The Administrative Assistant supports the day to day running of the Link Age Southwark offices. This includes answering the telephone, sorting and sending the post, assisting with the [email protected] and [email protected] inboxes as well as working with colleagues to answer the door and deal with deliveries. The Administrative Assistant will work with the Operations Coordinator to ensure that stationery supplies are kept stocked up and will assist with processing invoices and payments. The role will also provide some administrative support to the volunteer team and the Director. This role is office based. We are looking to recruit someone who can work 4/5 mornings a week to provide office cover. There is some flexibility on timings.

Link Age Southwark is a vibrant local charity which works to ensure that older people and people living with dementia can thrive in later life. We work with our dedicated volunteers to provide the support people need to live happy, healthy lives. We support around 700 older people and people with dementia each year, and with the support of over 400 volunteers, help them stay connected with their communities, alleviating loneliness, improving health and wellbeing and making communities stronger through volunteering.  

We are looking for a dynamic, experienced and people-focused Senior Operations Manager to oversee, drive and improve business processes across our Community directorate and ensure our delivery teams receive the first-class back office support needed to enable lives to be changed. 

This is a diverse role which encompasses operational oversight of a busy day nursery, a full programme of family support including one-to-one support and group work, a growing number of youth programmes including sport, informal education and social action, and work with seniors and adults encompassing training, employability, volunteering, peer support and wellbeing.

The post holder will be responsible for effective resource allocation (including staffing and budget), internal and external reporting including to trustees and funders, managing our data, organising administration support for front line workers and managers, developing and maintaining business systems, policies, procedures and processes, securing fees and optimising income for the work we do, and management of a small support team.

We are looking for candidates with:

• Minimum of four years’ experience of managing finance and/or operations at a senior level
• Proven track record of leading day to day operations and project planning in a complex environment on a tightly managed budget
• Experience of establishing and maintaining data and administrative systems, financial and non-financial
• Ability to translate data and delivery into clear written reports and analysis
• Strong people skills, with the ability to build relationships both inside the organisation and with a wide range of external partners across our community

Based in the Coin Street neighbourhood centre, minutes from Waterloo and Blackfriars stations and at the heart of a thriving local community, we are proud to have been judged as an outstanding family and children’s centre by Ofsted and to have built a national and international reputation as a leading social enterprise.

About Coin Street Community Builders

Coin Street Community Builders (CSCB) is a social enterprise responsible for developing and managing a significant part of London’s South Bank. We have transformed a largely derelict area into a thriving place for people to live, work and visit.

In return we can offer you:

• 27 days’ annual leave (excluding bank holidays)
• 8% pension (5% employer contribution with 3% employee contribution)
• Season ticket loan
• Health and wellbeing package including free gym membership and a confidential employee assistance programme
• Commitment to training and development
• And many, many more benefits

To apply please submit an up to date CV and the supporting questions form. We are unable to consider CVs if they are not accompanied by the supporting questions form. The equal opportunities form is optional.

Please note that an enhanced DBS check is required for the post and you will be subject to satisfactory references and checks.

Interviews scheduled to take place on 8 & 11 June 2021.

Independent Betting Adjudication Service (IBAS) is looking to recruit a highly organised Executive Assistant to support the Managing Director and the Board during the busiest and most important period of our history.

The role is new and key to supporting the continuing effectiveness of IBAS as the leading ADR (Alternative Dispute Resolution) provider to gambling customers and businesses and to help us as we take steps to transform into the UK’s Gambling Ombudsman.

Reporting to the Managing Director this important position will play a central role in keeping IBAS organised and well run and includes governance and executive support, office and facilities administration, and events organisation.

We would like to find someone who demonstrates sound judgement with an ability to effectively prioritise tasks in a fast-moving and changeable environment; with a commitment to delivering results and a strong attention to detail; and excellent communication and interpersonal skills.

IBAS is a small but growing organisation (current annual turnover £1m) and there is great potential for the successful candidate to grow alongside us.

How to apply

If you would like to be considered, please submit your application (CV and supporting statement summarising why you believe you are right for the role) plus contact details for two references (references will only be taken up prior to appointment) by 9am Monday 14 June.

Interviews will take place on Zoom in w/c 21 June

Healthy Teen Minds was started in 2013 by our Chief Executive Robin Barker who wanted to find a way to enable changes in education and policy for children and young people’s mental health utilising co-production; the co-design and co-delivery of a project or service. Originally an organisation of one, Healthy Teen Mind’s is now a limited company with a small central team working together to create a world in which young people’s voices have influence on the decisions, issues and systems that impact their lives.

We need a talented Team Assistant to support our team and help keep our organisation and projects on track. By playing a key role in ensuring all admin, planning, travel and training run smoothly, you will join us in our mission to change the future for young people. You will be working alongside Stuart our Coproduction and People Coordinator and Jodie our Project Coordinator , who you will report into as Team Assistant. 

In addition to our central team, we employ Young Advisors, young people with lived experience, and Associate Trainers (from various backgrounds - hospital, CAMHS, patient experience) to deliver training and support the projects.

We are proud to be delivering two main projects. We Can Talk, aimed at supporting hospital staff with the skills, knowledge and confidence to provide high quality care to children and young people presenting to hospital in a mental health crisis. And Crisis Tools, a national online training resource for crisis workers who support young people.

If this sounds like a company you would fit in well with and you’re excited to play a crucial administrative role in, you can apply via our website! Please read through the job description and job pack carefully then complete our google form application form and submit the task before 23:59 on the 21st May 2021.

​Additional Key dates:

• Shortlisted candidates will hear from us on the 28th May 2021

• Interviews will take place on the Monday 7th and Tuesday 8th June 2021

• Successful candidate will be appointed on the 9th June with an anticipated start end of June 2021 (or sooner if possible)

To ensure the diversity of our team, using positive action under the Equality Act 2010, we will appoint a BAME candidate if 2 candidates are equally qualified.

Founded in 1646, Reading Blue Coat is a leading independent day school of 785 pupils; 705 boys aged 11 – 18 and a further 80 girls in the co-educational sixth form. The School is located on a beautiful 46 acre campus in the village of Sonning, just outside Reading.

The School employs over 170 staff, of whom 50% are academic staff, and provides a stimulating, friendly and supportive atmosphere in which each pupil can realise his or her full intellectual, physical and creative potential.

Whilst philanthropy is embedded in the School’s history, the Foundation Office was only established in 2018. 

The School has had an ambitious campus enhancement plan and whilst rated as one of the 10 best value schools in the country, has maintained an impressive building programme.  The School seeks to complete its current campus plan with a new Performing Arts Centre before moving ahead with the next 10 year strategy.

Reporting to the Headmaster, the Foundation Director will be a member of the School Senior Leadership Team, and will be required to grow fundraising through a variety of different means, including major gifts, legacies, regular giving, grants and foundations.

The Foundation Office has put in place the groundwork for successful engagement and fundraising activity, and is working towards launching the School’s first comprehensive fundraising campaign, focusing on Bursaries and the Performing Arts Centre.

Candidates will be able to demonstrate a record of achievement in fundraising, ideally in an educational context; accomplished interpersonal skills, an excellent memory for names and faces with a proven track record of building trusted relationships; an ability to manage social situations with grace; alacrity; creativity and resilience. Education to degree level would be advantageous.

The role will require some work on evenings and weekends.

We offer an excellent salary and benefits package, dependent on qualifications and experience

Further details and an application form can be downloaded from our website or contact the Human Resources Manager.

Closing date for applications: 09:00 on 24 May 2021.

Applications must be submitted to the email address above by CV or an application form, and accompanied by your covering letter. Applicants must already be eligible to work in the UK.

A high capacity, resourceful project manager and effective leader of staff and volunteers is needed to coordinate the operational activities to deliver the mission of Samaritan’s Purse UK both internationally and in the UK.

The major annual project is to lead all the operational and logistical aspects of resourcing, receiving, collecting, processing and exporting all Operation Christmas Child shoebox gifts donated each year by thousands of churches, schools and workplaces nationwide, which are then distributed through local churches in communities of great need globally. You will also be required to assist in other relief projects as they arise.

You will excel at analysing and interpreting data and information, and producing workable solutions to a range of problems. You will enjoy building wide and effective networks of contacts inside and outside the organisation; relating well to people at all levels. You will have a strong record of consistently achieving project goals, working systematically but also adjusting resourcefully to contingencies.  You will have proven people and project management experience.

In accordance with the Equality Act of 2010 and due to both the nature and context of the role there is an ‘occupational requirement’ for the post holder to be a committed Christian. The job holder should be committed to the purpose of Samaritan’s Purse and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.

If you're a great organiser with strong administration skills, have excellent interpersonal skills and the ability to get things done, then this could be the role for you.

Job Title: Office Assistant
Salary: £20,000 per annum
Working Hours: Full time (37.5 hours a week)
Type of contract: Permanent
Reports to: Managing Director
Responsible for: None
Location: Chrysalis Supported Association’s office is based at 3 Brook Office Park, Emersons Green, Bristol, BS16 7FL

About us 
Chrysalis is a registered provider of social housing, providing ‘Specialised Supported Housing’ to vulnerable adults across the UK.

Formed in 2003, Chrysalis grew out of a genuine desire to help and enable those people in society who are most in need and most disadvantaged by promoting values of fairness and integrity in all aspects of everything we do. Here at Chrysalis we believe that everyone regardless of their social status, age, gender or ability, deserves the right to be valued and to be treated equally and fairly at all times.

Chrysalis believe that everyone deserves a chance to live the life’s they truly want and aspire toward and to have access to a good, safe, well-resourced home that is of a quality and design that enables them to live a life that is as independent as possible.

The Role 
As Office Assistant in a friendly and supportive team you will provide the warm welcome to office visitors and coordinate the office administrative activities that facilitate the smooth day-to-day running of the office space.

Who we are looking for 
To be successful in the role you would have demonstrated reception or office management experience, as well as administration skills. You will have good typing skills and be computer literate with knowledge of the following software packages: Word, Excel, PowerPoint. Excellent organisational and time-management skills are essential. Most importantly you will be a team player with a positive attitude and the ability to work independently and use your initiative.

Closing date for applications: 31st May 2021
Interviews: w/c 14th June 2021 
Please apply early as we may bring the closing date forward should we receive a high volume of applications. 

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our HR Partner's website, where you can complete the application process.

Chrysalis Supported Association is not a licensed sponsor at this time. Any offer of employment will be made subject to valid right to work in the UK being provided.

Chrysalis Supported Association is committed to diversity and equal opportunities for applicants and employees.

No agencies please.

This is an exciting opportunity for an experienced manager to join our Senior Management Team, utilising your skills and talents to build on our successes as well as contribute to shaping our future direction.

The Director of Advice Services will support the delivery of Z2K’s overall strategy, aims and objectives by assuming responsibility for the effective leadership of the organisation’s advice and casework services. Principal Responsibilities:

1. As part of the Senior Management Team, actively contribute to the work of the organisation at a strategic level.
2. Lead the management, co-ordination and delivery of Z2K’s advice and casework services and projects, ensuring the highest quality in all aspects of service delivery.
3. Lead and develop the advice and casework team and line manage assigned staff.
4. Lead the development of advice and casework services, identifying and implementing strategies, services and projects that enable Z2K to increase the impact and reach of its work.
5. Contribute to Z2K’s fundraising, research, policy and campaigns work.

The Director of Advice Services will have at least three years’ experience managing social welfare advice and casework services. You will have experience of developing and leading teams, a track record of service/project development, and will understand the needs and experiences of advice service users from a range of backgrounds. You will possess excellent organisational, management and interpersonal skills, have sound judgment and problem-solving skills. You will share our passion for tackling poverty and injustice and be committed to ensuring our clients voices are heard and listened to. 

Z2K is an equal opportunity employer. People from underrepresented groups, including those with lived experience of poverty, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities, are strongly encouraged to apply. We welcome evidence of experience from both work and non-work settings such as volunteering and personal life.

Closing date: Thursday, 3rd June 2021 at 23:55

We are seeking an experienced and committed individual to join us as Executive Assistant, providing comprehensive support to the Executive Director of Policy, Advocacy & Campaigns (PAC).

In the PAC division, we fight for children every single day. We drive political agendas at national and global levels. We integrate lobbying, policy, research and campaigning into one agile, powerful engine for change. We go the extra mile - and we don't rest until the work is done. 

As Executive Assistant, you will sit in the heart of the PAC, providing wraparound support to the Executive Director and also working with the PAC coordinators to help ensure smooth running of the department as a whole. Reporting to the Strategy and Operations Manager, this role will support the ED by managing their time, diary and priorities, liaising with multiple internal and external stakeholders using judgment and authority. They will also take on leadership of key departmental operations projects and serve as a key point of contact for colleagues around the organisation when they have questions about the division. This is an extremely exciting time for the division as Save the Children embarks on its next strategy period and the Save the Children Movement begins its next Global Campaign in 2022. This role will have a front-row seat to discussions being had and decisions that are being made to help solve some of the most complex social change issues of our generation.

To be successful you will have significant personal or executive assistant experience, demonstrated passion for social change and an extreme thirst for knowledge. With excellent organisation and administration skills, you will have the ability to plan and prioritise work for yourself and others. Excellent time management skills are essential as well as: 

• Strong interpersonal and stakeholder management skills – confident and assertive, flexible and pragmatic, with the ability to advise and support the Executive Director in managing relationships internally and externally. 
• Proven ability to work closely with senior level staff (internally and externally). 

• Ability to apply sound judgement and political nous in order to appropriately judge people and situations. 
• Excellent communication skills and the ability to adapt style to different voices and audiences. 
• Professional and calm under pressure with the ability to think quickly in an ever-changing environment, with the ability to meet changing and challenging deadlines while maintaining a ‘can do' attitude. 

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure. 

Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. If you share our mission, are passionate about making it happen and strongly believe you can contribute then join us and we'll give you every opportunity to succeed. We look forward to hearing from you. 

Closing date: 31 May 2021 

Summary of main purpose of the role:

Do you thrive in a dynamic, fast-paced environment? Are you someone who brings order to chaos? We are seeking an experienced administrator to be the linchpin of Junction 42 Headquarters. From getting the milk to managing service contracts, you will be happy to roll up your sleeves and give 100% to any task no matter how big or small.

Main duties and responsibilities:

Office Administration

• Maintaining the Junction 42 Newcastle office environment to a high standard, ensuring we are equipped and resourced, and ensuring the smooth-running of life in the office through the management of room bookings, parking rotas and diaries.
• Providing administrative support to the Operations team.
• Providing virtual support to other offices in Edinburgh and Teesside and to further areas as the organisation grows.
• Supporting our Outreach teams to thrive by removing barriers, helping solve any operational problems and ensuring they’re equipped and resourced to do their job effectively.
• Being the first point of contact for all staff, clients and visitors, meeting and greeting visitors to the office at all levels of seniority.
• Screening enquiries and requests via phone, email and post, handling them when appropriate.
• Building and managing relationships with service contract providers including phone, internet and printers
• Maintaining office systems, including filing, data management, shredding of sensitive information and managing stock.

Essential Skills and Abilities:

• Problem solver with a can-do attitude
• Excellent organisational skills
• Excellent IT skills and ability to troubleshoot basic IT issues
• Previous experience in an administrative role
• Experience in use of Microsoft Word, Excel, PowerPoint, PCs and Macs
• A good eye for detail
• The ability to work and contribute as part of a team
• Good interpersonal skills
• The ability to manage self, including balancing conflicting priorities

Person Specification:

• Both appreciates and models the core principles and values of the organisation (showing personal commitment to a life of Christian faith).
• Conveys maturity, confidence and credibility to other professionals.
• Identifies with the ethos and mission of Junction 42.

This post has the following special circumstances:

• The post holder will be expected to attend all Junction 42 training, team days and conferences as requested by the Director.

Confidentiality:

Any information acquired in the course of duty must be treated in strictest confidence and must be discussed only within the confines of the work setting with the appropriate members of staff.

Note:

This job description is not exhaustive and amendments and additions may be required in line with future organisational changes.

The post holder will be expected to attend Junction 42 training, team days and conferences as requested by their line manager.

About the role:

We are looking for a highly efficient, well-organised administrator to join the team and support the smooth running of the operations of the organisation. The role will require effective management of multiple functions; including office management, IT support, HR admin and event logistics. The role will also involve managing, implementing and reviewing key company processes and procedures, as well as supporting our work reporting to grant funders.

About you:

You’ll be a highly efficient administrator with experience of managing a range of operations functions and supporting senior-level staff. Positive Money is a small team that works closely together, so you will also be someone who enjoys and is very capable at juggling multiple projects and chipping in where help is needed. You will be a self-starter who is comfortable working proactively with limited supervision. You’ll be excited about working in an organisation that develops a new type of culture based on innovation, trust, and open-mindedness. You will be committed to Positive Money’s mission (described below). You could come from any background or walk of life, and share our commitment to an inclusive and diverse team, and money and banking system.

About Positive Money:

Our money and banking system increases inequality, fuels climate breakdown, and is undemocratic. We think that should change. Positive Money is a fast-growing organisation that combines the activities of a think-tank, a pressure group, and international movement. Born out of the financial crash of 2008, Positive Money is the leading civil society organisation challenging our central bank, banking system, and wider economy to work in the interests of people and planet. Our mission is to reform money and banking to build a fair, democratic and sustainable economy.

Roles and responsibilities

• General office and facilities management, including managing a potential office move in 2021.

• HR administration, including employee and consultant contracts, inducting new staff, managing our annual leave system (timetastic), and administering all recruitment campaigns.

• Oversee and ensure the effective maintenance of all IT equipment including printers and computers, telephones and other equipment.

• Maintain and manage all company IT software accounts as general admin, and act as general IT support to the rest of the team, working closely with an external web developer as needed.

• Manage the office and electronic filing systems (Gsuite/dropbox).

• Manage day to day relationships with all company suppliers, and manage sourcing and purchasing of key company needs such as insurance.

• Support the Senior Finance Manager on financial administration, including purchasing and a weekly payment run.

• Support the effective governance of the organisation, scheduling board meetings and preparing papers, attending board meetings as minute-taker, and providing administrative support to the Board of Directors where needed.

• Monitor our grants reporting schedule, and support Director and Senior Finance Manager to deliver reports to our grant funders.

• Manage donor database including cancelling donations, tracking new and increased donations, updating details in Action Network, dealing with direct debit / Paypal changes upon donor requests, and emailing donors where necessary. Training would be provided.

• Work with senior staff to ensure key policies and procedures are kept up to date and adhered to.

• Managing and organising online and offline events, including webinars, conferences, roundtables, festival stalls and supporter meetings.

• End-to-end event logistics; identifying and securing venues; sending out invitations, securing and managing event suppliers, directing other team members on key event tasks.

• Organising all staff travel and accommodation.

• General administrative support to the Director as needed.

Essential skills and experience

• At least two years experience as an Operations Officer/Coordinator/Manager, Team Administrator,  Personal Assistant, Executive Assistant, or similar

• Strong administration and organisational skills, with a close attention to detail.

• Strong IT skills, and some familiarity with IT systems such contact databases, Cloud based filing systems, HR software or similar. A willingness to learn and become proficient with new IT systems

• Proficiency in using office software: Microsoft Office suite / google docs or equivalent, Email / Slack, and in managing electronic filing systems

• Experience of working on HR administration

• Experience of organising events, ideally both online and in person.

• Ability to work to tight and conflicting deadlines, prioritising effectively, adapting to circumstances, and juggling a range of projects

• Excellent interpersonal and communications skills, needed to work closely with a small team, and a range of external contractors, funders and stakeholders

• A good project manager, able to plan ahead effectively and manage their time.

• Experience setting up, developing and maintaining effective operations systems

• Excellent verbal and written communication skills in English

• Ready to get stuck in and undertake a wide range of tasks, using your own initiative.

Desirable skills and experience

• Some financial management experience

Values and behaviours:

• Be committed to our vision for a fair, democratic, and sustainable economy

• Enjoy working with a high level of autonomy, trust and experimentation

• Enjoy thinking outside the box and seeking out new opportunities

• Be committed to working in an innovative and collaborative way

• Self-motivated and a team player: enjoy working collaboratively within a team

• Ability to work in time-pressured situations, multi-task and meet deadlines

• Be self-reflective with a high degree of empathy and self-awareness

How to Apply: Please download and fill out the APPLICATION FORM in full. 

Closing Date for applications: ***EXTENDED*** 12noon, Tuesday 18th May

Interviews will take place on: Monday 24th and Tuesday 25th May
(interviews will take place online)

The successful candidate will be responsible for the delivery and effective performance of internal operations to ensure the smooth running of the meal services across the County. This post is to recruit one of two roles as Meals Services Leads one of which (role A) is already in post and covering our St Albans and Ware Sites. This post (role B) is likely to cover our other sites Letchworth and Hemel and will have 365- day operational responsibility for these sites but will also specialise in key areas that will support across all sites to achieve high standards in these areas and will be required to work closely with the other post holder to maintain and develop business growth in accordance with the overall HILS’ strategy.

This role will provide leadership for Team Leaders, and work closely with the Head of Operations and other Managers on both internally and externally-facing projects to ensure that all HILS’ services achieve statutory/regulatory compliance (where required) and high customer and stakeholder satisfaction.

For more information on the role, please see the attached Job Description.

The Mulberry Centre (TMC) is an award-winning cancer information and support centre and an independent charity, based on the grounds of the West Middlesex University Hospital in Isleworth, West London. It has been open for over 19 years and has provided services and support to more than 15,000 people. 

We are seeking an Operations Coordinator to work closely with the Finance and Operations Manager.  We are looking for an individual who will support and coordinate the smooth running of the Centre’s operational and support services, enabling The Mulberry Centre to deliver quality services with a professional and caring focus.  You will need to be a warm and welcoming team player, be proactive and an office all-rounder supporting your colleagues.

If you are interested in the work of The Mulberry Centre and have the relevant experience to perform this significant role, we would very much like to hear from you. 

This is a very exciting time to be joining the Barnardo's Health Directorate . We have just developed an ambitious health strategy for the organisation and are growing and forming a dynamic new team, with a focus on what we need to deliver over the next 3 years.

We are looking for a highly experienced, committed and passionate leader to manage the Business Development function within the Health Directorate , ensuring growth and sustainability . You will link into the national Business Development Unit, working with colleagues across the UK, continually learning and sharing best practice and developing our competitive advantage.

You will need to be adept at developing and leading strong and compelling winning strategies, building meaningful partnerships, leading Innovation, assessing and managing risk, and building highly effective relationships across the organisation .

This area of work is high profile for the organisation as part of its resurgence and corporate ambition to become a health and social care organisation . This new role will form part of the leadership team for the Health Directorate and is a fantastic opportunity to lead transformational change to make a real difference to the lives of children and young people.

At the present time these roles will be 100% remote, with some travel in the future to geographical areas where service models are commissioned and to regional hubs for team meetings.

Benefits:

* Competitive salary
* Opportunity to work for the largest children's charity and provider of children's services
* 26 days annual leave
* Chance to develop, grow and scale services
* Company pension scheme

When completing your application please refer to your skills knowledge and experience in relation to the Person Specification , Job Description and Additional Information document (if applicable) . This should be done with an understanding of the context of the service described.

Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore are open to offering flexible working arrangements .

Please note that Barnardo's is in the process of implementing a 'work from anywhere' strategy. This means that you will not be allocated a desk space in an office and are likely to be primarily required to work from ho me , with flexible work spaces being available for you to use when necessary .