Centre administrator jobs near Westminster, Greater London

St. Hilda’s is a vibrant Shoreditch charity with a 130-year history of supporting our diverse local community to connect with each other and new opportunities. We believe that everyone in Tower Hamlets deserves the same opportunity to grow, develop and achieve their potential. We run wellbeing and welfare programmes across two centres including a large community centre and Sonali Gardens Day Centre.

About the Role

The Volunteer Coordinator will play a key role at St Hilda’s, embedding volunteering best practice across the organisation and ensuring volunteers are meaningfully involved in all aspects of St Hilda’s programmes and services. Responsibilities include volunteer recruitment, training, support and development, in collaboration with St Hilda’s programme leads.

This role is part-time (3 days per week - 0.6 FTE)

About you

We're looking for someone passionate about volunteering and the impact volunteers have on communities,  who is excited to work in a vibrant community centre and embed volunteering best practices across all our programmes. 

Please apply by sending your CV and a covering email outlining your suitability for the role.

The closing date for applications is midnight on Sunday the 11th of September, though we reserve the right to close applications early if we have enough suitable applications.

Interviews will be over Microsoft Teams in the first instance, followed by 2nd interviews at our premises on Club Row.

​As HR Operations Manager, you will be a key player in the Human Resource team of Centre 404, a busy progressive community charity of approximately 300 employees and workers. Your role will be to manage the day-to-day delivery of HR services and management of the HR operations team including reporting and support to the Director of People and Resources.

We anticipate there being four key elements of this role:

1. Overseeing and ensuring that right to work checks, DBS, payroll and contract changes are completed in a timely way within the HR Operations team
2. Day to day management of Employee Relations casework.  Working with the Director of People and Resources on more complex issues and TUPE processes
3. Lead on the development of Centre 404’s substantial investment in a new HRIS (People X’cd) to provide an end-to-end HR solution enabling an agile people strategy through a fully integrated suite of People Management, Talent, Digital Learning, Recruitment and Analytics software and play an active role in the wider Digital Transformation Working Group and change management
4. Development of policies and procedures and management guidelines

This is an exciting time to join the organisation as the understanding of the value of the health and social care sector continues to develop post-pandemic.  Centre 404 is growing and offers career opportunities to people who want to make a difference and the HR team is crucial to both growth and our continued focus on making Centre 404 a great place to work.

Essential requirements include:

1. CIPD Level 5 or equivalent qualification
2. Minimum of three years of experience in an HR role
3. Minimum of one year of management experience
4. Good knowledge of ER processes and policies

You will be working with stakeholders across the business and will use your extensive experience to advise, influence and motivate at every level and to effectively handle challenges across the full spectrum of Human Resources.

How to apply: Please submit a CV along with a cover statement (either within the email itself or as an attachment) addressing the following: “Tell us more about why you are interested in this role and what you would bring to this post in terms of your knowledge, skills and experience”. Please ensure you refer to the person specification in your statement and explain how you meet the criteria.

Centre 404 is dedicated to staff development and supervision and we will provide a detailed induction and on-going training and support. We are also committed to safeguarding and promoting the welfare of adults at risk and we are looking to recruit people who share these values. All offers of employment are subject to an enhanced DBS check, proof of eligibility to work in the UK and two satisfactory references.

We are dedicated to providing a meaningful and rewarding work environment, as well as offering a range of perks and benefits for our staff to enjoy.

Centre 404 is an equal opportunities employer and welcomes applications from all sections of the community. Charity ref number 299889.

About the role

We are seeking an individual with demonstrable experience in administrative work and customer service to join the Royal College of Obstetricians and Gynaecologists (RCOG), supporting the Specialty Education and Training team.

About you

As the ideal candidate, you will have:

• Experience in handling high volume of administrative work
• Excellent communication skills and
• Experience with application database
• Proficiency in Microsoft Office programme
• Attention to details
• Good organisational and time management skills

Our culture and benefits

As a key member of the team, you will be located in our offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working 
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• Up to 10% employer pension contribution after probation
• Enhanced occupational Maternity, Adoption, and Shared Parental leave policies
• Free lunch (onsite only)
• Employee Support Service counselling

Closing date for applications: 10.00am on Monday 5 September

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability. 

[We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa]

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally. We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

Please know that in the Trust, you will be known as a Delivery Support Coordinator.

For more information and to apply, please click 'apply now' to be directed to our website.

To help us support the young people in our target groups, we are looking for a Centre Support Coordinator to join our Delivery Support team in Poplar. 

As a Centre Support Coordinator, you will be providing a warm and welcoming reception for young people, staff and visitors over the phone and front-of-house. You will be indirectly supporting young people by ensuring that the Poplar Centre operates safely and efficiently. You will be responsible for the management of the training space, facilities compliance and the control of office equipment and supplies. Having previous administrational experience is beneficial but not essential. 

To be successful in this role, you must have a good understanding of the challenges young people within our target groups face, to assist our teams in delivering a first-class experience. You will often be the first person our young people come in contact with, so it is essential that they feel welcomed in a non-judgemental atmosphere. 

This role is perfect for you if you enjoy speaking to a range of different people both internally and externally as it's a very interactive and sociable position within a busy Training Centre. 

Are you interested in working for a charity that makes a real difference to the lives of vulnerable adults? 

About the role

This role involves making sure the assessment centre satisfies health and safety standards that are expected in regards to cleanliness. This role is hugely important in making difference to our clients who have just come inside after rough sleeping. You will be part of a team that is achieving positive outcomes to support the vulnerable adults in their recovery and move on. You will play a vital role in providing high standard cleaning in the building. 

In this role you will:

• Provide cleaning to all areas of the building including some bedrooms and communal areas.
• Complete regular inventories of materials and inform management of when items are running low so that they can be ordered.  Pass repairs in to the Housing management part of the team.
• Work on a rota, carrying out regular shifts including weekends.

Work to a cleaning schedule to ensure all parts of the building are cleaned on a regular basis.

About you

We are looking for candidates who are proactive, flexible and empathetic and who have experience in providing support to vulnerable adults.

What we offer

Excellent Development and Growth Opportunities

• We hold Investors in People Gold accreditation – one of just 3% of Housing Associations to achieve this. 82% of staff who took part in the survey say St Mungo’s is a great place to work.
• We are committed to developing all of our staff via routes such as secondments, transfers and promotion. In 2019 35% of our vacancies were filled by internal promotions.

A Diverse and Inclusive Work Place

• Equality, diversity and inclusion are central to the organisation's values and how we work.
• We are proud of our commitment to diversity and inclusion and have 8 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves.

Pay and Other Benefits

• St Mungo’s is proud to pay client facing staff above average for the sector. We run a cycle to work scheme and also offer season tickets loans to all staff.
• St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 – 2020 we supported 32,800 people across all of our services. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s careers page on our website. 

To view the job description and guidance on completing your application form, please click on the ‘document available’ tab at the top of the advert page on our website.

Closing date: 10am on 23rd August 2022

Interview and assessments on: TBC

It is a requirement for this post that a standard DBS disclosure check will be undertaken for the successful candidate.

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

We are looking to recruit full and part time Centre Facilitators to join our wider staff team.  These roles are initially funded until 30th June 2023 and are all year round. Each role will be based in one of our 6 Children and Family Centres in Gloucester city.

Centre Facilitators are at the heart of our centres and the role is varied, interesting and challenging.  This is an exciting opportunity to support local children and their families and be a part of the wider community.

Main duties of the role include

 - Providing a welcoming and inclusive front of house service (reception) for everyone visiting or contacting our centres

- Providing generic signposting and information for families needing support – including distributing food bank vouchers, supporting families to make a self-referral into the service and arranging transport where needed

- Create interesting, inclusive and relevant display boards around the centre on a regular basis

- To be part of a wider admin team providing consistent administrative support to the service

- Recording data and uploading documents on our Liquid Logic database and Outcome Star system and, at times, collating data for monitoring reports

- To work with our Senior Administrator to ensure all Health and Safety requirements are met including coordinating any maintenance and repairs needed

Main skills needed for the role

 - A good understanding of professional boundaries and able to maintain these at all times

- Be able to handle sensitive information in a confidential manner

- A good work ethic, including timekeeping, attendance and a genuine commitment to the role

- Able to apply sensitive listening skills and providing a calm influence, particularly when visitors may become agitated, angry or upset

- Confident using IT systems including Outlook, Excel and Word

Barnardo's is a national organisation and as such uses generic job descriptions and person specifications in their recruitment.  In order to demonstrate your abilities when completing your application form, please ensure you refer specifically to the information included in the additional information.

We are recruiting a Social Mobility Coach to join our Women’s Services Team. 

The Coach’s role will be to engage with our beneficiaries, supporting them to identify and achieve their aspirations for themselves and for their families. Adopting a holistic, long-term approach, she will support beneficiaries to develop the resources, skills and behaviours necessary to progress across the five ‘pillars’ of our social mobility framework:

• Education 

• Employability 

• Family stability 

• Money management 

• Resilience and well-being 

We need a venues manager who understands the "Three P" triple bottom line:

• People: you need to be excellent at forging relationships with the public, local organisations, and local partners
• Profit: you must help us restore bookings and activities to pre-lockdown levels
• Planet: you must help us reduce waste and move toward a net zero carbon footprint

If this sounds like you, we'd love you to join W3RT's great staff team.

The post is advertised as full-time but could be offered as an 80% FTE post. 

St Luke’s Hospice – Caring for Harrow and Brent St Luke’s Hospice cares for people approaching the end of their life in Harrow and Brent. We aim to give the people we care for the best possible quality of life, each and every day. Supporting local people and their families is at the heart of what we do – focusing on what matters the most to them is at the centre of our care.

The care we give is free of charge, available to all, and respects the cultures, religions and beliefs in our richly diverse community. Our care is given with compassion and dignity and involves not just looking after the patient, but also includes supporting the people closest to them. 

We receive around 40% of our funding from the NHS and the rest is raised from the amazing generosity of the organisations and people who make our care possible. Our local community is a vital partner in our care, kindly supporting us through their donations and fundraising alongside the dedication of over 800 incredible volunteers who freely give us their time to support the best possible end of life care for local people.

Job Purpose and scope

You will oversee all stock movement in and out of the Donation Centre and supervise a team of staff and volunteers in the timely distribution of donated and trading stock to all of the shops as specified by the Operations and E-Commerce Manager. It is the responsibility of the Donation Centre Manager to maintain a clean, tidy, safe and efficient warehouse with a high level of organisation and logical storage solutions.

Our client, a prestigious and specialist higher education institution with taught degree awarding powers, are looking for an experienced Administrator to support the division of the School that offers advanced training to young people between the ages of 4 and 18.

In this busy role, you will be responsible for providing administrative support to the department alongside the Senior Administrator, such as diary management, correspondence and dealing with enquiries and processing invoices. There will be specific responsibilities for coordinating the administration of the regional centres, scheduling interviews and assessments and assisting with concerts and events.

To be considered for this role you will have the ability to be self-motivated, maintain high standards and remain calm under pressure. You will have excellent communication, numeracy and time management skills and advanced MS Office and IT competency. Ideal candidate should be First Aid trained and have strong organisational and administrative skills. Knowledge of classical/contemporary music, drama or production arts ideally gained within the higher education sector would be an advantage. Enhanced DBS checks will be required.

Please initially apply with a Word Copy of your CV - more information about the role and the organisation will be provided to suitable candidates.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

We are seeking an enthusiastic, proactive and dedicated Administrator to provide support for ICNARC’s expanding research portfolio. 

Research Administrator
Location: High Holborn, London with some homeworking
Hours: Full time
Contract: Permanent
Salary: £25,000 per annum plus benefits
Benefits: Competitive
Start: As soon as possible

About us:

The Intensive Care National Audit & Research Centre (ICNARC) is an independent, scientific, not-for-profit organisation (circa 40 staff), that uses accurate data to help improve the quality of critical care through audit, research and education, conducted with, and in the interests of, patients and those who care for them.

Most recently, ICNARC has been centrally involved in the response to COVID-19 through daily/weekly reporting on admissions to, and outcomes from, intensive care.

About the role:

You must be proactive enough to deal with administrative challenges as well as a variety of people, and have strong interpersonal and communication skills. A large component of the role supports the following up of patients who have been recruited to one of our trials while in hospital. You will support the coordination of the patient follow up process and complete questionnaires over the phone with patients.

Key tasks include:

• Following up collaborators at participating critical care units for information about patients by email and telephone
• Regularly establishing the numbers of patients that will need to be contacted for patient follow-up
• Sending out questionnaires to patient participants
• Conducting telephone interviews with patients (these can be difficult ‘phone calls and clear training, guidance and support will be given)
• Data entry, validation and filing of study questionnaires.
• Accessing trial databases to run reports for trial activities and milestones
• Dealing with routine queries
• Track and maintain trial information, specifically trial sites that have been contacted for follow-up of patients
• Developing an understanding of the objective and current status of all studies/trials
• support of ad-hoc research studies, as required;
• provision of assistance to other administrators within ICNARC, as required.

 What you’ll need to succeed

It is essential that you have a proactive attitude with a clear enthusiasm. You will have strong administrative and organisational skills will excellent attention to detail. As you will interact with research teams, participating sites and patients or their family members being a good and effective communicator both verbally and written is key. This role will be beneficial to someone who is interested in a career in clinical research. There is scope to develop this role.

What you’ll get in return

You will receive an annual salary of £25,000.
You will also receive a benefits package including:

• 25 days holiday per year;
• flexible working;
• interest-free season ticket loan;
• enhanced pension scheme;
• enhanced sick pay;
• employee assistance programme;
• access to a range of benefits and discounts focused on Health & Wellbeing, Family, Technology and Exercise & Fitness;

Interviews will be held on a rolling basis, and the advert will be closed early if an appointment is made prior to the closing date so please do not delay in applying.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

No agencies please.

The Temenos Academy was founded in 1991 by the poet, the late Dr Kathleen Raine. It is a small charity that offers education in philosophy and the arts in the light of the sacred traditions of East and West. It does this principally through its programme of public lectures and seminars, its Foundation Course in the Perennial Philosophy, its annual Review and other publications, and its website.

The post holder will be responsible for the day-to-day running of the charity in all its aspects. In summary the duties are:

1. Planning, organising, publicising, and running the charity’s programme of public meetings and its other charitable activities.
2. Supporting and working with the charity’s management – i.e. its Council and its Academic Board.
3. Dealing with income and expenditure, the bank accounts, maintaining financial records.
4. Maintaining and updating the charity’s website to the highest standard.
5. Fulfilling orders for publications, managing the store of publications and the archive.
6. Fulfilling the charity’s regulatory responsibilities, e.g. to the Charities Commission and Companies House.
7. Answering enquiries from the public.

In more detail:

1. After the programme has been agreed by the Academic Board, inviting the speakers, writing the programme, having it printed and mailed and posted on the website; maintaining a database; composing the monthly email newsletter and maintaining a list of its subscribers. Booking venues, hosting the lectures, collecting fees, looking after the speakers, and paying their honoraria. Selling books at the meetings. Making an audio recording of lectures using the charity’s recorder, the recording to be subsequently put on the website if appropriate. Meetings are sometimes filmed (in-house) and the videos uploaded on the website. Working on new Temenos Academy Papers, contacting printers and typesetters. Liaising with the editors, typesetter, and printer of Temenos Academy Review where this is necessary; with the Foundation Course Registrar regarding applications and payments etc, and with the Temenos Academy Young Scholars.
2. Arranging meetings of the Council, and Academic Board, at least three times a year. Writing the Agendas. Presenting the Administrator’s Report at the meeting. Taking and writing the Minutes. Supporting any fundraising initiatives made by the Council.
3. Day-to-day accounting (including payment of bills, online banking, and maintaining all financial records). Communicating with the charity’s book-keeper, its accountant and its fund manager. Writing the Trustees Annual Report and checking the annual accounts with the accountant.
4. Maintaining the website.
5. Taking and fulfilling orders for publications. Distributing new publications, including Temenos Academy Review. Access to Post Office facilities required.
6. Being the public face of the charity by answering all enquiries and requests whether received by post, email, or telephone and dealing with other correspondence.
7. The charity has numerous regulatory obligations described in its Manual.
8. In the course of day-to-day work upholding the Temenos ethos as described in its Ten Basic Principles.

Selection Criteria

• An interest in the charitable work of Temenos.
• Excellent organisational and administrative skills.
• A high degree of accuracy and attention to detail.
• A good command of written English.
• Good IT skills, especially in the use of Microsoft Office and Word and a WordPress website.
• Being patient and courteous when dealing with the public and colleagues.

Applicants must be willing to work from home – telephone & travel expenses can be reclaimed.

They should be willing to work in London some evenings, one or two Saturdays per year (and be prepared to travel to very occasional meetings held outside London).

Most meetings are held in Central London therefore, ideally, applicants should live in Greater London or the Home Counties.

Applicants need to be physically fit as the job entails a certain amount of carrying of books, files, and of packages/parcels for posting.

Medical Writer - Centre for Drug Development

Salary: £32,000 - £40,000 pa pro rata + benefits

Contract type/ hours: Fixed term contract for 2 years/ full time 35 hours (flexible working requests considered)

Location: Home-based or Stratford, London (High flex - we'd expect you to be in the office 1 or 2 days a week)

4,000 professionals, 0 days wasted, 1 incredible purpose. Together, we will beat cancer.

Application Deadline: Sunday 4th September at 23.55. This vacancy may close earlier if a high number of applications are received or once a suitable candidate is found, so please do not delay submitting your application to avoid any disappointment.

At Cancer Research UK, we exist to beat cancer

We are professionals with purpose, beating cancer every day. But we need to go much further and much faster. That's why we we're looking for someone talented, someone innovative and ambitious, someone like you.

What will I be doing?

This exciting new role sits within the CRUK Centre for Drug Development, our goal is to bring much needed new treatments to people with cancer.

You'll be providing broad medical writing expertise for the production of Clinical Study Reports, Investigator Brochures and other clinical/scientific reports for CDD's early phase oncology trials. Our medical writers have the opportunity to work across our broad portfolio of novel agents spanning antibodies, cell therapies, vaccines, drug conjugates and small molecules, making this an exciting and dynamic area to work in.

Key duties include:

• Writing, editing, reviewing and quality control of documents for the timely production of Clinical Study Reports and Investigator Brochures.
• Managing the preparation of Clinical Study Reports by building consensus with the project teams on report requirements, responsibilities for delivery of data and production timelines.
• Managing the preparation and updating of Investigator Brochure packages in use in CDD-sponsored trials, ensuring review at least annually in line with current regulations.

What skills are we looking for?

• Proven experience in medical / medical sciences writing.
• Good knowledge of regulatory requirements for clinical trial documents e.g. Investigator Brochures, Clinical Study Reports and posting of clinical trial summary results.
• Excellent proofreading skills and attention to detail.
• Confident communication skills and able to foster strong working relationships both internally and externally.

What will I gain?

Each and every one of our employees contributes to our progress and is supporting our work to beat cancer. We think that's impressive.

In return, we make sure you are supported by a generous benefits package, a wide range of career and personal development opportunities and high-quality tools, policies and processes to enable you to do your job well.

Our benefits package includes a substantial retirement plan, a generous and flexible leave allowance, discounts on anything from travel to technology, gym membership, and much more.

We review pay annually and aim to recognise individual performance and achievements.

We don't forget people have lives outside of work too and so we actively encourage a flexible working culture.

Our work - from funding cutting-edge research to developing public policy - will change the world. It's exciting to be part of our team.

How do I apply?

We operate an anonymised shortlisting process in our commitment to equality, diversity and inclusion. CVs are required for all applications; but we won't be able to view them until we invite you for an interview. Instead, we ask you to complete the work history section of the online application form for us to be able to assess you quickly, fairly and objectively.

For more updates on our work and careers, follow us on: Linked In, Facebook, Instagram, Twitter and YouTube.

We have an opportunity available for an Administrative Assistant - Professional and Policy to join our team based in Kensington. This is a full-time, permanent position, and in return, you will receive a competitive salary of £23,050 to £23,775 per annum depending on experience and qualifications plus benefits.

The Royal Geographical Society (with the Institute of British Geographers) is the learned society and professional body for geography and geographers, and it has charitable status. The Society was founded in 1830 and has been one of the most active of the learned societies ever since. It was pivotal in establishing geography as a teaching and research discipline in British universities and continues to play a key role in geographical and environmental education. The Society is a leading world centre for geographical learning – supporting education, teaching, research, and scientific expeditions, as well as promoting public understanding and enjoyment of geography and providing advice to policymakers.

The Society is based in a listed building in its own grounds in Kensington opposite Hyde Park. There are 54 permanent staff, together with part-time, temporary and volunteer staff.

We offer fantastic benefits:

- 35-hour working week with core working hours between 10:00-16:00
- Flexible working arrangements are available with a mix of office-based and home working possible
- 25 days annual leave per annum plus public bank holidays
- Society closure between Christmas and New Year, in addition to the basic annual leave allowance
- Pension scheme - 3% employee, 7.5% employer Group Life Assurance at four-times basic annual salary
- Corporate eye care vouchers
- Cycle-to-work scheme
- Free 24-hour Employee Assistance helpline with available counselling support

About the role:

As our Administrative Assistant, you will work closely with other members of the Professional and Research and Higher Education team to ensure the smooth running and successful delivery of events, to maintain and develop digital content, and to disseminate this content widely.

Key responsibilities as our Administrative Assistant include:

- Supporting the writing and publication online of professional profiles and case studies on the value of geography to policy and professional practice

- Supporting the delivery of the Society’s events for professional geography audiences, managing registrations, assisting in the preparation of marketing materials, and supporting the delivery of the event

- Maintaining the content of the Professional section of the Society’s website

- Updating and maintaining accurate records for key contacts and stakeholders in OpenEngage (the Society’s contact management database), including support for the Chartered Geographer scheme, and undertaking timely and accurate retrieval and analysis of data from OpenEngage

- Collating material for e-newsletters for the Society’s professional audiences and assembling content for social media platforms

- Maintaining the Society’s work experience database, including collating new content, promoting and reviewing existing content

- General administrative support for the Professional and Policy Manager and the Head of Research and Higher Education as needed

What we are looking for in our ideal Administrative Assistant:

- A degree or equivalent, with a demonstrable interest in contemporary geography and its professional and policy applications

- Experience of writing for different audiences and of proofreading

- Experience of using social media in a professional capacity

- Strong organisational and administrative skills, with previous office experience

- Strong IT skills, with proven experience in the range of Microsoft Office applications, including Excel, and an interest in new digital developments to support events, communication, and networking

- Well-developed inter-personal skills and good communication skills on Teams, in person, and in writing

- Systematic approach to tasks, with a demonstrated ability to follow through and complete tasks successfully use of initiative, and ability to meet deadlines

Closing date: 12pm Tuesday 6th September 2022

If you feel you have the skills and experience to become our Administrative Assistant, then please click ‘apply’ today.