Assistant jobs
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
THE SUNDAY TIMES BEST PLACES TO WORK 2025
As we celebrate 40 years of making a difference, The Cinnamon Trust continues to grow, and we want you to be part of our journey! Our headquarters in Hayle, Cornwall, is looking for a compassionate, dedicated individual to join the team as an Assistant Community Services Manager.
To provide excellent support to The Community Service Manager and the co-ordinator teams having full regard to the charity’s objectives and priorities at all times, meeting or exceeding the Charities legal, ethical and moral standards. Lead by example by showing the ability to communicate interpersonal skills, problem solve, decision making and time management. To help ensure that the teams work effectively in terms of daily operations and maintain accurate and timely follow ups with all new and ongoing cases. To build rapport with our clients in a warm and friendly manner and have empathy with our clients’ needs. To quickly identify any problems and ensure each conversation is handled in a compassionate manner.
A good telephone manner is essential, together with excellent literacy, verbal analytical and IT skills, coupled with the ability to work to tight deadlines, often under pressure. To be able to show initiative and a ‘can do’ attitude at all times.
You will have worked in the charity sector at a senior level for a number of years and have the experience of managing a large teams is essential. Ideally, you will have a background in managing volunteers and have up to date knowledge of best practices, risk assessments and guidelines.
This is a sensitive role which requires an individual with the ability to handle confidential information and correspondence.
MAIN DUTIES AND RESPONSIBILITIES:
i. To be responsible for supporting The Community Service Manager to manage and motivate the coordinator teams
ii. To work closely with The Community Service Manager to ensure that all the charities goals are met and complete tasks as directed by senior management.
iii. Review and allocate all new/updated cases in management, at least twice weekly, and be responsible for delegation of tasks. Any urgent or terminal cases are to be reviewed and delegated immediately.
iv. To monitor performance and capability of the team as individuals and discuss this with The Community Service Manager on a regular basis. Where necessary to provide written reports.
v. Allocate CT admin enquiries and OOHs office voicemails daily.
vi. To Support The Community Service Manager with interviews for new members of the co ordinating team.
vii. In the absence of The Community Service Manager to deal with any difficult situations or complaints and to follow our complaints policies, guidelines and procedures.
viii. To communicate effectively with team members, respond promptly to staff and operational enquiries. Provide feedback and support as well as addressing any issues or concerns and where necessary make a referral to the Head of Department.
ix. Work with The Community Service Manager to ensure that the whole team work well together.
x. To work closely with the Community Support team.
xi. To help answer incoming calls and general queries relating to your team and relay messages where appropriate.
xii. Throughout the course of your work to ensure you record your responses on each individual case on our database.
xiii. Throughout the course of your work, to identify possible good stories to enable us to approach and persuade all individuals involved to submit an article for the newsletter.
xiv. To demonstrate a proactive, positive and flexible attitude to all our clients.
xv. To have flexibility to work additional hours for holiday and sickness cover when required
xvi. To liaise with all other staff of the Trust in a flexible manner.
xvii. At all times to ensure and maintain a compassionate, professional and efficient public image for the Trust.
xviii. If necessary to be a key holder and be available to both open and lock up.
xix. Complete mental health first aid training and support all staff as/when needed in this role.
xx. Be available to support The Community Service Manager when necessary to cover as on call support for L2 OOH’s co-ordinators. Where necessary cover L2 sickness/absence OOHs.
xxi. Maintain operational standards that meet the company’s expectations.
xxii. To always protect the good name of the company by ensuring the highest level of professionalism at all times.
Together with such additional general duties as the Employer shall reasonably require, having regard to the needs of the Employer’s business as a Charitable Trust.
We are unable to offer this position as hybrid/remote working during the training/probationary period.
Registered Charity
51 - 100
“Peace of mind and practical help for older people – love, care and safety for pets”
The client requests no contact from agencies or media sales.
Thank you!
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
The Community Fundraising Assistant (Ramadan Campaign) plays a crucial role during Ramadan. The role provides critical support in fundraising collections and events. The role will involve working occasional unsociable hours (weekends and evenings) and national travel, sometimes at short notice, during the Ramadan period to maximise our income generating opportunities.
About the Role:
- The main responsibilities of the role are lister below. Other tasks may be assigned on an ad hoc basis in support of our Ramadan fundraising activities.
- Attend mosques and Islamic institutions to collect donations and pledges in response to Muslim Aid’s appeals, supporting mosque collections through fundraising, data capture, and donor engagement.
- Set up and break down fundraising events, assisting with event setup, registration, and coordination across multiple venues.
- Provide administrative and logistical assistance before, during, and after events to ensure smooth and efficient delivery.
- Assist in the logistical coordination of Muslim Aid’s Live Appeals, helping to ensure all operational and support activities run effectively.
- Support and assist volunteers in running and managing fundraising activities, providing guidance and ensuring a positive experience for supporters.
About You:
To be successful in this role, you will need:
- Able to work unsociable hours at evenings and weekends.
- Passion and commitment to Muslim Aid’s mission and values.
- Adaptable to changing circumstances and proactively address challenges that may arise.
- Confidence in speaking to an audience and individual people.
- Any previous experience volunteering or working in a fundraising capacity would be beneficial.
Why you should apply:
Join Muslim Aid as a Community Fundraising Assistant in the Midlands and make a real difference during this blessed month. You’ll support key fundraising activities, work closely with local mosques and community groups, and help deliver meaningful initiatives that touch lives locally and globally. If you enjoy working with people, thrive in dynamic environments, and want to contribute to a purpose-driven cause, this role is a chance to use your talents for good. Join Muslim Aid this Ramadan and help strengthen the culture of generosity across communities in the Midlands.
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
You must have the right to live and work in the UK. At this stage we are unable to offer sponsorship opportunities.
Applications will be accepted until the closing date. However, please note that Muslim Aid may conduct interviews and progress with the selection process on a rolling basis, with the aim of appointing a suitable candidate as soon as possible.
Thank you!
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
The Community Fundraising Assistant (Ramadan Campaign) plays a crucial role during Ramadan. The role provides critical support in fundraising collections and events. The role will involve working occasional unsociable hours (weekends and evenings) and national travel, sometimes at short notice, during the Ramadan period to maximise our income generating opportunities.
About the Role:
- The main responsibilities of the role are lister below. Other tasks may be assigned on an ad hoc basis in support of our Ramadan fundraising activities.
- Attend mosques and Islamic institutions to collect donations and pledges in response to Muslim Aid’s appeals, supporting mosque collections through fundraising, data capture, and donor engagement.
- Set up and break down fundraising events, assisting with event setup, registration, and coordination across multiple venues.
- Provide administrative and logistical assistance before, during, and after events to ensure smooth and efficient delivery.
- Assist in the logistical coordination of Muslim Aid’s Live Appeals, helping to ensure all operational and support activities run effectively.
- Support and assist volunteers in running and managing fundraising activities, providing guidance and ensuring a positive experience for supporters.
About You:
To be successful in this role, you will need:
- Able to work unsociable hours at evenings and weekends.
- Passion and commitment to Muslim Aid’s mission and values.
- Adaptable to changing circumstances and proactively address challenges that may arise.
- Confidence in speaking to an audience and individual people.
- Any previous experience volunteering or working in a fundraising capacity would be beneficial.
Why you should apply:
Join Muslim Aid as a Community Fundraising Assistant in London and play a meaningful role in supporting impactful events and charitable activities during one of the most special times of the year. This is your opportunity to be on the front line of positive change helping to maximise fundraising through mosque campaigns, community outreach, and local collections If you are organised, adaptable, and passionate about helping others, this role allows you to directly uplift communities while nurturing your own skills in events, teamwork, and communication. Become part of Muslim Aid’s mission and help amplify the spirit of giving this Ramadan!
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
You must have the right to live and work in the UK. At this stage we are unable to offer sponsorship opportunities.
Applications will be accepted until the closing date. However, please note that Muslim Aid may conduct interviews and progress with the selection process on a rolling basis, with the aim of appointing a suitable candidate as soon as possible.
Thank you!
A new opportunity has arisen to join the Newt Conservation Partnership as NCP Finance Administration Assistant to support our efforts to create and manage high-quality habitat for great crested newts. This is an exciting time to join our team as we expand to maximise our impact for freshwater habitats and species.
Working alongside NCP’s Operations Manager and Administrator, the NCP Finance Administration Assistant will support daily financial tasks, using bookkeeping skills to ensure accurate and efficient data processing. As part of a small but growing team, they will also assist with occasional office administration
Newt Conservation Partnership (NCP) is a community-benefit society whose main purpose is creating and managing high-quality habitat for great crested newts, at the same time providing new habitats for many other wetland plants and animals. Our work is underpinned by a spatial strategy, and we work at the landscape scale. We have an extensive monitoring programme, and generate critical data for assessing the success of the NatureSpace schemes. We work closely with our partners, Amphibian and Reptile Conservation and Freshwater Habitats Trust and follow their evidence-based best practice guidance for the conservation of amphibians and ponds.
Freshwater Habitats Trust is a friendly, nationally well-respected conservation charity that works to protect freshwater wildlife through practical, evidence-based and effective nature conservation projects. This job is an exciting opportunity to join a dedicated team of botanists, invertebrate biologists, herpetologists and freshwater conservation experts who are making a difference.
To Apply: Fill in the application form, No CVs or agencies, please.
Deadline for Applications: 5 pm Tuesday, 2nd December 2025
Interviews: The week beginning 15th December 2025, Oxford (in person)
Registered Charity
11 - 20
Freshwater is our passion. Together, we can make a difference for wildlife.
The client requests no contact from agencies or media sales.
Thank you!
About Arthritis Action
Arthritis Action is the UK charity giving hands-on, practical help to improve the quality of life of people affected by arthritis. We offer an integrated self-management approach, which looks at both the physical and mental health impact of living with arthritis. We support people living with musculoskeletal conditions through healthy eating advice, mental health resources, pain management techniques, Online Groups, employment support, and exercise advice and resources.
Purpose
The Executive Assistant (EA) will serve as the right hand to the CEO, Deputy CEO and Head of Finance & Operations (Executive Management Team – EMT) ensuring efficient day-to-day operations, handling high-level administrative support, and enabling the EMT to focus on strategic priorities.
This role demands high standards of organisation, confidentiality, professionalism, and discretion, given the EA’s access to sensitive information, strategic discussions, and senior-level correspondence. The EA will work closely with internal and external stakeholders, including staff, trustees, donors, and partners, requiring sound judgement, diplomacy, and excellent communication skills.
This is a dynamic role in a fast-paced, purpose-driven environment — ideal for someone who is solutions-focused, aligned with our mission, and thrives in a collaborative, small-team setting.
Key Responsibilities – This is a new role for Arthritis Action, giving you the opportunity to bring your expertise to help us shape the role. The role will include but not be limited to:
Executive Support
- Provide high-quality administrative support to the EMT for internal and external meetings and events, including diary management, communications, organising logistics (room/venue bookings, catering, etc.), travel planning, speaking engagements and meeting coordination
- Draft correspondence, reports, presentations, and meeting agendas
- Maintain accurate and organised digital and physical files
- Assist with EMT expense claims
Board, Committees & Stakeholder Coordination
- Schedule and organise board and committee meetings
- Prepare and circulate agendas, papers, and minutes
- Support on trustee recruitment as required, including making arrangements for interviews
- Support trustee onboarding, record keeping, and compliance with charity governance requirements
- Liaise with board members and key stakeholders on behalf of the EMT
- Maintain statutory records and assist with annual reporting
Project, Fundraising & Operations Support
- Support EMT as they work with trustees and the team to develop our 2027-2030 strategy
- Aid the preparation of our 85th Anniversary in 2027
- Track deadlines and follow up on action items for the EMT
- Support on special projects, events, and fundraising initiatives
- Conduct research and prepare background materials as needed
- Assist with a large-scale digital file organisation and clean-up
PERSON SPECIFICATION
EXPERIENCE & SKILLS
- Essential
- Proven experience supporting a senior executive or leadership team.
- Outstanding organisational and time-management skills.
- Excellent oral and written communication skills including the ability to write in Plain English for a range of audiences.
- Tech-savvy with strong proficiency in Microsoft Office and scheduling tools.
- Discretion, reliability, and a high level of emotional intelligence.
- Ability to work independently and manage competing priorities.
- An understanding of, and commitment to, Arthritis Action’s vision, mission, equal opportunities and diversity.
- Desirable
- Experience in a nonprofit of charity setting
- Database experience
- Event planning or fundraising support experience
ATTRIBUTES
- Essential
- Excellent organisation and interpersonal skills.
- A self-starter, able to work on own initiative where required.
- Enthusiastic team-player with a can-do attitude.
- Able and willing to travel within the UK.
- Proven experience supporting a senior executive or leadership team.
Registered Charity
6 - 10
Arthritis Action is a UK charity helping people with arthritis to live fuller lives with less pain.
The client requests no contact from agencies or media sales.
Thank you!
About the role
The HR Assistant is a generalist role working across recruitment, learning & development, payroll, ER casework, employee engagement and project work. You will support the HR team to deliver an effective, compliant and customer focused people service. You will have strong administrative experience with excellent attention to detail, and experience supporting recruitment processes and procedures. The ability to work with confidentiality and discretion is essention.
As part of your development we will support you in achieving CIPD Level 3 or 5 including paid time off for study leave.
About Alexandra Palace
Affectionately known as 'The People's Palace', Ally Pally is one of London's most iconic destinations. For over 150 years it has stood as a beacon of creativity and culture- home to world-first innovations, unforgettable entertainment and open access to green space across 196 acres of parkland in North London.
In return for your hard work we of offer:
- Generous annual leave - 28 days including 4 Christmas closure days + bank holidays
- Opportunity to apply for free event tickets
- Summer and Winter social parties
- Discounts across our on-site catering units
- Access to free and confidential Employee Assistance Programme + more
Key duties and responsibilities
- Coordinate end to end recruitment leading the process from advert through to formal offer stage
- Assist with monthly payroll processing
- Support managers with staff induction programme and appraisal process
- Assist with the organisation and delivery of learning and development programmes and training opportunities
- Provide admin support with ER casework
- Promote staff engagement by communicating staff updates, social opportunities, and ad hoc announcements
- Support with project work
- Develop knowledge of HR systems to help trouble shoot coomon queries from staff
This is not an exhaustive list, please see the JOB PACK for further details
Essential
- CIPD level 3 Foundation certificate or equivalent work experience
- Administrative experience preferably gained within a HR team
- Experience supporting recruitment processes and procedures
- Interest in general HR function
- Customer focused
- Highly organised with the ability to work to deadlines
- Ability to work with confidentiality and discretion
Registered Charity
101 - 500
Our mission is: To repair, restore and maintain the park and palace for the recreation and enjoyment of the public forever.
The client requests no contact from agencies or media sales.
Thank you!
Finance Assistant
The Finance team at KCLSU are looking for a Finance Assistant to support the delivery of core financial and administrative functions, in line with financial regulations, procedures and compliance requirements of external statutory bodies.
As part of this, you will:
- Assist in the preparation of accurate, timely, and compliant financial statements and management accounts.
- Support the annual audit process.
- Play an essential role in ensuring high-quality service to KCLSU's internal and external stakeholders, including students, by maintaining accuracy, efficiency and professionalism.
To apply for this role, please fill in an application form and include a personal statement detailing how you meet the person specification.
To be eligible for this role, you must:
- Be eligible to work in the UK, and provide proof of this (i.e. a passport or visa) when asked by KCLSU. Please note that KCLSU is unable to offer visa sponsorship.
- Have a National Insurance number, or be in the process of applying for one.
- Not be a trustee of King's College London Students' Union.
REF-225 146
Registered Charity
101 - 500
KCLSU is an independent charitable organisation that works to further the interests of approximately 36000 students at King's College London. Join us!
Thank you!
Join Woodgreen during a pivotal period of growth as we shape the future of companion animal welfare. We are committed to an evidence-led approach to supporting pets and their people, aiming to raise awareness of the challenges they face and identify opportunities to support them.
We are seeking a driven and passionate individual to join our Policy and Impact team as a Research Assistant on a 6 Month Fixed Term basis. This is an exciting opportunity to contribute to Woodgreen’s strategic direction and inform our operational practices.
Reporting to the Research Officer, you will be responsible for delivering a key research project exploring the lived experiences of individuals and their pets who utilise our community support services. This role is central to building our understanding and enhancing our support systems for pets and their people.
You should be able to offer the following qualities:
- Substantial experience of designing and delivering high quality qualitative research.
- Strong research and analytical skills, with an ability to gather, interpret, and present evidence.
- Excellent written and verbal communication skills, with the ability to distil complex information into clear and concise arguments.
- Empathy and excellent interpersonal skills, with the ability to communicate sensitively and effectively with diverse individuals, especially those in potentially vulnerable situations.
- Self-motivated, proactive, and able to work independently as well as part of a team.
- Demonstrable passion for companion animal welfare.
In return you can expect a starting salary of £28,873 - £32,081 pro rata per annum depending on experience which is complemented by;
- Pro rata equivalent of 36 days annual leave per year (inclusive of bank holidays) rising by 1 day each year to a maximum of 40 days after five years
- Up to 8% employer pension contributions
- Support towards healthcare costs (cashplan)
- Employee wellbeing package to include free access to Headspace
- Life assurance (4x salary)
- Enhanced parental leave (subject to qualifying period)
- Benefits hub – exclusive discounts on popular brands
- 25% discount in our charity shops
This is a full-time, fixed-term (6 months) opportunity requiring occasional remote work and the ability to work flexibly at times. It is expected that the successful candidate will work approximately 4 days a month from our Godmanchester site.
Please note you will need to have existing Right to Work in the UK to apply for this opportunity as we are unable to provide visa sponsorship.
Woodgreen is committed to making our recruitment processes accessible to all and, as part of this, we are flexible in the ways we give and receive information. If you would like to apply using a different format, please contact the Recruitment Team and we will do our best to put any reasonable adjustments in place.
Early application is encouraged as this position may close sooner than the stated deadline if a suitable candidate is found. Interviews may commence prior to the closing date.
Woodgreen is committed to safeguarding children and adults at risk and protecting anyone that comes into contact with us from harm. We expect all employees and volunteers to share this commitment.
Registered Charity
101 - 500
Our vision is for every pet to have a home where they are loved, well cared for and enjoy positive relationships with their owners.
The client requests no contact from agencies or media sales.
Thank you!
The facilities assistant supports the effective day-to-day running of The Thornbury Centre. Working within a small team of staff and volunteers, the postholder will help to ensure the Centre is safe, clean, welcoming and well managed for all users, tenants, staff and visitors.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Wallace & Gromit’s Grand Appeal is seeking a talented individual to fill a brand-new role in our fundraising team: Individual Giving Assistant.
This role is a fantastic opportunity for an individual with great attention to detail to start or further their fundraising career in a fast-paced, ambitious and creative charity by bringing their skill and passion for people to a role that makes a real difference every day.
- You'll play a vital part in the smooth running of our Individual Giving and supporter care operations, helping manage donations, lotteries, raffles, legacies and in-memory giving.
- You’ll help deliver our ambitious fundraising programme and inspire more people than ever to support our work, while delivering exceptional support to our incredible community of fundraisers and donors.
- You’ll keep our donor database accurate and compliant.
- You’ll help make sure our fundraising runs efficiently across the charity.
Above all, you’ll help ensure every supporter and donor feels part of something extraordinary.
The client requests no contact from agencies or media sales.
Thank you!
If so, this Director’s Assistant & Business Support role could be a great fit for you.
Location: London | Hybrid - 2 days a week in the office
Contract: 12-month maternity cover
Why work here?
You’ll be joining a national charity that empowers girls and young women with confidence, friendships and life-changing experiences. As Director’s Assistant & Business Support, you’ll play a key role in helping the organisation deliver its mission by ensuring the Director and their leadership team are supported to work effectively.
You’ll also benefit from:
- Hybrid working and flexible hours
- 25 days annual leave, rising with service volunteering leave
- 10% employer pension (when you contribute 5%)
- Healthcare cash plan, wellbeing time and Employee Assistance Programme
- Cycle2Work scheme and season ticket loan
- Learning and development support, including help with professional qualifications
About the Director’s Assistant & Business Support role
You will:
- Manage the Director’s diary, inbox, communications and meeting schedule
- Prepare agendas, briefings and presentations
- Take meeting minutes and track actions
- Work closely with the wider leadership support team to share information and align work
- Coordinate specific time-limited projects and events led by the Director
- Support finance administration including invoices, expenses and credit card reconciliations
About you
You will be well-suited to the Director’s Assistant & Business Support role if you:
- Have experience providing PA / Executive support
- Enjoy juggling tasks and solving problems before they arise
- Communicate clearly, professionally and confidently
- Build positive relationships with a wide range of people
- Have strong organisation and attention to detail
- Understand the importance of inclusive and respectful working practices
Apply Now
This is a fantastic opportunity to use your organisational skills in a meaningful role where your work truly makes a difference.
- Please don’t delay. Applications will be reviewed as they are received. We would be happy to discuss further and share a full job description. CV and supporting statement are required.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
BACKGROUND
Ashiana is a ‘by and for’ women led BME VAWG service with 30 years’ experience in delivering a holistic range of specialist services to South Asian, Turkish and Middle Eastern women affected by Violence Against Women & Girls (VAWG).
OUR SERVICES
Ashiana runs three refuges with a total of 29 bedspaces; specifically for women aged 16-35 fleeing forced marriage. This multi award winning project is the only service of its kind in the UK and is highly innovative in terms of addressing an area of significant need not met in other refuge provision. Within these refuges we designate a number of bedspaces for women with no recourse to public funds. We offer an advice and support service to women and girls who are experiencing VAWG, enabling them to make informed decisions and exit violent relationships. We provide a legal service supporting women with no recourse to public funds to help resolve their immigration status.
Counselling is offered for women and girls affected by VAWG. The counselling service works from an integrative stance, with the focus of providing a holistic service whereby we also work alongside other services and provide specialist domestic violence group work. The emphasis of therapeutic work with our clients is from a trauma informed model.
We also deliver an education programme for young people in secondary schools in East London aimed at preventing domestic violence and enabling young people experiencing domestic violence to access appropriate services. The prevention service includes delivering a whole school approach in schools to young people as well as group work to women and girls across North East London boroughs as well as community engagement activities and delivery. We deliver a range of awareness raising workshops for young people in the community and training on domestic violence for professionals in the voluntary and statutory sector.
PRIMARY TASK:
To assist the Director of Finance to address all finance matter and provide all relevant information to meet internal and external demands.
Please see the attached the full job description
The client requests no contact from agencies or media sales.
Thank you!
About MSI
MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.
Today, our organisation has almost 9,000 team members working in 36 countries across the world. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centred care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.
We know that access to reproductive choice is life changing. For some, it can mean the ability to complete an education or start a career. For others, it means being able to look after the family they already have. For everyone, it means the freedom to decide their own future, creating a fairer, more equal world.
About the Role
As a receptionist, you will be the first point of contact for MSI staff, visitors, and contractors. Duties include offering administrative support across the organization, welcoming and greeting guests who visit the business.
You will also coordinate front-desk activities, including distributing correspondence, Mail, deliveries and redirecting phone calls. To be successful in this role, you should have a pleasant personality, as this is also a customer service role. The role also requires that you should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and being able to manage demands are timely essential for this position.
About You
For us, it’s vital that every MSI team member believes in and is committed to our organisational mission, vision and values.
This means that we will only accept applications from candidates who are unequivocally pro-choice.
Our values act as guiding principles, providing us with a clear direction. They set the tone for how we approach our work, interact with others and align ourselves as ‘One MSI’. It’s important that our team members truly resonate with our values and demonstrate them consistently, in all that they do.
We recruit talented, dynamic individuals with diverse backgrounds who share our mission and are focused on delivering measurable results. As an equal opportunity employer, we are committed to fostering an inclusive workplace where everyone can participate and contribute meaningfully. We value open-mindedness, curiosity, resilience, and a solutions-oriented mindset, alongside a commitment to promoting equality and safeguarding the welfare of both team members and clients.
We seek exceptional communicators who are self-motivated, solutions-driven, and aligned with MSI’s mission and entrepreneurial mindset. You should be dedicated to driving social change in an environment focused on sustainable impact, both locally and globally, and comfortable working with diverse teams in an ambiguous setting.
To perform this role, you’ll need the following skills:
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree: additional certification in Office Management is a plus
Key responsibilities:
- Telephone Calls: answer the main phone, transfer calls, and take messages in a professional succinct manner using tact and discretion as required
- Visitors: welcome visitors to the building and ensure they are signed in and inform the team member their visitor has arrived
- Deliveries: on arrival of deliveries, contract the team member and ensure the stock is taken to the appropriate location
- Mail: sort post into relevant pigeonholes and distribute to teams in a timely manner. Inform team members of ‘signed for’ or urgent mail. Collect and prepare outgoing letters and parcels for Royal Mail, DHL, or other courier services collection.
- Meetings: approve room bookings on the intranet, arrange for projectors, refreshments, and lunch as and when required.
- Order office supplies: stationary, leaflets and other publications as and when required
- Typing: including routine correspondence, listings, and reports (using Word, Excel & PowerPoint)
- General office duties: faxing, filing, photocopying, and franking mail
- Provide occasional administrative support to other MSI teams
- Cover holiday and sickness: ensuring the front desk is always covered
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.,pens, forms, and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Keep updated records of office expenses and costs
- Maintain health and safety standards in the office and report repairs and issues
- Monitoring storage needs and office management requirements
- Liaising with contractors to ensure that works have been carried out ( cleaning, waste collection) etc
Formal education/qualification
- No formal educational requirement, qualification through experience is sufficient for the role OR Detail formal education requirements.
Please contact us for the full JD.
Location: London, UK, 5 days per week in the office.
Full-time: 35 hours a week, Monday to Friday.
Contract type: Permanent.
Salary: £22,932 – £26,915 per annum for UK based candidates. Discretionary bonus + benefits.
Salary band: BG 3
Closing date: 4th December 2025 (midnight GMT). Interviews may take place before this date for exceptional candidates.
For internal employees applying from an MSI country programme, the role will be positioned within the existing salary structure of the country. Local terms and conditions of the country will apply.
Thank you!
Fundraising Assistant
Location: Central Birmingham – Hybrid working: 1-2 days a week in office
Contract: Permanent
Hours: Full Time
Salary: £26,807 per annum
This is an exciting opportunity to take an active role in supporting the implementation of our fundraising strategy at Groundwork UK.
The Fundraising Assistant will play a key role in supporting Groundwork’s fundraising efforts and helping us achieve income goals. They will assist the fundraising team in developing relationships with supporters and donors and help secure unrestricted voluntary income.
Primary responsibilities will include processing and thanking donations, maintaining database records, building relationships with donors and fundraisers, and generating digital communications, alongside other administrative tasks.
This is an exciting time to be joining Groundwork, as we expand our fundraising team and continue to develop our strategy. As a growing team with varying responsibilities, focus and targets will change from time to time, so a flexible working attitude is required.
It is a great role for someone who has experience in a fundraising environment or has admin experience elsewhere and is looking to break into the sector. Groundwork is in the process of implementing Raiser’s Edge, so experience of using this or a similar CRM system would be valuable.
The post holder would have the pleasure of working with a passionate, dedicated, and capable wider team. There is a high level of commitment to developing this area of income generation from senior management and trustees, providing the postholder with the opportunity to excel and meet strategic targets.
They will be a member of the Fundraising and Partnerships team at Groundwork UK and report directly to the Fundraising manager.
Groundwork UK is committed to being an inclusive employer and offers flexible working arrangements and supportive, family-friendly policies.
BENEFITS
- 29 days holiday entitlement plus bank holidays
- Flexi-time arrangements, with inclusive and family-friendly policies
- On-the-job training and access to wider training
- 7.5% pension contribution
- Travel loan scheme
- Health cash plan through BHSF
- Salary sacrifice benefits including childcare vouchers and cycle-to-work scheme
- Disability Confident Employer
Applications close at midday on Friday 12 December and interviews will take place on Wednesday 17 December.
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
At Groundwork UK we want to ensure everybody has an equal opportunity, and is not treated differently or discriminated against because of their characteristics.
We are a disability-confident employer and encourage applicants with disabilities to alert us alongside their application, to enable us to guarantee interviews for all disabled candidates who meet the person specification. We will also discuss any reasonable interview or workplace adjustments with you.
No agencies please.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job Title: Executive Assistant to DCEO
Reports To: Deputy Chief Executive Officer
Location: Nottingham
Contract Type: Fixed term
Salary: £32,000 to £34,000
Job Purpose
The Executive Assistant will provide operational, strategic and analytical support to the DCEO. This role goes beyond traditional executive assistance and will involve planning, research, project coordination and organisational reporting. The post holder will play a key role in preparing executive insights, analysing departmental reports, and ensuring effective follow-up on strategic priorities. This role requires strong analytical thinking, communication skills and high proficiency in digital tools and technology.
Key Responsibilities
Executive Support
- Manage the DCEO’s calendar, schedule and priority workflow to ensure effective time management
- Coordinate internal and external meetings, prepare agendas and produce accurate minutes and action trackers
- Draft and manage professional correspondence on behalf of the DCEO
- Prepare briefing notes for senior meetings, visits and events
- Organise travel arrangements, itineraries and supporting documentation when required
Strategic Analysis and Insight
- Analyse reports from SMT meetings and departments to produce executive summaries and insights
- Support strategic planning
- Develop briefing papers and analysis to support decision making
Research and Reporting
- Conduct research on sector trends, funding models, charity regulations and strategic opportunities
- Produce clear reports and presentations to support board and SMT meetings
Project Coordination
- Follow up on actions from DCEO and SMT meetings to ensure timely delivery
- Coordinate departmental plans and track progress against milestones
Technology and Digital Support
- Use Microsoft 365 and other AI tools for reporting, planning and communication
- Maintain structured digital documentation and record keeping
- Introduce automation or digital improvements to enhance productivity in the DCEO’s office
Qualifications and Experience
Essential
- Right to Work in the UK
- DBS Certificate
- Degree level or equivalent preferred in STEM (Science, Technology, Engineering, Mathematics) subjects.
- The candidate must have a minimum of 3 years’ experience in a similar role as a Personal Assistant or Executive Assistant, ideally supporting senior management.
- Strong analytical skills with experience in preparing professional reports and executive briefings.
- Excellent written and verbal communication skills.
- Ability to research, interpret and present information clearly and concisely
- High level of IT competence
- Strong planning and organisational skills with attention to detail.
- Ability to work independently, manage competing priorities, and meet tight deadlines.
Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please familiarise yourself with MS Teams and Zoom in advance.
We reserve the right to cease advertising and close the Vacancy without notice should suitable candidates be identified ahead of the published 'Application Closing Date'.
Application Process & Closing Date:
Send an up to date CV and supporting Covering Letter by Email by no later than 30 NOV 2025
Approx. Interview & Role Commencement Date(s):
Interviews: As and when suitable applicants are identified
Start: As Agreed as soon as possible thereafter
The client requests no contact from agencies or media sales.