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Blesma, The Limbless Veterans, Remote
£27,300 FTE (£16,380 pro-rata)
Looking for an enthusiastic Fundraising Officer in the North of England to join a highly successful team at Blesma, The Limbless Veterans
Posted 1 week ago Apply Now
Papyrus Prevention of Young Suicide, Remote
£31,537 per annum (Scale SCP 18) progressing by increments to £34,434 per annum (Scale SCP 23)
Suicide Prevention Officer – South Central UK Region
Posted 1 week ago
People's Economy, Remote
£58,060 per year
This joint leadership position is about building the systems, resources and knowledge we need to scale and deliver our strategy effectively.
Posted 1 day ago
Young Ladies Club, Remote
£18,000 per year (based on working 24 hours per week)
Join Us! We're hiring a proactive Fundraising & Development Officer to drive impact and growth—apply now to shape the future with us
Posted 6 days ago
The Cinnamon Trust, Hayle, Cornwall (On-site)
£26,750 per year
As we celebrate 40 years of making a difference, The Cinnamon Trusts continues to grow and we want you to be part of our journey!
Posted 6 days ago Apply Now
Imagine This, Remote
£25,000 - £35,000 per year
Posted 6 days ago Apply Now
Closing in 6 days
Distinctive People HR & OD Consultancy Ltd, Remote
£5,000 per year
Posted 3 weeks ago
NFP People, Remote
Circa £32,100 pa (inner £3,950 pa / outer £2,275 pa) London weighting
Posted 4 days ago
Page 3 of 5
Remote
£30,000 - £40,000 per year
Full-time
Permanent

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Job description

The Operations Coordinator provides essential administrative, financial, and scheduling support across RAP’s international operations. This position is responsible for maintaining contract and vendor documentation, supporting finance and accounting workflows, processing data and invoices, coordinating executive calendars, and assisting with general systems administration, including IT-related tasks. Reporting to the Director, Operations, the coordinator will work closely with the Finance, Development, People, and Executive teams to ensure internal systems and processes run smoothly and efficiently. The role requires strong attention to detail, high reliability, and the ability to manage multiple operational tasks in a distributed, multicultural environment.

ESSENTIAL FUNCTIONS

Contracts & Administrative Coordination

  • Maintain and improve global contract databases for vendors, consultants, and partner organizations, ensuring templates, amendments, and signature processes are consistent and well-documented.
  • Track deadlines, deliverables, and grants & contract renewal dates; flag follow-ups and support internal reviews.
  • Assist with compliance documentation and liaise with legal or People Operations for contract-related questions.

Finance & Data Support

  • Process invoices, expense reports, and vendor payment requests in coordination with the Accounting Manager.
  • Support monthly reconciliations and internal tracking of budget codes, payment schedules, and audit trails.
  • Enter and maintain clean, accurate data across RAP’s financial and operational platforms (e.g., Sage Intacct, Nexonia, Monday)

Scheduling & Executive Support

  • Provide scheduling and administrative support to RAP’s Senior Leadership Team.
  • Coordinate cross-time-zone meetings, recurring team check-ins, and board/committee calendar invites.
  • Prepare agendas, take notes, and help ensure meetings are productive and well-structured.

General Operations & IT Liaison

  • Assist with account creation, access issues, and user setup across platforms
  • Partner with RAP’s IT vendor to triage tech issues, coordinate hardware/software purchases, and keep inventories updated. Support onboarding logistics, including device prep, new account setup, and tools orientation for new hires.

MINIMUM QUALIFICATIONS

  • 3+ years of experience in an administrative, finance, operations, or executive support role.
  • Profiles with backgrounds in nonprofit operations, executive assistance, virtual assistance, or operations analysis are a strong fit.
  • Fluent in English; fluency or professional working proficiency in other global languages, particularly in French, highly valued.
  • Familiarity with collaborative tools and systems such as Microsoft Office, SAGE Intacct, SharePoint, Monday, or similar. Experience managing scheduling or contracts workflows, especially across international time zones. Some exposure to finance or accounting processes (e.g., invoice processing, expense tracking, document management).

Why RAP?

We believe that great people power great work. RAP offers:

  • Flexible, remote-first working arrangements
  • A collaborative, multicultural, mission-aligned culture
  • Competitive salary (GBP 30,000–40,000)
  • Comprehensive benefits and generous paid leave
  • Meaningful work with global impact
Posted by
The Regulatory Assistance Project View profile Organisation type Non Charity Employer
Posted on: 30 September 2025
Closing date: 30 October 2025 at 12:01
Tags: Administration, Finance, Human Resources, IT, Project Management, Operations, Accounting, Business Intelligence, Climate Change, Compliance / Quality, Culture, Customer support, Data Entry, Data Protection, Database Management, Office Management

The client requests no contact from agencies or media sales.