This role supports both the Artistic and Executive Directors, their roles support the creative vision of the the theatre and sets the strategic direction of the overall business. Your organisational skills and 'can do' attitude, will be key in providing a reliable and accurate service, Skillful facilitation of meetings and adept at using Microsoft word applications.

The Lyric Theatre  is in the heart of Hammersmith  supported by excellent transport links, surrounded by numerous high street shops, cafes and restaurants.    The Lyric's vision includesyoung people and emerging artists  to: nurture a new diverse generation of theatre artists, technicians and
managers.including those from socially excluded and disadvantaged backgrounds.

If you are curious to know more about the role and the Lyric, read the job pack and our website.

Are you ready for a key role at the centre of a thriving organisation? Able to talk with people from all backgrounds? Kind to everyone? Patient and diplomatic in all circumstances? Unflappable? An attentive meeting host? Diligent? Meticulous on detail? An accomplished correspondent? Confident dealing with legal documents? Discrete? Always ready for a challenge? If so, whatever your age, experience or background, you could be just the person we need within W3RT to:

• support the CEO;
• liaise with our trustees, partners, staff, stakeholders, volunteers, service users;
• organise, host and minute meetings;
• prepare and manage contracts and agreements;
• deal with staff records and payroll data;
• manage documents and records.

This post requires regular work in Watford and Three Rivers. If you are not based in the area, please say in your covering letter how you will be able to work here.

We are recruiting for an organised and committed Executive Assistant to join the PSHE Association at an exciting stage in our growth. This new role is part time, working three days a week from our London office, close to Russell Square, on a range of key tasks and responsibilities. This includes providing EA and administrative support to our Chief Executive and Board of Trustees alongside HR and finance support to our friendly staff team.

The PSHE Association works on the biggest challenges facing children and young people today – from promoting mental health to tackling sexual harassment, choosing the right career to spotting false information online – in our role as the national body for PSHE education.

As a charity and membership association, we raise PSHE standards and promote best practice to a community of over 50,000 teachers and schools in England.

This is an exciting time to be joining the team at Magic Breakfast in the role of Finance Assistant to support the finance team. 

Following our new CEO, Lindsey MacDonald joining us in November 2021 we undertook a review of our organisational structure which led to the creation of the Finance and Performance Team, combining our Finance and ICT functions into one team. Towards the beginning of 2022 Anthony Eckersley was appointed as Head of Finance and Performance. It's been a busy time in the finance team as they have been implementing new ways of working including the introduction of a new ERP system and developing better reporting system.to enable Magic Breakfast to continue our important work, meeting the challenge of ending morning hunger for now, and for good.

The Finance Assistant will work closely with teams across the organisation to support the prompt raising, processing and payment of invoices as well as supporting with other processes to ensure the smooth running of the Team and wider organisation. 

This entry level role that would be suited to someone with experience within a finance team a formal education in accounting is not required and full training will be given. We are seeking a collaborative individual with strong administrative and/ or customer service skills, great time management and attention to detail. You will also have a high level of IT competency and the ability to pick up new systems and processes quickly.

Please see the attached Job Description and Person Specification for full details of the role.

We have a firm commitment to encouraging fairness and diversity in our workforce and we encourage applications from people who identify as Black, Asian or from a Minority background, who are underrepresented in our organisation.  

Application process

Please submit your application via a CV or application form via our application tracking system using the “apply” button for us to review. Please also ensure you complete the application questions 

Closing date for applications 28 June 2022

Interviews w/c 4 July 2022, please include in your application any conflicts with your availability which we will endeavour to accommodate.

Are you looking for your first job in Financial Administration? Are you interested in pursuing a career in Accountancy and developing your career in a leading Children’s Communication Charity, ensuring that “no child is left out or left behind due to a difficulty speaking or understanding”?

I CAN are looking for a process-oriented Customer Accounts Assistant to manage the day-to-day fulfilment of orders. Working in the commercial arm of the charity, the department sells training programs and resources to educational establishments in the UK and abroad. We require an individual to manage the despatch and financial processing of over 3,000 orders a year.

Key responsibilities include:

• Processing of orders for products, training and subscriptions.
• Liaising with I CAN’s fulfilment house regarding delivery of orders and managing issues when they arise.
• The management of the invoicing process for orders, once received.
• Management of the annual fee process for our licensed tutors.
• Administration of card payments.
• Regularly follow up with trade debtors in order to maintain good credit control.
• Providing financial insight and reports to the Head of Commercial about the finances of the department.

We are looking for someone who:

• Has previously worked in an operations focused department.
• Is comfortable dealing with figures, data and operational processes.
• Has knowledge of working with a CRM and databases (we use Microsoft Dynamics).
• Has good Excel skills and is able to manipulate large volumes of data.
• Ideally, we would be looking for someone who is working towards an accountancy qualification or who is looking to move into a finance focused role.

In return we offer you:

• An inclusive and supportive environment
• Hybrid working as well as the tools to work from the office and from home
• Access to our employee benefits programmes (Perkbox and Pension Scheme)
• A range of employee wellbeing interventions
• An investment in your personal development

I CAN is the UK’s leading children’s communication charity. We run two special schools, design and deliver interventions and train practitioners to deliver these with children and young people, run a Communications Consortium of 35 like-minded charities and social enterprises, run a family support helpline and raise awareness of the impact poor speech, language and communication can have on a child’s life chances. You can read more about us in the recruitment pack.

Does this sound like you? We would love to hear from you if that is the case.

To apply, please submit your up-to-date CV and a covering letter of no more than two pages by 9am, on Monday 11 July 2022. Interviews will take place later that week. You can download the job description and the recruitment pack below.

I CAN works within the government’s Covid-19 guidelines.

We serve children and young people from all backgrounds and strive to represent the same diversity in our workforce. We strongly believe there is unity in diversity and are committed to create an inclusive working environment for all. We are under-represented by people who are from ethnic minority backgrounds and those who identify as being from the LGBTQ+ community. We particularly welcome applications from all suitably qualified people from these backgrounds. If you are excited about making an impact in children’s lives, we would love to hear from you. 

Please note that we will not close applications before this time and date as we recognise that candidates put in a lot of time and effort into making an application and we want to give each of you the time and space to put in an application you feel proud of.

Please note that we will not shortlist candidates who do not submit a CV and a supporting statement.

Due to the volume of applications we receive, unfortunately, we are not always able to respond to every applicant. If you have not received a response within one week after the closing date, you have not been successful on this occasion.

We are committed to safer recruitment practices and to safeguarding and promoting the welfare of all children. We expect all staff and volunteers to share this commitment.

About The Role

Permanent
Hours: 35hrs p/w
Days: Monday- Friday
Location: Flexible working - 50/50 split between home-working, and 175 St John Street, Farringdon

Place2Be is looking to recruit an exceptional, enthusiastic, and compassionate person to join us as a Business Performance Officer. This is an exciting and rewarding opportunity to work in the CEO’s office, where you will work with a unique overview of an innovative and dynamic charity focused on improving children’s mental health; providing the vital support children need to build life-long coping skills to thrive. Training and apprenticeship opportunities will be provided in order to support this person to develop skills in analysing data, performance metrics and data visualisation.

What will I be responsible for in my new role?

You will:

• act as the heart of the CEO Office, helping to ensure that the organisation is on track to deliver change to children and young people’s lives
• liaise and work with Directors to ensure processes are in place to monitor organisation goals for performance and growth set out in the Place2Be’s business plan 
• monitor outputs and prepare reports to communicate outcomes, highlighting any identified risks in delivery of performance outcomes to the Executive Team
• maintain framework of key partnerships, liaise with stakeholder leads to ensure partnerships and relationships on track
• project manage ad hoc projects in line with organisation priorities as required by the Chief Executive
• support the CEO’s office to run efficiently and smoothly.

The successful candidate:

You will: 

• hold excellent analytical skills informed by an evidence-based approach
• have the ability to work under pressure on multiple projects within your project timeframe
• have experience supporting a busy Executive or business/political figure
• have experience of project planning and delivery, including monitoring and evaluation, and working to targets

In return we offer you a range of fantastic benefits including:

• Enhanced Annual Leave entitlement
• Robust Learning and Development Programme
• Contributory Pension Scheme
• Life Assurance, 4x Annual Salary
• Employee Assistance Programme
• Mobile Phone Discounts (EE Network)
• Cycle purchase and season ticket loan schemes
• Extended Maternity/Paternity Pay

If you share our core values of perseverance, integrity, compassion and creativity and have the counselling skills and patience to support some of the UK’s most vulnerable young people and families, we would love you to join us. It’s sensitive and demanding work – but hugely rewarding and fulfilling - you will be helping to give young people a brighter future.

Reporting to: Managing Director, Fundraising, Partnerships & Communications
Proposed Start date: As soon as possible
Location: Primarily remote working with the option, and some expectation, of work from the office based in Borough, London
Working Pattern: Full time, 35 hours per week
Salary Level: £23,750 per annum
Closing Date: 17:00 Friday 1st July 2022
Interviews: 11th and 12th July 2022

Women for Women International – UK Executive Assistant to Managing Director, Fundraising, Partnerships & Communications Job Advert Women for Women International (WfWI) is an international NGO that helps women survivors of war to rebuild their lives. We believe that with access to rights, education and resources, women can lead change towards peaceful and stable societies. Since establishment in 1993, WfWI has worked with over 530,000 women in Afghanistan, Bosnia and Herzegovina, Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda and South Sudan. The UK office was established in 2006, and has steadily grown its programme funding from grants from various sources, including governments, trusts and foundations, companies, and individuals.

We are seeking an enthusiastic and driven Executive Assistant to work directly with the Managing Director of Fundraising, Partnerships & Communications and play a pivotal role in the team. The Managing Director’s role is focused on external engagement, fundraising and relationship building with the Executive Assistant role playing an important part in coordinating this work. Are you passionate about helping women achieve their potential? Are you a creative and entrepreneurial self-starter? Do you love building and nurturing relationships? Do you have experience in communicating with multiple stakeholders and juggling multiple projects whilst remaining calm under pressure? Are you organised with a meticulous eye for detail? Do you thrive in a fast-paced environment and have the ability to work both independently and within a team from different backgrounds and cultures? Are you keen to learn more about fundraising, marketing and/or communications? If so, this pivotal role could be for you!

We are looking for someone who loves new challenges, and who is eager to learn. You will work directly with the MD to nurture and develop vital relationships with a wide range of individuals from staff and board members to major supporters from our Corporate, Major Donor and celebrity Ambassador portfolios. Being highly organised and able to juggle multiple projects and personalities is a must. You will need to excel under pressure whilst remaining calm, friendly, supportive and highly professional. You will need to be self-motivating and show initiative. This role has multiple touchpoints across the organisation as well as a key focus on external engagement supporting the effective delivery of our fundraising, marketing, communications and governance work which are all vital to our work with women affected by war.

All candidates must have the right to work in the UK. Women for Women International is an equal opportunities employer. Our focus is to recruit new members of our team who show potential to become a valued and key contributor to our success. Feel free to include any experience or qualifications (personal and/or professional) you would like to share with us that demonstrates skills and your potential.

We recognise that people from historically excluded groups are less likely to apply for something if they don't see themselves in every single point in the person specification. If you are interested in applying but aren't sure that you have all of the skills and experience, please do still apply. We are open to learning on the job and supporting development of the successful candidate so that they are able to do the job to the best of their ability The Executive Assistant to the Managing Director would be expected to work within the framework of Women for Women International’s core values. 

Do you want to work for an organisation that promotes responsible business, corporate responsibility and is one of the Princes charities of Charles, Prince of wale's? They work with companies in the UK and Internationally who are committed to improving their impact on society. Do you have experience of supporting a senior Director? Do you enjoy working independently and using your own initiative?

The role is currently a hybrid of remote and office-based working, but there are likely to be some occasions where the post holder is required to join the CEO at various events/meetings across the country.

As the Personal Assistant to the CEO you will manage relationships with some of the biggest names in business, from the leaders of established, influential companies to the start-ups which are shaping the future. You will assume responsibility for diary management and secretarial support within the Chief Executive's office.

The Chief Executive's schedule is complex and flexible, often changing at short notice, with events ranging from high-level meetings to conference speeches. You will be resourceful, driven and a fantastic team player.

You will work to the Chief Executive's Executive Assistant in ensuring the Chief Executive is adequately prepared for external meetings and speaking engagements. Organise the weekly executive team meetings, including agendas, papers and minute taking. You will maintain and process records of the Chief Executive's expenses for travel, office and other expenses.

You will have managed complex diaries, coordinated logistics and travel arrangements.

If you are interested in this role please get in touch now for a more detailed job description.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

We’re working with a fantastic health charity who are looking for a Personal Assistant to the CEO to join their team. You’ll provide comprehensive administrative support to the CEO/Chief Admiral Nurse and occasionally other Directors as required. You’ll produce high quality work to tight deadlines, ensure the Trustee Network is co-ordinated smoothly and effectively, and provide gatekeeping services for the CEO.

Duties will include:

• High-level research and executive support
• Gate-keeping
• Coordinating meetings, preparing agendas, minute taking
• Assisting with events
• Setting up internal and external meetings.

You will need:

• Experience of EA/PA responsibilities, including diary management and admin support
• Experience in the management and maintenance of information systems
• Ability to write succinct, clear and professional communications for senior audiences
• Highly proficient using MS Office

If you would like to have an informal discussion, please call Chloe or James on 02030 062787 or email [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here. We proactively welcome applications from a diverse range of candidates.

If enough applications are received the charity reserve the right to end the application period sooner.

Part-time (30.0 hours per week) or Full-time (37.5 hours per week)

The Brent Centre for Young People is looking for a dynamic person to provide Executive PA support to its busy CEO & Clinical Director who is also the Head of the Centre’s Private Services.

The Brent Centre for Young People is a charity based in North West London that provides psychotherapeutic treatments to young people aged 11-25 years, who suffer with emotional and mental health difficulties. The Centre has an international reputation for clinical work and research and delivers world-leading evidence-based practices to young people across North West London. In 2020-21, through its in-house and outreach Services, the Brent Centre helped over 600 young people to be healthier and better prepared for adulthood.

The suitable candidate will have at least three years’ experience of supporting a Senior Manager and clinical and/or general administration. The applicant would be committed, enthusiastic, confident in Information Technology, able to maintain a client database, a good team worker with good client focus skills, reliable, adaptable and flexible. He/she would have excellent organisational, communication and interpersonal skills, to produce work of a high standard, demonstrate a high level of professionalism and confidentiality, and be able to manage own work to meet deadlines. The post requires sensitivity to the management needs of the CEO and of young people with emotional difficulties and the nature of therapeutic work. Experience with young people or with mental health is advantageous. 

The candidate will have excellent skills, when carrying out duties of the post.

Closing date: 8 July 2022

Interviews: 20 July 2022

Reporting to: Executive & Operations Directors

Hours: 21 to 24.5h – work pattern to be negotiated based on organisational needs and circumstances of the successful candidate. Location:

INQUEST operates a hybrid model of working, with a combination of home working and a minimum number of days working from our office in London (N4)

Salary: £30,400 pro rata + (including 5% cost of living increase) Contract: Permanent Other benefits: INQUEST offers a very generous package of staff benefits, including 30 days (pro rata) of annual leave and an annual employer pension contribution of 8%.

INQUEST is an equal opportunities employer. We actively promote diversity and strongly encourage applications from people from racially minoritised communities and other underrepresented groups.

ABOUT INQUEST

INQUEST is the only charity providing expertise on state related deaths and their investigation to bereaved people, lawyers, advice and support agencies, the media and parliamentarians. Our specialist casework includes deaths in police and prison custody, immigration detention, mental health settings and deaths involving multi-agency failings or where wider issues of state and corporate accountability are in question. This includes work around the Hillsborough disaster and the Grenfell Tower fire. INQUEST’s policy, parliamentary, campaigning and media work is grounded in the day to day experience of working with bereaved people. Employing an integrated model, this brings together casework support, family participation, identification of thematic trends, statistics and analysis that feeds into the organisation’s work on campaigning, information sharing and policy and parliamentary work. At the heart of this unique model are the experiences and needs of bereaved people.

The INQUEST team currently consists of twenty staff members, who work closely and collaboratively to ensure our work has significant impact on changing systems and practices. The whole team is multi-skilled and collaborative, with most staff members contributing to all aspects of the organisation’s work. This makes for an exciting and engaging working environment, which is also highly pressured as we work to keep on top of an ever-changing political landscape.

ABOUT THE ROLE

We are looking for an experienced Administration Officer who will also act as the Personal Assistant to the Executive Director. Organised, system-orientated, articulate and comfortable with handling telephone calls, databases, administration systems, and key IT software packages, the successful candidate will also have significant experience in organising meetings and overseeing the logistics of organisational events. They will understand databases and will be a key administrator to our new CiviCRM platform. They will also be responsible for the administration of our INQUEST Lawyers Group, including membership management. Committed to the values of INQUEST, they will play a key role in administering key organisational processes and platforms, including project monitoring, and our organisational calendar. 

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

This post gives an excellent opportunity to be involved in setting up an new initiative in a small, friendly, busy office, in unusual and pleasant surroundings. The staff members at Lambeth Palace work as a small and close-knit team and support each other at busy periods with flexibility and good humour.

Introduction

The Centre for Cultural Witness (CCW) is an exciting new venture, based at Lambeth, yet working in partnership with university theology faculties, other denominations and partners, to share and re-tell the culture-shaping power of the Christian gospel in public.

As PA to the Director and Administrative Assistant you will support and enable the Director in his work, and provide administrative assistance for the various activities of the Centre as required.

This post is offered on a fixed term contract initially for 3 years (subject to review and further funding).

Interviews will be held on Friday 22nd July 2022.

The Church of England is for everyone, and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minority Ethnic Backgrounds. 

A comprehensive and supportive induction programme will be put in place to ensure that you have all the information, access and contacts you require to learn quickly and excel in this role.

We are taking a flexible approach to work, with many colleagues opting for a hybrid approach to their working week, with a mixture of home and office-based working. Further details will be discussed at interview.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

Southside Young Leaders Academy (SYLA) is a leadership charity based in Southwark that exists to develop leadership potential in boys aged 8-16 of African and Afro-Caribbean heritage. We work with boys living in deprived areas and at risk of social and edcuatioal exclusion. 

ABOUT THE ROLE:

The Administrative Assistant position at SYLA is an exciting opportunity for someone with energy and enthusiasm, has a can-do attitude, and enjoys working collaboratively in a small team. In this role, you will provide administrative support for the delivery of SYLA’s leadership and education programmes and contribute towards the overall running of the charity. 

Part-time 2.5 days (17.5 hours) per week, flexible over multiple days.

KEY DUTIES AND KEY RESPONSIBILITIES:  

Office management

• Provide overall administrative support to the CEO and Programme Team
• Answer the SYLA office phone and manage the SYLA Info inbox, handling and/or signposting enquiries 
• Procurement of office equipment and stationery as well as education resources for the delivery of our programme
• Organise equipment maintenance and repair

HR support

• Support our young leader recruitment and onboarding processes including managing our admissions and registration portal
• Support the onboarding of new staff, including ensuring staff and volunteers have up-to-date DBS checks in place
• Liaise with IT support to ensure new staff/young leaders have access and appropriate resources and equipment
• Maintain up to date database of staff, young leaders, parents, partners and funders, and update programme registers

Finance support

• Ensure young leader monthly subscription payments are up to date
• Log and file supplier and contractor invoices
• Log all expenses claims and submit for approval

Communications

• Send out regular communications and newsletters to SYLA staff, parents, partners and supporters
• Update the website with news articles, policies and updated copy as required
• Support the evaluation of programme activities, including sending out feedback surveys and collating and inputting evaluation data
• Maintain effective working relationships with internal team members and external stakeholders including trustees, funders, and delivery partners

General duties 

• Undertake any other duties as required and commensurate with the level of this post

PERSON SPECIFICATION:

Essential

• Strong organisational skills with the ability to prioritise workload and take on a range of tasks
• Excellent IT skills with the ability to use spreadsheets, emails, and databases effectively
• Ability to communicate effectively with people at all levels in an organisation and work collaboratively as part of a team
• Excellent oral and written communication skills
• Ability to work independently, showing initiative and delivering to tight deadlines
• Ability to understand and work with people from different cultures and backgrounds.
• Ability to work flexibly and offer help colleagues when needed
• Understanding of Data Protection and confidentiality

Desirable

• Experience of a financial management system
• Experience of Social Media and websites

Please refer to the Recruitment Pack for our full benefit package and how to apply.

Are you an experienced senior Executive Assistant looking for an opportunity to work for a Christian charity with a heart for seeing an end to extreme poverty?   Do you have proven experience of providing Board level / Senior PA support at Director level in a demanding environment? Then this may be the perfect opportunity for you!

As Executive Assistant you will support Tearfund's Finance and IT Director in the following areas: diary and email management, meeting coordination, arranging travel, administrative support to the Audit, Risk and Finance Committee, including minuting of the meetings, provide administrative or other support as appropriate to specific projects within the F&IT group. You will also provide some of these services to the Head of Legal and the Head of Internal Audit.

This role requires:

• excellent organisational and administrative skills 
• the ability to prioritise and work under pressure with high attention to detail. 

The successful candidate will be confident and a natural relationship builder with exceptional communication skills. You will need to be flexible and able to deal with ambiguity as well as possessing the ability to take initiative and demonstrate good judgement.

We particularly welcome applications from people with disabilities and those from Black, Asian or Minority Ethnic (BAME) backgrounds (in our UK workforce) as these groups are currently under-represented at Tearfund.

Hybrid Working: This role is eligible for hybrid working and you will be required to work from a designated Tearfund office and from your home by agreement with the line manager.

Please note: This is a full time permanent role and flexible working will be considered.

All applicants must be committed to Tearfund's Christian beliefs

The recruitment process will include specific checks related to safeguarding. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.