Assistant to the chief executive office jobs near Marylebone, Greater London
Global Witness wants to end environmental and human rights abuses driven by political and corporate elites.
The planet and its residents face a crisis: the climate is being destroyed, and civic freedoms are deteriorating. Rampant abuse of power is pushing the world to breaking point as Governments, and big corporations all too often go unchecked in their exploitation of our planet and its people.
For us to succeed, we need to embody the principles we fight for. Global Witness strives for cohesion, solidarity, and inclusion as only together can we protect one another and the planet to build a better and more just future.
About the role
As our Executive Office Coordinator, you will support the Executive Office in running an efficient and professional service by providing excellent administrative support to the Chief Executive Officer, Leadership team and the Global Witness Boards.
This role will provide you with the opportunity to work with people in different teams across the organisation and our Board members externally as you will be providing proactive input and coordination across a variety of meetings and projects. We will also be looking to you to identify and tell us how we can streamline the Executive Office administration processes and maximise technology so that we are as effective as we can be.
You’ll be an experienced administrator who is comfortable providing a professional and high quality administrative and secretarial service to senior stakeholders.
Your success in the role will come from your brilliant organisational skills and your experience in juggling multiple priorities, prioritising tasks and responding to last minute requests.
We pride ourselves on our team ethos, so you’ll be a team player and happy to lend support when needed, but you’ll also be confident working independently.
Working for us
We offer an excellent benefits package including a competitive salary, 25 days annual leave (exc. Bank Holidays), private medical insurance, pension and a broad range of family friendly and policies to support your work life balance.
This role is based in London and therefore to be considered for this role you must be able to provide proof of eligibility to work in the UK. We are currently trialling a new hybrid working model for 2022 that requires staff to be in the office at least 20% of their time, but this may change in the future.
Global Witness has a talented team of people worldwide with offices in London, Washington DC, and Brussels. We aim to be a diverse and inclusive place to work. We value new perspectives, original ideas and different ways of working. We believe that diverse views and experiences improve the way we do our work. We do our best to make our jobs accessible to all regardless of gender, ethnicity, age, disability, sexual orientation or identity.
Please send in your CV (max 2 sides) and a one-page cover letter outlining how you meet the requirements of the role with Executive Office Coordinator in the subject heading by midnight BST 2 September 2022.
If you have a disability and would prefer to apply in a different format or would like us to make any reasonable adjustments to enable you to apply or attend any interview, please let us know.
The client requests no contact from agencies or media sales.
This role makes a vital contribution to the life and mission of LICC by providing the CEO and the wider team with a range of professional, administrative, and organisational support.
We’re looking for someone who can provide crucial organisational, administrative, and creative support for our driven, good-humoured CEO at this time of great opportunity, helping manage high levels of demand both internally and externally.
As Executive Assistant, you’ll be central to the smooth functioning of the CEO’s office, ensuring work is well-prioritised, communication is prompt and clear, and time is wisely planned – all of which is essential to enabling the wider team to succeed.
You’ll also play a critical role in supporting the excellent functioning of LICC more broadly, including through administrative support to the Board of Trustees, involvement in the running of our events and courses, ad hoc project management, research, proofreading, and creation of high-quality presentations.
We’re looking for a strong communicator and an approachable team player. You’ll be multitalented and keen to contribute to the thriving of the wider team. You’ll flourish in a fast-paced and busy working environment and be able to anticipate needs and take initiative. And you’ll enjoy overseeing multiple deadlines, coordinating and prioritising workflow, and sensitively managing key relationships.
Excellent administration is good, godly work – so if you sense this role might be right for you and have the qualities we’re looking for,* we want to hear from you!
Applications will be reviewed as they are received, so please do not wait until the closing date to apply. Please don’t hesitate to contact Nigel Hall for an informal conversation if you have any questions about the role.
Closing date for applications: Midday on 29 August 2022
First interviews (London): 5 September 2022
Final interviews (London): 12 September 2022
This role starts in September 2022, depending on the availability of the successful candidate.
Many thanks for your interest in the work of LICC!
Download the full job description and person specification from our website
*We’re looking for someone who is captivated by our cause, shares our values, and is a practising Christian. This post is subject to an occupational requirement under Part 1 of Schedule 9 to the Equality Act 2010. You must also have the right to work in the UK.
The client requests no contact from agencies or media sales.
We are working with a membership body based in Canary Wharf who are looking for a Executive Support Coordinator to join their team.
With a strong membership in over 60 countries, they support regulatory professionals deliver better and safer healthcare for patients. They offer a range of regulatory affairs education and professional development, both for members and the wider community.
The Executive Support Coordinator (Office Manager) is a key role acting as Executive Assistant, supporting the Chief Executive and the Executive team. The role is key in the day to day operations o the organisation and reporting structures for HR, governance and general office administration.
As Executive Support Coordinator you will
- Support the Chief Executive's work in appropriate areas.
- Be responsible for the overall administration of the organisation, activities and premises of the organisation.
- Liaise with and support the Executive Team.
- Support the Executive Team in ensuring that all legal responsibilities of the company are met, including compliance, Data Protection regulations, Health and Safety, Safeguarding.
- Facilities and meeting room management.
They are looking for someone who
- Proven experience in a similar role, and competent in some or all of the following areas - Office Management, HR, Governance - with willingness to learn on the job where gaps exist.
- Previous experience in developing policies, procedures and working practices.
- Experience in drafting reports and writing minutes.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Since establishing in 2013, Betknowmore UK has provided a range of award- winning support and training services, designed to address personal and societal issues caused by gambling
We are looking for an Executive Assistant with a proven track record within the non-profit sector, to work across Betknowmore UK and BKM Evolve and provide governance, operational and administrative support to the Trustees, Directors, and Senior Management Team.
Helping to shape functions across both entities, the postholder will also help oversee human resources processes and policies. Our ideal candidate will be friendly and collaborative with great organisational and self-management skills and be able to contribute to a positive charity culture. A warm, professional communicator, the postholder will build strong working relationships, whilst holding confidentiality and boundaries. The candidate will have excellent IT and problem-solving skills and work with attention to detail.
The client requests no contact from agencies or media sales.
Do you want to make life better for LGBT+ victims and survivors of abuse?
Galop, the UK’s LGBT+ anti-abuse charity, is seeking someone passionate about improving life for the LGBT+ community in the UK to be our new Executive Assistant.
Galop works directly with thousands of LGBT+ people who have experienced abuse and violence every year. We specialise in supporting victims and survivors of domestic abuse, sexual violence, hate crime, and other forms of abuse including honour-based abuse, forced marriage, and so-called conversion therapies. We are a service run by LGBT+ people, for LGBT+ people, and the needs of our community are at the centre of what we do.
We run three national support helplines: for LGBT+ victims and survivors of domestic abuse, survivors of so-called “conversion therapy”, and LGBT+ people who have experienced hate crime. We provide advocacy services, both in London and nationally, for LGBT+ victims who need longer-term support. We are person-centred, empowerment-based, and trauma-informed – meaning our focus is always on helping our clients decide what is best for them and then supporting them through their journey.
We use what we learn through working on the frontlines with clients to work on national and local policy changes, to improve outcomes for LGBT+ victims and survivors of abuse and violence. We build evidence through key pieces of research, like our upcoming report on LGBT+ experiences of sexual violence. We push for legislative change, improved statutory guidance for victims, and a better understanding of the needs of LGBT+ people around the country.
This brand new role will play a pivotal role in supporting Galop to achieve its mission to support LGBT+ victims and survivors of abuse and violence in the UK. You will provide administrative and project support to the CEO, as well as support the Chair of the Board and Deputy CEO as needed.
You will work closely with Galop’s CEO and the wider senior team to ensure the efficient and effective running of the executive office. You will proactively manage both internal and external demands, as well as work on key projects within the CEO’s priorities.
Due to the nature of the role, it is anticipated that this role will work mostly from the Galop building in central London, but can support one day a week working from home.
At Galop, we believe that life should be safe, just and fair for all LGBT+ people, and that includes our staff in the workplace. We believe in equity and understand the importance of inclusion for staff with a wide range of lived experiences. No matter your age, race, faith, orientation, gender identity, disability, or class, we want you to feel welcome here. To that end, Galop has a multi-year Equity, Diversity, and Inclusion plan in place, currently focusing on equity and inclusion for trans and BAMER members of staff. We are committed to listening and learning, and to constant improvement. We believe it is our job to make sure that all our staff, particularly those from minoritised backgrounds, feel welcome, safe, and able to thrive at Galop.
Galop’s offices are located in London. This role will be based in the office but some home working is possible.
Full time (35 hours per week)
Galop uses the NJC scales. This post is on NJC scale points 20-25 (£30,244.84 - £33,873.59 per year including London Weighting).
Applications should be submitted by 10:00am on 30th August 2022.
First round interviews will be held from week beginning September 5th 2022.
Please download an application form from our website to apply.
The client requests no contact from agencies or media sales.
Do you want to help build a world where everyone feels part of a community?
Do you have experience in administrative, customer-facing roles?
Are you an organised, detail-oriented person?
If you answered yes to all of the above, this could be the role for you!
We’re looking for an Executive Assistant with strong PA experience, excellent attention to detail and experience in customer service or other customer- or client-facing roles. The Executive Assistant works closely with the management team and Trustees as PA to the CEO, as well as providing Finance and HR support.
This full-time post plays a vital role in providing administrative assistance in areas of fundraising, monitoring, operations and infrastructure. It is an exciting opportunity to support us to deliver our strategy by maintaining strong positive relationships with funders and donors. This post will also act as point of contact for a number of office management contracts.
Therefore, the successful candidate will have a high level of PA and administrative experience. If you are organised, methodical, able to multi-task and can handle confidential matters with discretion, this is a fantastic opportunity for you.
What we do
Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16. Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 135 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects. We are at an exciting stage of development. Our income has grown substantially in the last five years and this growth has enabled us to develop our programmes and activities to reduce loneliness and social isolation in the local community by supporting more older adults, children and families.
In this role, you’ll act as:
- PA to the CEO
- Board Secretary
As well as providing:
- Finance and HR support
- Fundraising and monitoring admin
- Operational and infrastructure admin
- Ad hoc project management
You are passionate about the power of community to connect and support people, and you like to work in collaboration with others. You are methodical with demonstrable experience as a PA, particularly able to show administrative experience including diary management and dealing with correspondence. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities.
We are an energetic, experienced, and passionate team of 17, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years.
This role is full time, with flexibility for regular evening and occasional weekend working.
Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.
If you would like an informal chat about the job, please email us with your phone number and a suitable time for us to call.
The closing date is Monday 29th August.
TO APPLY: All applications to be submitted online via CharityJob. Send a CV and a cover letter of no more than two sides of A4, explaining why you want the job and how your experience relates to the job description and person specification.
IMPORTANT: We’ll use cover letters to assess applications alongside CVs. Please ensure you take the time to include a well-written cover letter as detailed above. We won’t assess applications without one.
INTERVIEWS: First round interviews will take place 6th and 7th September. Shortlisted candidates will be invited to a second interview on Wednesday 14th September.
COVID-19: the safety and wellbeing of our current and future employees remains a top priority, therefore interviews will be conducted remotely by video if necessary.
We will not be considering applications without a cover letter.
Are you an experienced communications professional, looking to make a big difference with one of the biggest charity brands in the UK? Samaritans is looking for a dynamic Assistant Director of External Communications to take the lead in telling our story to the world.
As Samaritans embarks on an exciting period of implementing our new strategy, all external communications will be underpinned by the ambition to be more vocal and visible to create impact across awareness, fundraising and policy. We’re looking for someone who can bring their skills, experience and knowledge to help us reach, inspire and engage our different audiences.
- £70,000-£75,000 per annum plus benefits
- Permanent role
- Hybrid working – Linked to Ewell (Surrey) office with home and office working
- Ewell is located 30 minutes via train from Waterloo and 15 minutes from Wimbledon
- We are passionate about flexible working, talk to us about your preferences
This is a crucial role that will take a lead role in delivering an effective communications strategy to:
- Raise awareness of Samaritans and what we do
- Increase our influence
- Inspire supporters to engage with us by giving money, time or taking action
Samaritans’ service is provided by more than 20,000 ‘ordinary’ people who do something extraordinary by volunteering across our 201 branches in the UK and Ireland. Our goal is to be there for everyone, whenever they are struggling to cope - and with a call for help every ten seconds, we know we’re needed more than ever.
The successful candidate will have oversight of all digital, brand, marketing and press activity and ensure joint-planning and co-ordination of all supporter facing activity.
We offer some brilliant benefits including flexible working, family-friendly policies, and training to support your development. You'll have 28 days annual leave, plus bank holidays and we match your pension contribution up to 5%. You can claim money back via a Health Cash Plan and wellbeing options including a free subscription to Headspace, virtual yoga sessions and a PerkBox account.
Samaritans is wholly committed to inclusion and diversity and to building a culture and environment where everyone is appreciated for the unique person they are. We warmly welcome applications from a diverse range of backgrounds and experiences. We are committed to making our recruitment processes accessible to everyone and are flexible in how we receive information. If you would like to apply via a different format or let us know how we can support you to be the best you can be, please contact the People team.
If this sounds like the opportunity for you, please apply. You’ll be asked to upload your CV and answer a couple of questions about your transferable skills and motivations for applying. This role will close for applications on 25/08, with video interviews happening after 30/08.
We're looking for a talented PA to support our Directors of Marketing, Fundraising and Engagement.
You’ll provide first-class PA support to the Directors in Marketing, Fundraising and Engagement (MF&E), as well as project support and coordination of the Director’s work.
Responsibilities will range from minute taking to inbox and diary management, meeting/away day organisation to travel arrangements. Assisting the Directors with day-to-day activities, you’ll provide high-level administration and coordination of strategic and operational projects.
You’ll communicate effectively and build relationships with internal and external contacts, working collaboratively with the wider network of PAs to provide an overall support service to the Senior Leaders.
This is a rewarding role, where your support and participation will be highly valued.
This 12 month fixed term contract
This is a dual location role, with your working time split between your home and approximately one day per week in our London Office. This will allow us to unlock our best work for our cause, blending the best of home and office working.
Here at the BHF we understand that you might need a little help balancing your work and home life. Many of our people work flexibly in many ways. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.
You’ll have previous experience of providing PA support at senior manager level, or above, and be able to deal with conflicting priorities and deadlines. You’ll also have proven experience of providing high quality office, budget, and communication management.
A self-starter with a can-do attitude and excellent attention to detail, you’ll have a calm approach and strong communication skills enabling you to work with a wide variety of internal and external stakeholders.
Comfortable working with colleagues across the organisation including senior leadership, you have strong diplomacy and influencing skills and the ability to deal with complex situations in a professional and efficient manner.
What can we offer you?
Our MyBHF Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential.
Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance
We have been recognised by the Chartered Institute of Personnel and Development (CIPD) for our Live Well. Work Well. Programme. Heart health is central to our mission, and that starts with you. We provide a programme of activities, opportunities, and guidance to inspire and support you to live a healthy and happy life, at home and at work.
When people affected by heart and circulatory diseases are in need, they turn to us. With our research we give people hope. With our expert advice and training, we give people knowledge and support. And with our campaigning we help build a healthier world for everyone.
We celebrate diversity and make inclusion part of what we do every day. Diversity and Inclusion forms a main pillar in our People Experience Strategy. Our aim is for all our colleagues and volunteers to bring their true self to work, so we can continue to fund life saving research.
The interview process will be held virtually over MS Teams.
Chief Executive Officer
Full-time (4 days considered)
“Making an age friendly Enfield where everyone can love later life”
We have an exciting opportunity for the right person to lead the Enfield’s foremost older people’s charity to the next level - reflecting our mission to making an age friendly Enfield where everyone can love later life.
Age UK Enfield is a key and important provider of advice, dementia care and support, day care, information and advice, fitness and frailty support services in the diverse North London borough.
We are well respected and can boast a reputation for providing professional services that meet our client needs.
- Our services are broad in nature (care, advice, exercise, enabling), and reach around 7000 older people;
- There is a strong staff and volunteer team who have gone the extra mile to provide services during the Covid lock down periods.
Despite the challenges of the past two years, significant progress has also been made in improving our internal systems , processes and ways of working. We are focused on developing our existing services and this is where you come in as we are looking for a new CEO who can maintain this momentum and lead our staff and volunteer team.
We are looking to appoint someone with values strongly aligned to our own and a passion to support older people.
You will have leadership skills, knowledge of the charitable sector and experience of working in health, social care and/or advice, including preferably with older people. We are a small organisation, which needs a hands-on CEO, who can lead across all the services we provide. At the same time, we need someone who can see the big picture, position the organisation and work within a strategic framework.
Ideally, as you will be the external face of the charity, we will be looikg to you to continue to build on existing stakeholder relationships; older people, trustees, staff, volunteers, funders and partners, as well as explore funding opportunities.
How to apply
Application is by way of CV with a Supporting Statement that should set out your motivations for applying and how your work experience to date meets the scope of the responsibilities. As a general guide, your Supporting Statement should be around two sides of A4.
For an informal conversation about the role, please contact our recruitment partner, Carroll Lloyd, Director, NFP Consulting. Details on our websiite listing
To recruit the most appropriate candidate, a number of pre-employment due diligence checks will be undertaken in accordance with the Data Protection Act 2018.
Closing date: Midnight Sunday 20th August 2022
Selection process and timescales
First interview: Week beginning Monday 3rd September 2022
First round of screening interviews will be conducted by NFP Consulting, which will be conducted via video.
Second interview: Week beginning Monday 10th September 2022
The intention is to hold interviews on-site at the charity’s office or another location in London and in full compliance with the guidance for the containment of the spread of COVID that apply at the time.
If you require reasonable adjustments at any stage of the recruitment process, including accessing a copy of the recruitment pack in large print or an alternative format, please contact us
When a child is diagnosed with cancer life becomes full of fear, for them and their family. Fear of treatment, but also of families being torn apart, overwhelming money worries, of having nowhere to turn, no one to talk to.
At Young Lives vs Cancer, we help families find the strength to face whatever cancer throws at them. And you could be a part of the team making it happen.
As PA and Project Support to the Director of Income Generation and Engagement at Young Lives vs Cancer, you will be responsible for working closely with the Director and their Senior Management Team to maximise the income raised and the effectiveness of our marketing, communications and brand awareness activity. You will be working with a large directorate with staff based across the UK and from our two main sites in London and Bristol. Your role will include managing the Director's diary and engagements, providing support for meetings and the management of key projects including events such as the annual staff conference and supporter recognition events.
Young Lives vs Cancer is open to and in support of flexible working. We are currently defining our approach to hybrid working. Your flexibility requirements and that of the role will be discussed at interview stage with you.
In terms of hybrid working, this role falls under the following categories and we would consider both working arrangements with you at the interview stage to understand your preferences:
• site- or office-based category, meaning the successful candidate will be based at our London or Bristol Office and this will be the contractual location.
• hybrid - fixed category. This role is part home, part office/ site based in the Bristol/London office (your contractual base will be both Home and Bristol/London). You will be expected to be in the office/ on site 3 days per week.
You will be an experienced administrator and PA, with experience of supporting a Director or other senior manager within a significant organisation. Whilst experience of working in a charity or not-for-profit would be an advantage to you in hitting the ground running, experience from outside of the charity sector would also be highly beneficial.
You will be highly organised and proactive, able to spot needs and opportunities, and to respond to these under your own initiative. You will be able to prioritise effectively across a range of often competing demands, and will be able to demonstrate highly effective skills in managing your time. You will have strong attention to detail and be skilled in producing and reviewing written communications for a range of audiences. Your role will involve preparing communications and written briefings on behalf of the Director and as such you will be skilled in the use of Outlook, MS Office including PowerPoint. You will bring to the role demonstrable skills and experience in managing projects and events, of particular relevance would be organising conferences and residential events.
What We Offer
In return for your commitment, we offer a great reward package, which includes generous annual leave entitlement, enhanced pension and employee savings scheme.
At Young Lives vs Cancer, we recognise that opportunities for too many people remain a condition of their race, class, sex, disability, sexual orientation – or a combination. This has never been acceptable to us as an organisation. At Young Lives vs Cancer, we do not just accept difference — we value it, we celebrate it, we nurture it, and we thrive off it. We positively welcome your application irrespective of your background.
We are on a journey, and if you join us, you will be part of a community that is committed make a difference to the lives of children and young people with cancer.
Young Lives vs Cancer is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
Location: Hybrid - part home, part site. Bristol or London Office
Contract Type: Permanent
Hours: Full Time, 35 per week
Salary: from £25,926 (£27,383 in London)
Closing Date: 14 August 2022
Interview dates start from: 22 August 2022
You may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, Administration, PA to CEO, Secretary, Administrator, Team Administrator, Project Support Officer, Fundraising, Project Support, etc.
Ref: 135 176
The Executive Assistant provides efficient administrative and general support to the CEO and Senior Management Team to assist them in fulfilling their roles effectively. They act as a PA to the CEO – managing diaries, coordinating meetings, handling correspondence and arranging travel and accommodation as required – and are a central point of contact for the Board of Trustees.
The Executive Assistant supports other members of the Senior Management Team to manage HR, finance and governance systems and processes of the organisation, maintaining strict confidentiality when handling sensitive material. The Executive Assistant also works alongside other staff across the organisation to help with coordinating meetings, away days and events and ensure the effective administration of the organisation’s activities.
- Part time, 15 - 22.5 hours per week; to be worked over a minimum of 3 days
- £26,250 per annum (pro rata), plus 3% pension contribution
Closing date: 12 noon on Monday 5 September 2022.
Interviews will be held on the week commencing 12 September 2022.
The client requests no contact from agencies or media sales.
Full-time, 35 hours per week
Grade AL, Salary £74,460 per annum
Location: Euston Square, London
Closing Date: 5.00pm on Wednesday 17 August 2022
Interview Date: 1st interviews on Thursday 25 and Friday 26 August 2022
The Royal College of General Practitioners is the professional body for GPs with over 53,000 members worldwide. Our purpose is to encourage, foster and maintain the highest possible standards in general medical practice. We advocate on behalf of GPs, their wider teams and patients at the highest levels, and promote the crucial role of general practice in the NHS.
The Assistant Director of Policy, Research and Campaigns is accountable for the strategic development and implementation of the College’s policy, research, and campaigns programmes. Overseeing around 15 staff, the role is responsible for ensuring that the College represents the views of its members to policy makers and opinion formers at the highest levels and shapes the future of general practice and the wider NHS.
This is an exciting opportunity for an inspiring leader with a strong track record of policy innovation and high-level influencing. You will be adept at driving delivery within a complex and fast changing organisational environment and will work closely with the Chair of Council to ensure that the contribution of general practice and the work of GPs is recognised and valued in the health and wider political landscape. You will play a key role in engaging with senior stakeholders, developing the general practice evidence base, and supporting innovation and research.
You will be expected to be an active member of the College’s senior management team, sharing corporate accountability for the achievement of strategic and business plans, acting as a role model demonstrating the College’s values in action and encouraging a positive working culture.
The successful candidate will share our corporate values. In return, the College offers excellent terms and conditions.
Please download the Candidate Pack on the RCGP website to view the full job description.
To apply, please apply directly on the RCGP website and upload your CV and cover letter.
The Royal College of General Practitioners is an equal opportunities employer and welcomes applications from all sections of the community.
~ Putting members at the heart of everything we do ~
The client requests no contact from agencies or media sales.
The Executive Assistant will report to a Team Manager and work closely with a counterpart in New York to coordinate the President's calendar seamlessly across time zones.
My client is a global Not For Profit organisation. They aim to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. They are active in more than 120 countries, making them one of the largest organisations working for justice, democratic governance, and human rights.
The main duties of the Executive Assistant are;
- Manage a complex calendar, coordinate and support meetings and other events, and ensure that the President's time is scheduled in an efficient manner
- Coordinate travel arrangements, including obtaining visas, booking flights and transfers, and preparing travel documents
- Provide daily in-office logistical support, including greeting guests, connecting video conferences and calls, setting up meeting rooms, etc.
- Develop and implement working protocols for remote work days
- Provide timely, accurate, and detail-focused attention to tasks, including but not limited to drafting and processing correspondence, creating and updating electronic and paper filing systems, scanning, copying, screening calls and directing messages, taking notes during meetings, gathering and distributing meeting materials
- Reconcile complex monthly expense reports
- Collaborate with Executive Office colleagues to ensure coordination across teams * Opportunities for occasional travel to staff the President at board meetings and external events, not to exceed 10% of weekly time
The successful Executive Assistant will be someone who is a team player, energetic and someone who takes pride in their work. Other preferable characteristics include:
- Be a quick learner who is enthusiastic about operations and administrative work
- Strong attention to detail
- Ability to handle multiple tasks at once with a high degree of autonomy and self-motivation
- Good judgement, decision-making ability, and discretion, especially regarding the handling of sensitive and confidential information
- Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
- Calm but with a good sense of calm
- The client has a very positive and proactive approach towards a healthy company culture.
- It is a great orgnaisation to work for, you are very well looked after and valued.
- The offices are in central London are phenomenal!
- 25 days + annual leave
- Very competitive package including pensions, health care and season ticket loans
- Lunches when in the office
- Working from home
- £38k - £45k
John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:
- Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and
- Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.
We are looking for a new Executive Assistant to oversee and support the administration and governance functions of the organisation, including by providing executive support to the Director and support to the Finance and Operations Manager with the day-to-day running of the office.
In this role you will work closely with the Director, as well as the wider team and our Board, and you will be a regular point of contact with visitors to the office and people in touch with the Director about meetings and events. You will also support our governance processes, including leading on the collation and distribution of papers for the Board and two of our sub-committees, and compiling the minutes and matters arising from these meetings. You will also be required to support with the smooth running of events that we hold from time to time.
This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets.
We are looking for someone who has strong and relevant experience of working in administrative roles in small but ambitious organisations like ours, and has an interest in the work that we do. For this role you need to be organised, with great written and verbal communication skills, and able to manage a varied workload with a range of deadlines. You will be flexible and proactive in your ways of working and a strong team player.
You do not need a degree for this role, but we would like to see demonstrable experience of the requirements we have set out in the job description and person specification.
We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website.
The client requests no contact from agencies or media sales.
Shiva Foundation envisions a world that operates on the basis of value-based leadership, where individuals are equipped with the knowledge, frameworks and tools to act in service of equity, freedom and justice. We believe it is our collective responsibility to put people before profit, centre people’s lived realities of oppression and step back to make space for marginalised voices to be heard. We recognise the need to understand where power inequalities exist in order to build a more just world. Our goal is to design sustainable models to tackle the systemic inequity impacting marginalised individuals and communities across the U.K. and India. Our role is two-fold.
- We act as a support and anchor for those working on the frontline - this includes community groups, grassroots organisations, local councils, civil society, local leaders and businesses etc.
- We also leverage networks and influence to enact meaningful change at the policy level, in government and across business.
We do this in four ways, by providing:
- Knowledge, frameworks and tools to facilitate concrete action;
- Resources and capacity for collaborative working;
- Expertise for impactful policy advocacy; and
- Immediate support and relief.
Our focus is across two key issue areas:
- Tackling modern slavery and promoting labour rights; and
- Tackling gender based violence (GBV), especially against racially minoritised women.
Please note, our website is in the process of being updated so while it captures a lot of our past work, it is not completely up-to-date with more current projects. We are happy to share more about these during the interview stage.
About our Priorities
Our work is wide-ranging and collaborative. In particular we are currently prioritising:
- Embedding labour rights and modern slavery provisions into policy. We ensure that local and national government policies meaningfully address modern slavery and labour rights violations and support survivors fully. This includes but also goes beyond the Modern Slavery Act. We work with policy-makers, local councils, government and regulatory bodies to make this happen.
- Shifting corporate practices towards more equitable power distribution. We provide expertise to ensure that business policies and practices meaningfully incorporate activities that address modern slavery and uphold labour rights. We work with small and medium businesses to make this happen.
- Improving statutory agency response to GBV against racially minoritised women. We advocate an improvement in statutory agency policy and practice when it comes to supporting racially minoritised survivors of GBV. This includes more consistent, integrated and tailored support for survivors who live at the intersections of multiple oppressions. We work with statutory local agencies, policy-makers and civil society to make this happen.
- Better resourcing racially minoritised communities. We work to equip racially minoritised communities with more and better resources to be able to respond to GBV and access support services in ways that work for them when violence does happen. We work with leaders or community-led organisations in racially minoritised communities as well as civil society to make this happen.
About the Role
The Managing Director is responsible for the management and direction of Shiva Foundation’s projects and day-to-day activities, as well as providing leadership to the team. You are also responsible for the organisation’s administration and financial management and will work closely with the Founder/Director and board of trustees to review and implement strategy, budget and business plan. You will manage the implementation of the strategic plan and will ensure this, as well as operational plans, are the central drivers of Shiva Foundation’s work.
While some projects are well established, new areas will emerge and therefore you should have experience with strategic development and program design as well as a familiarity with project implementation.
It is preferable that you have some knowledge of both modern slavery and labour rights as well as gender-based violence but we welcome applications from candidates that have only worked in one of these areas before. You will work with a range of stakeholders especially public sector bodies and small to medium sized businesses. It is preferable that you have experience working with both but we will also welcome applications from candidates with more experience in one than the other. The small team environment means that this role involves significant responsibility as well as the opportunity to collaborate and interact with a diverse set of senior external stakeholders. You must be comfortable with significant responsibility from the outset.
You will work closely with the Founder/Director and will be relied upon to give well researched and thoughtful recommendations to the board in order to drive key strategic decisions. You will report into the Founder/Director and be supported in your role on a day-to-day basis by a Senior Advisor. To begin with, you will have two direct reports - the Senior Program Manager and Communications Coordinator. This will expand over time as you build your team.
You will be expected to act as the public face of the organisation, building relationships with stakeholders from across a range of sectors including government and public sector, business and civil society. Over time, you will also be expected to develop expertise in modern slavery, labour rights and gender-based violence in order to draft briefs, present at events, feed onto national strategies etc.
- Providing strategic and tactical direction to the organisation, setting key goals and KPIs for both short and long term.
- Maintaining an understanding of current key insights and changes in our two thematic areas as well as how those can feed into our work and how we can add out expertise to relevant national and international conversations.
- Maintaining key relationships with experts in our two thematic areas (across business, government and civil society) to scope out future projects and identify opportunities for cross-promotion and/or collaboration.
- Setting out how the strategic plan of the organisation will be translated into activities at the project level.
- Ensuring effective tracking of strategy implementation and regular reporting to the Founder/Director and to the board.
- Designing programmes that align with the strategic goals of the organisation and overseeing their implementation.
- Ensuring that the activities implemented are of a high quality and relevant to the mission and vision of the organisation.
- Developing project-specific goals, monitoring and evaluation methods with any relevant team members.
- Overseeing the design and day-to-day implementation of all project work.
- Managing the outreach and uptake of the organisation’s existing tools and resources, such as the Blueprint and SME toolkit.
- Overseeing any mapping and research for new work, such as interviews, focus groups, roundtables, desk-based research, etc.
- Leading team management, such as setting the team culture and practices, overseeing all work and creating worker-centric management practices that inspire and support individual team members.
- Personnel management, including performance reviews and 1-1s and day-to-day HR.
- Hiring, training, developing and managing staff and/or consultants.
- Acting as a key point of contact to the board for reporting and strategic purposes.
- Oversight of the communications plan (internal and external) together with the Communications Coordinator.
- Working with the Communications Coordinator to scope, develop and implement policy advocacy campaigns emerging on the basis of our long-term work.
- Ensuring and facilitating regular reporting, communication and information exchange between team members.
- Engaging and maintaining relationships with key stakeholders to strengthen partnerships/collaboration for a comprehensive and inclusive approach.
- Developing and maintaining effective constituencies of contacts and partners to optimise information gathering and development and implementation of effective strategies.
- Writing or contributing to the drafting of timely and effective reports, briefings, position papers, correspondence, action materials, press releases and other internal and external documents.
- Representing the organisation at key working groups, partnership meetings, national forums, operational units, panels, conferences etc.
- Liaising with the Founder/Director where she can, in her wider political role, provide a platform to amplify or support Shiva Foundation’s work. This may involve drafting notes, briefings, speeches, press releases etc.
- Forecasting and managing Shiva Foundation’s organisational and programme-specific budgets.
- Ensuring any expenditure not pre-approved is run past the Founder/Director.
- Sourcing external funding, if relevant, and managing the relationship with donors, including timely reporting.
Knowledge, Skills and Experience
The below is a list of preferred knowledge, skills and experience for this role. We
encourage you to apply even if you only meet some of these criteria if you can show an
ability and willingness to learn new skills and grow in the role. We particularly
encourage you to apply if you are a person of colour or part of another minoritised
- An undergraduate or graduate degree in human rights, gender, development, law or other relevant discipline (or relevant professional experience).
- A minimum of 7-9 years of progressive experience in a senior management role or 3-4 years in an executive director/managing director role for a similar organisation.
- Management and leadership skills demonstrated by evidence of leading high performing teams and working with individuals at all levels.
- Sound financial awareness, including experience of managing and controlling budgets and resources.
- Experience of staff management, including performance management and personal development.
- Experience with reporting to a board of trustees/senior management.
- Experience representing an organisation externally at a senior level.
- Experience working with public sector bodies, such as local councils, the Home Office, the London Mayor’s Office etc..
- Experience working with senior level business representatives.
- Experience working with civil society organisations.
- Ability to think strategically and identify new opportunities and initiatives.
- Proven experience planning, prioritising and juggling multiple demands, and openness and flexibility to take on different administrative and support tasks.
- Ability to manage a heavy and varied workload effectively, to maintain high levels of both accuracy and output.
- Effective presentation and public speaking skills.
- Ability to work self-directed.
- Excellent IT skills.
- Excellent written and spoken English.
- Ability to relate well within a diverse context and with various stakeholders.
- Knowledge of the modern slavery and labour rights in the U.K.
- Knowledge of gender-based violence (or violence against women and girls) in the U.K.
- Understanding of how to scope, plan and implement policy advocacy campaigns.
- Knowledge of charity management or administration.
- Demonstrated commitment to Shiva Foundation’s mission, vision and values.
Please apply for this role by completing the form on our website by 23.59 on 21 August 2022. Please note you must have permission to live and work in the U.K. to be eligible for this role. If your application is successful you will hear back from us the week of 29 August 2022.
You will be given an exercise to complete. Successful candidates will be invited for an interview between 5-9 September 2022. If you are not available during this time, please let us know in your application so we can arrange an alternative.
If you are offered the role, depending on your availability, you will be invited to attend paid induction days at week beginning 12 September 2022.