EA, PA, Executive Assistant, Personal Assistant, PA to the MD, EA to the Managing Director, Senior Administrator, Senior Secretary, or Lead Administrator.  

The closing date for applications is the 6th December 2019, with interviews scheduled to take place on the week commencing 9th December 2019. 

Webrecruit and NYA are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next step as an Executive Assistant to the CEO, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

We are looking for an experienced and highly organised person to join us as an Executive PA. This is key focal point for the COO and Operations Department and is a busy and interesting role that offers lots of variety.

• Ewell, Surrey
• 12 month FTC
• £30,000 - £35,000 per annum (depending on experience) + competitive benefits

A little about the role...

Samaritans is looking for an experienced individual with a positive, flexible, ‘can-do’ attitude, to support the Chief Operating Officer with a variety of PA and administration duties and to help ensure the smooth running of the Operations Department.

The main requirements for this role are:

• Substantial experience of providing PA support to senior executives
• Excellent administrative and organisational skills
• Excellent IT skills with experience of Outlook, Word, Excel, PowerPoint.
• Strong experience of planning executive and senior leadership meetings and compiling concise and accurate minutes and other reports as required
• High attention to detail and accuracy
• Ability to handle confidential and sensitive information

If you're interested in finding out more about the role please read the attached job description below.

About Samaritans

At Samaritans, our vision is that fewer people die by suicide. We believe it is preventable and that by working together we can give people the support they need before they reach crisis point. We are one of the most trusted charities in the UK and ROI, and we answer a call for help every six seconds. We have around 175 staff and more than 20,000 volunteers based across 201 branches giving emotional support 24 hours a day, 7 days a week. We don’t just hear you, we listen.

Our location

Our Central Office is located in a converted mill in Ewell, Surrey which is just over 30-minutes by train from Waterloo and 15 minutes from Wimbledon. As an employer we offer a good range of benefits, including 25 days’ holiday, free parking, Health Cash Plan, Pension and interest-free season ticket loans.

To apply

Interested candidates should submit their CV and a covering letter outlining their motivations for applying for the role no later than 9.00am on Monday 9th December 2019.